S

Mexican Boletas: Year 3EPISD Protocols for Auditing and Review ©

1

S

Guidance and Counseling Services Department

Advanced Academics and Innovations Division

Curriculum and Instruction

6531 Boeing Drive

El Paso, Texas 79925

Texas School Counselor Conference

February 1, 2016

Travertine Room

Hilton Anatole

Dallas, Texas

2

Presenters:

Manuel Castruita, M. Ed.

Director

Guidance and Counseling Services Department

mcastrui@episd.org

915-230-2384

Norma Venegas, M.Ed.

Lead Counselor

Guidance and Counseling Services Department

nevenega@episd.org

915-230-2393

3

Objectives

S Implementation Update – Year 3

S Policy and Grade Level Placement

S District Course Cross Walk

S Internal Checklists

S Professional Development

S Internal Quality Control

4

Historical Perspective

S Program owners play a CRITICAL role in development of Policies and Regulations

S Engage all program stakeholders vested in curriculum decisions

S Connecting Languages

S Guidance and Counseling Services

S Curriculum and Instruction Program Owners

S District Legal Counsel

S Office of the Superintendent or designee

S Internal Audit

S Annual review process for placement of students District-wide

5

Policy and Regulations

S Review and alignment of District Regulation – Transferred to Guidance and Counseling Services

S Guidelines for Awarding Credit from International Schools Evaluating Student Transcripts

S Review/Revision and alignment of FD LOCAL

S Adhere to District protocols and deadlines for approval process for policy and regulation redactions

S Dissemination of information to all stakeholders*

S Principals

S Assistant Principals

S Counselors

S Registrars

S Procedural Documentation

S Email

S Time Stamps

6

Grade Level Placement

S “Upon admission, the student shall be placed initially at the

grade level reached in the previous school, pending final

transcript credit analysis by the guidance services

department.” FD (LOCAL)

S Registrar – Transcript Audit Tracking Form

S (e.g. document three attempts)

7

FD Local

8

District Cross Walk

S Engagement of all program stakeholders to review

curriculum and District Cross Walk

S Math

S Science

S Social Studies

S Career and Technology Education

S Other – Fine Arts, etc.

S Annual Process – Spring Semester

9

District Cross Walk

S Analysis of Course offerings in

S Educación Basica

S Primer Año de Secundaria (7th grade equivalent)

S Segundo Año de Secundaria (8th grade equivalent)

S Tercer Año de Secundaria (9th grade equivalent)

S Preparatoria (10th -12th grade equivalent)

S Review of program, carreras técnicas, etc.

10

District Crosswalk

MIDDLE SCHOOL

S Mexican Course Equivalency to District Courses

S Primer Año de Secundaria (7th grade equivalent)

S Español I = Spanish I (1.0 Credit)

S Segundo Año de Secundaria (8th grade equivalent)

S Español II = Spanish II (1.0 Credit)

S Ciencias énfasís en química = IPC A (0.5 Credit)

11

District Crosswalk

9th Grade High School

S Mexican Course Equivalency to District Courses

S Tercer Año de Secundaria (9th grade equivalent)

S Español III = Spanish III (Reg.) (1.0 Credit)

S Matemáticas = Algebra I (1.0 Credit)

S Ciencas énfasis en física = IPC B (0.5 Credit)

S Mecanógrafia = Keyboarding (0.5 Credit)

12

District Cross Walk

S Grade Equivalency

S Based on previous school grade scale

S Grade conversion is based on multiplier of 10

S 10 = 100

S 9.5 = 95

S 8.3 = 83

S 7.5 = 75

S 7 = 70

S 6.9-6.0 = “P” for passing/ does not calculate

into student’s GPA/Rank

13

14

15

Internal Process and Checklists

S Previous School History©

S Guidelines for Awarding Credit from International Schools Evaluating Student Transcripts

S Campus Request for Transcript Review by Guidance Services©

S International Student Transcript Checklist©

S Parent Notice: Guidelines for Granting Course Credit from Foreign School©

S Grade Level Notification to Parents ©

16

Internal Process and Checklists

S The time clock for processing transcripts begins with the date of student enrollment.

S Student must be placed at the previous school grade level reached pending transcript analysis of Guidance Services. (FD

Local and Administrators Reference Guide)

S Registrar will annotate transcript requests on Transcript Audit Tracking (TAT) Form and also time stamp documents on

date they are received at the campus.

S Initial intake is completed by counselor and documentation submitted to Guidance Services for Review. Preliminary

transcript interpretation in posted as “DRAFT” in CCRP.

S Annotate Date of Student/Parent-Counselor Conference regarding Official District Transcript Review and notification

of grade-level placement in accordance with FD (Local). (e.g.T-Rex)

S Advise parents to voice concerns or questions in accordance with FNG (Local). Approved EPISD form is provided by

Area Superintendents’ Office.

17

18

19

20

21

22

23

24

25

Professional Development

S Campus Based Trainings – On-going

S Counselors

S Guidance and Instruction Assistant Principal

S Registrars

S Principal

S Documentation

S Sign-in rosters

S Agenda

S Handouts

S Report by Campus

S Yearly Audits

26

College and Career Readiness Plan©

27

College and Career Readiness Plan©

28

Internal Quality Control

S Campus Audits by Lead Counselor

S Monitor grade placement and posting of credits

S Set calendar – Round 2

S Fall Semester Intakes

S Mid Year Reviews

S Curriculum and Instruction Division – Requests

S Campus Audits by Internal Audit Department

S Guidance Services requested audit on at least a two year basis

S Recommendation for implementation

S Corrective Action Plan29

Future Opportunities

S District-wide Training

S Annual Revision of the Cross Walk based on analysis of course alignment and monitor progress measure based on student performance

S Middle School Trainings – Spring 2016S Counselors

S Administrators

S Registrars

• Elementary Trainings – Spring & Fall 2016

• Resources:

• Classbase®

• AdvancED®

30

Handouts

S FD Local

S EPISD Administrator’s Reference Guide –

S Guidance and Counseling Services –

Guidelines for Awarding Credit from

International Schools

S District Crosswalk

S Previous School History©

S Guidelines for Awarding Credit from

International Schools Evaluating Student

Transcripts

S Campus Request for Transcript Review by

Guidance Services©

S International Student Transcript Checklist©

S Parent Notice: Guidelines for Granting Course

Credit from Foreign School©

S Grade Level Notification to Parents ©

S Sample Boletas31

ResourcesPlease contact us if you would like additional

resources or information.

32

Q & A

33