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Implementing M-Files Electronic Document Management System
PREPARED BY
NEXT IT & SYSTEMS LLCwww.nextuae.com
Presented To TAMAS
About Next IT & Systems LLC
• Abu Dhabi based IT Solution Provider• Management team with 100+ years compain
experience • Mission is to introduce new products to UAE
Who we are…
• In-House Development Lab• In-House Developed Products• Application Specialist and Sole
distributor for Archibus• Experts with indepth industry knowledge• Pool of experienced resources• Partnered with Industry Leaders
TIFM Solutions[ARCHIBUS]
ERPSolutions[OPEN ERP]
WEB Solutions
[SPIDER]
SMS Solutions
[SMART SMS]
WE OFFER Implementation, Deployment and Custom development services
Solution CompetenciesServices and Solutions
M-Files: OverviewDocument Management software and solutions have traditionally been dominated by expensive, complicated products that require major changes in business processes and extensive IT services and support.
M-FILES changes this by making document management easy and affordable without trading off important features such as fast search, secure user access permissions, check-in / check-out, version management, workflow and notifications, fast offline and remote use, support for scanned paper documents and email, a web interface and a robust interface for connecting to external databases such as an enterprise CRM or ERP system.
M-FILES EDMS is a powerful yet easy to use application that solves the problems of managing, finding, and tracking documents and information in companies and organizations of all sizes.
M-FILES: Why M-FILES
Windows Integration Reliability & Performance Flexibility Fast Search Revision Control
M-FILES: Why M-FILES Easy to Use Windows Interface
• Integrates with Windows Explorer - instantly familiar to everyone.
• The document repository appears as a virtual disk drive. • Drag and drop documents, e-mail messages, and other files
into EDMS-Files, or vice versa. • Very fast to adopt and start working with.
M-FILES: Why M-FILES Fast Search and Dynamic Views save Time Every Day
•M-FILES help you find the right documents instantly by typing words in the search box.• Dynamically view documents in any hierarchical structure
you choose.•Make the same document available from multiple folders
without creating copies.
M-FILES: Why M-FILES Independent of Location
• Remarkably fast over remote connections.• Traveling users can manage documents in offline mode,
with automatic synchronization.• Enable M-FILES Web Access to make documents available
to anyone with a Web browser.• Replication speeds up document handling in geographically
separate facilities.
M-FILES: Why M-FILES Security
• Control data visibility; hide sensitive documents while maintaining a single storage location.
• Simple options and customizable permission settings reduce the risk of human error.
• Compatible with Active Directory.• Electronic document management system
automatically schedules backups of all data.
M-FILES: Why M-FILES
Collaboration and Workflow
Customizable Vault and Metadata
Simple Installation and Implementation
Device Integrations
M-FILES: Why M-FILES
Application Integrations
Support for All File Formats
Extensive Integration with MS Outlook
View and Search Enhancements
Single file in Multiple Views
M-FILES: Add Ons
OCR (Optical Character Recognition)
For SharePoint
More add-ons available are
• M-Files ReportingFDA 21 CFR Part 11 Compliance Module• For Microsoft Dynamics CRM• M-Files Web Enable
M-FILES: More Features
• M-Files Cloud Vault is now available • Support for Microsoft Dynamics CRM 2011 and the family of
Dynamics ERP solutions,• Mobile Access• M-Files Reporting• Search enhancements• Metadata-driven permissions• Quality Management and Compliance with ISO 9001 and
FDA 21 CFR Part 11• Web Publishing supporting collaboration• Compatibility with Autodesk• TWAIN interface support• New language support
M-FILES: Benefits
• Doesn't Require Users to Change the Way They Work • Pursuing the paperless office with easy document
management• Always locate the right document instantly when it is
needed• A secure centralized document repository accessible
anytime, anywhere• Automate document review and approval processes and
eliminate paper
M-FILES:Digital Work Flow
Thank You
NEXT IT & SYSTEMSPB: 110974, Abu Dhabi | T: +971 2 4455200F: +971 2 4455002 | Abu Dhabi |United Arab Emirates
www.nextuae.com