Microsoft PowerPoint€¦ · Web viewA Very Basic Introduction Osher Lifelong Learning Institute at George Mason University Table of Contents 1 Purpose 1 2 PowerPoint Class Outline

Microsoft PowerPointA Very Basic Introduction

Osher Lifelong Learning Instituteat

George Mason University

PowerPoint Introduction

Table of Contents1 Purpose....................................................................................................................................1

2 PowerPoint Class Outline........................................................................................................12.1 Before Class:.....................................................................................................................12.2 Introduce Class:................................................................................................................12.3 Open PowerPoint..............................................................................................................12.4 Create a New presentation using a Design Template.......................................................22.5 Grids and Guides..............................................................................................................22.6 Number the Slides.............................................................................................................22.7 Make the Introductory Slide.............................................................................................32.8 Make Slide Masters, Title Master and Normal Master.....................................................42.9 You should now have.......................................................................................................72.10 Make the Quotation Slide.................................................................................................82.11 Make the first “Title” Slide...............................................................................................82.12 Move on to the next slide and repeat the above process.................................................102.13 Move on to the next blank Normal Master Slide............................................................102.14 Then make another slide using the last 2 sentences of H5.............................................102.15 Create Slide Transitions..................................................................................................112.16 Create a timed Slide Transition using the Quotation Slide.............................................112.17 Create a Custom Animation using the Quotation Slide..................................................122.18 Make Custom Animation for the Bullet paragraphs.......................................................122.19 Get the Bullet Paragraphs to “dim” after you move on to the next bullet......................132.20 Apply a different Custom Animation to the H5 slide.....................................................142.21 Make up End of Show slides..........................................................................................142.22 Add a final slide that says “See you next week!”...........................................................152.23 Get a picture from My Pictures......................................................................................152.24 Get a Picture from the Internet, e.g., Web Gallery of Art (www.wga.hu).....................162.25 Tidy up the show by becoming a fuss budget.................................................................172.26 When you get home........................................................................................................17

3 PowerPoint, Basics (Very).....................................................................................................173.1 Start a Show....................................................................................................................173.2 “Master” Slides...............................................................................................................173.3 Slide Transitions.............................................................................................................173.4 Custom Animation..........................................................................................................183.5 Pictures...........................................................................................................................183.6 Viewing the Show...........................................................................................................183.7 Slide Numbers................................................................................................................183.8 Grids and Guides............................................................................................................183.9 Changing Case................................................................................................................183.10 Duplicate a slide, hide a slide, insert slides, move them, etc..........................................183.11 Playing Around...............................................................................................................193.12 Saving Your Show..........................................................................................................193.13 Tutorials..........................................................................................................................19

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4 PowerPoint Working Document............................................................................................194.1 In-Class Exercise............................................................................................................194.2 Homework Exercise........................................................................................................20

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1 PURPOSE

This class is intended to give you a very basic overview into PowerPoint so you can make up a basic presentation using a few “key” features. It will not make you an expert. You can only approach that by using PowerPoint again and again and fiddling around to see what the various features do.

The PowerPoint Class Outline section is intended to:

Be a guide to what we will be doing in class; and

Enable you to practice on your own maybe before class but definitely after class.

The PowerPoint, Basics (Very) section is intended to give you a quick reference to the features we will be working on and which appear in the PowerPoint Class Outline.

Again, the only way to get comfortable with PowerPoint is to use it and experiment.

A note about the graphics. It seems no to computers are the same so the fonts you see when you type things will not necessarily be the fonts you see in the graphics. They are what I see and what you see might be a tad different looking but should be essentially the same.

2 POWERPOINT CLASS OUTLINE

2.1 Before Class:

Put the PowerPoint Folder on all computers using Flash Drive;

Open Internet Explorer and PowerPoint Working Document.

2.2 Introduce Class:

Explain why we are here etc.

We are using an older version of PowerPoint. The newer version is essentially the same but has a different menu approach.

2.3 Open PowerPoint

You get a blank slide.

Your screen should look something like this,

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If not already open, open the Standard, Formatting, Drawing and Task Pane toolbars. Make sure the Slide Sorter is open on the left side of the screen.

2.4 Create a New presentation using a Design Template

Select a better looking background than the “blank” default offering click From Design Template in the Task Pane and select a design.

Make three copies of the Design Template slide.

2.5 Grids and Guides

I like to see Gridlines on the slides I am working with as it makes it easier for me to do things. To turn them on and off go to View, Grids and Guides and make your selections.

2.6 Number the Slides

You add slide numbers, which I like as I find it helpful when reviewing the show, by clicking Insert, Slide Number or View, Headers and Footers. Uncheck all the other things, unless you want them, and check Slide Number and click the Apply To All button.

You should see something like this.

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2.7 Make the Introductory Slide

Select the first slide and create an Introductory Slide for the presentation, using the PowerPoint Working Document on Epictetus.

Open the PowerPoint Working document and select and copy “Epictetus A Stoic and Socratic Guide to Life”.

Go back to PowerPoint and Paste what you have copied into the Title Box. You must first click in the box before you hit Paste.

Click in the subtitle box and type “OLLI at GMU” hit Enter and type the date.

Resize and move the boxes, one at a time to the top and bottom of the slide.

Leave room in the center of the slide for a picture;

Go back to the document and right click on the picture and select copy then go back to PowerPoint and paste it onto the slide.

You will have to resize and move it to make it look nice.

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Save the presentation in the normal Microsoft manner.

Note: You get the Initial Slide, to get more slides you can copy and paste a “blank slide” You can also click Insert, New Slide. In either case you will have to move/resize the boxes by clicking them and dragging. You can delete the “title” box and resize the text box depending on your needs.


2.8 Make Slide Masters, Title Master and Normal Master

We will create “Master” slides to use throughout the presentation. Use of the pre- configured “standard” slides ensures that titles and text and whatever are always in the same place on each slide.

To make a Master Title Slides take the third basic slide, you made three above and resize and move the Title Text Box to the top of the slide. You should end up with something like this.

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Make several copies of this Master using the basic Copy/Paste function.

Make sure to put in a “divider”, i.e., using the first Title Slide. To do this type “Title Slides” in the top Title Box and “Do Not Use” in the text box of a slide being sure you have several Title Masters below the one you type in (normally this will be your third slide at this point. After doing this you should have something like this.

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To make a Master Normal Slides select the second slide, it should be above the Title Master Slide divider.

Delete the Title Text Box and resize and move the Text Box as you desire. Make it larger to fill most of the screen. Adjust the paragraph style to left, set the font, etc. When you have formatted it the way you like make a bunch of copies using copy/paste.

You will use the Normal Master for most slides in your show.

You can make a Normal Master Divider slide if you like. I normally do just to be safe.

You should now have something like this.

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2.9 You should now have.

An Introductory Slide,

Several Normal Master Slides,

A Normal Master Slide divider,

A few more Normal Master slides,

A Title Slide Master divider, and s

Several Master Title slides.

Save.

You can view the entire show by clicking Slide Show, View Show or from the current slide by clicking the Slide Show button on the Custom Animation or Slide Transition toolbars on the Task Pane.

View and save the show.

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2.10 Make the Quotation Slide

Copy the Epictetus Quote from the PowerPoint Working Document and paste it into the Text Box of the first “Normal” slide, slide number 2.

Center the Quote on the slide by resizing the Text Box or simply using the paragraph key (Enter) and select Centered Paragraph type.

Note: from now on all references to getting text refer to the PowerPoint Working Document.

View Show, all the time.

Save show, all the time.

You should have something like this:

2.11 Make the first “Title” Slide

Copy and paste a Title Slide from the Master Slides into position just behind the Quotation Slide, or simply drag one up into position using the Slide Sorter Pane normally on the left.

Copy and paste paragraph H1 into the Title area.

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Reformat the text as necessary and desired as well as the Title Box.

Copy and paste the 1st paragraph of H1 into the text area.

Using the Enter Key turn this sentence into “outline” form. You don’t really need to repeat the Title in the text so the first sentence can be deleted.

It will require two slides so cut and paste the second sentence of the paragraph onto the next Normal Master so the text appears on two slides.

Bullet the appropriate text. First select the text you wish to bullet and click the Bullet symbol on the Formatting Toolbar.

You may have to click Bullet, then Number, then Bullet again to get it correct.

Change to Sentence Case. To change the case of a block of text first select it via shading. Then click Format, Change Case and make your selection.

You should now see something like this.

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2.12 Move on to the next slide and repeat the above process.

2.13 Move on to the next blank Normal Master Slide

Copy the 1st sentence of paragraph 2 of H1 into the text box of this slide

Format it as above using the same processes.

You should now have something like this.

2.14 Then make another slide using the last 2 sentences of H5.

Fiddle with the formatting as above.

You will likely find that all the paragraphs take on the Bullet formatting. To correct his you must remove the 2nd line indent using the ruler and manually correct the three Bullet paragraphs.


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2.15 Create Slide Transitions.

Slide transitions make for a more interesting show.

To do it you click Slide Show, Slide Transition. You get a lot of stuff. You can select an animation scheme in Apply to selected slides to run for a particular slide or all slides by clicking the button called Apply to All Slides. You can also decide how fast the slide transition scheme will run and whether to use sound. You also have a choice of how to advance to the next slide, either On mouse click or Automatically after “X” seconds.

For now just select a transition and click Apply to All Slides.

2.16 Create a timed Slide Transition using the Quotation Slide.

Go to the Quotation Slide.

Using the Slide Transition Task Pane, see above, find the area called Advance Slide and uncheck the On mouse click box and check the Automatically after box.

Set the time for 4 seconds either by typing in the box or using the up and down arrows.

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2.17 Create a Custom Animation using the Quotation Slide

You create a Custom Animation scheme by clicking Slide Show, Animation Schemes then select the scheme you want.

First click the Title Box, Text Box, picture, or select the text you want to animate, etc., on your slide.

You select a Custom Animation scheme by clicking Slide Show, Custom Animation and click Add Effect, Entrance. I like to use Box. You have a choice to have the text display With Previous, On Click or After Previous. Use any for different effects. For now use With Previous. There are lots of other effects as Emphasis, Exit, Motion Paths. You can fiddle with these to see what you like.

For now select the Quotation Text and set the Animation to Spinner.

Once you set a Custom Animation you can play with it by clicking the down arrow in the “box” in the Custom Animation Task Pane and fiddling with all the options to learn what they do;

Try different effects.

View the show.

Save the show.

2.18 Make Custom Animation for the Bullet paragraphs.

Go to the First bullet slide and select the bullet text.

Click Slide Show, Custom Animation and select Entrance, Box, and On Click in the Modify Box Start area.

You should now have sequential numbers next to each bullet. These show the order they will appear. Note: you will only see these numbers when you have the Custom Animation Task Pane open.

Run the slide by clicking the Slide Show button on the Custom Animation Task Pane and work through the slide by clicking. After the last bullet you will get the next slide.

Show how Re-Order works.

After making some and getting them to work, add in an additional one in the middle to see how it copies the formatting.

You should have something like this.

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2.19 Get the Bullet Paragraphs to “dim” after you move on to the next bullet.

Click the appropriate box on the Custom Animation Task Pane corresponding the bullet paragraph you want to dim. Start with the top bullet.

Click the Down Arrow box and click Effect Options;

Make sure the Effect tab is showing.

Click the Down Arrow next to the After animation box that says Don’t Dim.

Click on a Color and it will show up in the box. This is the color your text will be when you click for the next bullet to appear. Because some the colors are ugly and some won’t show up at all be cautious at first.

Continue this process for each of the bullets in turn. There is no need to “Dim” the last bullet.

Note: You can insert bullet paragraphs into a series by hitting Enter and the following paragraph will repeat all formatting. It can sometimes be easier to retype this to avoid using Effect Options a lot, but maybe not.

When you run the show the slide will look something like this.

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Continue on to the other slides from paragraph H1.

2.20 Apply a different Custom Animation to the H5 slide.

This time select the three bullet paragraphs and Entrance, Box but this time select After Previous in Start Box.

Again click the first box on the task pane but this time select Timing.

Set the Delay to 3 seconds using the up and down arrows

Repeat this for the other bullets.

Save and view the show.

2.21 Make up End of Show slides

Copy the Introductory Slide and paste it three times immediately after the last of the presentation slides but before the Master slides.

You should have something like this.

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Take the Middle slide and delete the picture (click it and hit the delete key) then click the Text Box icon on the drawing tool bar, move the cursor to the place on the slide where you will want to add the text box and drag to make a rectangle, immediately type something like “Thank you very much!”.

Resize, move etc. this box as needed.

Make a nice Custom Animation, like Spinner.

Apply a Timed Slide Transition to these three slides by selecting them and then setting the slide transition timing as above to say 3 seconds.

2.22 Add a final slide that says “See you next week!”

Apply whatever Custom Animation you may want, or not.

2.23 Get a picture from My Pictures.

Select a slide to put a picture on, let’s ue slide 3..

You can insert pictures by clicking the box on the Drawing Toolbar which will take you to My Pictures. You select any picture you want and then Click the Insert button.

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You will almost surely have to resize and move the picture to get it to fit properly. Inorder to do this you may have to use the horizontal and vertical scroll bars.

Apply Custom Formatting as appropriate.

You can adjust when the picture appears by clicking on the picture box in the Task Pane and then clicking Re-Order.\


2.24 Get a Picture from the Internet, e.g., Web Gallery of Art (www.wga.hu)

Select a slide to put a picture on, say slide 4.

Go to the Internet and find any picture you like.

Right click the picture and select Copy.

Go back to your slide and click Paste.

Again, you will almost surely have to resize and move the picture to get it to fit properly.

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http://www.wga.hu/


Apply Custom Formatting as appropriate.

2.25 Tidy up the show by becoming a fuss budget

Try not to overdue it or the show gets a cluttered look.

2.26 When you get home

Work on individual presentations, even if you just add to the one we have been working on. The more time you spend the better you will get. But try not to get obsessive.

Don’t be afraid to fiddle.

3 POWERPOINT, BASICS (VERY)

This section repeats many of the formatting techniques mentioned about, not always in the same detail.

3.1 Start a Show

Open PowerPoint. You get a blank slide. If not already open, open the Standard, Formatting, Drawing and Task Pane toolbars. Select a better looking background than the “blank” offered using From Design Template.

You get the Initial Slide, to get more slides click Insert, New Slide. You move/resize the boxes by clicking them and dragging. You can delete the “title” box and resize the text box depending on your needs.

You then just type away in whatever box you like and apply formatting as per the rest of Microsoft Office.

3.2 “Master” Slides

We will create “Master” slides to use throughout the presentation. Use of the pre- configured “standard” slides ensures that titles and text and whatever are always in the same place on each slide.

3.3 Slide Transitions

If you click Slide Show, Slide Transition you get a lot of stuff. You can select an animation scheme in Apply to selected slides to run for a particular slide or all slides by clicking the button called Apply to All Slides. You can also decide how fast the slide transition scheme will run and whether to use sound. You also have a choice of how to advance to the next slide, either On mouse click or Automatically after “X” seconds.

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3.4 Custom Animation

You can select a custom animation scheme by clicking Slide Show, Animation Schemes then select the scheme you want and whether to apply it to all slides.

You can also use Slide Show, Custom Animation. Here you click the Title Box, Text Box, picture etc., on your slide, or everything and click Add Effect, Entrance. I like to use Box. You have a choice to have the text display With Previous, On Click or After Previous. Use any for different effects. There are lots of other effects as Emphasis, Exit, Motion Paths. You can fiddle with these to see what you like.

You can play with a custom animation by clicking the “box” in the Custom Animation Task Pane and fiddling with all the options to learn what they do.

I set up animations etc., on a “basic” and “title” slide” then just copy them a bunch of times so I don’t have to reformat a lot, but you wind up having to do it anyway.

3.5 Pictures

You can insert pictures by clicking the box on the Drawing Toolbar or finding a picture you like on the Internet or elsewhere and then copy/paste it into the slide. In either case you will have to resize and move it and add custom animation generally.

3.6 Viewing the Show

You can view the entire show by clicking Slide Show, View Show or from the current slide by clicking the Slide Show button on the Custom Animation or Slide Transition toolbars on the Task Pane.

3.7 Slide Numbers

You can add slide numbers, which I like as I find it helpful when reviewing the show, by clicking Insert, Slide Number or View, Headers and Footers. Uncheck all the other things, unless you want them, check Slide Number and click the Apply To All button.

3.8 Grids and Guides

I like to see Gridlines on the slides I am working with as it makes it easier for me to do things. To turn them on and off go to View, Grids and Guides and make your selections.

3.9 Changing Case

To change the case of a block of text first select it via shading. Then click Format, Change Case and make your selection.

3.10 Duplicate a slide, hide a slide, insert slides, move them, etc.

You can do this using the Slide Viewer on the left side of the PowerPoint display.

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To duplicate a slide you select it and then do a copy and past with a right mouse click. Or you can select a slide then click Insert, Duplicate Slide.

You can insert a slide by selecting a slide or the space between slides and clicking Insert, New Slide.

Experiment with all the right click option, they are nifty.

To hide a slide select a slide, right click and select “Hide”. The slide stays there but won’t show up when you view the show.

To move a slide select it and drag it to where you ant to move it.

3.11 Playing Around

All this should get you started but then the best way to learn is set up a show and fiddle around to see what happens.

3.12 Saving Your Show

The only advice is to save early and often.

3.13 Tutorials

There are many free PowerPoint Tutorials available on-line. Just Google “PowerPoint Tutorial” and take you pick.

4 POWERPOINT WORKING DOCUMENT

4.1 In-Class Exercise

EpictetusA Stoic and Socratic Guide to Life

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OLLI at GMU

December 11, 2008

The philosopher’s school is like a surgery, you ought not to go out of it with pleasure, but with pain.

H1 Some things are in our control and others not.

Some things are in our control and others not. Things in our control are opinion, pursuit, desire, aversion, and, in a word, whatever are our own actions. Things not in our control are body, property, reputation, command, and, in one word, whatever are not our own actions.

The things in our control are by nature free, unrestrained, unhindered; but those not in our control are weak, slavish, restrained, belonging to others. Remember, then, that if you suppose that things which are slavish by nature are also free, and that what belongs to others is your own, then you will be hindered. You will lament, you will be disturbed, and you will find fault both with gods and men. But if you suppose that only to be your own which is your own, and what belongs to others such as it really is, then no one will ever compel you or restrain you. Further, you will find fault with no one or accuse no one. You will do nothing against your will. No one will hurt you, you will have no enemies, and you not be harmed.

…

H5 Men are disturbed, not by things, but by the principles and notions which they form concerning things

Men are disturbed, not by things, but by the principles and notions which they form concerning things. Death, for instance, is not terrible, else it would have appeared so to Socrates. But the terror consists in our notion of death that it is terrible. When therefore we are hindered, or disturbed, or grieved, let us never attribute it to others, but to ourselves; that is, to our own principles. An uninstructed person will lay the fault of his own bad condition upon others. Someone just starting instruction will lay the fault on himself. Someone who is perfectly instructed will place blame neither on others nor on himself.

4.2 Homework Exercise

Makeup a slide show using the following material extracted from Aristotle’s Poetics. There is no reason to use all the material, be selective but give yourself a range of slides, e.g., bullet and non-bullet slides.

You should create:

An Introductory slide,

Master Title Slides & divider,

Master Normal Slides & divider,

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A Quotation slide with Custom Animation,

Title and non-Title slides for the actual presentation slides with custom animation as appropriate,

Ending slides,

Picture slides,

etc

Don’t forget slide transitions, pictures etc.

Have fun.

Aristotle: The Poetics

Osher Lifelong Learning Instituteat

George Mason University

What is the first business of philosophy? To part with self-conceit. For it is impossible for anyone to begin to learn what he thinks that

he already knows.Epictetus

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And this activity alone would seem to be loved for its own sake; for nothing arises from it apart from the contemplating, while from practical activities we gain more or less apart from the action.

Aristotle

Chapter 6 Definition and Analysis into Qualitative Parts

… Let us now discuss Tragedy, resuming its formal definition, as resulting from what has been already said.

Tragedy, then, is an imitation of an action that is serious, complete, and of a certain magnitude; in language embellished with each kind of artistic ornament, the several kinds being found in separate parts of the play; in the form of action, not of narrative; through pity and fear effecting the proper purgation of these emotions. By ‘language embellished,’ I mean language into which rhythm, ‘harmony’ and song enter. By ‘the several kinds in separate parts,’ I mean, that some parts are rendered through the medium of verse alone, others again with the aid of song.

…

Every Tragedy, therefore, must have six parts, which parts determine its quality- namely, Plot, Character, Diction, Thought, Spectacle, Song. Two of the parts constitute the medium of imitation, one the manner, and three the objects of imitation. And these complete the list. These elements have been employed, we may say, by the poets to a man; in fact, every play contains Spectacular elements as well as Character, Plot, Diction, Song, and Thought.

But most important of all is the structure of the incidents. For Tragedy is an imitation, not of men, but of an action and of life, and life consists in action, and its end is a mode of action, not a quality. Now character determines men’s qualities, but it is by their actions that they are happy or the reverse. Dramatic action, therefore, is not with a view to the representation of character: character comes in as subsidiary to the actions.

…

The plot, then, is the first principle, and, as it were, the soul of a tragedy; Character holds the second place. A similar fact is seen in painting. The most beautiful colors, laid on confusedly, will not give as much pleasure as the chalk outline of a portrait. Thus Tragedy is the imitation of an action, and of the agents mainly with a view to the action.

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Documents

Microsoft PowerPoint€¦ · Web viewA Very Basic Introduction Osher Lifelong Learning Institute at George Mason University Table of Contents 1 Purpose 1 2 PowerPoint Class Outline