Mf.ind Fpp Guidelines May2011 Final

7/30/2019 Mf.ind Fpp Guidelines May2011 Final

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Full Project Proposal - Guidelines for Applicants

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MANUFUTURE INDUSTRYEureka Cluster E!4456

Full Project ProposalGuidelines for Applicants


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FPP GuidelinesIndex

1. Introduction2. Full Project Proposal Format and Preparation3. Full Project Proposal Submission4. After Submission5. Evaluation6. Funding7. Key Recommendations8. Information and Contacts9. Annex 1 - Full Project Proposal Template with explanatory notes10. Annex 2 - Forms A


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1. IntroductionThis document only provides guidance on how to prepare and submit a Full Project Proposal(FPP).Complementary information on MF.IND programme and rules are available in MF.IND web

site and can be also requested via e-mail to MF.IND Cluster Office (see point 8).

The FPP is the second step of MF.IND projects evaluation procedure.

Only applicants who has passed the PO (Project Outline) phase can submit a Full ProjectProposal (FPP).The FPP is the complete and extended version of the Project with all the technical, financial

and management details.

The FPP is an important document within MF.IND. It is used for the evaluation and the

labelling of new projects and it is also the basis for the reporting and monitoring procedure if

the project is given MF.IND Label.

2. Full Project Proposal Format and PreparationYou must write your FPP following the model and providing all the information requested in

the document: Annex- FPP Template.The Word format of aforesaid document is available on MF.IND web site and can also beobtained via e-mail from the MF.IND Cluster Office.

The FPP must be written in English (size of the character: 12).The FPP content is structured in the following sections:

Cover Page

Table of Contents

Project Overview Project Summary

Project Full Description

Work plan Full Description

Financial and Efforts details

Rationale for Funding

Consortium Full Description

FPP should be a complete proposal of about 20 pages (excluding cover-page, table of contents,

project summary, Financial and Efforts tables, Consortium Overview tables , FORMS A).


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3. Full Project Proposal SubmissionThe deadline for the submission of the FPP documentation is indicated on MF.IND web site(www.manufuture-industry.org) in the section Project Calls.FPP must be submitted by the co-ordinator electronically through MF.IND web site (seeSUBMIT A PROPOSAL in Project Calls web section).The web system allows the co-ordinator to upload the documentation requested in this phase

and send it automatically.

In order to avoid failures in electronic transmission or reading problems, it is recommended to

send the FPP in PDF (Acrobat) format.

The co-ordinator together with the FPP pdf file must send the electronic version of FORMs A(see point 10 Annex Forms A).

In FPP Phase the complete documentation that must be sent electronically to MF.IND ClusterOffice through the web is: FPP document

FORM A of co-ordinator

FORMs A of partners

Very important: Original documents that must be sent in parallel of the FPP:the printed original copies of Form A of the co-ordinator and Forms A of the other partners

must be collected by the co-ordinator and sent by post to:MF.IND Cluster Officec/o Sintesi ScpaVia delle Magnolie 470026 BARIThese documents in original form must arrive by MF.IND Cluster Office at the latest within 30days after the FPP submission deadline.


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4. After SubmissionAfter the web submission, the FPP Co-ordinator will receive the Acknowledgement of Receipt(AoR)by e-mail from the MF.IND Cluster Office confirming the receipt of the documentation.If the Co-ordinator does not received the AoR within 3 days after the call deadline, he should

contact the Cluster Office.

The AoR will contain the following information:

Date of reception by the MF.IND Cluster Office.

Project number.

Confirmation of the call number in which the proposal has been submitted.

The co-ordinator of the proposal is requested to distribute a copy of the AoR to all FPP

partners.

5. EvaluationMF.IND Cluster Office, before starting proposals evaluation procedure, will check the eligibilityof the FPPs received. The Eligibility Criteria are the following: The FPP documentation must be complete and received from MF.IND Cluster Office by

the FPP deadline.

The project consortium consists of at least two industrial companies-Large, Small orMedium sized enterprises- from two different EUREKA countries.

The contribution from any given country must not exceed 66% of the total budget . Inparallel, the contribution from any one partner (affiliated organisations count as one

partner) must not exceed 66% of the total budget either.

After the eligibility check the eligible Full Project Proposals are engaged in the evaluation

process.


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The Full Project Proposal will be evaluated according to the following criteria:

Strategic relevance and coherence with MF.IND goals and call Market relevance Technology Advancement and Innovation Partnership Strength

Detailed information on the evaluation procedure and criteria are described in the Evaluation

Guidelines available on MF.IND web site.

6. FundingMF.IND projects are not funded by MF.IND cluster.

MF.IND projects can be supported financially by all EUREKA member countries.

Differently to the funding rules of a EU project (e.g. Framework 6 and 7) there are no common

funds available that are shared among the successful proposals.

The partners within a consortium engaged in MF.IND project are funded directly by the

governments of their respective countries, according to national funding procedures.

Similar to EU projects (eg. FP7) or national funded project, only a percentage of the overall

costs are covered by the public funding. This portion depends on the national funding rules of

the partners involved in a particular MF.IND project.

It is therefore essential that you make sure that your project proposal fits within national Public

Authorities' priorities and funding rules before you submit it to MF.IND.

To know the funding opportunities and rules you should contact the Eureka National ContactPoints of your country (http://www.eureka.be/contacts/home.do) .


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7. Key RecommendationsBefore submitting your proposal, we recommend you to check that:

Your project is a hi-tech, market-oriented R&D project.

It involves at least 2 industrial partners from two different countries members of EUREKA.

It aims to develop new technologies or solutions for EU Manufacturing Industries.

It is funded by the partners themselves, who receive public funding from their national

governments.

The Project Consortium is well-balanced: this means that the contribution from any given

country must not exceed 66% of the total budget. In parallel, the contribution from any

one partner (affiliated organisations count as one partner) must not exceed 66% of the totalbudget either.

8. Information and ContactsFor further information you can contact

MF.IND Cluster Office by sending an e-mail to [email protected]

or visit MF.IND Cluster web site www.manufuture-industry.org


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Full Project Proposal

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MANUFUTURE INDUSTRYEureka Cluster E!4456

9. Annex 1Full Project Proposal Templatewith explanatory notes


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Full Project ProposalPROPOSAL COVER SHEET

This Cover Sheet should contain:

MF.IND Project Number:

Full Project Title:

Acronym:

Submission date:

MF.IND Call number:

Co-ordinator organisation name:

Name of the co-ordinating person:Co-ordinator email:

Co-ordinator telephone: Co-ordinator fax:

Partners List:

Participant no. Participant organisation name Country

1 (co-ordinator)

2

34

5

6

7

8

9

10


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Table of Contents0. PROJECT OVERVIEW1. PROJECT SUMMARY2. PROJECT FULL DESCRIPTION

2.1 Objectives and expected impact

2.2 Technology Advancement and expected results

2.3 Market relevance

2.4 Strategic relevance and coherence with MF.IND goals and call

2.5 Dissemination and Exploitation

3. WORK PLAN FULL DESCRIPTION3.1 Overall strategy of the work plan

3.2 Timing of work plan (GANTT)

3.3 List of Work packages

3.4 Lists of deliverables and milestones

3.5 Work packages description

4. EFFORTS AND FINANCIAL DETAILSProject Efforts

Project Costs

5. RATIONALE FOR FUNDING

6. CONSORTIUM FULL DESCRIPTION6.1 Consortium Overview

6.2 Value Added of the Cooperation

6.3 Management of the Consortium

6.4 Partners Description


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0. PROJECT OVERVIEWMF.IND Project Number: Enter the project number

Acronym: Enter the acronym (max 20 char.)

Full Project Title: Enter title of your project (max 125 char).

Abstract: (max 450char.)

Planned Starting Date: End Date:

Duration (in months):

Total Cost (in ):

Total Manpower (in person months):

Co-ordinator organisation name: Country:

Name of the co-ordinating person:

Co-ordinator email:

Co-ordinator telephone: Co-ordinator fax:

CONSORTIUM OVERVIEW

Partner Short Name Status Type Country

Turnover Total Person monthsIn the project

Total CostIn the project

1. In In 2.3.4.5.6.7.8.9.

Total


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1. PROJECT SUMMARYProvide, withinone page maximum , a brief description of your proposed project, addressing thecontext, goals, business relevance, activities and major expected outcomes.


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2. PROJECT FULL DESCRIPTION (max 6 pag)2.1 OBJECTIVES AND EXPECTED IMPACTDescribe the objectives of the project highlighting the expected impacts.2.2 TECHNOLOGY ADVANCEMENT AND EXPECTED RESULTSExplain the technology advancement of your project, describing the technology state-of the art

and the innovative aspects of your project

2.2.1 Technology state of the artDescribe the current technological situation in the project domain (both research state-of-

the-art and industrial products).For the research state-of-the-art, also document how your project relates to other projects

results. Present the starting technological base of the project (starting technologies and

their main suppliers ).

2.2.2 InnovationClearly explain the progress and innovation proposed by your project, with reference to

the current technology state-of-the-art.

2.2.3 Expected ResultsDescribe the concrete results expected at the end of your project (new products,

prototype, process, standards).

2.3 MARKET RELEVANCEPresent market trends (e.g., graphics), main products, describe the landscape in terms of

competing or alternative solutions (companies, products ), situation in Europe vs. US ,

giving figures.

Explain the impact of the project with respect to the competition.

If possible, explain shortly a timeline for industrialisation of the project output.

2.4 STRATEGIC RELEVANCE AND COHERENCE WITH MF.IND GOALS AND CALLExplain the strategic relevance of your project with respect to MF.IND vision and goals. You

should also clearly stated which type of FACTORY of the FUTURE of those covered by the

call you are considering and which are the related enabling technologies your project refers to.


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2.5 DISSEMINATION AND EXPLOITATIONIndicate how the project results will be disseminated (conferences, publications ) in the

course of the project, with special attention to the standardisation issues.

Indicate how the partners will exploit the project results after the project end.

Giving timelines, expected figures, ROIs ... will make the proposal more convincing.


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3. WORK PLAN FULL DESCRIPTIONIn this part the detailed work plan should be presented, broken down into work packages(WPs) which should follow the logical phases of the implementation of the project. In the

description of work remind to mention any significant risks and associated contingency plans.

3.1 OVERALL STRATEGY OF THE WORK PLANDescribe the overall strategy of the work plan

3.2 TIMING OF WORKPLANShow the timing of the different WPs and their components (Gantt chart or similar)

3.3 LIST OF WORK PACKAGESPlease use table below

WorkpackageNo

WPTitle

WPLeaderN

WpLeaderShort name

TotalPersonMonths

StartMonth

EndMonth

TOTAL3.4 LISTS OF DELIVERABLES AND MILESTONESPlease use tables below

List of deliverablesDeliverableNo (1)

Deliverable title DeliveryNature (2)

DeliveryDate (4)


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List of milestonesMilestone No Expected

date [1]relevance

[1] Measured in months from the project start date (month 1).3.5 WORK PACKAGES DESCRIPTIONDescription of each work package using the model belowWork package number Start month End monthParticipants Name Wp

leader

Person-months perparticipantDescriptionObjectives and Description of work (broken down into tasks), and role of participants

Deliverables(brief description and month of delivery)

Milestones: (brief description and month of delivery)


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Full Pr

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4. PROJECT EFFORTS - TABLE 1In the table below indicate number of person months over the whole duration of the planned work, for each wpackage, for each participant. Identify the work-package leader for each WP by showing the relevant person-m

PROJECT EFFORTS OVERVIEWParticipant N andShort Name

WP1(p/m)

WP2(p/m)

WP3(p/m)

WP(p/m)

Total (p/m)


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4. PROJECT COSTS BREAKDOWN TABLE 2(indicate costs in )

PARTICIPANT N andSHORT NAME Personnel Overheads

TravelSubsistence

Material,Consumables,

Equipmentdepreciation Other Cost

TOTAL (in )


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Full Project Proposal < ACRONYM>

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5. RATIONALE FOR FUNDINGDescribe the rationale justifying your projects need for funding.

Discuss why the project is needed, the added value of the European co-operation, the impact on

European technological and commercial advancement

6. CONSORTIUM FULL DESCRIPTION6.1 CONSORTIUM OVERVIEWThe consortium overview consists of 2 tables that should be completed with the requested

information.

The aim of the forms is to give a summarizing description of the partnership in terms of type

and profile of the participant organisations, roles in the projects and commitments in terms of

manpower and costs.


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Full Pro

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6.1 CONSORTIUMOVERVIEW TABLE 1

Short Name1

Status2

Country Type3

Size4

Annual Turnover() TotManp(Person m

C

1Please indicate usual short name or acronym

2C= Co-ordinator ; P = Partner ;

3LE= Large Enterprise/Company; SME =Small and Medium Size Enterprise/Company, U= Universities, REC =Research institutes or Labs. OTH= other typ

4Approximate number of employees


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6.1 CONSORTIUMOVERVIEW TABLE 2PROJECT D

Short Name Status Core Business/Market

Role duringthe project

5

Role duringexploitation

6

C

5E.g. Product manufacturer, Sub-system Manufacturer, Technology Provider, End-User, System tester, and so on

6It can be, but not necessarily, the same as while running the project. Universities and Institute are not expected to take part in the exploitation


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6.2 VALUE ADDED OF THE COOPERATION

6.3 MANAGEMENT OF THE CONSORTIUMDescribe the organisation within the consortium and include a chart or matrix showing the

structure.


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6.4PARTNERS DESCRIPTIONIn this part you should give the description of each partner (max 1 page for each partner).

The description should contain:

Project Co-ordinatorPartner Number: 1Short Name:

Full Legal Name:

Affiliation (if any):

Company core business:

Technical Competences:

Key people involved in the project (about 3 lines CV)

Project PartnersPartner Number:Short Name:

Full Legal Name:


Company core business:Technical Competences:

Key people involved in the project (about 3 lines CV)

Partner Number:Short Name:

Full Legal Name:


Company core business:

Technical Competences:Key people involved in the project (about 3 lines CV)


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10. ANNEX 2FORMS A


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FFOORRMM AA ffoorrCCOOOORRDDIINNAATTOORRLegal information and technical contact point for the Co-ordinating PartnerFORM A PARTICIPANT PROFILE

Legal Information on participating organisation

Short name Type1

Role in the project C

Organisation Legal name

Legal Address

Post code City Country

Core Business Affiliation (if any)

Size in personnel Annual Turnover

WEB address VAT number

Address of the Department/Laboratory carry ing out the work and Technical contact point

Contact person Ms. / Mr.

Department name

Address


Phone + Fax +

Email

Authorisation to participate from legal representat ive


Phone + Fax +

Email

The undersigned, duly authorised to do so, certifies that the above information is exact and that

my organisation intends to partic ipate in the MF.IND project enti tled [PROJECT ACRONYM or

FULL TITLE]______________________ as described in the Full Project Proposal with the aim to

realise the technical developments as set forth in this FPP and formally apply for MF.IND label

to this project, should the MF.IND Cluster Board accepts this project

Done in [CITY]on [DD/MM/YYYY]

Signature of authorised person

and Stamp mark of the organisation

Note: stand-alone Form A template can be downloaded from the website. Please collect completed & signedForms A as early as possible to have them reaching MF.IND Cluster Office on time

1LE= Large Enterprise/Company; SME =Small and Medium Size Enterprise/Company, U= Universities, REC =Research institutes or

Labs. OTH= other type of organisations


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FFOORRMM AA ffoorrPPAARRTTNNEERRSSLegal information and technical contact point for the Other Project PartnersFORM A PARTICIPANT PROFILE

Legal Information on participating organisation

Short name Type1

Role in the project P

Organisation Legal name

Legal Address


Core Business Affiliation (if any)Size in personnel Annual Turnover

WEB address VAT number

Address of the Department/Laboratory carry ing out the work and Technical contact point


Department name

Address


Phone + Fax + Email

Authorisation to participate from legal representat ive


Phone + Fax +

Email

The undersigned, duly authorised to do so, certifies that the above information is exact and that

my organisation intends to partic ipate in the MF.IND project entitled [PROJECT ACRONYM or

FULL TITLE] ______________________as described in the Full Project Proposal with the aim to

realise the technical developments as set forth in this FPP and formally apply for MF.IND labelto this project, should the MF.IND Cluster Board accepts this project .

Done in [CITY]on [DD/MM/YYYY]

Signature of authorised person

and Stamp mark of the organisation

Note: stand-alone Form A template can be downloaded from the website. Please collect completed & signedForms A as early as possible to have them reaching MF.IND Cluster Office on time

1LE= Large Enterprise/Company; SME =Small and Medium Size Enterprise/Company, U= Universities, REC =Research institutes or

Labs OTH= other type of organisations

Documents

Mf.ind Fpp Guidelines May2011 Final