Microsoft® Office PowerPoint® 2003 Training

Playing movies

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Playing movies

Course contents

• Overview: Playing movies in PowerPoint

• Lesson 1: Play a movie

• Lesson 2: Create "play" buttons

Each lesson includes a list of suggested tasks and a set of test questions.

Playing movies

You can enhance your PowerPoint presentations with a dramatic movie clip, film of a dynamic speaker, or just something fun designed to engage the audience.

Overview: Playing movies in PowerPoint

Work with movie files and learn how to insert them, play them, and set specific options.

Playing movies

Course goals

• Insert a movie, start it the way you want, and work with various movie options.

• Play a movie full-screen and keep it from showing on the slide.

• Create buttons to run a movie.

• Ensure that a movie plays when you present.

Lesson 1

Play a movie

Playing movies

Play a movie

In this lesson, you'll insert a movie file and see how to make it play the way you want.

For example, explore the options for how to start a movie and learn how to change the start setting.

A movie helps illustrate points you're making.

Playing movies

Play a movie

Learn how to expand the movie to full screen and keep it from showing on your slide until you're ready to play it.

A movie helps illustrate points you're making.

Finally, make sure the movie plays even if you present your show from another computer.

Playing movies

Insert a movie

1. Click the Insert menu, point to Movies and Sounds, and click Movie from File. Browse to the location of the file, select it, and click OK.

2. The inserted movie appears as a still frame on the slide.

To insert the movie:

Playing movies

Insert a movie

If you insert additional movies on the same slide, PowerPoint automatically arranges them in a layout for up to four movies. Any movies you insert after that will be inserted in the middle of the slide for you to position.

The movies will play in the order of their insertion.

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Decide how to start it

When you insert the movie, you're given the choice to start it automatically or when you click with the mouse.

You can select how to start your movie.

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Decide how to start it

You can select how to start your movie.

Click Automatically if you want the movie to start by itself. • If you have no other media

effects on the slide, the movie plays as soon as the slide is displayed.

• If you already have another effect on the slide, such as an animation, the movie plays after that effect.

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Decide how to start it

Select When Clicked if you want the movie to play only when you click the movie frame on the slide.

• This setting is known as a trigger because you have to click something specific — the movie itself, as opposed to merely clicking the slide — to play the movie.You can select how to

start your movie.

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Create a delay or extend play

You've selected a way to make the movie start playing.

What if you also want to make it start at a certain point, or you want it to play for a designated number of slides?

How to set timing options for the movie

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Create a delay or extend play

For example, if the best part of your movie happens about seven seconds into it, tell PowerPoint to start it at that point.

How to set timing options for the movie

Playing movies

Create a delay or extend play

Or, extend the movie’s playing time across several slides. By default, even if the movie is longer than the duration of your slide, it'll stop when you click the slide — such as when you click to advance to the next slide.

How to set timing options for the movie.

Playing movies

Create a delay or extend play

But, imagine your film features an authoritative speaker whose points you want to support with text on several slides.

How to set timing options for the movie

To do so, insert the movie on the first slide, and specify that you want it to stop after a specific number of slides.

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Create a delay or extend play

How to set timing options for the movie

1. Click the down arrow on the effect to display its menu.

2. Click Effect Options on the menu.

How to set timing options:

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Create a delay or extend play

How to set timing options for the movie

3. Time how far into the movie to start, and set that value in the From time field.

How to set timing options:

4. Set the movie to stop: at a mouse click, after the current slide, or after a specific slide number.

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Go full screen

Expanding the movie to play full screen is one of several other options that are available.

A quick way to display these options is to right-click the movie frame, and click Edit Movie Object, as shown in the picture.

More movie options

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Go full screen

For more movie options:

1. Right-click the movie frame, and click Edit Movie Object.

2.Loop repeats the movie; Rewind puts it back at the starting frame after it finishes.

3. The Hide and Zoom options work nicely together.

4.File shows the path to the linked file.

More movie options

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Go full screen

The full-screen option plays the movie as if it were its own screen so it doesn't appear to be playing on a slide.

More movie options

If the resolution of your movie file looks good blown up to a larger size, you can feel comfortable selecting this choice.

Playing movies

Go full screen

You can keep the movie from appearing on the slide until it plays and make it disappear afterward.

If you use this with the full-screen option, the movie will seem not to be on your slide at all (although you may see a flash of it on the slide right before it plays full-screen).

An alternative to hiding the movie is to drag it off the slide.

More movie options

Playing movies

Linked files and your presentation

Any movie you “insert” into PowerPoint is really only linked to your presentation.

It plays from a location outside the PowerPoint .ppt file; it is not a physical part of the file.

A movie file is linked from its source location.

Playing movies

Linked files and your presentation

So how can you make sure that PowerPoint will find your movie file to play it?

A movie file is linked from its source location.

This is how the process works: When you insert the file, PowerPoint creates a link to the movie file's current location. If you later move the movie file to a different location, PowerPoint will not know where to find it when you want the file to play.

Playing movies

Linked files and your presentation

Best advice: Before you insert the file, copy it into the same folder as your presentation. Then insert it. PowerPoint will create a link to it, and it will find the file as long as you keep it in the presentation folder, even if you move or copy the folder to another computer. A movie file is linked

from its source location.

Playing movies

Linked files and your presentation

Another way to be sure you get your linked files in the same folder as your presentation is to use Package for CD (File menu), a new feature in PowerPoint 2003.

A movie file is linked from its source location.

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Suggestions for practice

1. Insert a movie file.

2. Create a delay in play and extend the play.

3. Play the movie full screen and hide it on the slide.

4. Compare the "click" start effect against automated steps.

5. Work with the Play/Pause toggle switch.

6. Explore other tabs.

Online practice (requires PowerPoint 2003)

Playing movies

Test 1, question 1

What's a quick way to zoom a movie to the full size of the screen? (Pick one answer.)

1. Select the movie on the slide, press CTRL, and drag a sizing handle outward until the movie frame stretches to full screen.

2. Select the zoom option in the Movie Options dialog box, which is opened from the movie's shortcut menu.

3. Select the movie on the slide, and use the Zoom button to set it to 100%.

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Test 1, question 1: Answer

Select the zoom option in the Movie Options dialog box, which is opened from the movie's shortcut menu.

The Zoom to full-screen option is also available on the Movie Settings tab when you display options from the effect in the task pane.

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Test 1, question 2

You want to skip over a section at the movie’s start. How do you do it? (Pick one answer.)

1. In the Custom Animation task pane, open options for the Play effect, and, on the Timing tab, select a number of seconds next to Delay to account for the part of the film you don't want to see.

2. In the Custom Animation task pane, open options for the Play effect, and, on the Effect tab, click From time. Select the number of seconds' delay you need.

3. You can't; you're stuck with showing every frame of the film.

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Test 1, question 2: Answer

In the Custom Animation task pane, open options for the Play effect, and, on the Effect tab, click From time. Select the number of seconds' delay you need.

Time the movie beforehand so you can see how many seconds you need to cut from the start.

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Test 1, question 3

Since the movie file is linked to your presentation, what should you do to ensure it will play when you present it on another computer? (Pick one answer.)

1. In the Movie Options dialog box, update the path to the current location of the movie file.

2. You don't have to do anything. Even though the file is linked, PowerPoint will read the path to its location.

3. Copy the file into the same folder as your presentation before you insert it; then insert it.

Playing movies

Test 1, question 3: Answer

Copy the file into the same folder as your presentation before you insert it; then insert it.

If you're showing the presentation on another computer, copy the folder that contains it and all its linked files to the other computer. Or, use Package for CD on the File menu to bundle your presentation files, including any linked files, to a CD or folder; this will also update the presentation's link to your movie file.

Lesson 2

Create "play" buttons

Playing movies

Create "play" buttons

In this lesson, you'll become familiar with the Play, Pause, and Stop movie effects, which are available for you to apply just like animation effects.

Then you'll put a set of buttons on a movie and see how you hook up the movie effects so they work when you click the buttons.Create buttons to run

your movie.

Playing movies

Movie effects

Previously, when you inserted a movie and chose a start setting, PowerPoint automatically applied two of these effects for you: Play and Pause.

Adding movie action effects

The Movie Actions menu makes effects available individually so you can apply them as you want — for example, you can apply them to a set of buttons.

Playing movies

Movie effects

Add movie action effects in the same way you add animation effects:

Adding movie action effects

1. Select the movie on the slide.

2. In the Custom Animation task pane, click Add Effect.

3. Point to Movie Actions, and select the type of effect you want.

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Create buttons

Typically, action buttons are used as hyperlinks; to play a sound; or to play another program, such as an .exe file:

Inserting an action button

• Action buttons can also be used to control the movie.

• Once you put the buttons on the slide, you just need to direct what actions they should set off.

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Create buttons

To insert an action button:

Inserting an action button

1. On the Slide Show menu, point to Action Buttons, and select a button.

2. Click the slide where you want to place the button. Tailor the button with the text or symbol you want on it.

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Set up the buttons as triggers

When you insert a movie and set it to start "when clicked," PowerPoint applies a play/pause toggle effect and turns the movie into a trigger — you have to click the movie itself to make it play.

From movie trigger to action button

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Set up the buttons as triggers

To change the trigger from the movie file to an action button:1. Select the movie effect in the Custom Animation task pane.

2. Display its menu, click Timing, and, on the Timing tab, click Triggers.

3. With the Start effect on click of option, change the selection from the movie file to the action button you want as the trigger.

From movie trigger to action button

Playing movies

Set up the buttons as triggers

The play/pause toggle effect, which PowerPoint applies automatically, is limited in that you can't access options specifically for just the “play” part of the effect.

From movie trigger to action button

To get around that, you apply a play effect from the Movie Actions menu.

Playing movies

Suggestions for practice

1. Insert the movie.

2. Create action buttons.

3. Make the buttons work.

Online practice (requires PowerPoint 2003)

Playing movies

Test 2, question 1

Where do you find action buttons? (Pick one answer.)

1. The Insert menu.

2. The Slide Show menu.

3. Draw them using AutoShapes.

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Test 2, question 1: Answer

The Slide Show menu.

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Test 2, question 2

From the Custom Animation task pane, how do you apply a play effect to a movie? (Pick one answer.)

1. Select the movie on the slide, click Add Effect in the task pane, point to Entrance, and click Fly in.

2. Create a Play button for the movie, and select the button. In the task pane, click Add Effect, point to Movie Actions, and click Play.

3. Select the movie on the slide, click Add Effect in the task pane, point to Movie Actions, and click Play.

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Test 2, question 2: Answer

Select the movie on the slide, click Add Effect in the task pane, point to Movie Actions, and click Play.

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Test 2, question 3

You've applied a stop effect to a movie, and you want to trigger the stop with the image of a red circle. How do you set up the trigger? (Pick one answer.)

1. Drag the Stop effect in the task pane list under the trigger bar that was created when you inserted the movie.

2. In the Custom Animation task pane, display the Timing tab for the effect, click Triggers, and in the Start effect on click of option, select the red circle from the list.

3. You have to turn the red circle into an action button first.

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Test 2, question 3: Answer

In the Custom Animation task pane, display the Timing tab for the effect, click Triggers, and in the Start effect on click of option, select the red circle from the list.

Playing movies

Quick Reference Card

For a summary of the tasks covered in this course, view the Quick Reference Card.