Microsoft Office XP Illustrated Introductory, Enhanced Started with Word 2002 Getting

Microsoft Office XP Microsoft Office XP Illustrated Introductory, EnhancedIllustrated Introductory, Enhanced

Started with Word 2002Started with Word 2002GettingGetting

2Getting Started with Word 2002 Unit A

Understand word processing Understand word processing softwaresoftware

Start Word 2002Start Word 2002 Explore the Word program windowExplore the Word program window Start a documentStart a document Save a documentSave a document

ObjectivesObjectives


Print a documentPrint a document Use the Help systemUse the Help system Close a document and exit WordClose a document and exit Word

ObjectivesObjectives


Unit IntroductionUnit Introduction

Microsoft Word is a word processing Microsoft Word is a word processing programprogram– Create documentsCreate documents

• LettersLetters• MemosMemos• NewslettersNewsletters• Research papersResearch papers• Web pagesWeb pages• Business cardsBusiness cards• ResumesResumes• Financial reportsFinancial reports


Understanding Word Understanding Word Processing SoftwareProcessing Software

A A word processing programword processing program is software is software that allows you enter, edit, and format text that allows you enter, edit, and format text and graphics.and graphics.– Copy and move textCopy and move text– Format text fonts and colorFormat text fonts and color– Format and design page layoutFormat and design page layout– Insert tables, charts, diagrams, and graphicsInsert tables, charts, diagrams, and graphics– Use mail merge to create form lettersUse mail merge to create form letters

The files you create using Word are called The files you create using Word are called documentsdocuments


Understanding Word Understanding Word Processing Software (cont.)Processing Software (cont.)

Formatted text

Graphic

Table

Chart

Column

Header


Understanding Word Understanding Word Processing Software (cont.)Processing Software (cont.)

Planning a documentPlanning a document– Identify the messageIdentify the message– Identify your audienceIdentify your audience– Identify needed elements (charts, Identify needed elements (charts,

tables, etc.)tables, etc.)– Identify the document appearance Identify the document appearance

(formal, relaxed, etc.)(formal, relaxed, etc.) The purpose and audience The purpose and audience

determines document design.determines document design.


Starting Word 2002Starting Word 2002

Click the Word Click the Word icon on the Start icon on the Start menumenu

– The The Word Word program windowprogram window opens and opens and displays a blank displays a blank documentdocument

– Word has Word has different different viewsviews, , or ways of or ways of displaying a displaying a document.document.

Task pane

Blank document

I-beam pointer

Insertion point


Starting Word 2002 (cont.)Starting Word 2002 (cont.)

Using Word document viewsUsing Word document views– Print Layout viewPrint Layout view——displays a displays a

document as it will be printeddocument as it will be printed– Normal viewNormal view— displays a simple — displays a simple

document without margins or graphicsdocument without margins or graphics– Web Layout view—displays a Web Layout view—displays a

document as it will be viewed on a document as it will be viewed on a computer screencomputer screen

– Outline view—displays text headingsOutline view—displays text headings


Exploring the Word Exploring the Word Program WindowProgram Window

Document window

Toolbars

Task pane

Scroll bar

Ruler

View buttons

Menu bar


Starting a DocumentStarting a Document

Begin a new document by typing.Begin a new document by typing. Word wraps text when you reach the edge Word wraps text when you reach the edge

of the document.of the document.– The The word-wrapword-wrap feature automatically moves feature automatically moves

the insertion point to the next line in the the insertion point to the next line in the documentdocument

Word automatically corrects typing errors Word automatically corrects typing errors with the with the AutoCorrect AutoCorrect feature.feature.– Other basic Word features include Other basic Word features include smart tagssmart tags

and and AutoCompleteAutoComplete


Starting a Document (cont.)Starting a Document (cont.)

Wrapped text


Saving a DocumentSaving a Document

To store a document permanently, To store a document permanently, you must save it as a you must save it as a filefile..– A file is A file is savedsaved with a name, called a with a name, called a

filenamefilename• A filename identifies the file and where it is A filename identifies the file and where it is

storedstored

– Files are saved to an internal hard disk, Files are saved to an internal hard disk, a floppy disk, or to other locationsa floppy disk, or to other locations


Saving a Document (cont.)Saving a Document (cont.)

Use the Save button on the Standard Use the Save button on the Standard toolbar or the Save command on the toolbar or the Save command on the File menu.File menu.

Active folder or drive

Folders and files

Default filename


Saving a Document (cont.)Saving a Document (cont.)

Restoring lost document filesRestoring lost document files– Due to Word or some other program Due to Word or some other program

freeze or a power failurefreeze or a power failure– Document Recovery task pane opens Document Recovery task pane opens

the next time you open Wordthe next time you open Word• Displays original and recovered versions Displays original and recovered versions

of the Word fileof the Word file• Open and review any version of the fileOpen and review any version of the file• Save the file version you wantSave the file version you want


Printing a DocumentPrinting a Document

Before printing, use the Print Review Before printing, use the Print Review feature to view a documentfeature to view a document

To print, use the Print button on the To print, use the Print button on the Standard toolbar or the Print Standard toolbar or the Print command on the File menu.command on the File menu.– The Print button uses the default print The Print button uses the default print

settings in the Print dialog boxsettings in the Print dialog box


Printing a Document (cont.)Printing a Document (cont.)

Print dialog boxPrint dialog box

Default printer

Number of copies

Pages to print


Using the Help SystemUsing the Help System

Word has an extensive help systemWord has an extensive help system– Access to definitions, instructions, and useful Access to definitions, instructions, and useful

tipstips– The Ask a Question box on the menu bar The Ask a Question box on the menu bar

gives you immediate access to help topicsgives you immediate access to help topics


Using the Help System (cont.)Using the Help System (cont.)

The Microsoft Word Help windowThe Microsoft Word Help window

Tabs Help topic

Related help topics


Closing a Document and Closing a Document and Exiting WordExiting Word

When you are finished with a When you are finished with a document, you are ready to close it.document, you are ready to close it.– Use the Close Window button on the Use the Close Window button on the

menu bar or the Close command on the menu bar or the Close command on the File menu.File menu.

Close WordClose Word– Click the Close button on the Title bar Click the Close button on the Title bar

or the Exit command on the file menuor the Exit command on the file menu


Closing a Document and Closing a Document and Exiting Word (cont.)Exiting Word (cont.)

Close button

Close Window button

Documents

Microsoft Office XP Illustrated Introductory, Enhanced Started with Word 2002 Getting