Microsoft SharePoint 2010 Upgrade Preview FSU SharePoint Users Group Presents: Thursday, December 1 st, 2011

Microsoft SharePoint 2010 Upgrade Preview

FSU SharePoint Users Group Presents:

Thursday, December 1st, 2011

Introduction

• Florida State University will be upgrading all ITS-provided SharePoint 2007 intranet sites to SharePoint 2010 in January.

• All current sites will be able to access the full features of SharePoint 2010 and will retain all content and data.

• A brand new look and theme will be available to all current sites, and will be an optional feature that site administrators can choose to use.

SharePoint 2010 Feature Preview

By: Jamey Baxter, College of MedicineTallahassee SharePoint Experts Exchange Group

Technical Improvements

• Greatly improved performance• Improved UI• Office Integration• MySites• Workflows• InfoPath• FAST Integrated Search• Data Integration• Development

Behind the Scenes Improvements

• Much better database back-end design• Uses Ajax style windows to reduce post-back

to servers• Better implementation of services• More standard compliant CSS and HTML• This equals a much faster and consistent

SharePoint experience

Better OS and Browser Support

• Behaves better with multiple operating systems

• Improved support for Safari, Firefox, Opera, and Chrome

• Some things are still Windows only

Improved Content

• Silverlight is used to add a little “life” to certain areas

• More library, list, and site templates that cover a much broader scope of use

Navigation in SharePoint

• Breadcrumb navigation• Use the folder icon to navigate the site and

get back to the intranet home page

Microsoft Ribbon

• Site Actions button is on the upper left side.• Microsoft Ribbon design similar to Microsoft

Office applications.

Document Co-Authoring

• Multiple users can edit the same Word document at the same time.

Work with Files in Browser

• View and Edit Word, Excel and PowerPoint documents in browser.

Work Offline

• Take SharePoint content offline and then sync the content back to the server once they are online again. Similar to your My Documents.

Work with Outlook

• Work with SharePoint documents, lists, contacts within Outlook

• Sync content with Outlook

Social Media and Your MySite

• Your space to share and store files• Newsfeeds, tagging, colleague listing, your

profile page, etc.

Workflows

• Automate a series of tasks to accomplish a goal

• Visio integration for viewing workflow status

Workflows

• Out of the box are improved and customizable• Can be moved much more easily• Can be designed using a combination of• Out of the box• SharePoint Designer• Visual Studio• Visio

Microsoft InfoPath

• All New/Edit forms are now InfoPath Web Forms• Can be customized with SharePoint Designer or

InfoPath• InfoPath web forms are much improved which

lets you reach more users• InfoPath forms have been improved• Sorry. There is still no non-Windows based

InfoPath client

FAST Search

• Now included with SharePoint 2010• Much faster• Filter results

Data Integration

• BDC (Business Data Catalog) has been replaced by the BCS (Business Connectivity Services)

• Can be two way connection between SharePoint and an external data source

• Treats external data almost the same as internal data

• Good for building interfaces for external data or simply displaying information

Development

• SharePoint Designer 2010• Visual Studio 2010• Visio 2010• Internet Explorer 9• InfoPath 2010

FSU SharePoint 2010 UpgradeInformation

FSU SharePoint 2010 Upgrade

TIMELINE December 1st 2011: Preview versions of current SharePoint

2007 intranet sites are available to preview event participants.

December 5th 2011 – January 13th 2012: Preview versions of current SharePoint 2007 sites are available to all site administrators for review and verification.

Monday, January 16th, 2012: Official migration of current SharePoint 2007 intranet sites will occur. Expected downtime will be approx. 4 hours.


PREVIEW SITES IN SHAREPOINT 2010 Copies of all SharePoint 2007 intranet sites are now

available for site review in the SharePoint 2010 environment.

These copies are for testing purposes only, and will not be the final upgraded versions of current intranet sites.

These include any sites which have the “[department].intranet.fsu.edu” naming convention (i.e. https://president.intranet.fsu.edu).


PREVIEW SITES IN SHAREPOINT 2010 Copies are snapshots of the sites as they were on November

21st, 2011. Any changes to the intranet sites since then will not be available in the preview versions.

Preview versions are completely separate copies of live intranet sites. Changes to preview sites will not affect live data.

Extranet sites (i.e. https://extranet.fsu.edu/sites/[department]) are not included in this upgrade.


PREVIEW SITES IN SHAREPOINT 2010Preview sites may be accessed using the following URL

format:https://[department].sp10intranet.fsu.edu/

EXAMPLEhttps://president.intranet.fsu.edu/ (current)

https://president.sp10intranet.fsu.edu/ (preview)


PREVIEW SITES NOTES Site administrators can activate the SharePoint 2010

visual enhancements by navigating to Site Actions Site Settings Visual Upgrade and selecting the Update All Sites button.

Site collection administrators can activate the FSU Custom Theme and layout by navigating to Site Actions Site Settings Site Collection Administration Site Collection Features and enabling the Florida State University Custom Theme feature.


PREVIEW SITES NOTES Certain types of hyperlinks will not work correctly in the

2010 preview sites. If the hyperlink is an absolute link in the 2007 site (i.e. http://www.server.com/subsite/index.aspx), it will still point to the same location. This can make navigation links (like menu links) point to the original 2007 site instead of the 2010 site.

Relative hyperlinks (i.e. /subsite/index.aspx) will correctly point to the updated location in the 2010 preview site.


PREVIEW SITE ISSUE TRACKING Please contact ITS SharePoint Team through the FSU

Service Center at http://servicecenter.fsu.edu during the site preview period to report any issues or problems encountered with 2010 preview sites.

Please include the URL of your site, specific page, web part, or list in your submitted comments that is causing an issue.

FSU SharePoint 2010 UpgradeQuestions & Answers