Microsoft Excel Project Five Creating, Sorting, and Querying a Worksheet Database

Microsoft ExcelMicrosoft Excel

Project FiveProject Five

Creating, Sorting, and Querying a Creating, Sorting, and Querying a Worksheet DatabaseWorksheet Database

MOUS ObjectivesMOUS Objectives

• Create a worksheet databaseCreate a worksheet database• Add computational fields to a Add computational fields to a

databasedatabase• Use the VLOOKUP function to Use the VLOOKUP function to

look up a value in a tablelook up a value in a table• Change the range assigned to a Change the range assigned to a

named databasenamed database


• Use a data form to display Use a data form to display records, add records, delete records, add records, delete records, and change field values records, and change field values in a worksheet rangein a worksheet range

• Sort a worksheet database on Sort a worksheet database on one field or multiple fieldsone field or multiple fields

• Display automatic subtotalsDisplay automatic subtotals


• Use a data form to find records Use a data form to find records that meet comparison criteriathat meet comparison criteria

• Filter data to display records that Filter data to display records that meet comparison criteriameet comparison criteria

• Use the advanced filtering Use the advanced filtering features to display records that features to display records that meet comparison criteriameet comparison criteria


• Apply database functions to Apply database functions to generate information about a generate information about a worksheet databaseworksheet database

• Print a databasePrint a database

IntroductionIntroduction

• DatabaseDatabase• RecordsRecords• FieldsFields

• Numeric fieldsNumeric fields• Computational fieldsComputational fields• Field namesField names

Project FiveProject Five

• Starting and Customizing ExcelStarting and Customizing Excel

Creating a DatabaseCreating a Database

• Setting Up a DatabaseSetting Up a Database


• Naming a DatabaseNaming a Database


• Entering Records into the Entering Records into the Database Using a Data FormDatabase Using a Data Form


• Moving from Field to Field in a Moving from Field to Field in a Data FormData Form• Access field or tab keyAccess field or tab key

Adding Computational Adding Computational FieldsFields

• Adding New Field Names and Adding New Field Names and Determining the % of QuotaDetermining the % of Quota


• Using Excel’s VLOOKUP Using Excel’s VLOOKUP Function to Determine Letter Function to Determine Letter GradesGrades


• Redefining the Name DatabaseRedefining the Name Database

Guidelines to Follow When Guidelines to Follow When Creating a DatabaseCreating a Database

Using a Data Form to Using a Data Form to View Records and View Records and Change DataChange Data

• Form CommandForm Command• Find Next ButtonFind Next Button• Find PrevFind Prev• NewNew• DeleteDelete

Sorting a DatabaseSorting a Database

• Sorting in Ascending Sequence Sorting in Ascending Sequence by Company Nameby Company Name


• Sorting in Descending Sequence Sorting in Descending Sequence by Company Nameby Company Name


• Returning a Database to Its Returning a Database to Its Original OrderOriginal Order


• Sorting on Multiple FieldsSorting on Multiple Fields


• Sorting on More than Three Sorting on More than Three FieldsFields• Sort the database two or more Sort the database two or more

timestimes

Displaying Automatic Displaying Automatic SubtotalsSubtotals

• Automatic subtotalsAutomatic subtotals• Subtotals commandSubtotals command


• Zooming Out on a WorksheetZooming Out on a Worksheet


• Hiding and Showing Detail in a Hiding and Showing Detail in a Subtotaled DatabaseSubtotaled Database


• Removing SubtotalsRemoving Subtotals

Finding Records Using Finding Records Using a Data Forma Data Form

• Using Wildcard Characters in Using Wildcard Characters in Comparison CriteriaComparison Criteria

• Using Compound CriteriaUsing Compound Criteria

Filtering a Database Filtering a Database Using AutoFilterUsing AutoFilter

• Using AutoFilterUsing AutoFilter


• Removing AutoFilterRemoving AutoFilter• Toggle switchToggle switch• Show all commandShow all command


• Entering Custom Criteria with Entering Custom Criteria with AutoFilterAutoFilter

Using a Criteria RangeUsing a Criteria Range

• Creating a Criteria RangeCreating a Criteria Range

Using a Criteria RangeUsing a Criteria Range

• Filtering Using the Advanced Filtering Using the Advanced Filter CommandFilter Command

Extracting RecordsExtracting Records

• Creating an Extract RangeCreating an Extract Range• Extracting RecordsExtracting Records

More about More about Comparison CriteriaComparison Criteria

• A Blank Row in the Criteria A Blank Row in the Criteria RangeRange


• Using Multiple Comparison Using Multiple Comparison Criteria with the Same FieldCriteria with the Same Field


• Comparison Criteria in Different Comparison Criteria in Different Rows and Under Different FieldsRows and Under Different Fields

Using Database Using Database FunctionsFunctions

• DAVERAGEDAVERAGE• DCOUNTDCOUNT

Printing the Worksheet Printing the Worksheet and Savingand Saving

• Printing the WorksheetPrinting the Worksheet• Saving the WorkbookSaving the Workbook• Quitting ExcelQuitting Excel

Documents

Microsoft Excel Project Five Creating, Sorting, and Querying a Worksheet Database