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Pursuant to M.C.L. 4.36.010 Authority to resolve protested solicitations and awards. A. Right to Protest. Any actual or prospective bidder, offeror or contractor who is aggrieved in connection with the solicitation or award of a contract may
protest to the Purchasing Agent. The protest shall be submitted in writing within ten (10) days after such aggrieved person knows or should have known of the facts giving rise thereto.
Procurement Division
730 Second Avenue South, Suite 112 www.Nashville.gov
P.O. Box 196300 Phone: 615-862-6180
Nashville, Tennessee 37219-6300 Fax: 615-862-6179
MMEETTRROOPPOOLLIITTAANN GGOOVVEERRNNMMEENNTT OOFF NNAASSHHVVIILLLLEE AANNDD DDAAVVIIDDSSOONN CCOOUUNNTTYY
DEPARTMENT OF FINANCE JOHN COOPER, MAYOR
August 3, 2020 Rachelle Reigard Grade A Construction, LLC 200 A Nonaville Road Mount Juliet, TN 37122 Re: RFQ# 53055, Maplewood Trace Sidewalk Improvements and Metro Water Services Relocations Dear Mrs. Reigard: The Metropolitan Government of Nashville and Davidson County (Metro) has completed the evaluation of submitted solicitation offer(s) to the above RFQ# 53055, Maplewood Trace Sidewalk Improvements and Metro Water Services Relocations. This letter hereby notifies you of Metro’s intent to award to Grade A Construction, LLC on successful contract negotiations. Please provide a certificate of Insurance indicating all applicable coverages within 15 business days of the receipt of this letter. If the Equal Business Opportunity (EBO) Program requirements were a part of this solicitation, the awardee must forward a signed copy of the “Letter of Intent to Perform as Subcontractor/Subconsultant/Supplier/Joint Venture” for any minority/women-owned business enterprises included in the response to the Business Assistance Office within two business days from this notification. Additionally the awardee will be required to submit evidence of participation of and contractor’s payment to all Small, Minority, and Women Owned Businesses participation in any resultant contract. This evidence shall be submitted monthly and include copies of subcontracts or purchase orders, the Prime Contractor’s Application for Payment, or invoices, and cancelled checks or other supporting payment documents. Should you have any questions concerning this requirement, please contact Cierra Rowe, BAO Representative, at [email protected] . Depending on the file sizes, the responses to the procurement solicitation and supporting award documentation can be made available either by email, CD for pickup, or in person for inspection. If you desire to receive or review the documentation or have any questions, please contact Buyer Marissa Conklin by email at [email protected] Monday through Friday between 8:30am and 3:30pm. Thank you for participating in Metro’s competitive procurement process. Sincerely, Michelle A. Hernandez Lane Purchasing Agent Cc: Solicitation File, Other Offerors
DocuSign Envelope ID: A2EA9BD3-C870-4E33-97A5-336944816C94
Enter Solicitation Title & Number Below
Maplewood Trace Sidewalk
Improvements and Metro Water
Services Relocations RFQ# 53055
Min. SBE/SDV
Participation
Incentive
Percentage
Incentive
Calculator Lowest Bid MACP Winning Bid
0.0% 9.40% 90.60% $1,339,159 $1,465,039 $1,339,159
Offeror's Name Bids SBE
Participation
Requirement
Participation
Incentive
Incentive
Evaluation
Amount
Status of ITB
Award
90.60%
Grade A Construction, LLC 1,339,158.51$ $25,000.00 $0 $22,650 $1,316,509 Awarded
Jarrett Builders, Inc. 1,864,512.72$ $281,500.00 $0 $0 $1,864,513 Exceeds MACP
L & G Construction Co., Inc. 1,454,991.11$ $94,566.00 $0 $85,677 $1,369,314 Evaluated
Middle Tennessee Infrastructure, Inc. 1,561,358.50$ $1,561,358.50 $0 $0 $1,561,359 Exceeds MACP
Walker Building Group $1,730,389.73 $480,510.00 $0 $0 $1,730,390 Exceeds MACP
Date: 7/22//2020
Primary Contractor*Prime Bid Amount
Total Proposed SBE ($)
SBE Subs approved?
SBE (%)
Grade A Construction, LLC $1,339,158.51 $25,000.00 Yes 1.86%
Project Name: Maplewood Trace Sidewalk Improvements and Metro Water Service Relocations
Department Name: Public Works & Water Services
The prime is not an approved SBE and will utilize SBE subcontractor Raven Security and Traffic
Control, Inc. $25,000/1.86%.
BAO Small Business Assessment Sheet
Comments
BAO Specialist: Cierra Rowe
Contract Specialist: Marissa Conklin
RFP/ITB Number: 53055
Map
lewoodTrace
Sidew
alkIm
provements
5305
5
WBE
0100
ProfessionalTrafficControlS
ervices,LL
C615
-991
-7200
56,189.60
RavenSecurity&TrafficControl
Business
ParkDrive,L
ebanon,
TN37
090
25,000
GradeA(SelfPerform
ed)
615
-444
-8133
Select
Select
Select
06/25/202
0
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
THIS DOCUMENT MUST BE ACCURATELY COMPLETED, SIGNED AND SUBMITTED (Due With The Bid Submission, If Applicable)
Project Name and # [if applicable]: Project Description:
Company Name: Date Submitted: Total Contract Value:
Address: Federal Tax ID#
Contact Person: Email: Phone #:
GOOD FAITH EFFORTS SUMMARY SHEET CHECKLIST
# Bidder Action(s) Pass/Fail
1. Written Notice to available and certified MWBEs: The written notices contain: I. Sufficient information about the plans, specifications, and terms &
conditions of the solicitation; II. A contact person knowledgeable with the project documents available to
answer questions about the condition of the contract;III. Information regarding the Bidder’s bonding requirements; andIV. The deadline for submission of price quotations.
Yes No
For each MBE/WBE firm contacted, list the name(s) and all information requested below related to the above project. If additional space is required, this form may be duplicated.
Company Name/ Address/Contact
Person/Phone/Email Type of
Business
Type of Work/ Service(s) Solicited
How Business was
contacted (i.e. email,
phone, letter, etc.?)
Response to Solicitation
(i.e. will submit bid, no response, not
interested Bid/Quote
Amount Company Selected
BAO Only
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
THIS DOCUMENT MUST BE ACCURATELY COMPLETED, SIGNED AND SUBMITTED (Due With The Bid Submission, If Applicable)
Project Name and # [if applicable]: Project Description:
Company Name: Date Submitted: Total Contract Value:
Address: Federal Tax ID#
Contact Person: Email: Phone #:
GOOD FAITH EFFORTS SUMMARY SHEET CHECKLIST
# Bidder Action(s) Pass/Fail
2. Identification of M/WBE Subcontracting Work: Selected portions of the work to be performed by MBE/WBEs in order to increase the likelihood that the MBE/WBE goals will be achieved. This includes, where appropriate, breaking out contract work items into economically feasible units to facilitate MBE/WBE participation.
Yes No BAO Only
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
THIS DOCUMENT MUST BE ACCURATELY COMPLETED, SIGNED AND SUBMITTED (Due With The Bid Submission, If Applicable)
Project Name and # [if applicable]: Project Description:
Company Name: Date Submitted: Total Contract Value:
Address: Federal Tax ID#
Contact Person: Email: Phone #:
GOOD FAITH EFFORTS SUMMARY SHEET CHECKLIST
# Bidder Action(s) Pass/Fail
3. Solicitations, Written Notices, etc.: Solicited, through all reasonable and available means to include, but not limited to the following examples: attendance at pre-offer meetings, accessed https://www.nashville.gov/Finance/Procurement/Business-Assistance-Office/SMWBE-Lists-and-Forms.aspx or https://nashville.diversitycompliance.com/, advertised and/or provided written notices to MBE/WBEs who have the capability to perform the work of the contract.
Yes No
For each MBE/WBE firm contacted, list the name(s) and all information requested below related to the above project. If additional space is required, this form may be duplicated.
Company Name/Address/ Contact Person/ Phone/Email
Type of Business
Type of Work/
Service(s) Solicited
How Business was
contacted (i.e. email,
phone, letter, etc.?)
Response to
Solicitation (i.e. will
submit bid, no
response, not
interested Bid/Quote
Amount
Company Selected (Write Yes or NO)
BAO Only
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
It is hereby certified that the above firms were contacted and offered an opportunity to respond on the above project. We further certify that the above statements are a true account of all firms’ responses to our solicitation. Copies of all bids and/or quotes will be made available upon request.
Signature: _______________________ Print Name: ___________________ Title: _________________
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
THIS DOCUMENT MUST BE ACCURATELY COMPLETED, SIGNED AND SUBMITTED (Due With The Bid Submission, If Applicable)
Project Name and # [if applicable]: Project Description:
Company Name: Date Submitted: Total Contract Value:
Address: Federal Tax ID#
Contact Person: Email: Phone #:
GOOD FAITH EFFORTS SUMMARY SHEET CHECKLIST
# Bidder Action(s) Pass/Fail
4. Evidence of Justifiable Bid Rejection: If participation of specific MBE/WBEs was considered, the bidder did not reject MBE/WBEs as being unqualified without sound reasons based on a thorough investigation of their capabilities.
Yes No
For each MBE/WBE firm contacted, list the name(s) and all information requested below related to the above project. If additional space is required, this form may be duplicated.
Company Name/Address/Contact Person/Phone Number/Email If Bid(s) Rejected…why?
Provide detailed information.
It is hereby certified that the above firms were contacted and offered an opportunity to respond on the above project. We further certify that the above statements are a true account of all firms’ responses to our solicitation. Copies of all bids and/or quotes will be made available upon request.
Signature: _______________________ Print Name: ___________________ Title: _________________
BAO Only
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
THIS DOCUMENT MUST BE ACCURATELY COMPLETED, SIGNED AND SUBMITTED (Due With The Bid Submission, If Applicable)
Project Name and # [if applicable]: Project Description:
Company Name: Date Submitted: Total Contract Value:
Address: Federal Tax ID#
Contact Person: Email: Phone #:
GOOD FAITH EFFORTS SUMMARY SHEET CHECKLIST
# Bidder Action(s) Pass/Fail
5. Non-discrimination: Providing a non-discriminatory work site. Maintaining a work environment free of harassment, intimidation and coercion at all construction sites, offices and other facilities at which the Bidder’s employees are assigned to work. The Bidder shall specifically ensure that all labor supervisors, superintendents, and other on-site supervisory personnel are aware of and carry out the Bidder’s obligation to maintain a non-discriminatory work environment.
Yes No
Training Provided Dates of Training
Signature: _______________________ Print Name: ___________________ Title: _________________
BAO Only
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
THIS DOCUMENT MUST BE ACCURATELY COMPLETED, SIGNED AND SUBMITTED (Due With The Bid Submission, If Applicable)
Project Name and # [if applicable]: Project Description:
Company Name: Date Submitted: Total Contract Value:
Address: Federal Tax ID#
Contact Person: Email: Phone #:
GOOD FAITH EFFORTS SUMMARY SHEET CHECKLIST
# Bidder Action(s) Pass/Fail
6. Assistance: Bonding/Lines of Credit/Insurance Made efforts to assist interested MBE/WBE/SDVEs in obtaining bonding, lines of credit, or insurance as required by METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY or the contractor.
Yes No
For each MBE/WBE firm contacted, list the name(s) and all information requested below related to the above project. If additional space is required, this form may be duplicated.
Company Name/Address/Contact Person/Phone Number/Email Type of Assistance Provided
Signature: _______________________ Print Name: ___________________ Title: _________________
BAO Only
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
THIS DOCUMENT MUST BE ACCURATELY COMPLETED, SIGNED AND SUBMITTED (Due With The Bid Submission, If Applicable)
Project Name and # [if applicable]: Project Description:
Company Name: Date Submitted: Total Contract Value:
Address: Federal Tax ID#
Contact Person: Email: Phone #:
GOOD FAITH EFFORTS SUMMARY SHEET CHECKLIST
# Bidder Action(s) Pass/Fail
7. Meeting Invitations: Evidence MBE/WBE firms were invited to informational meetings.
Yes No
For each MBE/WBE firm contacted, list the name(s) and all information requested below related to the above project. If additional space is required, this form may be duplicated.
Company Name/Address/Contact Person/Phone Number/Email
Description of Meeting Notices for M/WBEs
Date M/WBEs Attended, as applicable
It is hereby certified that the above firms were contacted and offered an opportunity to respond on the above project. We further certify that the above statements are a true account of all firms’ responses to our solicitation. Copies of all bids and/or quotes will be made available upon request.
Signature: _______________________ Print Name: ___________________ Title: _________________
BAO Only
METROPOLITIAN GOVERNMENT OF NASHVILLE AND DAVIDSON COUNTY M/WBE GOOD FAITH EFFORTS SUMMARY SHEETS
THIS DOCUMENT MUST BE ACCURATELY COMPLETED, SIGNED AND SUBMITTED (Due With The Bid Submission, If Applicable)
Project Name and # [if applicable]: Project Description:
Company Name: Date Submitted: Total Contract Value:
Address: Federal Tax ID#
Contact Person: Email: Phone #:
GOOD FAITH EFFORTS SUMMARY SHEET CHECKLIST
# Bidder Action(s) Pass/Fail
8. Community and Other Organizational Services Support: Effectively used the services of community organizations, contractors’ groups, local, state and federal business assistance offices, and other organizations as allowed on a case-by-case basis to provide assistance in the recruitment and placement of MBE/WBE advertisements.
Yes No
Signature: _______________________ Print Name: ___________________ Title: _________________
BAO Only