Microsoft Word Chapter 2--Editing a document

Dothan High School IT AcademyBTA 5th, 6th & 7th PeriodsMrs. Baker—Instructor 2.1.13

Learning Objectives…• Open a file• Navigate through a document• Scroll through text• Insert text in a document• Select text• Edit a document by deleting and restoring text• Create a folder

Deleting/restoring text…• Undo

• Quick Access Toolbar• Ctrl + Z

• Redo• Quick Access Toolbar• Ctrl + Y

• Overtype Mode• File, Word Options, Advanced dialog box

• Delete Key• Erases text from the right of the insertion point.

• Backspace key• Erases text from the left of the insertion point

Folder creation…• Create a folder • Open Dialog box• Save As dialog box

• Rename the folder• Click the folder name once• Rename and press “Enter”

Saving a file …• Documents are save with the docx extension. • What is a rich text format (RTF) documents? • RTF is a file format standardized by Microsoft for creating

formatted text files. Unlike a basic text file, an RTF file can include information such as text style, size, and color. The nice thing about the RTF format is that it is a universal format, meaning it can be read by nearly all word processors.

• Change the format for saving other than a docx.

Chapter 3—Formatting TextDothan High School IT AcademyBTA 5th, 6th & 7th PeriodsMrs. Baker—Instructor 2.1.13

Learning objectives• Use the Home Ribbon to format text• Apply character effect to text• Align text• Cut & paste text• Use the Paste Special command• Drag/drop to edit text• Collect and past multiple items• Apply styles• Create border• Add shading to a paragraph• Preview your document

Home Ribbons…formats text• Formatting Groups• Launcher button to expand groups• Use the Show/Hide Button• Located in the Paragraph group on the Home Ribbon

• What is font? • A design for a set of characters. A font is the combination of

typeface that defines the shape of each character and • Measured in points—1/72 of an inch. • Text attributes

• Bold—Ctrl + B• Italics—Ctrl + I• Underline—Ctrl + U • Increase (Grow) font—Ctrl + Shift >• Decrease (Shrink)—Ctrl + Shift <

Rearranging Text…

• Cut—Ctrl +X• Copy—Ctrl + C• Paste—Ctrl +V • What is the Office clipboard• A temporary storage that hold up to 24 copied items.

• Paste Special commands• Keep source formatting—will not alter the pasted text

formatting. • Merge formatting—Change the text to the formatting

options that are applied in the paste location.• Keep text only—discard original formatting and only paste

the text from the office clipboard.

Edit Text…Paste Multiple items• Drag/Drop options• Paste All options• If the a 25th option is copied to the clipboard, the first item on the

clipboard will be deleted.

Apply Styles…• What are styles• Pre-defined combinations of fonts, colors, and paragraph

formatting that are designed to save time. • Use the Quick style gallery on the Home Ribbon • How to customize a style by modifying a built-in style.

Borders…Shading• What is a border?• Paragraph Borders (Located on the paragraph group—Home Tab)• Page Borders (located on the Page Layout Tab)

• Shading—used to emphasize text in a document in a color or in a gray. • Shading only prints with a color printer.• Print in gray regardless of printer type.

• Shading option (Located on the paragraph group—Home Tab or on the Page Layout Tab)

Previewing/printing…start here 8.26.14

• Print Preview—show the document as it will be printed. • Located in the Print Information Window—File Tab

• Options at the bottom on the Print Preview area• Preview multiple pages of a document at the same time.

• Printed documents—hard-copy • Electronic document –soft copy• Print—located on the File tab (Ctrl + P)

• Options at the Print Window• Change Printers• Number of copies• Settings• Page Setup

Are you Ready???

TIME FOR …..

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