Metro Track Occupation Protocol (Marked Up) October 2012 20121003

7/28/2019 Metro Track Occupation Protocol (Marked Up) October 2012 20121003

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Metropol itan Railway Network

Track Occupation Protocol

L1-XXX-XXX-

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Effective from xx April

2011

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Approval

Name Position Signature/Date

Compiled

byDocument

Author

Bill

KreykesAdam

Graves

Network Program

Planning Manager,

Timetables

Endorsed by(Author)

Bill Kreykes Manager,Timetables

Approval Norm Grady NetworkPlanning andDevelopmentManager

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Document

Endorsers

Scott Short

Manager Network

Scheduling and

Strategy

Karen WilsonCommercial

Contracts Manager

Approving

ManagerRobb van Toledo

Manager NetworkPlanning and

Development

Amendment Record

Approval Date Vers ion Descript ion

xx April 2011 01

1. Initial issue under MTM. Replace CONNEX documentcml-8.13-pr-469

2. Revised the responsibilities of various positions.

3. Reviewed and revised the Reference section.

4. Revised the format of the procedure.

5. Updated the Protocol with new SQE documentationnumbering system

6. The Commercial Department has submitted an

Access Arrangement Renewal to the Essential Services

Commission on 31 March 2011. This revision will

incorporate any changes made in the submission.

10/08/2012 02

1.6. Reviewed and revised the protocol following a peerreview.

7. Changed the frequency of the Protocol Committeemeetings.

8. Commercial Department has submitted the revisedprotocol to the Essential Services Commission forapproval and this revision incorporates changes (ifany) made by the Essential Services Commission.

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Table of Contents

1. Purpo se and Scope ..................................................................................................... 42. Definition ...................................................................................................................... 43. Occupation Commit tee ............................................................................................... 64. Functions of Occupation Committee ......................................................................... 65. Meetings o f the Occupations Committ ee: ................................................................. 76. Noti ce Of Track Occupations ..................................................................................... 76.1. Contents of Notice of Track Occupation ........................................................................ 7

6.2. Types of Track Occupations .......................................................................................... 7

6.3. Consideration of Notice of Track Occupation ................................................................ 8

7. Implementat ion of Track Occupation ........................................................................ 97.1. Operator's Agreement .................................................................................................... 9

7.2. Track Occupation Management ..................................................................................... 9

8. Regulat ions and Safeworkin g Ar rangement ........................................................... 109. Cancellation of Approved Track Occupations ........................................................ 1010. Job Titl es and Posi tio n Names ................................................................................. 1111. References .................................................................................................................. 1112. Documents ................................................................................................................. 1112.1. Minutes of meetings ..................................................................................................... 11

12.2. Schedules of Train Paths ............................................................................................. 11

13. Note ............................................................................................................................. 11


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1. Purpose

1.1. This procedure describes the processes by which all Track Occupations (other than

Mandatory Occupations) are planned and implemented on the Access Provider's

Network. It This procedure describes the implementation of the Train Operating

Protocol, Scheduling to the Track Access Agreement and the representation of the

Track Occupation Protocol Committee.

2. Scope

2.1. The scope of this procedure highlights the objective of the Track Occupation process

and associated procedures to maximise the essential work that can be carried out

within a Track Occupation, whilstwhile avoiding or minimising the delay to Services

and hence to reduce the severity and number of Track Occupations required.

2.Definition

3. Abbreviations and Acronyms

PTV: Public Transport Victoria - a statutory department established under the

Transport Act - formerly the Department of Transport (DoT).

VLP: V/Line Pty Ltd, Bourke Street, Melbourne. It is the regional public transport

operator in the State of Victoria.

4. Definitions

Access Agreement: An agreement between an Operator and the Access Provider

pursuant to which the Operator is given access to the Access Provider's Network.

Access Provider: Metro Trains Melbourne (MTM).

Director:The Director of Public Transport under the Transport Act.

Lease Agreement:The lease titled Infrastructure Lease Train between the

Director, VicTrack and the Access Provider dated 31 August 2009, as amended.

Mandatory Occupation :A Track Occupation by the lessor of the Access Provider's

Network occurring pursuant to the Lease Agreement.

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Metropolitan Master Timetable:In relation to the Access Provider's Network, the

timetable showing all Scheduled Train Paths for Trains on the Network, as amended

from time to time by the Access Provider.

Network: In relation to the Access Provider, the land and infrastructure leased by the

Access Provider under its Lease Agreement from time to time, including all rail trackand support infrastructure, electrical infrastructure for traction and other power

including overhead lines and lighting systems, signalling systems for regulating and

control of traffic, communication systems for operational and administrative purposes

including passenger information, bridges, culverts, pedestrian overpasses and

underpasses, equipment relating to car parks and control centres for the control of

power, signalling and traffic operations, but excluding:


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buildings

Buildings (including stations, platforms, stops, advertising hoarding, sheds and

shelters);

carCar parks;

terminalsTerminals, storage and receival facilities;

workshopsWorkshops, locomotive depots and fuel points; and

privatePrivate sidings that are not leased to the Access Provider, but includes

any infrastructure leased to the Access Provider which passes through, or is

immediately adjacent to, any of the infrastructure or facilities referred to in

paragraphs (a) to (e) above.

Operator: A person operatingTrainstrains on the Access Provider's Network, other

than the Access Provider.

DoT: Department of Transport, a statutory department established under the

Transport Act.

Rolling Stock: Any vehicle that operates on or /uses a railway track including a

locomotive, light inspection vehicle, road/rail vehicle, trolley, carriage, diesel multiple

unit and wagon (but does not include a vehicle designed to operate both on and off a

railway track when the vehicle is not operating on a railway track).

Scheduled Train Paths:In relation to the Access Provider's Network, an Operator's

or the Access Provider's Train Paths on the Network set out in the Metropolitan

Master Working Timetable, as those Scheduled Train Paths are permanently varied

from time to time.

Service:A service for the carrying of freight or passengers by railway provided by the

Access Provider or an Operator on the Access Provider's Network.

Track Occupation: In relation toAbsolute Occupation of a defined section ofthe

Access Provider's Network, access in order to carry out inspections, repairs,

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maintenance, up-grade work, improvements, additions or any other works which

could interfere with the Access Provider's or an Operator's Services on the Network.

Train:Rolling Stock coupled together to operate as a single unit.

TrainPath:The particular time interval, including an entry time and day and an exit

time and day, through which aTraintrainmay travel over a segment of the AccessProvider's Network from an origin to a destination and may include stopping points.

5. VLP: V/Line Pty Ltd , Bourke Street,Roles and Responsibili ties

The Manager - Network Planning and Development, Metro Trains Melbourne. It is

(MTM), and any party seeking access to theregional public transport operatorMTM

Network are responsible to ensure all roles and responsibilities identified in the State

of Victoria.

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this procedure are undertaken.

Copies of documents are available electronically within MTMs organisation and to

third parties on request to the Manager - Network Planning and Development. All

parties shall ensure their hard copy of this procedure is at the latest, correct, version.

Suspected errors and omissions or requests for change shall be reported to the

Manager - Network Planning and Development.

6. Process

6.1. Occupation Protocol Committee

Metro must have an OccupationsOccupation Protocol Committee comprising:

Chairperson of the Committee

Program Planning ManagerAccess/Scheduling- Operations, Metro Trains; or

delegates;

Members of the Committee:

Representatives of Metro infrastructure divisions;

One representative of each Operator;

MetroTrainsTrains Rail Safety representative

Optional Committee Attendees (as requested by the Chair)

Representatives of Metro Infrastructure divisions

MTM Project Managers for selected major projects, and;.

Rail Safety Officer, Metro Trains.

6.2. Functions of Occupation Protocol Committee

TheOccupationsOccupation Protocol Committee is a forum to enable the Access

Provider to liaise with Operators in relation to proposed Track Occupations and Track

Occupations generally so as to:. The Occupation Protocol Committee is not to be

confused with the MTM Occupations Committee, or T-12+Planning Forum, which

provide an internal forum for the planning and management of the integrated


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Occupations Schedule. The function of the Occupation Protocol Committee is

explained in section 6.2.1 6.2.3.

6.2.1. Enable Operators to communicate their interests in Track Occupation planning and

implementation to the Access Provider.

6.2.2. Facilitate agreement being reached between the Access Provider and an Operator onany aspect of a planned Track Occupation where the Operator's Access Agreement

provides that the Operator's agreement is required in relation to that aspect of the

planned Track Occupation before it can be implemented; and.

6.2.3. Otherwise facilitate agreement between the Access Provider and all Operators on

matters relating to Track Occupations including the following (recognising that such

matters are ultimately in at the discretion of the Access Provider, subject to any

Access Agreement):

theThe number of Track Occupations taken on any line section in any one year;

theThe timing of Track Occupations and amendments made to the Operator's

Scheduled Train Paths as a consequence of Track Occupations;

leadThe times for requesting Track Occupations and providing detailed works

plans for Track Occupations.

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6.3. Meetings of the OccupationsOccupation Protocol Committee:

The Occupations Committee will meet weekly at a time and place advised by the

Access Provider to all members of the Occupations Committee.

The Occupation Protocol Committee will meet on a frequency to be determined by

the membership but at intervals not greater than monthly. The recommended

frequency is fortnightly. Any urgent or important matters will continue to be

communicated via email.

6.4. Notice OfofTrack Occupations

Subject to section 6.2, If the Access Provider wishes to have a Track Occupation on

the relevant Access Provider's Network, the Access Provider must notify each

Operatorwho haswith access pursuant to Scheduled Train Paths to any part of the

Network which is the subject of the proposed Track Occupation a reasonable timeprior to the Track Occupation being implemented (or if relevant lead times for all

Track Occupations have been agreed by the OccupationsOccupation Protocol

Committee, in accordance with such agreed lead times).

6.5. Contents of Notice of Track Occupation

Any notice of a Track Occupation must specify:

the areaArea of the proposed Track Occupation (the boundaries of which are not

necessarily limited to the work site and may extend to signalling boundaries or

locations whereTrainstrains can switch to another track or route);

the timingTiming of the proposed Track Occupation; and

the conditionsConditions under which the relevant works will be carried out as

listed in section 6.2 below.:

6.2.Types of Track Occupations












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Infrastructure work may be carried out under any of the following conditions:

6.2.1.Under Own Protection (Non-Occupation)

Infrastructure work may be performed between Scheduled Train Paths. It is common

for work to be done in this manner without affecting Train running, however,at times,

some delays may arise from reducing speed through or around the work site.

(i) Closedown Track Occupation

A Closedown Track Occupation is a major prolonged Track Occupation that

impacts onServices conducted at the following times:


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Trains arriving or /departing from Richmond Station or North Melbourne

Station between 0701 hours and 0930 hours; or

Trains arriving or /departing Richmond Station or North Melbourne

Station between 1501 hours and 1900 hours.

(ii) Total Track Occupation and All Lines Closed

A Total Track Occupation is a Track Occupation of all tracks, or the track on

single lines, with no alternative route around the work site.

(iii) Diversion

A Diversion occurs when Track Occupations occur in multiple track areas,

(i.e. 2two or more tracks) where alternative routing can be set up around the

work site using unaffected adjacent tracks.

(iv) Re-routing

Re-routing occurs when it becomes necessary to operateTrainstrains via an

alternative rail corridor to reach their normal destinations. This may arise

from a Track Occupation closing all lines or where there is insufficient track

capacity to divert allTrainstrains past the work site, hence requiring some

Trainstrains to be re-routed.

6.2.6.Booking Out (Non Occupation)

This process is applied for urgent or short notice work and involves the supervisor of

the works arranging with signallers to re-route Trains or to prevent Trains proceeding

whilst works are in progress.

In each case the impact to Services will vary and where a Track Occupation is

necessary the impact will depend on any specific conditions which may apply to the

Track Occupation.

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6.6. Consideration of Notice of Track Occupation

Any notice of/change to a Track Occupation must be reviewed and discussed at a

subsequent meeting of the OccupationsOccupation Protocol Committee.



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7. Implementation of Track Occupation

7.1. Operator's Agreement

The Access Provider may only implement a Track Occupation:

If permitted, and on the conditions set, by any relevant Access Agreement; and

On the conditions (if any) to which it and all Operators affected by the Track

Occupation have agreed to in the OccupationsOccupation Protocol Committee in

accordance with Function ofOccupationsOccupation Protocol Committee.

7.2. Track Occupation Management

The management of With respect toTrack Occupations on the Access Provider'sNetwork is provided by the Manager, Access/Scheduling and the Manager, Rail

Safety of, the Access Provider, who are is responsible for the following:items outlined

in sections 7.2.1 7.2.8.

7.2.1. To document and maintain current Track Occupation requests and approved Track

Occupations;.

7.2.2. To determineTraintrain movements to and /from Track Occupation sites in

conjunction with the affected Operators;.

7.2.3. To arrange with Operators for worksTraintrainand track machine movements

associated with the Track Occupation;.

7.2.4. To maintain a works order registration system;.

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7.2.5. To determine safe workingSafeWorking requirements of a Track Occupation and

obtain all necessary approvals;.

7.2.6. To undertake the necessary steps for any Variations to timetables required due to a

Track Occupation;

7.2.7. To prepare and issue the necessaryTraintrainnotices and circulars; and.

7.2.8. To record key performance indicators, (e.g. overruns, cancelled Track Occupations

and Train delays).

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8. Regulations and SafeworkingSafeWorking Arrangement

8.1. The safety of rail traffic and workers within work sites under altered Train

operationsOperations is essential and all works and Track Occupations must be

conducted in accordance with any Law from time to time and any safety requirements

as they arise.

8.2. The Manager, Rail Safety of the Access Provider is responsible for determining all

safeworkingSafeWorkingrequirements applying to each Track Occupation on the

Access Provider's Network and will arrange for their publication and distribution to the

relevant parties.

8.3. Applicable regulations and special instructions relating to Train operationsOperations

affecting a Track Occupation on the Access Provider's Network, as well as site

protection requirements for infrastructure workers, must be set out in the special

circulars and issued to the relevant parties by the Manager, Rail Safety of the Access

Provider.

8.4. The Access Provider's Manager, Rail Safety must determine all

safeworkingSafeWorkingrequirements applying to a Track Occupation and must

issue to all relevant persons involved in a Track Occupation a special circular

specifying all the applicable safeworkingSafeWorkingrequirements (including any

applicable regulations, special instructions and site protection requirements for

infrastructure workers).

9. Cancellation of Approved Track Occupations

9.1. The Access Provider may cancel a Track Occupation of which notice has been given

under this Protocol only if extreme circumstances require the cancellation and:

The works manager has informed the respective MTM Occupations Management

team and, if cancellation is to occur after the O circular has been issued, the

works manager must also inform the Access Providers Senior Network Controller

(METROL, Current Operations)

Notice is given to each affected Operator; and


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If VLP is an affected Operator and is not given notice of the cancellation ator

/earlier than midday on the day which is eight days before the day of the

cancelled Track Occupation, the Access Provider agrees to reimburse VLP for

any direct costs incurred by such parties in planning for alternative means of

transport for their passengers for the period of the planned Track Occupation

upon proof of such costs being incurred being provided.

If an occupation is to be cancelled at late notice, the works manager must inform the

respective Projects or Infrastructure Occupations Management. If this occurs after the

O circular has been issued, the works manager must also inform METROL and MTM

operations.

9.2 Parties responsible for a Track Occupation or other parties undertaking

supplementary works within a Track Occupation must ensure the appropriate

resourcing of their activities is made, including the supply of locomotives and

Traintrain crews to undertake the planned works.


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METROPOLITAN RAILWAY NETWORK

TRACK OCCUPATION PROTOCOL

L2-NPD-PRO-001 Version: 1 Effective from: 10/08/2012

Approving Manager: Manager Network Planning andDevelopment

Approval Date: 10/08/2012 Next Review Date 31/07/2013

PRINTOUT MAY NOT BE UP-TO-DATE; REFER TO METRO INTRANET FOR THE LATEST VERSION Page 19of20


If a Track Occupation is disrupted whilstwhile it is in force due to the works

not proceeding as planned or an Operator's request, due to an unrelated disruption,

theAccess Providers Senior TrainNetwork Controller (METROL) responsible for the

site of the planned Track Occupation, is to be notified. A decision must then be made

by theAccess Provider s SeniorTrainNetwork Controller(METROL) in

accordance with the Train Operating Protocol to cancel the balance of the Track

Occupation or, with the concurrenceagreementfrom affected Operators, continue to

run the Track Occupation but with an extended Variation to the timetable for the

affected Trainstrains.

10. Job Titles and Posit ion Names

A reference to a position or title refers also to any replacement for that position or title

or any person fulfilling substantially the same role.

11.References

11. Records and Enquiry

Nil.

12. Related Documents

To assist in the application of this Protocol, reference may be made to the following

documents:

Train Operating Protocol;

1994 Book of Rules & Operating Procedures 1994;

Addenda to the Metropolitan Master Working Timetable;

Metropolitan Master Working Timetable.

12.Documents

12.1.Minutes of meetings

12.2.Schedules of Train Paths

13.Note

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METROPOLITAN RAILWAY NETWORK

TRACK OCCUPATION PROTOCOL

L2-NPD-PRO-001 Version: 1 Effective from: 10/08/2012

Approving Manager: Manager Network Planning andDevelopment

Approval Date: 10/08/2012 Next Review Date 31/07/2013

PRINTOUT MAY NOT BE UP-TO-DATE; REFER TO METRO INTRANET FOR THE LATEST VERSION Page 20of20


13.1.This version 1 of the protocol updated the changes in responsibilities and the documentdocument is re-formatted to align with the Metros new SQE documentationrequirement.

13.2.The review and amendment of this Protocol must align with the Access ArrangementRenewal carried out the Commercial Department with Essential ServicesCommission. Therefore, any future review / amendment on this Protocol internallyinternally must check and confirm with Commercial Department.

- End of Document -

L1-PRJ -PRO-003: Occupations Management Procedure.

13. References and Legislation

Nil.




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Page 1: [1] Style Definition gwen.vivian

Bullets 1: Indent: Left: 0.63 cm, Hanging: 0.63 cm, Tab stops: 1.27 cm, List tab +Not at 1

cm


Comment Subject: Indent: Left: 1.27 cm, Space Before: 6 pt, After: 6 pt, Line spacing:

Multiple 1.15 li


Comment Text: Indent: Left: 1.27 cm, Space Before: 6 pt, After: 6 pt, Line spacing:

Multiple 1.15 li


Balloon Text: Indent: Left: 1.27 cm, Space Before: 6 pt, After: 6 pt, Line spacing: Multiple

1.15 li


TOC 1: Font: Arial Bold, 10 pt, Bold, Indent: Left: 1.27 cm, Space Before: 3 pt, After: 3 pt,

Line spacing: Multiple 1.15 li, Tab stops: 2.5 cm, Left + 15.98 cm, Right,Leader: +Not at

0.85 cm + 16.98 cm


TOC 2: Font: 10 pt, Do not check spelling or grammar, Indent: Left: 1.27 cm, Space Before:

0 pt, After: 0 pt, Line spacing: Multiple 1.15 li, Tab stops: 2.5 cm, Left + 15.98 cm,

Right,Leader: +Not at 2.12 cm + 16.98 cm


TOC 3: Font: 10 pt, Indent: Left: 1.27 cm, Space Before: 0 pt, After: 0 pt, Line spacing:

Multiple 1.15 li, Tab stops: 2.5 cm, Left + 15.98 cm, Right,Leader:


Footer: Font: Arial Narrow, 8 pt, Centered, Space Before: 0 pt, After: 0 pt


Header: Indent: Left: 1.27 cm, Space Before: 6 pt, After: 6 pt, Line spacing: Multiple 1.15 li


Heading 4: Font: 11 pt, Not Bold, Underline, Space Before: 6 pt, Line spacing: Multiple 1.15

li, Outline numbered +Level: 4 +Numbering Style: 1, 2, 3, +Start at: 1 +Alignment: Left

+Aligned at: 0 cm +Indent at: 0 cm

Page 15: [11] Formatted Author

Heading 2, Indent: Left: 0 cm, Hanging: 1.27 cm, Space Before: 0 pt, Outline numbered +

Level: 3 +Numbering Style: 1, 2, 3, +Start at: 1 +Alignment: Left +Aligned at: 1.9 cm +

Tab after: 3.81 cm +Indent at: 2.79 cm, Tab stops: Not at 3.81 cm


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Indent: Left: 0 cm, Hanging: 1.27 cm, Space Before: 0 pt, Outline numbered +Level: 2 +

Numbering Style: 1, 2, 3, +Start at: 1 +Alignment: Left + Aligned at: 1.27 cm +Tab after:

2.54 cm +Indent at: 2.03 cm, Tab stops: 1.27 cm, List tab + Not






Indent: Hanging: 1.27 cm, Space Before: 6 pt, Don't add space between paragraphs of the

same style, Outline numbered +Level: 1 +Numbering Style: 1, 2, 3, + Start at: 1 +

Alignment: Left +Aligned at: 0.63 cm +Tab after: 1.27 cm +Indent at: 1.27



