MicrosoftMicrosoftExcel 2007Excel 2007

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Creating Your First Excel Worksheet2

• Identifying the different parts of a worksheet• Navigating a worksheet• Selecting cell ranges• Using a predesigned template to create a worksheet• Creating a worksheet from scratch• Saving your worksheet

Stations Along the Way

Excel Screen Elements

Cells hold numbers, text, or formulasThe active cell has a black outlineRows are numbered; 1, 2, 3, etc.Columns are lettered; A, B, C, etc.The cell reference indicates the location;

cell D7 represents column D, row 7Worksheets contain rows and columnsAn Excel file (a workbook) contains three

worksheets, and you can insert more

Navigating in Excel

To move between cells:• Click the cell• Use the cursor (arrow) keys• Use the cell reference box

To move between sheets, click the sheet name at the bottom of the worksheet

Selecting Cells

Click a single cell to select itClick a row number to select a rowClick a column letter to select a columnClick a cell and drag to select a range

of cells, rows, or columnsHold down Ctrl and click to select

noncontiguous cells, rows, or columns

Using a Predesigned Template

A template includes formatting, formulas, and data-entry areas

Excel 2007 includes many templates, such as budgets and invoices

Office Online provides additional templates for your use

You can customize your own templates

Creating a Worksheet from Scratch

Add data to a cell by clicking the cell and typing the data

To correct erroneous cell entries:• Type the data in the cell again• Use the Formula Bar to correct the data

Use AutoFill to enter series data such as months, years, or value increments

Saving the Worksheet

Specify the filename and location the first time you save

Methods of saving your data:• Choose Save from the Office Button menu• Click the Save icon on the QAT• Press Ctrl+S

Save your work often

Discussion Questions

What is the relationship between a cell, a row, and a worksheet?

Where do you find the name of the active worksheet?

What are some advantages of using a template over creating your file from scratch?

Discussion Questions (cont.)

What is the quickest way to select a block of data with the keyboard?

How do you know whether you are replacing or editing cell contents?

What is the difference between choosing Save from the Office Button menu and clicking the Save icon on the QAT?