Microsoft Excel Advance Formulas

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Microsoft Excel 2010®®

Tutorial 3:

Working with Formulasand Functions


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#isual $verview


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(nderstanding %ell&eferences•

To record and analyze data –Enter data in cells in a worksheet

–Reference the cells with data in

formulas that perform calculationson that data

• Types of cell references

–Relative

–!solute

–Mixed


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•

"ell reference as it appears inworksheet #$2%

• lways interpreted in relation

#relative% to the location of the cellcontainin& the formula

• "han&es when the formula is copied

to another &roup of cells• llows 'uick &eneration of

row(column totals without revisin&formulas

(sing &elative&eferences


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Formulas (sing a &elative&eference


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(sing ,-solute&eferences•

"ell reference that remains )xedwhen the formula is copied to a newlocation

•

*ave a + !efore each column androw desi&nation #+$+2%

• Enter values in their own cells,reference the appropriate cells informulas in the worksheet

–Reduces amount of data entry

–-hen a data valued is chan&ed. allformulas !ased on that cell are


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Formulas (sing an ,-solute&eference


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(sing Mixed &eferences

•

"ontain !oth relative and a!solutereferences

• ock one part of the cell reference

while the other part can chan&e• *ave a + !efore either the row or

column reference #+$2 or $+2%


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(sing a Mixed &eference


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0,-solute0 and Mixed&eferences•

Relative references – Repeat same formula with cells in

di3erent locations

• !solute references

– 4i3erent formulas to refer to the samecell

• Mixed references

– 5eldom used other than when creatin&ta!les of calculated values

• 6se 78 key to cycle throu&h di3erent typesof references


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l i


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Excel Function%ategories


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Excel Functions


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Working with Functions

•

dvanta&e of usin& cell references; –


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%hoosing the &ight4ummar2 Function•

function

– -hen data includes a few extremelylar&e or extremely small values that

have potential to skew results• M?4E function

– To calculate the most common value inthe data


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5nserting a Function

•

Three possi!le methods; –5elect a function from a function

cate&ory in the 7unction i!rary

–

?pen =nsert 7unction dialo& !ox tosearch for a particular function

– Type function directly in cells


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(sing the Function 6i-rar2to 5nsert a Function•

-hen you select a function. the7unction r&uments dialo& !oxopens. listin& all ar&umentsassociated with that function

i h i


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(sing the 5nsert Function7ialog 8ox•

?r&anizes all functions !y cate&ory• =ncludes a search feature for locatin&

functions that perform particular

calculations

T i F ti 7i tl


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T2ping Functions 7irectl2in %ells•

?ften faster than usin& =nsert7unction dialo& !ox

• s you !e&in to type a function name

within a formula. a list of functionsthat !e&in with the letters you typedappears


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#isual $verview

, t 9ll d M


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,uto9ll and MoreFunctions

E t i 7 t d F l


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Entering 7ata and Formulaswith ,utoFill•

6se the )ll handle to copy a formulaand conditional formattin&

–More e@cient than twoAstep

process of copyin& and pastin&• $y default. uto7ill copies !oth

content and formattin& of ori&inalran&e to selected ran&e

E t i 7 t d F l


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Entering 7ata and Formulaswith ,utoFill

E t i 7 t d F l


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6se uto 7ill ?ptions !utton tospecify what is copied

E t i 7 t d F l


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6se uto7ill to create a series ofnum!ers. dates. or text !ased on apattern

• 6se 5eries dialo& !ox for more

complex patterns

E t i 7 t d F l


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E t i 7 t d F l


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Working with 6ogical


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Working with 6ogicalFunctions•

o&ical functions –$uild decisionAmakin& capa!ility

into a formula

–

-ork with statements that areeither true or false

• Excel supports many di3erent lo&ical

functions. includin& the =7 function

Working with 6ogical


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Working with 6ogicalFunctions•

%omparison operator –5ym!ol that indicates the

relationship !etween two values


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(sing the 5F Function

•

Returns one value if a statement istrue and returns a di3erent value ifthat statement is false

• IF (logical_test, [value_if_true,] [value_if_false])

Working with 7ate


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Working with 7ateFunctions•

7or schedulin& or determinin& onwhat days of the week certain datesoccur


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6oans and 5nterestPa2ments

Working with Financial


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Working with FinancialFunctions•

"ost of a loan to the !orrower islar&ely !ased on three factors;

–Principal: amount of money !ein&

loaned – 5nterest: amount added to the

principal !y the lender

•

"alculated as simple interest oras compound interest

– Time re'uired to pay !ack the loan

(sing Functions to Manage


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(sing Functions to ManagePersonal Finances

Function (se to determine7< #futurevalue%

*ow much an investment will !e worth after aseries of monthly payments at some futuretime

BMT #payment% *ow much you have to spend each month to

repay a loan or mort&a&e within a set periodof time

=BMT #interestpayment%

*ow much of your monthly loan payment isused to pay the interest

BBMT#principalpayment%

*ow much of your monthly loan payment isused for repayin& the principal

B< #presentvalue%

ar&est loan or mort&a&e you can a3ord&iven a set monthly payment

>BER #num!erof periods% *ow lon& it will take to pay o3 a loan withconstant monthly payments


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(sing the PMT Function


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(sing the PMT Function


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XPXPXPPresenting a 8udget

•

Blan the !ud&et around a fewessential &oals

• Bick out a few important measures

that can convey whether theproposed !ud&et will meet your &oals

• ook at your )nancial history to aidyou in creatin& !ud&et proCections

• -hen explainin& the !ud&et.descri!e the results in terms ofeveryday examples

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Microsoft Excel Advance Formulas