Microsoft® Office OneNote® 2007 Training

Using your Notebook to its fullest potential

Kent School District presents:

Use your notebook to its fullest potential

Objectives:

• Describe the notebook management features of Office OneNote 2007.

• Collect and manage information in an Office OneNote notebook.

• Share information in Office OneNote with others.

• Explain the integration of Office OneNote with Office Outlook and mobile devices.

Use your notebook to its fullest potential

OneNote Structure

NotebookSections

PagesSubpages

Use your notebook to its fullest potential

OneNote Basic Functionality•Default notebooks

–Work–Personal

•Drag and drop between notebooks or sections•Rename, delete, share, or password protect any component

Use your notebook to its fullest potential

AutoSave

•Save and Save as are missing!•Autosaves every modified component daily•Saves two previous versions

Use your notebook to its fullest potential

Backup

•Backup to your H drive•Tools – Options – Open and Save•Change intervals and location

Use your notebook to its fullest potential

Collecting and Managing Notes

• Enter notes, create tables, insert e-mail messages page

• Embed various media types • Mark important items in a notebook

by flagging them• Organize information in a notebook

by using the note flags or hyperlinks

• Search notes for content

Use your notebook to its fullest potential

Entering Notes

•Just start typing or writing•Use tables, drawing tools, etc•Embed audio or video notes•Add a scanned document or email to a page

Use your notebook to its fullest potential

Embedding Content

•Drag and drop files from Windows Explorer (My Documents or My Computer)•Choose to link or embed

•“Send to” feature from any printable application •Embed a web page with active hyperlinks•Insert screen clipping•Use a side note

Use your notebook to its fullest potential

Flags

•Categorize tasks ( To Do, Important, and Question) by using the Note Flag button.•Customize note flags by changing their icons, text labels, and font and highlight colors and by assigning shortcut keys. •View all flagged tasks by clicking Show All Flagged Notes. •In the Note Flag Summary task pane, customize the view of flagged tasks based on fields, such as Date and Name.

Use your notebook to its fullest potential

Hyperlinks within the Notebook

•Right click on the section you want to create a link to•Choose copy hyperlink to this paragraph•Right click on the page where you want the hyperlink to appear, and choose paste

Use your notebook to its fullest potential

Search

•All notes, including the typed text, inserted images, printed pages, audio notes, ink from a Tablet PC, and note flags are searchable•Type the keyword in the search box, and then click the Find button (the green arrow to the right of the search box).

Use your notebook to its fullest potential

Sharing Notebooks•Others on the network can view and edit the notebook. •To create a shared notebook, on the Share menu, click Create Shared Notebook. •Creates an e-mail message with a link to the notebook. •Store shared notebooks either in a shared folder on your computer or on a network file server. •Multiple people can simultaneously access the files in the shared notebook without checking in or checking out specific pages of notes.

•Can be accessed online or offline. •Changes made to the notebook while working offline are merged back into the shared notebook.

Use your notebook to its fullest potential

Live Sharing

• Allow others to join a shared OneNote session to modify a common page

• Choose Share, then Live Sharing Session and Start Sharing Session.

• Follow the prompts to invite other users to join your session.

• Choose Join Current Session to join a session that someone else had started.

Use your notebook to its fullest potential

Sharing through Publishing

• Users who do not have OneNote 2007 can view your files through PDF.

• From File, choose Publish as PDF or XPS.

• Send the published file to others as an email attachment.

Use your notebook to its fullest potential

Synchronizing with Other Applications

• Use the Outlook toolbar to add tasks from OneNote directly into Outlook

• Add contacts from Outlook into OneNote using the OneNote button in Outlook

• Add meeting details using Insert Meeting Details in OneNote

• Sync with a mobile device (OneNote Mobile on a SmartPhone)

–Notes, images, OCR