MIAA Board of Directors’ Meeting Minutes – 9-27-2012 1 | P a g e

MIAA

Board of Directors

September 27, 2012

MIAA Office

MINUTES

MIAA FINANCE/PERSONNEL COMMITTEE MEETING

1. The meeting was called to order by President Brian McCann at 9:45 a.m.

2. Present: President Brian McCann, Sean Gilrein, Barry Haley, David King, R. Neal, Sherry Bryant, and Auditor Robert Paul

Regrets: Vice President Dr. Keith Crowley and Karl Lord

3. It was noted on the agenda that all staff positions were filled as of early September, when Gail Tierney filled the open part-time finance position vacated by Jacqui Lyons-Heffernan.

4. The executive director reported that Attorney Scardino continues to provide assistance

with executive contract language, currently working with Jean Ciliberto on the executive director’s contract.

5. The attached reflects the current status of the Team IP final payment to the Association

under the FY12 agreement. 6. Auditor Robert Paul joined the Board and presented the attached documents which he

reviewed in detail. It was voted to accept the audited statements. 7. The meeting was adjourned at 10:55 a.m.

Respectfully submitted, Richard F. Neal Executive Director

RFN/jc

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 2 | P a g e

From: Bill Gaine Sent: Thursday, September 06, 2012 9:58 AM To: Dick Neal Subject: FW: Team IP HI DICK – I AM FORWARDING A FORMAL REPLY FROM RANDY SPARKS RELATIVE TO TEAM IP CONTRACTURAL DELINQUENCY. I HAD A LONG AND POINTED DIALOGUE WITH HIM ABOUT OBLIGATIONS WHICH I CAN SHARE TO WHATEVER DEGREE YOU WISH. HOWEVER, THIS REPLY REPRESENTS THE ONLY COMMITMENT HE CAN OFFEER.

From: Randy Sparks [mailto:rsparks@teamipsports.com] Sent: Monday, August 20, 2012 7:46 AM To: Bill Gaine Subject: Team IP Bill, Per our conversation on August 16th, Team IP had informed MIAA in July that the last scheduled payment for $40,000 due July 31, 2012 from the 2011-12 schedule of events would need to be deferred till November 15, 2012. Team IP secured 10 new NFHS members in the last three years to include both Section 1 and Section 2 totalling 6 which are located in the Northeast. The primary reason for deferred payments in the last 3 years is the combination of no shared or known previous sales history which resulted in massive amounts of unsold decorated apparel (COG). The confidence shared by our CPA going into the 2012-13 budget year (October 1, 2012 to September 30, 2013) is the fact that in the past three years each and every event for each state association to include MIAA now has a 'blueprint' which allows Team IP to maximize the revenues while eliminating the previous unsold decorated apparel (COG). Team IP looks forward to an exciting and profitable 2012-13 MIAA schedule of events to include putting these first two years of development into a profitable definition while continuing to increase the revenues, lower COG, and pay the MIAA its annual guarantee payments on time. Sincerely, Randy Sparks | President / C.E.O.

rsparks@teamip.com

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 3 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 4 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 5 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 6 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 7 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 8 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 9 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 10 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 11 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 12 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 13 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 14 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 15 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 16 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 17 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 18 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 19 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 20 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 21 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 22 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 23 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 24 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 25 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 26 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 27 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 28 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 29 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 30 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 31 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 32 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 33 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 34 | P a g e

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 35 | P a g e

MIAA

Board of Directors

September 27, 2012

MIAA Office

MINUTES

FULL BOARD MEETING

1. The meeting was called to order at 11:20 a.m. by President Brian McCann. 2. On behalf of the full Board, the President extended a warm welcome to new member Wes

Paul. 3. Attendance Present: President Brian McCann, James Antonelli, Donna Brickley, Alex Campea,

Roberta Doering, Sean Gilrein, Barry Haley, Roland Joyal, David King, Charles Lyons, Kevin Maines, R. Neal, Wes Paul, Michael Rubin, Marilyn Slattery, Paul Wetzel, Francis Whitten and Marianne Young

Regrets: Dr. Keith Crowley and Karl Lord

4. It was voted (with Mr. Paul abstaining) to approve the Minutes of the August 16 Board meeting.

5. The executive director reported that the Gardner sub-committee had met prior to today’s

earlier Finance/Personnel Committee meeting. The sub-committee reviewed information which they had requested during the August meeting with the Gardner superintendent, principal, and assistant principal. Several potential elements were identified which might represent a proper response to the findings in this case, but it was agreed that the President and executive director would combine efforts to reduce to writing the sub-committee’s discussion points. Drafts will be exchanged with the sub-committee until the final document is developed to be forwarded to the Gardner school leadership. (This process will allow an appeal to the full Board, if Gardner feels the sub-committee’s position is not a reasonable response to the facts.)

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 36 | P a g e

6. The President reported that the Finance/Personnel Committee met with independent

Auditor Robert Paul whose documented results demonstrate that the Board’s budget for FY12 finished on target, that the ratio of assets v. liabilities is 4.5 to 1 (where a 2 to 1 ratio is considered healthy), and the Auditor’s management letter included no substantial recommendations. As a result, the Committee voted to accept the audit. The approved audit will be forwarded to the Association office by Mr. Paul, and subsequently forwarded to each Board member.

7. The executive director highlighted each of the six District Meetings of Principals and

Athletic Directors conducted to date. Thus far, there appears to be no reason for the Board to alter its actions with respect to the granting of waivers for extra games. The tendency of school leaders was to encourage the Board to grant waivers that allow schools to complete schedules, but not to grant additional waivers that would permit extra games to be played in tournaments.

8. The Board spent time in assessing the plan for the Special Meeting of the Assembly on

October 26, which has been organized for the purpose of conducting a vote on the State Football Tournament proposal.

During the discussion, the raising of a voting paddle versus written ballot was questioned.

The Board voted to conduct this vote by written ballot (as was done with the previous football proposal). However, it was agreed that the Board will consider what form of voting would be conducted prior to each Annual Meeting.

9. It was voted (with one opposed) to renew the waiver for the Westborough High School

girls’ basketball tournament, thereby allowing the championship game to be played outside of the maximum 20 game limit.

10. National Federation Board of Directors’ member Mike Rubin provided the Board with a

report on varied subjects considered during the National Federation Section 4 meeting. 11. The Board was brought up to date on the recent Office of Civil Rights complaint with

respect to boys playing on girls’ field hockey teams. 12. It was reported to the Board that the staff had granted two waivers to permit shaded

football eye shields to be worn by two student athletes. Before the original decision was made, the Association’s attorney, Sports Medicine Committee Chair, National Federation, and others were involved in the process.

MIAA Board of Directors’ Meeting Minutes – 9-27-2012 37 | P a g e

13. The information file distributed during the meeting included two requests yet to be acted

upon for special accommodations in behalf of an ice hockey goalie and cross country runner.

14. The information file also included the Boston and Bishop Feehan request for out-of-

season basketball activity associated with a Celtics game and a college-women’s basketball game.

15. Due to the positive response of individual Board members, the Board will convene on

October 26, following the Special Meeting of the Assembly. The Board also is scheduled to meet at 11:00 a.m. on November 28, with the Finance/Personnel Committee meeting at 9:00 a.m.

17. The meeting was adjourned at 12:50 p.m. Respectfully submitted, Richard F. Neal Executive Director RFN/jc