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Provider Information Pack, ICEF Mexico – Colombia Roadshow 2018, Page 1
ICEF GmbHAm Hofgarten 953113 Bonn, Germany
Tel: + 49 228 201 19 0Web: www.icef.com
Information PackPROVID
ER
Mexico City - March 5 - 6, 2018
Bogotá - March 9, 2018
Carrera 7 No. 72-41, Bogotá, 110231, Colombia Tel +57-1-600-6100Fax + 57-1-600-5800 Email ►[email protected] Website ►www3.hilton.com
Venue 2
Hilton Hotel Bogotá
Av. Juarez #70. Colonia Centro, Mexico City, Distrito Federal, 06010, Mexico
Tel +52-55-5130-5300 Fax +52-55-5130-5285 Email ►[email protected] Website ►www3.hilton.com
Venue 1
Hilton Mexico City Reforma Hotel
ICEF Mexico – Colombia Agent Roadshow
March 5 - 9, 2018
Provider Information Pack, ICEF Mexico – Colombia Roadshow 2018, Page 2
Hotel Accommodation
Mexico: Hilton Mexico City Reforma Hotel
RatesWe are pleased to offer you the preferential rate of US$ 179 per night per single room and US$ 199 per double occupancy in the Hilton Mexico City Reforma Hotel, where the Mexico leg of the roadshow will be taking place. The above rates are subject to 16% VAT, 3% lodging tax and US$ 4 per person (in & out) for bellman service as well as US$ 2 per room per night for maid service. Breakfast and internet are included.
BookingsThe preferential rate is available for bookings from March 3 to 8, 2018. For bookings outside this period the regular room rates become applicable. Rooms can be booked subject to availability until February 11, 2018. They will be allocated on a first-come, first-served basis. Please use the hotel’s online booking system.
Check-In / Check-OutEarliest possible check-in time is 15:00 and latest check-out time is 12:00 noon.
AmenitiesWith a full service business centre and exceptional conference facilities, the five-star Hilton Reforma Hotel is conveniently situated close to Mexico City’s financial and business districts and near the Paseo de la Reforma. Close to the historic ‘Old City’, the Hilton Mexico City Reforma is the perfect base from which to explore Mexico City’s main attractions. Further information is available at ►www3.hilton.com
Venue hotel
Colombia: Hilton Hotel BogotáRatesWe are pleased to offer you the preferential rate of US$ 175 per night per single and US$ 190 per double occupancy in the Hilton Hotel Bogotá, where the Colombia leg of the roadshow will be taking place. The above rate is subject to 19% VAT and a daily service fee of US$ 4. Breakfast is included. Foreign visitors paying with a personal credit card are currently VAT exempt (subject to change).
BookingThe preferential rate is available for bookings from March 7 to 11, 2018. For bookings outside this period the regular room rates become applicable. Rooms can be booked subject to availability until February 11, 2018. They will be allocated on a first-come, first-served basis. Please use the hotel’s online booking system.
Check-In / Check-OutEarliest possible check-in time is 15:00 and latest check-out time is 12:00 noon.
AmenitiesThe Hilton Hotel Bogotá is located in the city’s financial district and near Bogotá’s entertainment and restaurant quarter. Just 25 minutes from El Dorado International Airport, the hotel offers exceptional conference facilities including hotel-wide WiFi. It also has a state of the art fitness centre, a heated outdoor pool and a number of restaurants and bars. The combination of these outstanding amenities makes the hotel the ideal roadshow venue in Colombia. Further information is available at ►www3.hilton.com.
Venue hotel
Provider Information Pack, ICEF Mexico – Colombia Roadshow 2018, Page 3
Visa Requirements
Please check travel and visa regulations with your respective embassy well ahead before travelling. Further information, downloads and a list of countries whose citizens will require a visa to visit Mexico and Colombia can be found as follows:
MexicoCountries that do and don’t require a visa to travel to Mexico.
Please check the list of Mexican embassies and consulates, where you can apply for your visa.
Colombia Countries that do and don’t require a visa to travel to Colombia.
Please check the list of Colombian embassies and consulates, where you can apply for your visa.
If you need a visa and require a letter of invitation, please contact Charlotte Irrgang for further assistance. Please note that ICEF can only provide you with a letter of invitation for the duration of the event from March 5 to 9, 2018. Deadline for invitation letter requests is February 5, 2018. If you do not require a visa, you might still be asked to show documentation regarding the purpose of your visit to Colombia. Please let us know, should you need an informal letter of invitation for this purpose.
Airport Arrivals
MexicoFrom Aeropuerto Internacional Benito Juarez
Taxis: The duration of the journey by taxi from the airport to the Hilton Mexico City Reforma is about 30 minutes. The fare costs approx. MXN 275 (approx. US$ 15) depending on traffic. Further information can be found at ►www.aicm.com.mx
Individual Airport pick-up / drop-off: If you are staying at the Hilton Mexico City Reforma Hotel, an individual airport pick-up / drop-off service can be arranged at the following costs: Airport pick-up at US$ 53; Airport drop-off at US$ 18.Please refer to the hotel’s online booking system to book your airport transfers or contact the concierge desk of the Hilton Mexico City directly at [email protected]
ColombiaFrom Aeropuerto Internacional El Dorado
Taxis: The duration of the journey from the airport to the Hilton Bogotá Hotel takes about 25 minutes. The fare costs approx. COP 30.000 (approx. US$ 10) depending on traffic.
Individual Airport pick-up / drop-off: If you are staying at the Hilton Bogotá, an individual airport pick-up / drop-off service can be arranged at the following costs: Airport pick-up at COP 56.000 (approx. US$ 17 per car, up to 3 people); Airport drop-off at COP 42.000 (approx. US$ 13 per car, up to 3 people ).Please refer to the hotel’s online booking system to book your airport transfers or contact the concierge desk of the Hilton Bogotá directly at [email protected].
30 min driving distance to the Hilton Mexico City Reforma.The fare by taxi is around MXN 275
25 min driving distance to the Hilton Bogotá Hotel. The fare by taxi is around COP 30.000
Provider Information Pack, ICEF Mexico – Colombia Roadshow 2018, Page 4
Travel between Mexico City and Bogotá
Please note that flights between Mexico City and Bogotá are not included in your participation fees and must be booked at your own expense. There are 5 direct flights operating daily between Mexico City and Bogotá. ICEF will provide a complimentary group transfer for the below listed flight on March 8:
AV45 6:50 am from Mexico City, Aeropuerto Internacional Benito Juarez, arriving at 12:24 pm in Bogotá, Aeropuerto Internacional El Dorado. If you would like to join the transfer from the Hilton Mexico City to the Aeropuerto Internacional Benito Juarez and from the Aeropuerto Internacional El Dorado to the Hilton Bogotá on March 8, please contact ►Charlotte Irrgang
Forwarding of Promotional Material
Delivery DateYour materials for the ICEF Mexico - Colombia Roadshow 2018 should arrive on Wednesday, February 28, 2018 in Mexico City and Wednesday, March 7, 2018 in Bogotá (but not before) to allow you sufficient time to check if your packages have arrived and been delivered correctly.
Package PreparationWhen calculating the amount of promotional materials to send to Mexico City and Bogotá, please bear in mind that you will have a maximum of 30 pre-scheduled meetings (15 per location) of 30 minutes each plus other meetings during breaks or outside workshop hours that may be arranged.
Please refer to the ►Shipping Instructions & Delivery Label for detailed information, customs requirements and a delivery label template. If you are shipping materials to both locations please ensure to use the correct delivery label for each city.
Some agencies may prefer to receive your information either prior to or after the event (see also the paragraph “Follow Up” at ►ICEF Workshop Procedures: Guidelines for first-time Participants). You can also upload documents into Marcom eSchedule PRO and make them available to agents prior to the event. You can upload up to five files with a maximum size of 5MB for all files; accepted formats are pdf, doc, docx, xls, xlsx, ppt, pptx, pps, ppsx.
Arrive from Wednesday, February 28 in Mexico City and Wednesday, March 7 in Bogotá.
Organisation‘s/ Company‘s Name (Sender)
To: Hilton Mexico City Reforma Hotel Mrs Judith Segura RFC OHC080924AV5Av. Juarez #70. Colonia Centro, Mexico City, Distrito Federal, 06010, MexicoTel +52-1-55-2569-5154
ICEF Mexico-Colombia Agent Roadshow 2018
Event:
No. of Pcs
Organisation‘s/ Company‘s Name (Sender)
To: Hilton Mexico City Reforma Hotel Mrs Judith Segura RFC OHC080924AV5Av. Juarez #70. Colonia Centro, Mexico City, Distrito Federal, 06010, MexicoTel +52-1-55-2569-5154
ICEF Mexico-Colombia Agent Roadshow 2018
Event:
Educator / Exhibitor: Table no
No. of Pcs
Please use the above labels to help us and the venue identify your shipments.Place one on the top and one on the side of each piece shipped to ensure correct delivery.
PLEASE NOTE: Your materials for the ICEF Mexico-Colombia Agent Roadshow should arrive on Wednesday, February 28 in Mexico City (but not before).
Educator / Exhibitor: Table no
Download Delivery Labels
Tour on March 7 and Group Dinner on March 8
We are pleased to offer you an optional excursion in Mexico City on March 7 to the pyramids of Teotihuacan including a visit of the Cathedral of Our Lady of Guadalupe as well as a group dinner in a typical Colombian restaurant in Bogotá on March 8. A booking form, prices and further information can be downloaded ►here.
Provider Information Pack, ICEF Mexico – Colombia Roadshow 2018, Page 5
Scheduling Meetings
Scheduling Meetings Prior to the Event Approximately 6 weeks prior to the event you will receive access to the Marcom eSchedule PRO online meeting scheduling system. Marcom eSchedule PRO (►www.marcom-education.com) allows you to select potential partners according to geographical origin, programmes, or date of inclusion in the system, as well as to send personalised meeting requests.
Please note that the deadline for confirming / requesting meetings is March 4, 9:00 am Mexico City time. If you are using Marcom eSchedule PRO for the first time, we recommend to have a look at the ►Getting Started Information as well as ►Scheduling Meetings – Useful Hints & Tips or have a look at our ►video tutorials.
Scheduling Meetings During the EventIn case your meeting schedule is not full at the beginning of the roadshow, you will still have the possibility to maximise the number of your meetings in the morning of each workshop day (March 6 and March 9) between 8:30 and 9:30 when additional meetings may be scheduled through personal contacts between participants.
Your Catalogue Entry
Update Your Company ProfileOnce you have logged on to Marcom eSchedule PRO for the first time, you will be asked to edit your profile, which you may change at a later date. It is very important that you take the time to enter your company’s details, as agents will use this information before requesting or confirming meetings with you. Your description will also be used in the Mexico - Colombia Agent Roadshow catalogue.
If you wish to add a logo and up to two representatives’ portrait-style pictures to your catalogue entry, please also upload them into your Marcom eSchedule PRO profile. Photos and logos should have the highest resolution possible (without exceeding the max. size of 4 MB). Accepted formats are JPEG, JPG, PNG or GIF (please make sure the representative’s name appears in the file name). If your files have a different format, please use the following ►image converter.
Please complete your catalogue entry by February 5, 2018 to ensure that your correct company profile is included in the catalogue.
ICEF
Inline.marketing
204
Table 28
Booth 3
INT
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NA
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L ICEF is the global leader in connecting internationaleducators to qualified agents, providing networking eventsand other marketing services for student recruitment results.Services include:· ICEF Agency Recognition Programme: Recognising onlyICEF-screened and vetted recruitment agencies, providingquality assurance for educators.· ICEF Workshops: B2B events in all key markets,connecting international educators, agents, and serviceproviders as well as work and travel professionals.· ICEF Monitor (www.icefmonitor.com): a free, online resource for unbiased industry news, market intelligence,research, best practices, trends, and tips for international student recruitment.· ICEF Media: Full-service video solutions designed for international education.· ICEF Educator Development and Advisory Services: Expanded professional development and advisoryservices supporting educators to achieve success in our increasingly complex and dynamic industry.· ICEF Agent Training Course (IATC): A practical, professional training course for agency-based internationalstudent recruitment counsellors.· ICEF Education Fund: Providing donations and support for selected causes, giving young people around theworld access to education.· ICEF Marketing and Sponsorship: Guaranteed exposure and branding to key decision makers in internationaleducation and language travel markets.· Internet Course Finders: Websites enabling educators to promote their institutions to over 600,000international student visitors.Please arrange a meeting with one of our team members at the ICEF booth to learn more about theseopportunities. We look forward to meeting you in Vancouver.
Booth 28Address: Am Hofgarten 9
Bonn, 53113Germany
Tel.: +49-228-201 19 0Fax: +49-228-201 1944Web: www.icef.com
Email: [email protected]
Skype: sarah.minesianfcann
Facebook: www.facebook.com/ICEFGmbHTwitter: www.twitter.com/icefmonitorYouTube: www.youtube.com/ICEFvideos
◄ Ms Sarah MinesDirector, Business Development, Canada
Mr Ian CannDirector, USA
►
INT
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L Inline.marketing are the #1 supplier of print managementand distribution to the international education industry. Wework with over 500 companies connected to the industryincluding: language schools, K-12, colleges, universities,insurance providers, accommodation providers, associationsand accreditation bodies worldwide.
We supply design, translation, print, storage and distributionservices tailored to the needs of the education industry. Bytaking advantage of our services you can expect to reduceyour marketing budget while improving your brand communications.
Inline's USP is quite simple - we provide FREE storage & FREE pick and pack services, which coupled with ourwholesale distribution rates results in saving you time, space and money. Our clients have access to our onlineoperations system where they can view stock levels at a glance, track packages and quickly and easily ordermaterials to be sent out to anywhere in the world.
Aside from our main hub in the UK, we also have 6 in-country hubs in Brazil, China, Colombia, Russia, SouthKorea and Turkey offering print, storage and distribution services.
We have nearly 15 years experience working within the international education industry and are proud to bepartners and preferred suppliers of ALTO, British Council, CAPS-I, EnglishUSA, English UK, IALC, LanguagesCanada, Quality Education and Quality English.
Address: Sales & MarketingUnit 2, The Gateway Trading Estate, London RoadSwanley, Kent, BR8 8GAUnited Kingdom
Tel.: +44-20-7231 8000Fax:Web: www.inline.marketing
Email: [email protected]
Skype: carly_inline
Facebook: www.facebook.com/createprintstoresendTwitter: www.twitter.com/inlinemarketingYouTube: www.youtube.com/watch?v=IObV8gXIoaw
◄ Ms Carly MoncrieffSales & Marketing Manager
Mr Danny SilvesterManaging Director
►
Language Programmes:
Classroom-based Learning ☐ Online Learning ☐ Blended Learning ☐
Programmes Programmes offered(see codes on the Programme Index)
Types of Language Programmes
Secondary, High School and Foundation Programmes
Career / Vocational Certificate / Diploma
Undergraduate Degree / Bachelor
Graduate / Postgraduate Certificate / Diploma
Graduate / Postgraduate Masters
Graduate / Postgraduate Doctorate
Additional Programmes and Services / Work & Travel
Others:
3 3 3
2
3
4
1
Language Programmes:
Classroom-based Learning ☐ Online Learning ☐ Blended Learning ☐
Programmes Programmes offered(see codes on the Programme Index)
Types of Language Programmes
Secondary, High School and Foundation Programmes
Career / Vocational Certificate / Diploma
Undergraduate Degree / Bachelor
Graduate / Postgraduate Certificate / Diploma
Graduate / Postgraduate Masters
Graduate / Postgraduate Doctorate
Additional Programmes and Services / Work & Travel
Others:
3 3 3
2
3
4
1
Provider Information Pack, ICEF Mexico – Colombia Roadshow 2018, Page 6
Onsite Registration
Onsite registration will take place on Monday, March 5 from 18:30 to 20:00 and on Tuesday, March 6, from 8:30 onwards at the ICEF Hospitality and Registration Desk located in front of the Don Alberto 1 / 2 room on the fourth floor of the Hilton Mexico City Reforma Hotel. There you will receive your registration package including your badge, a print-out of your meeting schedule as well as the workshop catalogues.
You will receive one set of materials for the duration of the roadshow. Please ensure to bring your badge with you to Bogotá. The ICEF Hospitality and Information Desk in Bogotá will be located in front of the Platinum Ballroom on level -2 and will open at 8:30 on March 9.
As the event is a protected trading environment, anyone not wearing a badge may not be admitted. Please also understand that for the same reason we cannot allow non-registered family, friends or staff to enter the meeting hall.
If you are new to ICEF Workshops, please have a look at the ►ICEF Workshop Procedures: Guidelines for first-time Participants with further useful event information or view our ►video tutorials on how to maximise your workshop experience.
Hilton Mexico City Reforma & Hilton Bogotá • March 5 - 9, 2018
For international educators and student recruitment agents from Mexico and ColombiaICEF Mexico – Colombia Agent Roadshow
Roadshow Programme Monday, March 5, 2018 (Mexico City)
18:30 - 20:00 Registration Don Alberto Foyer
19:00 - 20:00 Student Recruitment from Mexico: Market, Trends and Opportunities Doña Sol
20:00 - 21:00 Welcome reception Don Alberto Foyer
Tuesday, March 6, 2018 (Mexico City)
08:30 - 09:30 Meeting hall opens; registration & welcome refreshments Don Alberto Foyer
09:30 - 11:00 Business meetings (3 x 30 minutes) Don Alberto 1 / 2
11:00 - 11:30 Refreshment break Don Alberto Foyer
11:30 - 13:00 Business meetings (3 x 30 minutes) Don Alberto 1 / 2
13:00 - 14:00 Lunch Don Alberto 3
14:00 - 16:00 Business meetings (4 x 30 minutes) Don Alberto 1 / 2
16:00 - 16:30 Refreshment break Don Alberto Foyer
16:30 - 19:00 Business meetings (5 x 30 minutes) Don Alberto 1 / 2
19:30 - 21:30 Dinner reception Terraza Alameda Restaurant
Wednesday, March 7, 2018 (Mexico City)
Optional day excursion to the pyramids of Teotihuacán and the Cathedral of Our Lady of Guadalupe*
*At an additional cost
Thursday, March 8, 2018 (Mexico City - Bogotá)
Travel to Bogotá*
19:00 Group dinner at Club Colombia* *At an additional cost
Friday, March 9, 2018 (Bogotá)
08:30 – 09:30 Meeting hall opens; registration & welcome refreshments Platinum Prefunction Area
09:30 – 11:00 Business meetings (3 x 30 minutes) Platinum Ballroom
11:00 – 11:30 Refreshment break Platinum Prefunction Area
11:30 – 13:00 Business meetings (3 x 30 minutes) Platinum Ballroom
13:00 – 14:00 Lunch Levels Restaurant, Pool Terrace
14:00 – 16:00 Business meetings (4 x 30 minutes) Platinum Ballroom
16:00 – 16:30 Refreshment break Platinum Prefunction Area
16:30 – 19:00 Business meetings (5 x 30 minutes) Platinum Ballroom
19:30 – 21:30 Dinner reception Levels Restaurant, Pool Terrace
Published by ICEF GmbH, Am Hofgarten 9, 53113 Bonn, Germany • Tel + 49 228 201 19 0 • Fax + 49 228 201 19 44
@icefmonitor ICEF GmbH ICEF ICEF GmbH [email protected] ► www.icef.com
Please refer to the ►Roadshow Programme for further details
Meeting Tables
Meeting tables will be accessible as of 8:30 on Tuesday, March 6 in Mexico City and 8:30 on Friday, March 9 in Bogotá.
Each meeting table will be covered with a table cloth and will have access to an electricity outlet. Table signage with name and logo of each institution will be provided.
Provider Information Pack, ICEF Mexico – Colombia Roadshow 2018, Page 7
Refreshments and Lunches
Coffee, tea and water will be available throughout the event.
Refreshment breaks are scheduled on Tuesday, March 6 and Friday, March 9 from 8:30 to 9:30, 11:00 to 11:30 and 16:00 to 16:30.
A buffet lunch will be provided from 13:00 to 14:00 on Tuesday, March 6 in the Don Alberto 3 room and on Friday, March 9 in the Levels Restaurant and on the Pool Terrace.
Display tables will be accessible as of 8:30 on Tuesday, March 6 in Mexico City and 8:30 on Friday, March 9 in Bogotá.
Each display table will be covered with a table cloth and will have access to an electricity outlet. Table signage with name and logo of each institution will be provided.
Evening Networking Receptions
Welcome reception Monday, March 5, 20:00 to 21:00 in the Don Alberto Foyer on the fourth floor of the Hilton Reforma Hotel in Mexico City.
Dinner receptions Tuesday, March 6, 19:30 to 21:30 in the Terraza Alameda Restaurant on the sixth floor of the Hilton Reforma Hotel in Mexico City.Friday, March 9, 19:30 to 21:30 in the Levels Restaurant and on the Pool Terrace on the ground floor of the Hilton Hotel Bogotá.
The dress code for both receptions is smart casual. Please note that participants not wearing their badge may not be admitted.
Display Tables
Provider Information Pack, ICEF Mexico – Colombia Roadshow 2018, Page 8
General Information
Mexico City is the capital of Mexico and seat of the federal government of the Mexican Union. It is also the country’s largest city as well as its most important political, cultural, educational and financial center.
Mexico City quick factsTime zone: Mexico City is 6 hours behind GMT. Temperature: The average temperature in March is around 17°C. Currency: The official currency is the Mexican Peso $. For current exchange rates please see ►x-rates. Credit cards are widely accepted. Electricity: 110-120 volts. Plug type: A common type of outlet is shown below. This outlet can accept the Type A, Type I and Type C plugs. Please bring your own adaptors, if necessary!
More information about Mexico can be found on the following website: ►www.visitmexico.com/en/
Bogotá quick factsTime zone: Bogotá is 5 hours behind GMT. Temperature: The average temperature in March is around 21°C. Currency: The Colombian Peso $. For current exchange rates please see ►x-rates. Credit cards are widely accepted.Electricity: 110-120 volts.Plug type: A common type of outlet is shown below. This outlet can accept the Type A, Type I and Type C plugs. Please bring your own adaptors, if necessary!
More information about Bogotá can be found on the following website: ►www.colombia.travel/en/international-tourist
Bogotá is the capital, and largest city of Colombia and it also ranks among the 30 largest cities of the world.
We look forward to welcoming you to Mexico City and Bogotá!
Kind regards,
Charlotte Irrgang
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