SpreadsheetsMicrosoft Excel

Ribbon Become familiar with the Ribbon in Microsoft Excel

© 2014, John Wiley & Sons, Inc.

Microsoft Official Academic Course, Microsoft Word 2013 2

RibbonHOME Tab

© 2014, John Wiley & Sons, Inc.

Microsoft Official Academic Course, Microsoft Word 2013 3

Ribbon

INSERT Tab

© 2014, John Wiley & Sons, Inc.

Microsoft Official Academic Course, Microsoft Word 2013 4

Same as MS Word:◦ Save/Save As◦ Open◦ Print functions◦ Font functions◦ Alignment functions

◦ Clipboard functions◦ Clip Art functions◦ Page Setup functions◦ Proofing functions◦ Zoom functions◦ Window functions

Common Functions

ColumnCells that run from top to bottom in a worksheet and are identified by letters.

Columns are identified by letters of the

alphabet

RowA line of cells that start at the left edge of a worksheet, continue to the right, and are identified by numbers.

Rows are identified by numbers

CellA box on the grid identified by the intersection of a column and a row..

CellsCells first name begins with the column letter

Cells last name is the row number

Example:C5

active cellA cell that is highlighted or outlined by a bold black rectangle. This is also called the current or highlighted cell.

Active cell

Identified by a black line around it

Command groupTask-specific groups divided among the command tabs appropriate to the work a user currently performs.

Command tabTask-oriented tabs that are organized on the ribbon.

Dialog box launcherAn arrow in the lower, right corner of some command groups on the ribbon that opens a dialog box related to the command group.

Help systemA system in Excel that is rich in information, illustrations, and tips that can help you complete any task as you create worksheets and workbooks.

Key tipSmall “badges” displaying keyboard shortcuts for specific tabs and commands on the ribbon and Quick Access Toolbar. Also referred to as hotkeys.

Name boxLocated below the ribbon at the left end of the formula bar. When a user types a cell location into this box and presses Enter, the insertion point moves to that cell.

Quick access toolbarA toolbar that gives you fast and easy access to the tools you use most often in Excel.

RibbonA broad band that runs across the top of the Excel window that organizes commands and tools into an easy-to-use interface. The ribbon was introduced in Office 2007.

Screen tipsA small, onscreen rectangle that displays descriptive text when you rest the pointer on a command or control.

WorkbookA collection of worksheets in a single file.

WorksheetA page in a workbook that consists of a grid of rows and columns in which you can enter text, values, and formulas, and perform calculations.

So many CURSORSWhat does it all mean?

Used for selecting cells

The I-beam - indicates that you may type text in this area.

The fill handle - used for copying formula or extending a data series.

Used to select a whole row/column when positioned on the row number or column letter.

Appears at the border of the column letters. Drag to widen or narrow the width of a column.

Appears at the border between the row numbers. Drag to increase or decrease the height

of a row.

CursorWiden or shrink columns

CursorWiden or shrink row

WorkbookA workbook is the same thing as a “file.”.

Worksh

eets

Worksheets are the same as “pages.”

Fill Handle

Position cursor over the break in the box

You will see the fill handle

Click and drag – left, right, up, or down

Break in th

e box

Right click on row name to insert a row

Rows always insert above the cursor.

Right click on column name to INSERT a column

Columns always insert to the left of the cursor