MICHIGAN’S Electronic Discharge Monitoring Reporting System (e-DMR)

MICHIGAN’S MICHIGAN’S Electronic Discharge Monitoring Electronic Discharge Monitoring

Reporting System (e-DMR) Reporting System (e-DMR)

MICHIGAN’S MICHIGAN’S Electronic Discharge Monitoring Electronic Discharge Monitoring

Reporting System (e-DMR) Reporting System (e-DMR)

Michael BeaulacMichael Beaulac

February 28, 2005February 28, 2005

April 19, 2023 Footer (Ex: Internal Use Only)

What Are Discharge Monitoring Reports?What Are Discharge Monitoring Reports?

Discharge Monitoring Discharge Monitoring Reports (DMR): daily & Reports (DMR): daily & monthly reports submitted to monthly reports submitted to State water regulators by State water regulators by facilities (i.e., industry & facilities (i.e., industry & municipal WWTP) permitted municipal WWTP) permitted (NPDES) to discharge (NPDES) to discharge treated effluent to lakes and treated effluent to lakes and riversrivers

DMRs include: compliance DMRs include: compliance limits of all chemical limits of all chemical parameters in the parameters in the wastewater effluent for each wastewater effluent for each permitted facilitypermitted facility


The Paper Burden!The Paper Burden!

DMRs reportedly the second-largest federal or state DMRs reportedly the second-largest federal or state reporting requirement, following only IRS tax returnsreporting requirement, following only IRS tax returns


Why MI needed e-DMR?Why MI needed e-DMR?

Eliminate Manual Data Entry:Eliminate Manual Data Entry:

State officials manually entered mailed DMRs into state databaseState officials manually entered mailed DMRs into state database

Data entered again into EPA's Permit Compliance SystemData entered again into EPA's Permit Compliance System

Data coding error rate: 4-10 % (depending on who you believe)Data coding error rate: 4-10 % (depending on who you believe)

DMR paper backlog: 3 year’s worthDMR paper backlog: 3 year’s worth

Lack of data access: Staff who needed Lack of data access: Staff who needed dailydaily DMRs most DMRs most

didn’t have access to the paper forms.didn’t have access to the paper forms.


What We Did to Make it HappenWhat We Did to Make it Happen

1.1. Schema DevelopmentSchema DevelopmentTeam assemblyTeam assembly

Financial backing (& commitment)Financial backing (& commitment)

Schema creationSchema creation

2.2. Develop back-end system - NMSDevelop back-end system - NMS““Bucket” to capture Bucket” to capture dailydaily DMRs, including water chemistry DMRs, including water chemistry

Query & reporting capabilitiesQuery & reporting capabilities

Enhanced availability for district staffEnhanced availability for district staff

33. Testing & Implementation. Testing & ImplementationFacility => State: May 2003Facility => State: May 2003

Node Development: Summer – Fall 2003Node Development: Summer – Fall 2003

State => EPA: January 2004State => EPA: January 2004


What We Did to Make it HappenWhat We Did to Make it Happen

4. Outreach/Marketing - Communications4. Outreach/Marketing - CommunicationsPilot testing – w/Industry repsPilot testing – w/Industry repsMass Education – w/200 attendeesMass Education – w/200 attendeesWeb - demoWeb - demo

Project WebsiteProject WebsiteExchange Network Exchange Network

On-line user manualsOn-line user manualsBrochures (targeted)Brochures (targeted)PresentationsPresentationsPress events/releasesPress events/releasesIncentives/Disincentives Incentives/Disincentives

Paper DMRs no longer delivered to facilitiesPaper DMRs no longer delivered to facilitiesField inspector site visitsField inspector site visits


Internet

Facility Users NMS Data RepositoryE2 Data Collection

System

Data Exchange CDX

Michigan e-DMR Data Flow

Data ExchangeData ExchangeData Exchange

Michigane-Node

EPA NetworkNode (CDX)

Internet

Michigan e-DMR Data Flow – Big PictureMichigan e-DMR Data Flow – Big Picture

Complete data flow from: Complete data flow from:

Permitted Facilities => State => EPA’s Permitted Facilities => State => EPA’s

Permit Compliance System!Permit Compliance System!


Michigan e-DMR Facility-to-State Data FlowMichigan e-DMR Facility-to-State Data Flow

Michigan State DMZ ZoneInner Network

DEQ EnvironmentNPDES Permittee

web

NMSE2

1 User Authentication: User ID, Password, PIN

3 Receipt Confirmation

2Prepare DMR,Certify, Submit

Retrieve RR based on “Limits”

ProcessConfirmation

4

Upload DMRs, Validate

Process Confirmation


Michigan e-DMR State-to-CDX Data FlowMichigan e-DMR State-to-CDX Data Flow

Michigan State DMZ ZoneInner Network EPA Environment

DEQ Environment

NMS database

web

PCS

Michigan Node

CDX

1 Node calls CDX to authentic and receive a Security Token (issed by NAAS) from CDX

2 Node query NMS to retrieve DMR data in e-DMR XML format

IDEF Converter Tool

DMR in XML schema

Style Sheet

Converter

DMR in IDEF

3 Node calls IDEF converter to convert XML to IDEF file

6 Node UPDATE NMS records to complete submissions

5 Node invokes PCS process confirmation

4 Node SUBMIT IDEF file with ST to CDX

Up

load

DM

R

Su

ccess

Co

nfirmatio

n


NPDES Management System (NMS) NPDES Management System (NMS) & e-DMR System & e-DMR System

Client Computers

Client Computers

Client Computers

NMS Users (DEQ Staff)

NPDES Management System

(NMS) Database

e-DMR (E2)

SystemInternet Users

(Regulated Facilities)

Client Computers

Client Computers

Client Computers


NMS / e-DMR - Scenario NMS / e-DMR - Scenario

Client Computers


NMS Database

Internet Users (Regulated Facilities)

Client Computers

1) DEQ Staff add permit Limits to NMS for

a Facility

1) DEQ Staff add permit Limits to NMS for

a Facility

E-DMR (E2)

System


Client Computers


NMS Database


Client Computers

2) NMS copies Permit limitsto e-DMR System

2) NMS copies Permit limitsto e-DMR System


E-DMR (E2)

System


Client Computers


NMS Database


Client Computers

3) Facility retrieves theirLimits from e-DMR System

and fills out an e-DMR document

3) Facility retrieves theirLimits from e-DMR System

and fills out an e-DMR document


E-DMR (E2)

System


Facility User Login to the e-DMR System…Facility User Login to the e-DMR System…


Select Which Month’s DMR to Work With…Select Which Month’s DMR to Work With…


…and fill out the DMR Data using the Online Data Entry forms……and fill out the DMR Data using the Online Data Entry forms…


Enter your personal PIN Number and Certify your Submission…Enter your personal PIN Number and Certify your Submission…


Client Computers


NMS Database


Client Computers

4) Facility submits theirDMR back to the

e-DMR System

4) Facility submits theirDMR back to the

e-DMR System

5) e-DMR System sends an e-mail confirmation

back to facility

5) e-DMR System sends an e-mail confirmation

back to facility


E-DMR (E2)

System


Client Computers


NMS Database


Client Computers

6) e-DMR System sends DMR data back to NMS

6) e-DMR System sends DMR data back to NMS


E-DMR (E2)

System


Client Computers


NMS Database


Client Computers

7) NMS checks e-DMR for compliance and creates a violation if necessary

7) NMS checks e-DMR for compliance and creates a violation if necessary


e-DMR (E2)

System


…and view the status of your submitted DMRs!…and view the status of your submitted DMRs!


Client Computers


NMS Database


Client Computers

8) DMR data now availableto DEQ Staff forEvaluation, etc…

8) DMR data now availableto DEQ Staff forEvaluation, etc…


E-DMR (E2)

System


System Architecture• Target customers: State Agencies • Client-Server based application• Developed using Microsoft .NETFramework 1.0• Use Integrated Window Authentication


NMS On-line QueriesNMS On-line Queries


Summary of Discharges StatewideSummary of Discharges Statewide


Review of Daily MeasurementsReview of Daily Measurements


Michigan’s Facility Participation ResultsMichigan’s Facility Participation Results


State Water Bureau BenefitsState Water Bureau Benefits

Reduce data coding operators and other staff Reduce data coding operators and other staff resources (resources (but increases help desk needbut increases help desk need))

Improves Improves datadata quality: facility => State => EPA quality: facility => State => EPA by elimination of data coding errorsby elimination of data coding errors

Improves the MI wastewater program efficiency Improves the MI wastewater program efficiency … shifts focus to C & E… shifts focus to C & E

Three-year backlog of paper reports eliminated Three-year backlog of paper reports eliminated … and never to appear again! … and never to appear again!


State Government State Government Annual Cost Savings & ROI Annual Cost Savings & ROI

Annual Savings: Annual Savings: $250,000 - $500,000 ($250,000 - $500,000 (at at fullfull implementation with all 1,180 facilities) implementation with all 1,180 facilities)

Return on Investment: Return on Investment: 3 - 4 years3 - 4 years


Facility BenefitsFacility Benefits

Annotated Quotes from our Permitted Facilities …Annotated Quotes from our Permitted Facilities …

““Saves my compliance admin costs … streamlines the Saves my compliance admin costs … streamlines the DMR reporting process”DMR reporting process”

“… “… provides immediate feedback of compliance status for provides immediate feedback of compliance status for proper actions”proper actions”

“… “… will increase the amount of data accessible for trend will increase the amount of data accessible for trend analysis” analysis”

“… “… data entry errors are reduced …”data entry errors are reduced …”

““Time saver … more traceable than paper … immediate Time saver … more traceable than paper … immediate confirmation of receipt”confirmation of receipt”


Facility Annual Cost SavingsFacility Annual Cost Savings

… … at leastat least $2,000 saved per facility per year $2,000 saved per facility per year

or or $2,360,000*$2,360,000*

*(… and this may be low)*(… and this may be low)


Public BenefitsPublic Benefits

Increases public access to environmental Increases public access to environmental

information via the web (future scope)information via the web (future scope)

Increases Water Bureau staff’ availability for Increases Water Bureau staff’ availability for

better respond to public inquiries (i.e., better respond to public inquiries (i.e.,

problem solving)problem solving)


Upcoming e-ApplicationsUpcoming e-Applications

Permitting - (June 2004 – December 2007)Permitting - (June 2004 – December 2007) Toxic Release Inventory – (January - February 2005)Toxic Release Inventory – (January - February 2005) Groundwater Reporting - (March 2005)Groundwater Reporting - (March 2005) STORET – (March - April 2005)STORET – (March - April 2005) Drinking Water Reports - (March 2005)Drinking Water Reports - (March 2005) AWR and Tier II – (Winter 2005/2006)AWR and Tier II – (Winter 2005/2006) Homeland Security – (Winter 2005/2006)Homeland Security – (Winter 2005/2006) Air Quality Reporting – (Winter 2006)Air Quality Reporting – (Winter 2006) Dry Cleaning – (Winter 2006)Dry Cleaning – (Winter 2006)


Further InformationFurther Information

Michael BeaulacMichael BeaulacMI Department of Environmental QualityMI Department of Environmental Quality

517-241-7808517-241-7808

[email protected]@michigan.gov

Jeff JonesJeff JonesMI Department of Environmental QualityMI Department of Environmental Quality

517-335-4125517-335-4125

[email protected]@michigan.gov

mailto:[email protected]

mailto:[email protected]

Documents

MICHIGAN’S Electronic Discharge Monitoring Reporting System (e-DMR)