Microsoft Office 2007- Illustrated Introductory, Premium Video Edition Getting Started with Excel 2007

Microsoft Office 2007- Illustrated Introductory, Microsoft Office 2007- Illustrated Introductory, Premium Video EditionPremium Video Edition

Getting Started with Excel Getting Started with Excel 20072007

Microsoft Office 2007-Illustrated Introductory, Premium Video Edition

Understanding Spreadsheet Understanding Spreadsheet SoftwareSoftware

• Microsoft ExcelMicrosoft Excel• electronic spreadsheet programelectronic spreadsheet program• allows you to perform numeric allows you to perform numeric

calculationscalculations• The spreadsheet is called a The spreadsheet is called a worksheetworksheet

• Individual worksheets are stored in a Individual worksheets are stored in a workbookworkbook


Understanding Spreadsheet Understanding Spreadsheet Software Software

• Advantages of using ExcelAdvantages of using Excel• Enter data quickly and accuratelyEnter data quickly and accurately• Recalculate data easilyRecalculate data easily• Perform what-if analysisPerform what-if analysis• Change the appearance of informationChange the appearance of information• Create chartsCreate charts• Share informationShare information• Build on previous workBuild on previous work


Understanding Spreadsheet Understanding Spreadsheet Software Software

Sample worksheet with chartSample worksheet with chart


Touring the Excel 2007Touring the Excel 2007WindowWindow• Name boxName box

• displays the active cell addressdisplays the active cell address

• Formula barFormula bar• allows you to enter or edit data in the allows you to enter or edit data in the

worksheetworksheet

• CellCell• intersection of a row and a columnintersection of a row and a column


Touring the Excel 2007Touring the Excel 2007Window Window • Cell addressCell address

• each cell’s own unique locationeach cell’s own unique location• identified by its coordinates (A1)identified by its coordinates (A1)

• Active cellActive cell• cell in which you are workingcell in which you are working

• Sheet tabsSheet tabs• let you switch from sheet to sheet in a let you switch from sheet to sheet in a

workbookworkbook


Touring the Excel 2007Touring the Excel 2007Window Window • Status barStatus bar

• brief description of the active command brief description of the active command or task in progressor task in progress

• RangeRange• selection of two or more cellsselection of two or more cells• example – B5:B14example – B5:B14


Touring the Excel 2007Touring the Excel 2007Window Window

Name box and current cell

address

Formula bar

Sheet tabs

Cell pointer

Status bar

Open workbookOpen workbook


Understanding FormulasUnderstanding Formulas

• FormulasFormulas• equations in a worksheetequations in a worksheet• allow users to make calculations with allow users to make calculations with

accuracyaccuracy



• When creating calculations in Excel, When creating calculations in Excel, it is important to:it is important to:• Know where the formulas should beKnow where the formulas should be• Know exactly what cells and arithmetic Know exactly what cells and arithmetic

operations are neededoperations are needed• Create formulas with careCreate formulas with care• Use cell references rather than valuesUse cell references rather than values• Determine what calculations will be Determine what calculations will be

neededneeded



Formula appears in formula bar

Result of formula

Viewing a FormulaViewing a Formula


Understanding Formulas Understanding Formulas

Excel arithmetic operatorsExcel arithmetic operators


Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum• LabelsLabels

• contain text and numerical informationcontain text and numerical information• not used in calculationsnot used in calculations• help you identify data in rows/columnshelp you identify data in rows/columns• enter all the labels first before entering enter all the labels first before entering

other contentother content

• ValuesValues• numbers, formulas, and functions that numbers, formulas, and functions that

can be used in calculationscan be used in calculations


Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum

• FunctionFunction• built-in formulabuilt-in formula

• AutoSum buttonAutoSum button• sums the adjacent range above or to sums the adjacent range above or to

the leftthe left• can adjust the rangecan adjust the range

• Fill buttonFill button• fills cells based on the first number fills cells based on the first number

sequence in the rangesequence in the range


Entering Labels and ValuesEntering Labels and Valuesand Using AutoSumand Using AutoSum

Cells included in formula

Formula

AutoSum button

Creating a formula using the AutoSum buttonCreating a formula using the AutoSum button

Fill button


Editing Cell EntriesEditing Cell Entries

Active cell

Insertion point

Mode indicator

Worksheet in Edit modeWorksheet in Edit mode


Editing Cell EntriesEditing Cell Entries

Common pointers in ExcelCommon pointers in Excel


Entering and Editing a Simple Entering and Editing a Simple FormulaFormula• Formula prefixFormula prefix

• Formulas start with the equal sign (=)Formulas start with the equal sign (=)

• Calculation operatorsCalculation operators• indicate what type of calculation you indicate what type of calculation you

want to performwant to perform

• Arithmetic operatorsArithmetic operators• perform mathematical calculations such perform mathematical calculations such

as adding and subtractingas adding and subtracting


Inserting a FunctionInserting a Function

• A A functionfunction is a predefined worksheet is a predefined worksheet formula that makes it easy to perform formula that makes it easy to perform a complex calculationa complex calculation• Can be used by itself or within a Can be used by itself or within a

formulaformula• If used alone, begins with the formula If used alone, begins with the formula

prefix (=)prefix (=)


Inserting a Function Inserting a Function

Function

Argument

Insert Function button

Description and

argument format

Function Arguments dialog boxFunction Arguments dialog box


Typing a FunctionTyping a Function

• A function can be typed manually into A function can be typed manually into a cella cell• You must know the name and initial You must know the name and initial

characters of the functioncharacters of the function• Can be faster than using the Insert Can be faster than using the Insert

Function dialog boxFunction dialog box


Typing a Function Typing a Function

• While manually typing a function, it is While manually typing a function, it is necessary to begin with the equal necessary to begin with the equal sign (=)sign (=)

• Once you type an equal sign, each Once you type an equal sign, each letter you type activates the letter you type activates the AutoComplete featureAutoComplete feature


Typing a Function Typing a Function

MAX function in progressMAX function in progress


Switching Worksheet Views Switching Worksheet Views

Page Layout ViewPage Layout View

Workbook Views group

Header text box

Vertical ruler

Horizontal ruler


Switching Worksheet Views Switching Worksheet Views

Page Break PreviewPage Break Preview

Blue outline indicates print area

Bottom page break

indicator


Choosing Print OptionsChoosing Print Options

• You can see how a worksheet would You can see how a worksheet would look when printed using:look when printed using:• Page Layout tabPage Layout tab

• The dotted line indicates the The dotted line indicates the print areaprint area, the , the area to be printedarea to be printed

• Print PreviewPrint Preview• You can print from this view by clicking the You can print from this view by clicking the

Print button on the RibbonPrint button on the Ribbon


Choosing Print Options Choosing Print Options

• Page Layout tabPage Layout tab• Page Setup groupPage Setup group

• Print orientation: Print orientation: landscapelandscape or or portraitportrait

• Scale to Fit groupScale to Fit group• Sheet Options groupSheet Options group

• Print dialog box lets you choose the Print dialog box lets you choose the number of copies, the printer, etc.number of copies, the printer, etc.



Worksheet with Portrait orientationWorksheet with Portrait orientation

Page Layout tab

Dotted line surrounds print area



Worksheet in Print PreviewWorksheet in Print Preview

Print button

Zoom button

Close Print Preview button

Documents

Microsoft Office 2007- Illustrated Introductory, Premium Video Edition Getting Started with Excel 2007