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MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Budgeting for Technology Plans
“Reality and current environment”
Robert DwanAssociate Executive Director
Michigan School Business Officials
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Overview
Current Economic Factors
State Aid Foundation
Enrollment
Retirement and Benefits
Transparency/Efficiency
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
4
Fiscal Year
Foundation Allowance
Enrollment – Number of Students
Taxable Value – Local Revenues
Categorical Funds
MPSERS – School Retirement System
Fund Balance
“Shared Services”
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
5
Fiscal Year The time period covered by the districts financial statements
School District = July 1 – June 30
State and Federal = October 1 – Sept 30
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
6
Foundation Allowance
This is the amount received by the district on a per pupil basis
Originated out of Proposal A
Used to fund general fund expenditures
A portion is collected locally through tax millage
What’s not collected locally is received from the State through monthly State Aid Payments*
*11 months only, no September payment
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
7
Enrollment – Number of Students “Count Day” twice a year
Determines the number of students for which the district will receive funding
Is based on a Full Time Equivalent or “FTE”
2012-2013 School Year Count Dates
Winter Count – February 8, 2012 = 10%.
Fall Count – October 3, 2012 = 90%.
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
8
Taxable ValueThe value accessed to properties that pay local operating millage, debt millage, sinking fund millage, and other millages collected by the district or ISD
Changes year-to-year
Directly impacts funds available to cover costs of debt and other obligations
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
9
Categorical FundsFunds received by the district for a specific purpose
May/may not be used for specific purpose
Controlled by State or Federal
Funds in addition to regular foundation
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
10
MPSERS – School Retirement SystemRetirement system covering school employees
Generally the second largest expense of the district. (Currently 24.46% of Payroll)
Undergoing reforms
Projected rate for 2012-13 = 27.37%
Projected rate for 2013-14 = 31.21%
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
11
Fund BalanceA financial term that describes the difference between Assets and Liabilities of the district
“Rainy Day” Fund
Does not represent cash available
May be used as a measurement of financial health
Recommended to be 15%-20%
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of Schools Finance
12
“Shared Services”“Buzzword” describing the delivery of service between entities
An example may be Tech/Business services being supported by staff at one district for another district
Promotes best practice
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Current School Aid Fund
13
No increase in Foundation Allowance
Property values decreasing
MPSERS Rate increases
No “new money”
One-time revenues
Much talk about consolidating systemsSoftware/Reporting/Operations etc.
No funding to do it!!
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN 14
Personality Types and the Finance World
According to psychometric testers there are distinct personality types that are the right fit for a job in finances.
The top personality types are:introverted, sensing, feeling, judging
They tend to be:cautious, gentle and thoughtful and they seem to be easily offended
Basics of Business Manager
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN 15
Personality Types and the Finance World
Other traits include:well organized, diligent and very stable
They enjoy a predictable life and the ability to help others in and out of the workplace.
In short …they don’t like budget SURPRISES!!
Basics of Business Manager
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Basics of the IT ProfessionalWhat you need to be a successful IT Professional…….
Patience, patience and more patience
Ability to adapt quickly to change
A positive outlook
The effective IT professional is not a 9 to 5
A love for challenge
A PARTNER to your Business Manager
16
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Tips for success…What the Business Manager needs:
To be involved in the development of the Tech Plan
Potential Funding Sources
Multi year plan
Why this is important to the district
What additional costs may be involved?
Who is responsible for carrying out the Plan?
What are the needs vs. wants?
What happens if we don’t follow thru on the Plan?
17
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Tips for success…• What the IT Professional can do…….
– Meet regularly with the Business Manager – Have “documented” system – “Manage” the Plan; Update Management Team – Make the Plan a regular discussion point with staff– Be prepared to be let down……financially– Be the “realist” in the planning process– Show the “cost of ownership” and “return on
investment” to the Business Manager – Be positive about the planning process and Plan
18
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Bottom Line• School funding is tight
• Expenditures with the biggest benefit “usually” prevail
• The lack of involvement of the Business Manager in the Tech Plan development can make or break its’ implementation
• Tech is essential to the success of our students….now and in the future!
19
MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Your Turn…..
Questions? Comments?
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MICHIGAN SCHOOL BUSINESS OFFICIALS
BE A CHAMPION FOR ALL CHILDREN
Robert DwanMichigan School Business Officials
1001 Centennial Way, Suite 200Lansing, Michigan 48917
[email protected] 517-327-5920
Contact Information……