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MICROSOFT EXCEL - TUTORIAL #3 – Advanced Features OTHER FEATURES Open your Tutorial #2 file. Watch to see what happens for the following changes, but do not save the file again. HIDING COLUMNS The Mark and Out of columns aren’t really necessary. We can hide these columns. Select all of Column C (Click on the column heading to select the entire column) Right click on the highlighted columns. Select Hide. NOTE: You can also click the dropdown menu on the format button in the home ribbon Hide column D as well. To get these columns back, you first have to place the insertion point in the column. But they’re hidden! Press the F5 key. Type C2 (or any cell in column C). Press Enter. Click the format button on the home ribbon, and select Hide and Unhide... then unhide columns. Unhide column D as well. DELETING ROWS AND COLUMNS Move to cell B2 (or any cell in row 2). From the home row, select the dropdown portion of the Delete button. Select Delete Sheet Rows Select Undo from the toolbar. Move to cell B2 (or any cell in column B). From the home row, select the dropdown portion of the Delete button. Select Delete Sheet columns Select Undo from the toolbar. CLEARING CELLS Highlight cells B2 to D12. On the Home Ribbon, select the dropdown menu for the Clear option. Select Clear All to remove the cell contents and the border. Highlight cells B2 to D6.

MICROSOFT EXCEL—TUTORIAL #3 · Web viewMICROSOFT EXCEL - TUTORIAL #3 – Advanced Features OTHER FEATURES Open your Tutorial #2 file. Watch to see what happens for the following

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MICROSOFT EXCEL - TUTORIAL #3 – Advanced Features

OTHER FEATURESOpen your Tutorial #2 file. Watch to see what happens for the following changes, but do not save the file again.

HIDING COLUMNS The Mark and Out of columns aren’t really necessary. We can hide these columns. Select all of Column C (Click on the column heading to select the entire column) Right click on the highlighted columns. Select Hide. NOTE: You can also click the dropdown menu on the format button in the home ribbon Hide column D as well. To get these columns back, you first have to place the insertion point in the column. But

they’re hidden! Press the F5 key. Type C2 (or any cell in column C). Press Enter. Click the format button on the home ribbon, and select Hide and Unhide... then unhide

columns. Unhide column D as well.

DELETING ROWS AND COLUMNS Move to cell B2 (or any cell in row 2). From the home row, select the dropdown portion of the Delete button. Select Delete Sheet Rows Select Undo from the toolbar. Move to cell B2 (or any cell in column B). From the home row, select the dropdown portion of the Delete button. Select Delete Sheet columns Select Undo from the toolbar.

CLEARING CELLS Highlight cells B2 to D12. On the Home Ribbon, select the dropdown menu for the Clear option. Select Clear All to remove the cell contents and the border. Highlight cells B2 to D6. From the Home Ribbon, select the dropdown menu for the Clear option. Select Clear Contents. NOTE : this is the same as using the Delete key. Select Undo from the toolbar. NOTE : To clear formatting only, select Clear Formats instead of Contents.

COMMON ERRORS IN FORMULASBelow is a list of common errors that might appear in a cell with a value, and a reason for each error:

### means the column is too narrow for the values. #NAME? means a cell name is incorrect (i.e., AQ instead of A3). #REF! means a cell you are referring to in a calculation has likely been deleted. #VALUE! means a cell you want to use in a formula is probably a label.

PRINTING EXCEL FILES (and save paper)

In BTT, you will often be asked to submit the values version and the formulas version of the same spreadsheet.

The values version is the spreadsheet you see when working normally in Excel The formulas version shows all of the formulas and functions you have used in your

spreadsheet To switch between the values and formulas version, press Ctrl + ~ (this symbol is called Tilde -

the key to the left of the number 1 key on the alphanumeric keyboard—top row). Open the tutorial excel file you have been working on, switch it to the formulas version and

save as “Tutorial – Formulas”

To center your work on a page (does not work with charts). Click on The Page Layout Ribbon Dialogue Box Launcher in the Page Setup Group Choose

the “Margins” Tab Check both the vertical and horizontal boxes under “Center on Page”

To fit your worksheet on ONE page Click on The Page Layout Ribbon Click

the Dialogue Box Launcher in the Page Setup Group Select the “Page” tab

It is also a great idea to set your worksheet to Landscape.

Fit to: 1 page(s) wide by 1 tall (this will force your spreadsheet to print on one page.

When you are finished – BE SURE TO PRINT PREVIEW before you print. This will help you not waste print credits.

Remember - do not save the file when you are done. This was just to experiment with some new features.