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RETAIL FITOUT GUIDELINESMETRO CHATSWOOD
FITOU
T GUI
DELIN
ES
METRO CHATSWOOD SHOPPING CENTREFITOUT GUIDELINE AND REQUIREMENTS
DECEMBER 2010
FITOU
T GUI
DELIN
ES
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1. Introduction
1.1 Introduction
1.2 Acknowledgement
1.3 Site Safety Obligations
1.4 Lessee Obligations and Responsibilities
1.5 Insurances
1.6 Project Contact List
1.7 Disclaimer
Part A. Glossary of Terms & Interpretations
Part B. Information for the Lessee
B.1 The Premises
B.2 Lessee Responsibilities
B.3 Choosing a Retail Designer
B.4 Initial Design Requirements
B.5 Design Process
B.6 Design Progress
B.7 Authority Approval Process
B.8 Appointment of Fit-out Contractor
Part C. Tenancy Design Criteria & Guidelines
C.1 Introduction
C.2 Design Criteria
C.3 Shopfront Guidelines
C.4 Signage & Graphics
C.5 Floor Finishes
C.6 Walls
C.7 Ceilings
C.8 Lighting
C.9 Merchandising
C.10 Food Tenancies (Specific Issues)
C.11 Design Guidelines
C.12 General Merchandise Tenancy Concourse
C.13 General Merchandise Tenancy Intermediate / Platform / Podium
C.14 Food Tenancy Intermediate Level
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CONTENTS
CONT
ENTS
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CONT
ENTS
Part D. Fit-out Contractor Guidelines
Part E. Premises Handover and Pre-trading
E.1 Handover
E.2 Stacking your tenancy
E.3 Prior to opening
E.4 Certification required by the Lessee
Annexures
1. Design Approval Process
2. Lessor / Lessee Scope of Works
3. Schedule of Rates
4. Services Checklist
5. Authority Approval Checklist
6. Site Fit-out Requirements – Acknowledgment Form
7. Lessee Works Certification Checklist
8. Tenancy Handover Inspection Form
9. Employment Obligation Checklist
10. Tenancy Fit-out - Statement of Compliance
11. Fit-out Contractor Site Requirements
12. Kitchen Exhaust System Standard Details
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INTRODUCTION
INTR
ODUC
TION
1.1 INTRODUCTION
Congratulations, you are ON YOUR WAY to becoming part of Metro Chatswood, Sydney's newest shopping centre and Australia's first truly integrated retail complex being created as part of the recently completed Chatswood Transport Interchange (CTI).
Originally identified by the NSW Government back in 2004, the CTI has been
developed to act as the catalyst to the upgrade of Sydney's North Shore public
transport network. The new $2.2bn Chatswood to Epping Rail line is now operating,
whilst Chatswood Bus Interchange is already handling over 700 daily bus movements.
The already significant daily patronage into the Centre will be further augmented as
the development of a major residential project above the site due to commence in
2011. On completion this could add some 550 residential units, housing well over
1,000 inhabitants, for whom Metro Chatswood will become their new place to; work,
socialize and shop.
During 2011 Precision Group will proudly deliver Metro Chatswood Shopping Centre.
We are very excited at being in the forefront of creating a new iconic shopping centre
in the heart of Chatswood, on Sydney's North Shore. We are also pleased at the
prospect of creating a stunning and unique new shopping centre. Metro Chatswood
has been specifically designed, developed and is being leased to service the shopping
needs of the significant numbers of public transport commuters, Chatswood office
workers and local residents who will frequent the centre on a daily basis.
For ease of reference and use we have arranged this comprehensive Fit-out Guidelines in seperate parts. These clearly address the various stages of the design, construction and fit-out of your Premises prior to you commencing trading in Metro Chatswood.
To make this process as smooth and as problem free as possible the Fit-out Guidelines set out the design and quality criteria for your premises, the process for securing approval from the Lessor, the various procedures to be followed and the coordination necessary to ensure that your premises open for business no later than the agreed date.
(The Fit-out Guidelines is in 5 specific Parts:)
PART A Definitions & Interpretation
PART B Information for the Lessee
PART C Guidelines for the Retail Designer
PART D Instructions for the Fit-out Contractor
PART E Premises Handover and Pre-trading
And Annexures
We strongly encourage you and all members of your Fit-out consultant team to read the document in its entirety. However, it is ESSENTIAL that relevant parties read the section specifically prepared for them. Failure to do so could result in delays, increased costs and penalty charges applying.
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INTR
ODUC
TION
This Fit-out Guideline should also be read in conjunction with the Agreement for Lease and Lease documents for your Premises. These contain the relevant provisions relating to your legal rights and obligations. Where this Fit-out Guideline is inconsistent with the terms and conditions contained in either the Agreement for Lease or Lease, the latter will prevail.
This Fit-out Guideline gives you the Lessee and your appointed professional consultants all of the essential information associated with the design and fit-out of the Premises to ensure a quality fit-out consistent with the overall architectural intent of Metro Chatswood.
The key objectives are to:
l Clearly communicate the necessary design standards that must be adhered to by all retailers in Metro Chatswood.
l Inform the Lessee of the Lessor’s requirements in relation to any tenancy Fit-out works.
l Provide adequate information to assist you with your Fit-out works;
l Sets out clear procedures for the design process.
This Guideline forms part of the contractual documentation between the Lessor and Lessee and should be read in conjunction with the Agreement for Lease and Lease documents.
The issue of these Fit-out Guidelines does not constitute an offer nor does it give the Lessee any estate or interest to any part of the Metro Chatswood Shopping Centre. This Fit-out Guideline is not to be regarded as warranty or representation, nor does it give any contractual rights to any party.
1.2 ACKNOWLEDGEMENT
As part of the contractual agreement between the parties, the Lessee acknowledges that:
a) the Builder is not the owner of the Centre or the Premises and the Builder has no Authority or power to enter into the Lease or any other tenancy arrangement with the Lessee.
b) notwithstanding these Fit-out Guidelines, the Lessee’s right to have access to the Premises and carry out the Lessee’s Works is subject to the Lessee obtaining the Lessor’s consent ;
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INTR
ODUC
TION
c) the Lessee’s obligations contained in these Fit-out Guidelines apply independently of the Lease and regardless of whether the Lease has been signed;
d) the Lessee’s obligations contained in these Fit-out Guidelines do not merge or in any way become extinguished when the Lease is signed; the Lessor will not permit the Lessee to trade from the Premises until all certificates have been provided to the Lessor in compliance with all requirements of the Lease having been satisfied;
f) if there is any inconsistency between the Site Specific Requirements and the Appendices to these Fit-out Guidelines, the Site Specific Requirements will prevail to the extent of the inconsistency; and
g) neither the Builder nor the Lessor will be liable for any costs, losses or damages suffered or incurred by the Lessee arising out of or in connection with delays to the Lessor’s Works or the Lessee’s Works.
1.3 SITE SAFETY OBLIGATIONS
The project is a Notifiable Workplace under the provisions of the Workplace Health and Safety Act. In such areas the Builder appointed by the Lessor will be the “Lessor Contractor” for the purposes of monitoring and maintaining good site specific requirements and Workplace Health and Safety practices during the fit-out of your Premises.
Notwithstanding the obligations of the Builder, you are required to nominate one of your fit-out contractors as “Principal Contractor” for the purposes of monitoring and maintaining good site and Workplace Health and Safety practices during the fit-out of the premises.
The “Principal Contractor” should be the Fit-out Contractor or the Sub-Contractor with the greatest amount of on site work and one who will be present on site from start to finish accepting responsibility for all fit-out works under the insurances provided. The “Principal Contractor” is responsible for ensuring that all persons working on your Fit-out observe the site specific requirements and safety procedures.
Breaches of site specific requirements on safety requirements can have serious time and cost implications for your fit-out works, as well as legal ramifications. You should, therefore, appoint a competent and responsible “Principal Contractor”.
If you do not appoint a “Principal Contractor” then all responsibility for site safety behaviour in relation to your premises will rest with you, the Lessee.
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INTR
ODUC
TION
1.4 LESSEE OBLIGATIONS & RESPONSIBILITIES
The Lessee acknowledges and agrees that it is the Lessee’s responsibility to:
a) Indemnify and keep indemnified the Lessor and the Builder from and against all claims, demands, actions, suits, judgement, orders, decrees, damages, costs, losses, (including loss of rents) and expenses of every description which the Lessor or the Builder may suffer or incur in connection with or arising directly or indirectly from the Lessee’s Preliminary Activities, and/or the Lessee’s Works.
b) inform itself of the local conditions and any of the conditions or characteristics of the Premises affecting or which may affect the performance of its obligations under these Fit-out Guidelines and obtain all necessary information as to risk, contingencies and other circumstances that could have an effect on the performance and cost of executing the Lessee’s Preliminary Activities and the Lessee’s Works including (without limitation) the Centre access hours and the restrictions with which the Lessee must comply in performing the Lessee’s Works in the Centre;
c) satisfy itself completely of the nature of the work in and the materials necessary for the execution of the Lessee’s Works and the means of access to and facilities at the Centre and transport facilities to and from the Premises and the time within which the Lessee must complete the Lessee’s Works;
d) satisfy itself as to the availability of labour and the cost of labour (without limitation) in complying with obligations imposed by any workplace agreements, relating to the execution of construction and building work nationally and in the State of New South Wales;
e) satisfy itself of all requirements of the Authorities in relation to the Lessee’s Preliminary Activities and the Lessee’s Works generally, including (without limitation) any measures that are necessary to protect the environment from any adverse effect or damage arising from the execution of the Lessee’s Work; and
f) obtain all appropriate professional and technical advice on all matters and circumstances in connection with the matters referred to in paragraphs (a) – (d) above prior to starting the Lessee’s Preliminary Activities and the Lessee’s Works.
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1.5 INSURANCES
The Lessee and all of its appointed consultants must prior to the commencement of the Lessee’s Preliminary Activities and at all times thereafter, maintain the following insurances:
• Workers Compensation insurances in accordance with all statutory requirements;
• Public liability insurance in an amount of not less than twenty million dollars ($20,000,000) in respect of any one occurrence. This policy will include as named insured the Lessee, the Lessor, the Builder, and the Lessee Contractors.
These policies will be with a reputable and substantial insurance company acceptable to the Builder (consent not to be unreasonably withheld). The Lessee must provide the Builder with a certificate of currency in respect of these policies, and/or a copy of any required policy or other evidence of insurance cover to the satisfaction of the Builder.
INTR
ODUC
TION
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CONT
ACTS
LIST
1.7 DISCLAIMER
This Fit-out Guide is intended to be a general guide only. The Lessor reserves the right to give specific directions or impose specific requirements (that may vary from the directions/requirements of this Fit-out Guidelines) in relation to you or your Tenancy. The Lessor reserves the right to change any details in this Fit-out Guide (including plans, specifications and/or time frames) at any time in its absolute discretion.
1.6 PROJECT CONTACT LIST
Lessor’s RetailDesign Manager
Aleks ZoricRetail Design ManagerIGNITE Architects Pty LtdP: (02) 9819 8600F:(02) 9719-3600M:0414 421 904E: [email protected]
Lessor’sArchitect
Nick TaylerKrikis Tayler ArchitectsP:(02) 9900 6000F:(02) 9900-6001M:0403 258 001E: [email protected]
Lessor’sStructuralEngineer
Michael HillMPN GroupP: (02) 9929 7144F: (02) 9922 3041E:[email protected]
Lessor’sMechanicalEngineer
Jorgen KnoxKnox Advance EngineeringP: (02) 9929 1222F: (02) 9436 0944E: [email protected]
Lessor’sElectricalEngineer
Spencer LamKnox Advance EngineeringP: (02) 9929 1222F: (02) 9436 0944E: [email protected]
Lessor’sHydraulic andFire ServicesConsultant
Malcom ClarkJ & M Group Pty LtdP: (02) 9879-3144F: (02) 9879-3244M: 0407 788 448E: [email protected]
Lessor’sFire Engineer
Marianne FoleySenior AssociateArup FireP: (02) 9320-9320F: (02) 9320-9321M: 0408 978 524E: [email protected]
Lessor George MannoDevelopment ManagerP: (02) 9225 1400F: (02) 9232 4288M: 0419 272 757E: [email protected]
COMPANY CONTACT DETAILS
Lessor’sTenancyCo-ordinator
Justin MicallefTenancy Project ManagerOakstand Property GroupP: (02) 9267-6755F: (02) 9267-5799M: 0409 459 035E: [email protected]
Lessor’ s D&C Mechanical Contractor
Don StewartMechanical EngineerR&D Air Supply Pty LtdP: (02) 9838-8474F: (02) 9838-8475E: [email protected]
Lessor’sElectricalD&C Contractor
Frank PirrecaManaging Director
P: (02) 8765-9277F: (02) 8765-9377M: 0417 212 095E: [email protected]
FIP Electrical (NSW) Pty Ltd
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PART AINTERPRETATIONS & DEFINITIONS
PART
A
INTERPRETATION
In these Fit-out Guidelines unless the context indicates a contrary intention:
a) Where this Fit-out Guideline refers to you and your consultants , it has the same meaning as the Lessee and Lessee’s consultants.
b) references to clauses or parts are references to clauses or parts of these Fit-out Guidelines;
c) reference to any persons or company include its successors and permitted assigns;
d) reference to any legislation or to any section or provision of any legislation include any statutory modification or re-enactment of or any statutory provision substituted for the legislation or section or provision of the legislation and ordinances, by-laws, regulations and other statutory instruments issued under that legislation or that section or provision of the legislation;
e) reference to the singular include plural and vice versa;
f) reference to one gender include the other gender;
g) reference to a person include a body corporate; and
h) whenever the Lessee is required to pay any amount, the Lessee must pay any goods and services tax payable in addition to that amount.
DEFINITIONS
Terms used in this Fit-out Guideline, whether in general or specific context have the following specific meaning and should be read and interpreted in the context set out below:
AUTHORITY APPROVAL
Any approval required from any statutory, public, local, supply or other relevant authority having jurisdiction over the Lessee’s Fit-out.
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BUILDER
Is the company appointed by the Lessor to manage the Fit-out of the Centre.
The Lessor’s Builder has a detailed understanding of the Centre’s base building services, and carries out all alterations to the Lessor’s Base Building Services including; mechanical, fire, electrical and structural works at Lessee’s cost, thereby ensuring compatibility and maintenance throughout the Centre. It is the Lessee’s responsibility to ensure that you have explicitly and at the appropriate time communicated your specific fit-out services requirements to the Lessor’s Builder via the Tenancy Co-ordinator.
BUILDER’S TENANCY MANAGER
The person nominated from time to time by the Builder to co-ordinate the activity of Fit-out Contractors on the Site.
CENTRE
Metro Chatswood Shopping Centre in which your Premises is located.
CENTRE MANAGER
The Centre Manager is the Lessee’s main point of contact once the Centre has commenced trading. The Centre Manager’s primary role is to represent the Lessor and manage the operations of the Centre and assist you with any issues that may arise.
CENTRE OPENING DATE
1 July 2011. (Proposed)
The Lessor reserves the right, at its sole exclusive discretion, to alter the date by giving the Lessee a minimum of 4 weeks written notification.
DESIGN CONCEPT
The design intent embodied in the plans and drawings for the shop-front layout of the Premises, the shop-front signage concept for the Premises setting out the trading name of the Lessee, and the shop layout of the Premises.
PART
A
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DESIGN REVIEW FEES
A fee payable by the Lessee to the Lessor for the Lessor’s Consultant’s professional review of the Design Concept.
DESIGN GUIDELINES
The Design Guidelines provide general details for the design of your Premises and images of other retail outlets that demonstrate the intent of the Guidelines and the required quality of all shop design. The Design Guidelines are included in Part C of these Fit-out Guidelines.
DEVELOPMENT
Chatswood Transport Interchange.
FOOD COURT PREMISES
Premises which are nominated by the Lessor (at its sole discretion) as being part of the Food Court within the Centre.
FIT-OUT CONTRACTOR
The contractor(s) engaged by the Lessee including its employees and subcontractors to construct the Lessee’s Fit-out.
FIT-OUT DESIGN CRITERIA
The Tenancy Design Criteria provided in Part C of this Fit-out Guide together with the Design Guidelines in Annexure No.1.
FIT-OUT GUIDELINES
This document.
PART
A
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FRESH FOOD MARKET PREMISES
Premises which are nominated by the Lessor (at its sole discretion) as being part of the Fresh Food Market within the Centre.
HANDOVER DATE
The date on which the Builder hands over possession of the Premises to the Lessee for the purpose of commencing the Lessee’s Works.
KIOSKS
Premises which are nominated by the Lessor (at its sole discretion) as Kiosks, situated in the Centre’s.
LEASE DOCUMENTS
The Lease or Licence or letter of proposal or any other written agreements or occupancy arrangement entered into or accepted or to be entered into and accepted in respect of the Premises between the Lessor, the Lessee and any Guarantor.
LEASING AGENT
Professional retail leasing consultants appointed or instructed by the Lessor to lease the Centre. The Leasing Agent is the Lessor’s representative in negotiating the terms of your tenancy lease. They are often your first contact with the Lessor and will guide you through the lease negotiations.
LESSEE
The person or company named as Lessee or Licensee in the Lease Documents including that person’s executors, administrators, permitted assigns, contractors and all other persons or companies under the Lessee’s control involved in the Lessee’s Preliminary Activities and the Lessee’s Works.
PART
A
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LESSEE’S PRELIMINARY ACTIVITIES
Activities including all tasks which are necessary for the Lessee to carry out in order to comply with its obligations under the Lease Documents or these Fit-out Guidelines to ensure that the Lessee is able to commence the Lessee’s Works on the Handover Date.
LESSEE’S WORKS
The physical works which the Lessee must complete to:
a) enable it to trade from the Premises;
b) fulfil its obligations under these Fit-out Guidelines and the Lease Documents including without limitation:
i. the Lessee Works described in Annexure No. 2.
ii. any Site Specific Requirements to be carried out by the Lessee; and
c) in addition in so far as is permitted by the Lease:
i. maintenance, repair or improvement of the Premises; and
ii. make good and removal of fixtures and fittings at the expiration or determination of the Lease, whichever is the earlier.
LESSOR
The Lessor or licensor so named in the Lease Document.
Its agents and any other person or company appointed by it to exercise any or all of its powers or functions relating to the Centre, the Premises or the Lease Document.
LESSOR’S WORKS
Has the same meaning as set out in the Lease Documents and include the physical Lessor’s Works described in Annexure 2.
OH&S
Occupational health and safety.
PART
A
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OTHER CONTRACTORS
Any contractor, artist, tradesperson or other person engaged by any person to do work at the Centre, other than Fit-out Contractors and the Builder.
PLANNING AUTHORITY
Willoughby City Council.
PRACTICAL COMPLETION DATE
1 July 2011. The Lessor reserves the right, at its sole exclusive discretion, to defer the date by giving the Lessee a minimum of 4 weeks written notification.
PREMISES
That part of the Centre as described in the Lease which is or is to be Leased or licensed to the Lessee or otherwise occupied by the Lessee.
RESTAURANT PREMISES
Premises specifically designated by the Lessor (at its sole discretion) as a Restaurant within the Centre providing for the sale and consumption of foods and beverages within the Premises and generally operating extended hours of trading outside normal retail times.
RETAIL DESIGNER
The Designer engaged by the Lessee for the purpose of designing and procuring the Lessee’s Preliminary Activities required for the Lessee’s tenancy Fit-out.
It is the Lessee’s responsibility to appoint a reputable retail designer or architect who is approved by the Lessor to design your tenancy fit-out. The retail designer is required to develop your shop’s design concept and assist you in obtaining both the Lessor and Authority Approval. The drawings and finishes provided by your Retail Designer must include sufficient documentation allowing for the tender and construction of the fit-out.
PART
A
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RETAIL DESIGN MANAGER (RDM)
The RDM is a design company or personnel appointed by the Lessor to approve your tenancy design submissions. The role of the RDM is to ensure that the Design Guidelines and fit-out are achieved. Throughout the drawing approval process they provide design feedback on the proposed tenancy design and it’s compliance with both Centre required standards and the fit-out guidelines.
SCHEDULE OF RATES
The document described in Annexure 3 that contains the Rates that will be charged to the Lessee for Lessor’s Works carried out by the Lessor at the Lessee’s cost.
SITE
That part of the Centre to which the Builder has access for the purpose of constructing the development.
SITE FIT-OUT REQUIREMENTS
The requirements contained in Part D & Annexure 11 and with which the Lessee and the Lessee’s Fit-out Contractor must comply.
SITE SPECIFIC REQUIREMENTS
The Site Specific Requirements (if any) which can be inspected at the Builder’s site office.
SHOPFITTER
The shopfitter is appointed by you as the Lessee to physically deliver the approved fit-out design. The shopfitter’s role includes project managing the fit-out of the tenancy, and co-ordinating the Lessor’s Builder to allow for any alterations required to the Lessor’s Base Building Services to suit your tenancy and fit-out. Your shopfitter must ensure that the fit-out complies with the Lessor’s approved Design Concept, all regulatory requirements and rectifies all defects.
PART
A
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TENANCY COORDINATOR
The Tenancy Co-ordinator is appointed by the Lessor to guide you and your shopfitter through the fit-out process. The role of the Tenancy Co-ordinator includes assisting your navigation through the certification process, services checking and costing and any issues which may arise during the fit-out process. The Tenancy Co-ordinator is the intermediary between you and the Lessor’s Builder throughout the duration for the fit-out.
TENANCY PLAN(S)
One or more plan(s) of the Lessee’s Premises provided to the Lessor with the Lease Documents.
TENANCY VARIATION
Tenancy Variation means:
a) Any variation to the Lessor’s Works (as defined in the Lease Documents) which the Lessor agrees to carry out (including any consequential costs in delaying completion of the Lessor’s Works) and the cost of considering the Lessee’s request for the variation and obtaining any relevant approval; and
b) Any modification or variation to the open plan layout finishes or services in the Centre provided by the Lessor because of the lessee’s Fit-out design.
TRADING DATE
The first day the Lessee trades from the Premises.
PART
A
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B.1 THE PREMISES
Your Premise's will be handed over to you as a serviced shell with the services terminated at pre-determined points within your tenancy. Particulars of the Lessor's Works are detailed in Annexure No. 2 of this fit-out this Guidelines and are more particular detailed for your specific Premises in the agreement between the Lessor and Lessee. As you have been made aware, no ceiling or shop-front will be provided by the Lessor as part of the Lessor's Works.
All other works (Lessee works) are to be provided by you, at your cost, and will incorporate but not be limited to:
• Applied concrete topping to floor to accept floor finishes (if required)
• Internal plumbing and drainage
• Floor coverings and finishes
• Internal Wall Cladding and Finishes
• Carpentry and Joinery
• Fixtures and fittings
• Mechanical Services
• Electrical wiring, lighting and fittings within the tenancy
• Emergency and exit lights
• Telephone connection and internal cabling
• Ceilings linings
• Paintings, decorating and signage
• TV or radio aerial antennae and connection
• “As built” drawings of your tenancy
• Shop-front and signage
• Doors (other than fire doors and service passage doors supplied by
the Lessor)
• Authority fees and charges as part of your applications
PART BINFORMATION FOR THE LESSEE
PART
B
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B.2 LESSEE RESPONSIBLITES
Prior to commencing trading by the nominated Trading Date it will be the LESSEE'S SOLE RESPONSIBILITY to coordinate itself and ensure that the Premises are fitted out and stocked to quality and design specification requirements as agreed with the Lessor, as required in accordance with compliance of this Fit-out Guidelines and any Authority Approval requirements.
This role requires that the Lessee takes responsibility for a wide range of aspects. In particular, the Lessee MUST:
a) Coordinate all functions and obligations to either satisfy the Lessor and Planning Authority requirements.
b) inform all persons involved in the Lessee's Preliminary Activities and the Lessee's Works of these Fit-out Guidelines and any Site Specific Requirements. Nominate and obtain Lessor's approval for a competent retail designer. The RDM can provide the names of several designers (if requested).
c) upon accepting the Lessor's proposal to lease, immediately commence the Lessee's Preliminary Activities;
d) upon request and before the Second Design Review meeting pay the Design Review Fee for the to review the Lessee's Design concept including building services;
e) ensure necessary design information required by their Guidelines are submitted in the format specified by the date nominated by the RDM.
f) Obtain the Lessor's formal approval of drawings.
g) upon request and before the works are commenced, pay for the Lessor's Works described in Annexure No. 3; Ensure all alterations to Lessor's Works necessary to accommodate your design have been paid for, together with any other monies payable to the Lessor by the Lessee.
h) On Handover immediately commence and then carry out with due expedition the Lessee's Works and allow the Lessor access to the Premises to enable:
- the completion and/or rectification (if any) of the Lessor's Works;
- the carrying out of any work to be carried out by the Lessor at the Lessee's Cost;
I) Ensure the fit-out is constructed in accordance with the requirements of these Fit-out Guidelines and the Design Concept as formally approved by the Lessor.
PART
B
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j) at all times during the carrying out of the Lessee's Works comply with architectural, engineering and building standards and codes, safety standards and relevant legislation including without limitations comply with the requirements of OH&S legislation, legislation relating to disabled persons and otherwise carry out the Lessee's Works in a proper and workmanlike manner;
k) comply with any rules or requirements of the Builder in relation to the Centre or the Lessee's Works;
l) comply with any Site Specific Requirements which are to be complied with by the Lessee;
m) be responsible for the security and protection of the Lessee's goods and materials;
n) report to the Builders site office prior to commencement of the Lessee's Works; and
o) Ensure all necessary statutory Authority Approvals for the Fit-out are obtained, including the final inspection and certification of the tenancy by the Planning Authority.
p) Ensure all service connections have been made and the necessary deposits lodged.
q) Ensure the Lease is signed and executed. This MUST occur prior to commencement of trading.
r) Ensure the premises are fully stocked and all staff trained prior to trading.
s) Commence trading no later than the agreed Trading Date.
B.3 CHOOSING A RETAIL DESIGNER
The Preliminary Lessee Activities is are commence at the earliest opportunity but no later than conclusion of leasing negotiations and execution of Agreement for Lease or Lease documentation by the Lessee.
At the appropriate time the Lessor's RDM will contact you to obtain information on your proposed Retail Designer. The following section details relevant criteria you should consider in nominating your Retail Designer.
Nominate a suitably qualified Retail Designer for your Premises is one of the most important matters you are REQUIRED to address at the earliest possible opportunity, but NO LATER than acceptance of the Lessor's proposal to lease.
PART
B
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As highlighted earlier, it is the LESSEE'S SOLE RESPONSIBILITY to coordinate fit-out of the Premises to a standard compliant with the Lessor's expectations, the provisions of these Fit-out Guidelines and all Authority Approval requirements.
It is the Lessor's professional experience that a suitable qualified and experienced Retail Designer will assist you as Lessee with many of the specific requirements set out above (items 'a'to's').
Their role will not only provide design input and detailed elements, but also to be responsible for the regular inspection of the Fit-out while it is in progress. Your Retail Designer must also provide final certification of the Fit-out, ensuring it has been built in accordance with the Lessor's approved drawings.
It is an EXPRESS OBLIGATION of the Lessor that you are required to engage a Retail Designer, being a suitable qualified professional retail architect/retail designer who is skilled in your particular retail field. Designs prepared by retailers themselves or shopfitter alone will not be accepted. If your design concepts do not reach the necessary standards as set out herein, your design will not be accepted.
If you have any concerns or require Lessor advice on this aspect, The RDM or Tenancy Coordinator will be able to assist in providing the names of suitable consultants. If you fail to comply expediently, the Lessor will appoint a Retail Designer to act on your behalf, the costs of which you will be responsible for.
B.4 INITIAL DESIGN REQUIREMENTS
The Lessee must:
• have the Design Concept of the Premises prepared by a Retail Designer;
• if an element of graphic design is required, engage a reputable graphic designer in addition to your Retail Designer;
• engage a suitably qualified Engineer to ensure that all of the structural design components of the Lessee's Works including any fixtures and fittings, shopfront glazings and components are suitable for the purpose for which they are intended and to provide the certificate referred to in Part E and Annexure 7 of these Fit-out Guidelines;
• obtain the Lessor's consent to the Design Concept which consent shall not apply to or cover the structural design components of the works, including any fixtures and fittings referred to in paragraph © above;
PART
B
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and
• On obtaining the Lessor's consent to the Design Concept, comply with the Design Concept approvals procedures.
You must consider any special requirements you have for your shop before your initial discussions with your Retail Designer.
On agreement of the Retail Designer the Lessor's RDM will contact you to arrange an Initial Design Meeting with you and your Retail Designer to progress the design of your shop.
At the Initial Design Meeting the RDM will require you to provide details of the following:
• Anticipated or favoured interior design for shop-front or interior;
• Anticipated floor plans, fitting locations and the like;
• Colour schematics;
• Signage, graphics, lighting types, special services, waste facilities, etc;
• Special floor tiling, continuation of mall tiling, or other entry configurations;
• Special marketing methods relevant to planning or detailing of the shop. Photographs of other shops you may own, or which may describe preferred images or corporate identities. Photographs, magazine clippings or sketches which illustrate your ideas can be of enormous benefit when discussing your shop design with your Retail Designer and the RDM.
To assist you in understanding the overall design, approval and Fit-out process the following flow chart illustrates the procedures.
B.5 DESIGN PROCESS
In finalising the lease negotiations, the Lessor will have issued you with Tenancy Plans (at a scale of 1:50) which detail the extent of your Premises and the specification of the accommodation and its supplied services at the Handover Date.
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Please advise the RDM or Tenancy Coordinator prior to the Initial Design Meeting if you have not been issued with this information in order for you to commence the Lessee Preliminary Activities:
It is the Lessee's responsibility that you and your design team verify the accuracy of the Tenancy Plans during the Handover Inspection of the Premises. This will be arranged by the Tenancy Coordinator immediately prior to Handover Date.
It is your responsibility to notify the Tenancy Coordinator at the time of Inspection of any discrepancies.
B.6 DESIGN PROGRESS
Once there is agreement on your Retail Designer and Tenancy Plans, the design process must immediately be progressed by the Lessee and your consultants.
For the Lessor, the design approval process will be managed by the RDM. To assist you, a series of 4 DESIGN MEETINGS will be arranged to progress the fit-out of your Premises in a co-ordinated and timely manner.
The sequence and steps of the 4 meetings are summarised as follows and described in detail in Annexure No. 1:
• Meeting No. 1 – Introduction to Fit-out Guidelines & Procedures.
• Meeting No. 2 – Concept Design Review & Feedback.
• Meeting No. 3 – Final Design Review & Sign Off.
• Meeting No. 4 – Fit-out Procedures Review & Handover.
It is a specific requirement that appropriate Lessee representatives are present at each respective meeting. It is anticipated that:
• At the Initial Design meeting, the RDM and Tenancy Coordinator will agree to a fit-out design and construction programme with you in the form of the Schedule of Key Completion Dates.
• It is essential that these milestones be met in order that your Fit-out is not delayed and to ensure an appropriately high standard of design is
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achieved.
• The initial 3 meetings will involve attendance by the Lessee's Retail Designer.
th• The final, 4 Meeting will include the Lessee's Fit-out Contractor, the Tenancy Co-ordinator and the Builder's Tenancy Coordinator.
B.7 AUTHORITY APPROVAL PROCESS
The Lessee is responsible for procuring and complying with all Authority Approvals necessary for permitting your tenancy to trade. A checklist of some of the Authority Approvals that may apply are set out in Annexure No. 5.
The Department of Planning (D.o.P) has issued a Development Approval for the Chatswood Transport Interchange (Project DA).
It will be necessary for the Lessee to obtain a Development Approval for the Lessee's tenancy fit-out. This will require submitting a Development Application with Willoughby City Council.
The Lessee will also be required to obtain a Construction Certificate before commencement of the Lessee's Works and an Occupation Certificate before commencement of trading.
To procure a Construction Certificate it will be necessary for the Lessee to engage either Willoughby City Council or a Grade 1 Building Certifier i.e. someone qualified to certify that the Lessee's Fit-out design complies with the fire engineering design for the Centre.
In order for the Lessee's Building Certifier to perform its review and certification, the Building Certifier will require a copy of the relevant Fire Engineering Report. A current copy of this will be provided to the Lessee by the RDM upon request.
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Please note, the fire engineering design for the Chatswood Transport Interchange is based on the performance requirements of the Building Code of Australia, not the prescriptive deemed to satisfy provisions. It is an express requirement of the Lessor that the Tenancy Designer must design the Lessee's tenancy to satisfy the requirements of the Fire Engineering Report.
B.8 APPOINTMENT OF FIT-OUT CONTRACTOR
The Lessee's Work must be carried out by a reputable Shopfitter, or Project Manager – under the Lessee's own contract arrangements. Prior to commencing the Lessee Works, the RDM/Tenancy Coordinator will meet with your Shopfitter to confirm all elements of the design concept.
The Lessee must ensure that the fit-out contractor complies with the stamped Approved Design Concept, including any Lessor implemented notes and changes marked on the drawings.
The Builder will require details of the Lessee's fit-out contractors and will require compliance with the Fit-out Contractor Guidelines and Site Specific Requirements description in Part D and Annexure 11 of these Fit-out Guidelines.
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C1. INTRODUCTION
This section sets out in staged order the procedures and design standards that the Lessee's design team MUST become familiar with.
This understanding is essential to expedite the Lessee's Design Approval from the Lessor and the Planning Authority. Delays could hamper your ability to commence trading on the Centre Opening Date and may result in you incurring additional unnecessary costs.
The Design and Approval phase is defined as the Lessee Preliminary Activities in this document.
A checklist of the main design principles is as follows:
C2. DESIGN CRITERIA GUIDELINES
The Design Criteria Guidelines identify key elements to best illustrate the essential objectives to be adopted by your tenancy design. It provides a set of Standards and Requirements to ensure a base consistency for all tenancies within Metro Chatswood. More specific guidelines are illustrated with the use of diagrams in these Fit-out Guidelines dependant on which precinct within the Centre your Premises is located.
C3. SHOP-FRONT GUIDELINES (GENERAL)
The shop-front acts as the front face of your Premises and highlights the products you have on offer. Your shop-front is arguably your strongest retail marketing attribute. Therefore it is essential that your shop-front has a creative concept which is articulated. The shop-front design should feature variation in texture, uncluttered layering and bold colours to attract customers. The design of your shop-front must be designed in a way which has a strong visual connection to the interior fit-out of your tenancy.
The shop-front design needs to creatively address the following elements:
· Three dimensional modelling of the shop-front· Signage· Window display elements
Shop-fronts creating a visual point of difference are encouraged. However all shop-front elements are required to conform with the following design criteria:
• Fully open shop-fronts are generally not acceptable, and openings should be limited to 60% of the overall shop-front. It is important to create a display zone within the shop-front to catch the customer's attention.
PART C - TENANCY DESIGN CRITERIA & GUIDELINES
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• All shop-front glazing to be frameless in appearance.
• Shop-front out-go's are generally not permitted.
• All shop-front areas such as corners are to be appropriately detailed and protected.
• The shop-front design must maximise the allocated height and incorporate at least one full height area such as glazing or a full height entry.
• All shop-front work, including sliding door tracks, roller shutters and housing are to be self supported at their head sections by a structural steel framework provided by the Lessee's fit-out contractor. This must be securely attached and braced to the building structure.
• The Lessee is required to take ownership of the front face of the inter-tenancy wall on the right hand side of their shop-front when viewed from the mall. The inter-tenancy wall (mall face) should not be visible, and must be integrated into the shop-front design.
• The shop-front must be constructed of high quality durable materials.
• Shop-front lighting is to be carefully addressed to highlight both the display and entry. The shop-front display and signage lighting must be set on a timer system to meet Centre illumination requirements.
• The projection of the bulkhead / shop-front beyond the lease line is not permitted.
• Where the shopfront & closure system are stepped in from the nominated lease line, the mall ceiling & column finishes are to be extended by the lessee at lessee’s cost.
• Where columns, fire service cupboards and other service cupboards intrude into the tenancy or occur on the RHS of the shop-front, the shop-front treatment is to be extended by the Lessee to incorporate the column or cupboard. Any statutory signage required on cupboards will be provided by the Lessor, and the Lessee is to ensure that the use of the cupboards is not adversally impacted by any of the finishes applied. Please note that the treatment of columns on the Concourse Level is not permitted unless specifically advised by the RDM.
• Swinging doors generally should be Australian Standards Association approved minimum thickness, tempered, full height glass, and must be locked in the open position during business. The door swing is not
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permitted to swing out into the mall circulation zone, and transom panels are to be avoided.
• Sliding or folding doors are only permitted as a closure if doors are fully glazed and completely concealed from public view when open, and detailed in such a way as to avoid all exposed hardware, hinges, key locks or handles.
• If the Lessee wishes to use an overhead roller shutter or grille, the vertical guides and bottom rail must be fully integrated and concealed into the shop-front design. Clear polycarbonate infill roller shutters and grilles will only be approved.
• All internal shop-fronts must provide relief air transfer in the shop-front when closed.
Shop-front materials are encouraged to be used in a non-traditional manner, i.e. tiles may be used in a strong graphic way, metal with high gloss finish, etc. Only new quality materials will be permitted in the shop-front construction. Acceptable shop-front finishes include:
• Colour backed glass• Frameless glazing panels• 2 Pac polyurethane (factory spray finish)• Sealed natural and engineered stone• Timber veneer & pre-finished timber veneer board with a 2 Pac finish
and durable edge detailing.• Any finish deemed hard wearing and innovative by the Lessor's RDM.
The following materials are not permitted for use on the shop-fronts:
• Standard natural anodised aluminum • Stucco finishes• Skirting finishes which are not durable• Plain painted surfaces, plasterboard, and fibrous cement sheeting• Carpet• Laminate• Exposed joins or edges• Cork, sheet vinyl, wallpaper• Full height glazed fins unless required for compliance with the BCA
and Australian Standards
Not withstanding the above, exceptions may be considered where the design is deemed to be of exceptional quality and demonstrating creativity.
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C4. SIGNAGE & GRAPHICS
Tenancy signage is an integral part of the overall tenancy shop-front and is to be designed creatively demonstrating individuality. Tenancy signage represents one of the most important elements of your tenancy design and requires special attention. It is strongly recommended that each Lessee employs a reputable graphic designer to assist in creating an appropriate and acceptable signage concept for the Premises.
The shop-front signage is to be used to reinforce the identity of your product and shop, and must be incorporated into your shop-front architecture. The signage must be of high quality, well designed and complement the fit-out. All signageand graphics must be approved by the Lessor prior to manufacture and installation to ensure compatibility with the overall Centre aesthics.
The following criteria provide the basic requirements for your shop-front and internal signage:
• Signage to be three dimensional and individually internally illuminated during stipulated Centre Trading Hours.
• No more than one main shop-front sign is permitted, unless the tenancy is a corner location or by agreement with the Lessor.
• Both horizontal and vertical signage is acceptable for use, albeit vertical signage is encouraged, to increase the perception of the shop front height.
• Informative content of the Lessee's sign must be limited to the logo, crest or trade name and not used to advertise the services offered.
• No exposed neon is permitted. Should neon be approved for installation, it must be in accordance with the relevant Australian Standards.
• The average height of all letters shall not be greater than 400mm, with a maximum height of any individual letter to be 600mm. The design will be reviewed in relation to the proportion of your shop-front and visibility from the mall.
• No animated, flashing, illuminated box signs, chalk written signs, painted or audible signs will be permitted.
• No advertising place cards, banners, or signs other than those specifically approved by the Centre shall be affixed onto any part of the shop-front.
• Apart from signage which displays your trading name, other forms of graphics can be added (with Lessor consent) to embellish your shop-front design and interior, E.g. text, images and photos.
• All wiring, clips, transformers, lamps, holders, labels, plates and attachment devices must be fully concealed from view.
• Menu boards must be internally illuminated (off the shelf systems are not permitted).
• Hand written specials and sales posters are not permitted and are only to be displayed in designated areas.
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The shop-front and internal signage are to be the best combination to successfully identify your Premises while catching the attention of the customers in the mall.
Not withstanding the above conditions, the Lessee is entitled to submit for consideration any high quality and innovative signage proposals that does not strictly comply with those conditions.
C5. FLOOR FINISHES
The tenancy floor finish is to be of high quality, durable standard and reflect the theme of your tenancy design. A feature floor ingo area of 1500mm from your lease line is mandatory to add visual impact to your shop-front and entry zone. The use of entry floor logos is encouraged, and can often help in adding impact to your store's theme.
The tenancy floor finish is to allow for all transitions to the finished mall floor. It is the Lessee's responsibility to ensure that the floor finish complies with the required slip resistance requirements, while still being easy to clean and maintain.
Many materials can be used on the floor in your Premises such as: • Natural Stone• Vitrified tiles• Timber, with suitable commercial coating• Terrazo• Carpet, albeit it must be of heavy duty, commercial standard with
careful attention paid to the shop entry threshold.
Sheet vinyl and vinyl tiles will not be permitted as a floor finish unless innovation in their use is demonstrated. Any proposed ramping of floor finishes is to be at a gradient not exceeding 1 in 22 and must be approved by the Lessor prior to installation.
The mall floor finish is to be carried through to the line of the tenancy closure system and shop-front line. The supply and laying of this in-go zone is to be carried out by the Lessor's nominated contractor co-ordinated and paid for by the Lessee. The junction of the tenancy floor and that of the Mall must be flush, with no floor cover strips.
It is the Lessee's responsibility to make allowance for expansion joints in the floor and when located within the Premises. The Lessee will be required to provide written acknowledgement, and that all necessary preventative works have been provided in the fit-out construction where expansion joints exist.
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All food tenancies and tenancies which utilise water for the purposes of washing down food preparation areas or similar, must install a waterproof membrane between the concrete floor slab and the finished tenancy floor. The membrane is to return a minimum of 300mm up the wall face within the leased premises. The waterproof membrane must have an installation and product warrantee of a minimum 10 years. The Lessee, must ensure that all slab penetrations within the tenancy are properly sealed and water tight. Any costs due to water damage and / or loss of trade to others in the Centre caused by failure to observe the above criteria shall be borne by the Lessee.
Chases, saw cuts and penetrations to the concrete slab are not permitted unless approved by the Lessor's structural engineer. No slab penetrations shall be permitted unless agreed in writing and carried out by the Lessor's contractor. All heavy loads on the slab such as large safes, cool rooms and slab penetrations in the tenancy must be approved by the Lessor's Structural Engineer.
C6. WALLS
The tenant is required to install all walls and partitions within the tenancy. Any inter-tenancy block work or tilt up panels in customer view must be lined with plasterboard and finished to the satisfaction of the RDM. Walls to storeroom areas and change room walls facing any public mall areas must be full height. The Lessee is wholly responsible for ensuring that all walls are constructed and finished in accordance with current height codes and regulations. The Lessor will provide inter-tenancy walls in unpainted plasterboard, metal stud walls or un-rendered block work. All columns are to be finished in a manner approved by the Lessor and in accordance with current health codes and regulations.
The inter-tenancy wall height is approximately 3000mm, but is to be checked by the Lessee on site. Any height increase to suit the tenancy ceiling design is at the Lessee's cost and responsibility. Any additional security mesh used to enclose or similar above ceiling height is by the Lessee at the Lessee's expense, and must be indicated on the drawings for Lessor approval.
If the Lessee proposes to exclude a ceiling finish, the inter-tenancy walls must be extended and sealed to the underside of the slab above. Any services intersecting the walls to be extended in height are to remain unaffected and to be sealed around. These additional works are to be carried out by the Lessee at the Lessee's cost, albeit are subject to the Lessor's approval. Inter-tenancy walls are not designed to support tenancy fixtures. It is important to note that all tenancy wall shelving and fittings must be self supporting.
All walls forming part of the required egress must be constructed in non-combustible material and must satisfy the required fire rating. Any openings in these walls are to be protected by approved self closing solid doors.
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Wall finishes not permissable include:
• Painted block work walls• Pegboard type display systems• Excessive areas of unbroken slat wall display, i.e. lengths of no more
than 2000mm • Low height walls to staff or storage areas
C7. CEILINGS
The Lessee is wholly responsible for the design and installation of the ceiling to the Premises. Ceiling finishes must be full set plaster to all areas as viewed by the customer. The ceiling is an important element in the overall ambience of the Premises, and is to be used to help define and create impact through the use of creative ceiling features and bulkheads.
Variations in ceiling heights are encouraged as part of innovative fit-out designs subject to ceiling space and services limitations. The ceiling height is to maximise the available height within the Premises with special attention given to the feature entry zone.
As a minimum requirement, the ceiling is to continue at the height of the shop-front for a minimum of 1500mm into the Premises. In no case is the ceiling to be supported from the Mall soffit, bulkhead, duct work or service pipe work. All Lessee ceilings are required to provide access panels in approved locations for servicing.
Tenancy designs which have no ceiling finish will only be considered on design merit and if approved the inter-tenancy walls must be extended full height. All flexible mechanical diffusers must be replaced with rigid ductwork prior to painting out the ceiling space above.
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C8. LIGHTING
Lighting is a vital feature of the fit-out and is essential to highlight and accentuate the merchandise on offer in your Premises.All tenancies are required to have a minimum illumination level of 1000 lux for the first 1500mm into the Premises. The shop-front entry lighting is an essential tool in capturing the customer's eye and encouraging them to enter your Premises.
All tenancy lighting must be glare free, especially when adjacent to shop-front glazing. The shop-front lighting and shop-front display is to be operated by a timer, ensuring illumination of the shop-front display.
The use of a specialist lighting consultant is strongly recommended when selecting lighting fittings for merchandise display. The use of recessed
spotlights and designer fittings are encouraged. Fluorescent lighting systems will not be approved in areas viewed by the public. All light fittings proposed for use in your Premises must comply with current health codes and regulations, including, Section J of the Building Code of Australia.
Display showcases are to ensure that the merchandise is sufficiently illuminated with internal lighting and adequate ventilation provided. Heat loads generated from any showcase lighting should be carefully taken into account. It may be necessary to install a supplementary air conditioning system to accommodate any excess heat loads.
The Lessee is responsible for the provision of all required exit signs and emergency lights in their ceiling design. Certification on installation is required prior to the commencement of trade.
C9. MERCHANDISING & DISPLAYS
The merchandising display of your tenancy is to be designed in such a way as to provide impact to customers and encourage them to purchase from your Premises. All merchandising display units are to be co-ordinated, in turn supporting your shop's overall fit-out design concept through the use of colour, texture and form.
Shop-front window merchandising is to be creatively explored. Shop-front display areas are to use elements such as; large format graphic backdrops, mannequin display, colour coding and innovative use of finishes such as transparent screens. The layering of elements is strongly encouraged to create visual depth at the feature entry zone 1500mm from the lease line.
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All counter display systems are to be incorporated into the counter design, including counter front displays, fridges, etc. Display systems, including supplier provided displays which do not form part of the approved Fit-out Design are not permitted. All displays are to give consideration to issues such as queuing and customer circulation within the Premises.
Merchandising and displays which are not approved include:
• Exposed stripping or post display• Unbroken runs of slatwall, i.e. no more than 2000mm runs• Slatwall use in the first 1500mm of the tenancy from the lease line• Pegboard• Equipment or display with visible supplier branding or colouring
C10. FOOD TENANCIES (SPECIFIC ISSUES)
Food tenancies are encouraged to represent the personality of the products on offer through the use of texture, colours and material, while conforming to the Centre food specific guidelines. Although the design of food tenancies must follow the general guidelines already outlined, there are additional special requirements which must also be recognised and addressed.
Food tenancies must meet the following additional specific requirements:
• Counters must be constructed from durable materials, free from penetrations, other than for display.
• In fit-out designs where the Lessee proposes to have the counter fronting the Mall, the counter is to run the full width of the shop-front, or as otherwise approved by the RDM.
• Tenancies forming part of the food court are to use the wall separating the Front of House (FOH) from the Back of House (BOH) areas as a signage and menu opportunity.
• Menu board design requires approval from the Centre. Colour and professional graphics and the use of internally-lit menu boards are all mandatory requirements.
• All walls visible to the public are to be finished in materials such as colour back glass, ceramic tiles, stainless steel, etc.
• The ceiling finish above food preparation areas must be non-porous, E.g. Plasterboard ceilings
• A waterproof membrane must be installed between the concrete floor slab and the finished floor. The waterproof membrane specification must have an installation warrantee of a minimum 10 years and will require certification or both product and installation provided to the Lessor at completion of fit-out.
• Distributor signage on equipment e.g. refrigerators is not permitted.
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Page 36 of 85
PART
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RS
ELE
VE
L
DE
SIG
N C
RIT
ER
IA
EX
IST
ING
WA
LL C
OLU
MN
FIN
ISH
ES
TO
RE
MA
IN
TY
PIC
AL
FL
OO
R P
LA
N
TY
PIC
AL
EL
EVA
TIO
N
ME
NU
BU
LK
HE
AD
H
EIG
HT
TO
BE
80
0m
m
ME
NU
BU
LK
HE
AD
TO
BE
SE
T B
AC
KM
IN 2
00
0m
m F
RO
M L
EA
SE
LIN
E
C.1
2F
OO
D/S
ER
VIC
E T
EN
AN
CY
– C
ON
CO
UR
SE
LE
VE
L
Co
un
ters
are
to
be
Ma
ll fa
cin
g &
mu
st e
xte
nd
fo
r th
e f
ull
len
gth
of
the
sh
op
fro
nt.
Co
un
ter
finis
he
s a
re to
re
pre
sen
t th
e p
ers
on
alit
y o
f th
e p
rod
uct
s o
n o
ffe
r th
rou
gh
th
e u
se o
f te
xtu
re,
colo
ur
an
d m
ate
ria
l. C
ou
nte
rs m
ust
be
co
nst
ruct
ed
fro
m d
ura
ble
ma
teria
ls a
nd
be
fre
e fr
om
pe
ne
tra
tion
s, o
the
r th
an
fo
r d
isp
lay.
F
inis
he
s se
lect
ed
sh
all
be
of h
igh
qu
alit
y w
ith p
refe
ren
ce g
ive
n to
a
va
rie
ty o
f m
ate
ria
ls o
ver
the
co
un
ter
run
, i.e
. st
on
e a
nd
tim
be
r, s
tain
less
st
ee
l a
nd
ba
ck illu
min
ate
d r
esi
n,
ba
ck p
ain
ted
gla
ss a
nd
ma
rble
. T
ext
ure
d
finis
he
s a
re h
igh
ly e
nco
ura
ge
d.
Th
e sh
op
fro
nt
sig
na
ge
is
e
nco
ura
ge
d to
b
e in
teg
rate
d in
to th
e o
vera
ll sh
op
fro
nt d
esi
gn
, a
nd
be
3D
inte
rna
lly il
lum
ina
ted
lette
rs.
Me
nu
bo
ard
s a
re
to b
e in
co
lou
r w
ith p
rofe
ssio
na
l g
rap
hic
s.
Th
e u
se o
f in
tern
ally
illu
min
ate
d
me
nu
bo
ard
s a
re a
ma
nd
ato
ry r
eq
uire
me
nt, a
nd
pro
prie
tary
me
nu
sys
tem
s a
re n
ot p
erm
itte
d.
All
sho
pfr
on
t si
gn
ag
e a
nd
dis
pla
y lig
htin
g is
to
be
lit a
fte
r h
ou
rs a
s sp
eci
fied
by
Ce
ntr
e M
an
ag
em
en
t.T
he
sh
op
fro
nt
op
en
ing
is
e
nco
ura
ge
d
to
be
a
rtic
ula
ted
th
rou
gh
th
e
intr
od
uct
ion
of
form
oth
er
tha
n t
he
fu
ll le
ng
th c
ou
nte
r. T
he
Ma
ll co
lum
n
finis
he
s a
t th
e s
ho
pfr
on
t le
ase
lin
e a
re t
o b
e r
eta
ine
d a
nd
un
affe
cte
d b
y th
e
fito
ut. S
ho
pfr
on
t fin
ish
es
are
re
qu
ire
d t
o e
xte
nd
ove
r th
e R
HS
in
ter-
ten
an
cy
wa
ll fa
ce (
wh
en
no
t fin
ish
ed
by
a m
all
colu
mn
), w
ith a
ma
xim
um
ext
en
sio
n
ove
r th
e le
ase
lin
e u
p to
30
mm
.A
ll w
alls
vie
we
d b
y th
e p
ub
lic a
re t
o b
e f
inis
he
d in
ma
teria
ls s
uch
as
colo
ur
ba
ck g
lass
, ce
ram
ic t
iles,
sta
inle
ss s
tee
l, e
tc.
Th
e s
ide
in
ter-
ten
an
cy w
alls
a
re e
nco
ura
ge
d t
o h
ave
a 1
00
0m
m w
ide
gra
ph
ic z
on
e t
o r
ein
forc
e t
he
p
rese
nce
of t
he
pro
du
ct o
ffe
r.H
eig
ht
of
an
y g
laze
d d
isp
lay
to b
e n
o h
igh
er
tha
n 1
40
0m
m (in
clu
din
g
eq
uip
me
nt)
. T
he
ma
xim
um
co
un
ter h
eig
ht i
s to
be
no
mo
re th
an
10
0m
m.
No
fr
ee
sta
nd
ing
frid
ge
s a
re p
erm
itte
d, b
ut m
ust
be
inco
rpo
rate
d in
to th
e o
vera
ll fit
-ou
t de
sig
n.
Va
ria
tion
in c
eili
ng
leve
ls is
en
cou
rag
ed
thro
ug
ho
ut t
he
Pre
mis
es.
Th
e c
eili
ng
h
eig
ht is
to
ma
tch
th
at o
f th
e m
all
ceili
ng
at th
e e
ntr
y zo
ne
fo
r a
min
imu
m o
f 1
50
0m
m.
Ten
an
cie
s a
re e
nco
ura
ge
d to
inco
rpo
rate
me
nu
bu
lkh
ea
ds.
Th
e u
nd
ers
ide
of
the
me
nu
bu
lkh
ea
d is
to b
e 2
10
0m
m a
bo
ve f
loo
r le
vel,
an
d w
ou
ld n
orm
ally
o
ccu
r a
t th
e s
ep
ara
tion
po
int b
etw
ee
n th
e fro
nt o
f h
ou
se a
nd
ba
ck o
f h
ou
se
are
as.
Page 37 of 85
PART
C
C.1
3G
EN
ER
AL
ME
RC
HA
ND
ISE
TE
NA
NC
YIN
TE
RM
ED
IAT
E /
PL
AT
FO
RM
/ P
OD
IUM
LE
VE
L
Th
e te
na
ncy
op
en
ing
no
t to
exc
ee
d 6
0%
of t
he
ove
rall
sho
pfr
on
t. S
ign
ag
e is
e
nco
ura
ge
d to
be
inte
gra
ted
into
the
ove
rall
sho
pfr
on
t de
sig
n a
nd
to c
om
prise
3
D in
tern
ally
illu
min
ate
d le
tte
rs.
All
sho
pfr
on
t g
lazi
ng
is to
ap
pe
ar
fra
me
less
in c
on
stru
ctio
n, w
ith a
t le
ast
on
e
gla
zed
ele
me
nt o
r o
pe
nin
g to
ext
en
d to
fu
ll h
eig
ht.
Th
e s
ho
pfr
on
t e
ntr
y is
to
b
e h
igh
ligh
ted
with
exp
ress
ed
fe
atu
res.
N
o s
ho
pfr
on
t o
ut-
go
is
pe
rmitt
ed
.
Sh
op
fro
nt
finis
he
s a
re r
eq
uire
d t
o e
xte
nd
ove
r th
e R
HS
in
ter-
ten
an
cy w
all
face
, with
the
ma
xim
um
sh
op
fro
nt f
inis
he
s p
erm
itte
d to
ext
en
d o
ver th
e le
ase
lin
e b
y u
p to
30
mm
.
Sh
op
fro
nt
dis
pla
ys
are
to
fe
atu
re
larg
e
form
at
gra
ph
ic
ba
ckd
rop
s,
ma
nn
eq
uin
/pro
du
ct
dis
pla
ys,
an
d
inn
ova
tive
u
se
of
finis
he
s su
ch
as
tra
nsp
are
nt s
cre
en
s. A
dh
esi
ve v
inyl
gra
ph
ic s
cre
en
s a
re p
erm
itte
d fo
r u
se o
n
sho
pfr
on
t g
lazi
ng
if
cre
ativ
ity a
nd
su
itab
ility
are
de
mo
nst
rate
d.
Use
of
bo
ld
colo
urs
an
d te
xtu
res
con
tra
stin
g to
th
e M
all
finis
he
s a
re e
nco
ura
ge
d a
nd
are
to
be
exp
lore
d w
ith a
tte
ntio
n g
ive
n to
de
taili
ng
.
All
sho
pfr
on
t si
gn
ag
e a
nd
dis
pla
y lig
htin
g is
to
be
lit a
fte
r h
ou
rs a
cco
rdin
g to
tim
es
spe
cifie
d b
y C
en
tre
Ma
na
ge
me
nt.
Va
ria
tion
in c
eili
ng
leve
ls is
en
cou
rag
ed
thro
ug
ho
ut t
he
Pre
mis
es
fit-o
ut. T
he
ce
ilin
g h
eig
ht
is t
o m
atc
h t
ha
t o
f th
e m
all
ceili
ng
at
the
en
try
zon
e f
or
a
min
imu
m o
f 15
00
mm
.
SIG
NA
GE
SIG
NA
GE
S I G N A G EI G N A G ESS
IGN
SIG
N
1500
CE
ILIN
G H
EIG
HT
TO
MA
TC
HM
ALL C
EIL
ING
HE
IGH
T F
OR
MIN
15
00
mm
FR
OM
LE
AS
E L
INE
LE
AS
E L
INE
FE
AT
UR
E C
EIL
ING
& F
LO
OR
ZO
NE
IND
ICA
TE
D
60
% M
AX
SH
OP
FR
ON
TO
PE
NIN
G
60
% M
AX
SH
OP
FR
ON
TO
PE
NIN
G
NO
TE
: S
HO
PFR
ON
T O
UT-
GO
NO
T P
ER
MIT
TE
D.
FIN
ISH
ES
TO
CO
VE
R IN
TE
R-T
EN
AN
CY
WA
LL T
O E
XT
EN
D N
O M
OR
E T
HA
N 3
0m
mO
VE
R L
EA
SE
LIN
E
MA
LL B
ULK
HE
AD
IND
ICA
TE
D
SH
OP
FR
ON
T F
INIS
HE
S T
OC
OV
ER
RH
S IN
TE
R-T
EN
AN
CY
WA
LL F
AC
E A
S V
IEW
ED
FR
OM
MA
LL
60
% M
AX
SH
OP
FR
ON
TO
PE
NIN
G
60
% M
AX
SH
OP
FR
ON
TO
PE
NIN
G
HEIGHT VARIES
REFER TO LEASE PLAN
TY
PIC
AL
FL
OO
R P
LA
N
TY
PIC
AL
EL
EVA
TIO
N
DE
SIG
N C
RIT
ER
IA
Page 38 of 85
SI
GN
AG
E
PART
C
SE
T M
EN
U
OR
DE
R 1
OR
DE
R 2
OR
DE
R 3
OR
DE
R 4
OR
DE
R 5
TY
PIC
AL
FL
OO
R P
LA
N
TY
PIC
AL
EL
EVA
TIO
N
DE
SIG
N C
RIT
ER
IA
S I G N
800
CO
UN
TE
R T
O B
E S
ET
BA
CK
M
IN 8
00
mm
FR
OM
LE
AS
E L
INE
FE
AT
UR
E C
EIL
ING
ZO
NE
IN
DIC
AT
ED
ME
NU
BU
LK
HE
AD
TO
BE
S
ET
BA
CK
MIN
20
00
mm
FR
OM
LE
AS
E L
INE
CE
ILIN
G H
EIG
HT
TO
M
AT
CH
MA
LL C
EIL
ING
H
EIG
HT
FO
R M
IN 1
50
0m
m
FR
OM
LE
AS
E L
INE
1500
2000
LE
AS
E L
INE
800
MA
LL B
ULK
HE
AD
HE
IGH
T
TO
BE
80
0m
m
MA
LL B
ULK
HE
AD
IN
DIC
AT
ED
SH
OP
FR
ON
T F
INIS
HE
S T
O C
OV
ER
R
HS
INT
ER
-TE
NA
NC
Y W
ALL F
AC
E
AS
VIE
WE
D F
RO
M M
ALL
CO
UN
TE
R W
IDT
H W
ITH
IN
15
00
mm
FR
OM
LE
AS
E L
INE
N
OT
TO
EX
CE
ED
1/3
OF
SH
OP
FR
ON
T W
IDT
H
60
% M
AX
S
HO
PFR
ON
T O
PE
NIN
G
SI
GN
AG
E
C.1
4F
OO
D T
EN
AN
CY
INT
ER
ME
DIA
TE
LE
VE
L
Tw
o c
on
figu
ratio
n t
ype
s a
re a
pp
lica
ble
fo
r fo
od
te
na
nci
es
loca
ted
on
th
e
Inte
rme
dia
te M
all
Le
vel:
·•
F
ull
cou
nte
r fro
nt t
en
an
cy
·•
W
alk
-in
ten
an
cy
Th
e fu
ll co
un
ter fr
on
t te
na
ncy
is w
he
re th
e c
ou
nte
r e
xte
nd
s th
e fu
ll w
idth
of t
he
sh
op
fro
nt o
pe
nin
g. C
ou
nte
rs m
ust
be
co
nst
ruct
ed
fro
m d
ura
ble
ma
teria
ls a
nd
b
e f
ree
fro
m p
en
etr
atio
n,
oth
er
tha
n f
or
dis
pla
y. T
he
sh
op
fro
nt
op
en
ing
is
en
cou
rag
ed
to
be
art
icu
late
d th
rou
gh
th
e in
tro
du
ctio
n o
f fo
rm o
the
r th
an
th
e
full
len
gth
co
un
ter. T
he
he
igh
t o
f a
ny
gla
zed
dis
pla
y is
to
be
no
hig
he
r th
an
1
40
0m
m (
incl
ud
ing
eq
uip
me
nt)
. T
he
ma
xim
um
co
un
ter
he
igh
t is
to
be
no
m
ore
tha
n 1
00
0m
m.
Th
e w
alk
-in
fo
od
te
na
ncy
op
en
ing
is
no
t to
exc
ee
d 6
0%
of
the
ove
rall
sho
pfr
on
t o
pe
nin
g.
All
sho
pfr
on
t g
lazi
ng
is
to
a
pp
ea
r fr
am
ele
ss
in
con
stru
ctio
n, a
nd
the
sh
op
fro
nt h
eig
ht t
o b
e a
cce
ntu
ate
d th
rou
gh
at l
ea
st o
ne
fu
ll h
eig
ht
tra
nsp
are
nt
ele
me
nt, i
.e.
op
en
ing
or
gla
zin
g.
Sh
op
fro
nt
dis
pla
ys
are
to
be
str
uct
ure
d fe
atu
rin
g la
rge
fo
rma
t g
rap
hic
s, d
isp
lays
an
d in
no
vativ
e
use
of f
inis
he
s. A
ny
cou
nte
r fo
rmin
g p
art
of t
he
fito
ut i
s to
be
se
t ba
ck fr
om
the
le
ase
lin
e b
y a
min
imu
m o
f 80
0m
m w
ith w
idth
no
t exc
ee
din
g a
1/3
of t
he
tota
l te
na
ncy
wid
th.
Bo
th s
ho
pfr
on
t ty
pe
s a
re r
eq
uire
d to
ext
en
d s
ho
pfr
on
t fin
ish
es
ove
r th
e R
HS
in
ter-
ten
an
cy w
all
face
, w
ith a
ma
xim
um
ext
en
sio
n o
ver
the
le
ase
lin
e b
y 3
0m
m.
Sh
op
fro
nt
sig
na
ge
is
en
cou
rag
ed
to
be
in
teg
rate
d i
nto
th
e o
vera
ll sh
op
fro
nt
de
sig
n,
an
d b
e 3
D in
tern
ally
ill
um
ina
ted
le
tte
rs.
All
sho
pfr
on
t si
gn
ag
e a
nd
dis
pla
y lig
htin
g t
o b
e l
it a
fte
r h
ou
rs a
cco
rdin
g t
o h
ou
rs a
s sp
eci
fied
by
Ce
ntr
e M
an
ag
em
en
t. M
en
ub
oa
rds
are
to
be
in
co
lou
r w
ith
pro
fess
ion
al
gra
ph
ics.
Th
e u
se o
f in
tern
ally
illu
min
ate
d m
en
ub
oa
rds
are
a
ma
nd
ato
ry re
qu
ire
me
nt, a
nd
pro
prie
tary
me
nu
sys
tem
s a
re n
ot p
erm
itte
d.
Co
un
ter
fro
nt fin
ish
es
sele
cte
d s
ha
ll b
e o
f h
igh
qu
alit
y w
ith p
refe
ren
ce g
ive
n
to a
va
rie
ty o
f ma
teria
ls o
ver th
e c
ou
nte
r ru
n, i
.e. s
ton
e, t
imb
er, s
tain
less
ste
el,
ba
ck p
ain
ted
gla
ss.
Text
ure
d f
inis
he
s a
re h
igh
ly e
nco
ura
ge
d.
Th
e c
eili
ng
h
eig
ht is
to
ma
tch
th
at o
f th
e m
all
ceili
ng
at th
e e
ntr
y zo
ne
fo
r a
min
imu
m o
f
Page 39 of 85
D1. THE LESSEE WORKS
This section sets out the requirements that the Lessee and the Lessee's Fit-out Contractor MUST comply with when carrying out the Lessee Works.
thAt the 4 Design Review Meeting the Lessee will be introduced to the Builder's Tenancy Manager. They will be the Fit-out Contractor's sole point of contact with the Lessee for all Site management matters such as the delivery and handling of materials and the provision of temporary site services etc.
You the Lessee and your fit-out Contractor must comply with Part D and Annexure 11 of the Fit-out Guidelines and requirements. The Builder may deny access to the site if in its reasonable opinion the Lessee or your Fit-out Contractor have substantially breached any of these requirements.
The Fit-out Contractor must, prior to any site access being granted, submit a signed copy of the site fit-out requirement – Acknowledgement Form in Annexure not Confirming agreement to fully comply with all Site Fit-out Requirements. Please ensure this is addressed expediently.
Failure to submit the Acknowledgement Form will preclude site access. This could result in delays to the Lessee completing its fit-out of the Premises in the allocated time and may result in financial penalties and delays in trading commencement.
The role of your appointed Fit-out Contractor will be to:
• Ensure your compliance with these Fit-out Guidelines and Requirements;
• Ensure your compliance with all Builder directions;
• Induct all of your appointed contractors prior to site access being granted;
• Coordinate appropriate contractor training requirements.
• Comply with on-site safety requirements.
Full details of the specific requirements you MUST ensure of your appointed Fit-out Contractor are detailed on Annexure 11 to these Guidelines.
PART D FIT-OUT CONTRACTOR GUIDELINES
PART
D
Page 40 of 85
E1. HANDOVER
The Lessor will advise the Lessee in writing at least 14 days prior to the anticipated Handover Date.
When the Tenancy Co-ordinator considers that the Premises are practically complete for the purpose of commencing the Lessee Works, the Tenancy Co-ordinator will contact the Lessee to arrange the Handover Inspection of the Premises with the Lessee, the Fit-out Contractor and the Builder.
During that inspection a Tenancy Handover Inspection Form, (a sample of which is contained in Annexure No. 8), will be completed and signed by the Tenancy Co-ordinator, the Lessee and the Fit-out Contractor.
The Tenancy Coordinator will provide the Lessee and the Fit-out Contractor with a copy of the completed and signed Tenancy Handover Inspection Form.
Your Fit-out period nominated in the Lease Documents will commence from the Handover Date.
On completion of the Tenancy Handover Inspection Form and after receipt by the Lessor's solicitor of the Lessee's Lease Documents and the following items required by them:
i. an unconditional bank guarantee;ii. certificates of currency for all insurance policies;iii. confirmation of acceptance as principal contractor by you or your Fit-
out Contactor (if applicable); andiv. payment of:
i. the Lessee's Design Review Feeii. the Rubbish Removal Feeiii.Tenancy Variation Costsiv.Survey Fee
The Tenancy Co-ordinator will hand-over the Premises to the Lessee.
The Lessee Works may not commence until final Concept Design is approved by the Lessor's RDM and the Premises are handed over by Tenancy Coordinator by issuing a signed Tenancy Handover Inspection Form.
E2. STOCKING YOUR TENANCY
The Builder will advise the Lessee on the process for stocking the Lessee's Premises prior to the completion of the Fit-out. This will include requirements for access to the Site for the Lessee's staff, location of goods lifts and loading docks facilities etc.
PART E - PREMISESHANDOVER & PRE-TRADING
PART
E
Page 41 of 85
Please note your completed Premises will still be deemed a construction zone until trading commences. Accordingly, the Lessee and all Lessee staff, appointees, contractors and visitors to the Premises will be required to fully comply with all Site access requirements, including but not limited to the following:
?Wearing enclosed footwear?Wearing a hardhat?Wearing a safety vest?Wearing other safety equipment as required.
Failure to comply could result in preclusions to site access being granted. In the interests of personnel safety, the Builder can allow or deny access rights in its absolute discretion.
E3. PRIOR TO OPENING
Prior to commencing trade you must ensure that:
• Your Designer has certified in writing that the Fit-out has been constructed in accordance with the Lessor's approved drawings:
• Your Fit-out Contractor issues a full set of “As Constructed” drawings to the Tenancy Coordinator;
• You submit a Certificate from the Landlord's appointed independent electrical contractor that your electrical installation has been completed to all statutory regulations;
• All necessary certification has been granted by the appropriate Authorities and copies of final Certification have been provided to the Tenancy Coordinator;
• Payment to the Landlord has been finalised for any adjustments or changes to basic services, including the costs of design, supervision, construction and checking installations;
• The Lease is signed and executed and all associated payments and documentation supplied;
The RDM will inspect the Lessee's completed Fit-out and issue a Tenancy Fit-out Statement of Compliance that, if necessary, will identify any defective or incomplete work to be rectified by the Lessee's Fit-out Contractor prior to opening the Lessee's tenancy. A sample Notice is contained in Annexure No. 10.
The Lessee must obtain any necessary certification required to permit your tenancy to trade, including an Occupational Certificate. Usually, the Lessee will require certification that any condition required by any Authority Approval
PART
E
Page 42 of 85
has been satisfied. A checklist of some Authority Approvals which may apply are set out in Annexure No. 5.
After completion of your Fit-out, the Tenancy Co-ordinator will also arrange for the Lessee's tenancy to be surveyed.
Notification must be provided to the Tenancy Co-ordinator by either the shopfitter or the Lessee that the shop intends to commence trade. Where this does not coincide with the overall Centre opening date, at least 48 hours notice is required. All of the necessary certification compliance from the relevant authorities, contractors and consultants MUST be provided to the Tenancy Co-ordinator prior to the commencement of trade.
A final site inspection must be requested prior to the commencement of trade and removal of any shop-front hoarding. The final inspection is conducted by both the RDM and the Tenancy Co-ordinator, and you and your shopfitter should be present at this inspection. An Approval to Trade Certificate or Defects List will be issued to the Lessee by the Tenancy Co-ordinator. The tenancy will not be permitted to trade until all works are performed to the Lessor's satisfaction and all required Lease documentation is provided.
E4. CERTIFICATIONS REQUIRED FOR LESSEE WORKS
Prior to the commencement of trade, you or the Lessee and your Fit-out Contractor must provide the following fit-out Certification to the Builder or the Lessor to verify compliance with the requirements of the Authorities in a form satisfactory to the Lessor.
Annexure No. 7, provides details a full list of Certificates required for your Lessee Works, as summarised below:
• Occupation Certificate (To be requested from the Council or private certifier and required for all fit-outs).
• Structural Certificate (i.e. for bulkheads, signs, ceiling etc)• Glazing Certificate • Electrical Certificate (stating compliance with Section J of the BCA)• Emergency Lighting Compliance Certificate• Exit Lighting Compliance Certificate • Fire Sprinkler Compliance Certificate • Mechanical Certificate• Plumbing, Drainage and/ or Gas Service certificate• Signage Installation Certificate• Fire Extinguisher Installation Certificate • Waterproof Membrane Installation Warranty• Floor Slip Test Certificate
PART
E
Page 43 of 85
Annexure 1 Design Approval Process
Annexure 2 Lessor / Lessee Scope of Works
Annexure 3 Schedule of Rates
Annexure 4 Services Checklist
Annexure 5 Authority Approval Checklist
Annexure 6 Site Fit-out Requirements – Acknowledgment Form
Annexure 7 Lessee Works Certification Check List
Annexure 8 Tenancy Handover Inspection Form
Annexure 9 Employment Obligation Checklist
Annexure 10 Tenancy Fit-out - Statement of Compliance
Annexure 11 Site Fit-Out Requirements
Annexure 12 Kitchen Exhaust System Standard Detail
ANNE
XURE
SANNEXURES
Page 44 of 85
A1.1 STARTING THE DESIGN PROCESS
MEETING NO.1
At the first meeting the Tenancy Co-ordinator/RDM will brief the Lessee and the Lessee's Tenancy Designer on the overall retail planning strategy and design intent for the new Metro Chatswood Shopping Centre.
The RDM/ Tenancy Co-ordinator will also review and discuss the following items:
• Introduce the Lessee's Tenancy Designer to the Lessor's RDM who will assist you with the Lessees Preliminary Activities and the Fit-out process;
• Respond to any questions relating to the Fit-out Guidelines;
• Discuss Metro Chatswood Shopping Centre requirements to the Lessee, including specific design criteria for the retail precinct in which the tenancy is located;
• Discuss in detail the Fit-out programme including milestone dates and major activities, the design approval process, shop Fit-out activities, stocking, and commencement of trade;
• Discuss design issues, preliminary design ideas and any other specific requirements;
• Explain the Design Review Fees to assess the Lessee's Design Concept and services proposal including the design for altering the existing building services. The Design Review fees are payable prior to submitting your concept design review submission at Meeting No.2. A schedule of these fees are outlined in the Lease document.
• Explain the outlined procedures, including Lessor's and Lessees responsibilities;
• The RDM will supply the tenancy information pack including current Lease plans at an appropriate scale. The plans will define the premises and identify the location of various services connection points.
ANNE
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At the Meeting you should provide:
• The Fit-out Guidelines & your Design Concept including , tenancy layout sketches, photographs and ideas you have for the space and a portfolio of your Tenancy Designer's previous work.
After the Meeting the Lessee will be required to:
• Prepare and develop the Design Concept in accordance with the Fit-out Design Criteria and the Fit-out Guidelines and complete services requirements questionnaire.
• The RDM will provide you with examples of information required for the second meeting. Your Tenancy Designer will be required to deliver two (2) sets of documents at least one week prior to the second meeting.
• If you have not appointed a Tenancy Designer please contact the Lessor's RDM to assist you in the selection process.
A1.2 CONCEPT DESIGN REVIEW & FEEDBACK
MEETING NO.2
This is the first presentation of the Lessee's ideas and as such is subject to review and modification, therefore, fully developed documentation is not required. Free hand sketches are acceptable but must clearly identify the design intent, be legible and to scale.
The Lessee and the Tenancy Designer responsibility to inspect the retail space, verify dimensions, service points and any other element pertinent to your tenancy prior to commencing your design.
The Lessee and the Lessee's Tenancy Designer will be required to present the preliminary Design Concept for discussion and agreement.
The Tenancy Designer will need to have prepared and delivered the following documents at least 5 working days before the planned date for the second meeting:
• Preliminary Design Concepts including digital images, photographs and conceptual sketches;
• 1:50 floor plan;• 1:20 shop front design including coloured sketches that indicate the
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shop front design concept, signage, graphics and materials;• 1:50 ceiling plan showing lighting concept and proposed ceiling design
elements;• Typical interior elevations and sections showing the types of fixtures
and materials and 1:20 drawings of major joinery items;• Schematic layout of services including plumbing, lighting, power,
communications, air conditioning and if required, mechanical exhaust;• Schedule of all proposed fittings and equipment with indicative
procurement times;• Any structural work including the dimensional locations of all floor
penetrations, floor chases, and abnormal floor loadings (i.e. Safes or other heavy objects) that are to be placed in the retail premises;
• Any works which may require a modification or dispensation to the Building Codes of Australia (BCA);
• Any wet areas and all interconnection with or alterations to existing building services;
• Indirection of merchandise display items;• Completed services checklist. The RDM will provide you with a
checklist and assist you in completing it. (Refer to Annexure No. 4)
The preliminary Design Concept will be reviewed for compliance with the design intent for the precinct that includes your tenancy. The RDM will annotate the preliminary design drawing with comments or suggestions which must be considered and addressed in the next design submission.
Prior to the third meeting, the Tenancy Designer must send six (6) complete sets of final Design Concept documents to the RDM at least five (5) working days before the third meeting. If these are not received, or if they are incomplete, the meeting may not proceed.
The Lessor approval of the proposed works is subject to standard conditions contained in this document and the Lease Document.
After reviewing the Design Concept submission the RDM will issue the Lessee with a letter together with one stamped copy of the Design Concept drawings, notifying the Lessee and the Tenancy Designer that the Design Concept is either:
• Approved;• Conditionally Approved – subject to changes (this may be
incorporated in the final design submission);• Not Approved – If the preliminary Design Concept submission fails to
adequately consider the Fit-out Guidelines, then it will be rejected
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and a written appraisal will be completed by the RDM and sent to the Lessee and Tenancy Designer outlining the issues that needs to be addressed. The RDM will also require that you resubmit the preliminary Design Concept.
A1.3 FINAL DESIGN SUBMISSION & SIGN OFF
MEETING NO. 3
The Tenancy Designer is required to prepare and submit six (6) sets of the final Design Concept for approval, including one set of coloured elevations.
Floor Plans (1:50 scale) detailing:• all partition heights, doors, fittings, fixtures (fully dimensional);• finishes such as the extent of zones of floor finishes;• the extent of public area floor finishes into the shop-front, including
dimensions and square metres of floor finishes required;• notations on the extent of any floor grading, etc;• all floor penetration locations and dimensions;• all floor chases locations and dimensions;• all locations of abnormal floor loadings.
Shop-front and Internal Wall Elevations and Sections (Scale 1:50 and 1:20) detailing:• all materials and finishes clearly indicated;• details of construction including the shop-front/public area floor
connection and shop-front to bulkhead connection;• shop signage;• proposed display and merchandising systems to be used, including
details of all freestanding display and counter units and joinery;• security grille locations where applicable, and proposed structural
support and associated computations.
Longitudinal Section and Cross Section (Scales 1:50) through the shop detailing:• change in ceiling levels where applicable and treatment of ceiling in
these locations.Services information clearly marked up on the appropriate drawings indicating such things as:
• total electrical loads, including all power, lighting and equipment;• plumbing fixtures;• floor wastes;• penetrations;• gas requirements (if any), supply load required, etc;• refrigeration drainage;
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• food type preparation areas;• exhaust requirements for cooking or any other equipment;• kitchen exhaust hood details;• hot water units;• cold water points;• electrical switchboard location;• telephone outlet location;• Early Warning Intercom Systems (EWIS) speaker location;• Additions or alterations to the M.A.T.V, etc.
A completed services checklist (Refer to Annexure No. 4) and any other information required to allow the Lessor's structural and services engineers to properly review the Design Concept and if necessary design alterations and/or additions to the Lessor's works for the purpose of determining the cost of a Tenancy Variation. It is critical to receive this information at this stage. Delays in receiving this information may delay the tenancy Fit-out program and increase the cost of the Tenancy Variation.
Reflected Ceiling Plan / Electrical Plan (Scale 1:50) detailing:• a light fitting layout, including number, type and location of fittings with
lighting ratings, switch locations, circuiting, total equipment and heat loading as required by the services checklist. The Lessor will need to know whether the power requirements are either single or three phase power and how the circuits are to be distributed over the essential and non essential circuits of the switchboard;
• ceiling type/system being used, material and finishes and cornice details and levels of all ceiling and bulkheads;
• below ceiling sprinkler and smoke detector locations and air grille locations (where these are to be relocated, they are to be clearly marked as such and new locations agreed by the Tenancy Co-ordinator and relevant consultants);
• details and locations of any item or display proposed to be suspended from the ceiling including fixing details;
• E.W.I.S. speaker layout.
Shop-front Signage details (Larger scale as appropriate 1:20, 1:10, 1:5) including:• an accurate representation of signage/logo dimensions;• details of material, finishes and colours;• details and notes of construction and fixing methods;• details of illumination.
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Sample Board of any special materials proposed comprising:• sample size pieces of all materials to be used on the shop-front and
inside the retail premises fit out including shop-front materials, floor finishes, wall finishes, display counter finishes etc; and
• notations to locate each of the finishes and clearly describe its use.
Other Items for Submission• A list of shopfitter proposed to tender the works. • Submit a detailed Fit-out program• A detailed specification including the scope of work method of
construction• Schedule of materials and finished in a typed A4 format, together with
on set of coloured drawings clearly marked up to indicate the actual colours proposed.
A1.4 FINAL DESIGN APPROVAL
Lessor's approval of the final design for the works is subject to standard conditions contained in this document and the Lease Documents.
After receiving the final design submission, the RDM will issue a letter, together with one copy of the Design Concept drawings stamped and list of a conditions of the approval, notifying the Lessee or Lessee's Designer that the final design is either:
• Approved;• Conditionally Approved subject to changes (Drawings must be
resubmitted for approval before being issued for tender);• Rejected.
A1.5 TENANCY VARIATIONS
The Lessor/Builder will also review the approved Concept Drawings and determine whether the Lessee's Work will require alterations to the Lessor's Works. If so, The Lessor's will advise the Lessee of any costs as a Tenancy Variation, The Lessor will require payment from the Lessee for the Tenancy Variation prior to instructing the Builder to proceed with carrying any alterations or additions to the Lessor's Works. (Refer to Annexure 3 for Schedule of Rates for Lessor's Work).
The Lessee will be required to pay costs (including GST) of any alteration or additions to the Lessor's works (including consultancy fees) necessary to accommodate your approved concept drawings for your tenancies. Examples of such Lessor's Works at Lessee's Costs are noted below:
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• Design checking and redesign fees from Landlord's Consultants• Locating drainage point in a position other than nominated on your
1:50 tenancy outline plan• Additional or altered hydraulics/plumbing• Additional or relocated sprinkler heads to suit bulkheads/partitions• Additional fire hose reels and hydrants required by BCA as a result of
the tenant's fit-out design.• Additional or relocated air conditioning registers or duct alterations • Structural alterations to support the shop-front, bulkhead and/or doors• Floor penetrations and fire proofing (where undertaken by Lessor's
Contractor)• Additional mall floor finishes to any approved shop-front ingo zone• Any power upgrade above the provided service• Hoardings to protect the shop fit (in the case where your Fit-out occurs
post-opening of the Centre to the public)• Rubbish Removal fees
The Tenancy Coordinator will advise you of the estimated cost of such alterations during the course of the design process. You are required to pay these costs in full to the Lessor prior to being given Access to the Premises.
ANNE
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Flo
ors
Wa
terp
roo
fin
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(Fo
od
Te
na
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an
d
all w
et
are
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)
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Ext
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ay
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ANNE
XURE
2 -
LESS
OR /
LESS
EE S
COPE
OF W
ORKS
ANNE
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2
Page 52 of 85
ANNE
XURE
2
Inte
r Te
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alls
Sh
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fro
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Co
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e’s
Co
st)
FIT
-OU
T W
OR
KL
es
se
e’s
Wo
rks
(at
Le
ss
ee
’s C
os
t)
Page 53 of 85
ANNE
XURE
2
Ro
of
Air
-Co
nd
itio
nin
g
Me
ch
an
ica
l E
xh
au
st
Ve
nti
lati
on
(Fo
od
Te
na
nc
y’s
On
ly)
No
te.
Re
sta
ura
nts
Ex
clu
de
d
A c
on
cre
te r
oo
f st
ruct
ure
will
ge
ne
rally
be
p
rovi
de
d o
ver
the
pre
mis
es.
Sh
op
sT
he
Le
sso
r sh
all
pro
vid
e a
ba
se b
uild
ing
ch
ille
d
wa
ter
an
d h
ot w
ate
r lo
op
with
a to
tal c
ap
aci
ty o
f th
e b
ase
bu
ildin
g lo
ad
, p
lus
up
to
40
w/s
qm
fo
r te
na
nt’s
loa
d.
Bu
s In
terc
ha
ng
e K
iosk
sB
us
Inte
rch
an
ge
Kio
sks
are
pro
vid
ed
with
a
de
dic
ate
d S
plit
Air C
on
diti
on
ing
Sys
tem
with
a
tota
l co
olin
g c
ap
aci
ty fo
r th
e b
ase
bu
ildin
g lo
ad
p
lus
up
to
40
w/s
qm
fo
r th
e te
na
nts
loa
d
Pro
visi
on
fo
r a
co
nn
ect
ion
po
int to
a k
itch
en
e
xha
ust
sys
tem
to
a c
ap
aci
ty to
me
et th
e
req
uire
me
nts
up
to
a m
axi
mu
m 1
50
0
litre
s/se
con
d fo
r e
ach
te
na
ncy
Bu
s In
terc
ha
ng
e K
iosk
sN
o p
rovi
sio
n
All
pe
ne
tra
tion
s in
th
e r
oo
f re
qu
ire
d
for
the
fit-
ou
t w
ork
s.
A fe
e fo
r co
nn
ect
ing
th
e c
hill
an
d h
ot
wa
ter
loo
p.
A fe
e fo
r co
nn
ect
ing
to
th
e k
itch
en
e
xha
ust
an
d m
ake
up
air d
uct
s.
An
y n
ew
me
cha
nic
al v
en
tila
tion
an
d
kitc
he
n e
xha
ust
ing
sys
tem
s fo
r th
e
ten
an
cy th
at in
volv
es
wo
rk o
uts
ide
th
e te
na
ncy
an
d u
pg
rad
e w
ork
s to
th
e e
xist
ing
ce
ntr
al s
yste
m to
be
co
nn
ect
ed
to
th
e c
en
tra
l kitc
he
n
exh
au
st s
yste
m.
Th
e L
ess
ee
mu
st s
ea
l all
pe
ne
tra
tion
s a
nd
ma
inta
in th
e
req
uire
d th
erm
al i
nsu
latio
n a
nd
fire
ra
ting
of th
e s
tru
ctu
re.
Th
e L
ess
ee
will
be
re
spo
nsi
ble
fo
r th
e s
up
ply
an
d in
sta
llatio
n
of a
ll n
ece
ssa
ry fa
n c
oil
un
its (
eq
ua
l to
Te
mp
erz
on
e IM
D
Se
rie
s) d
uct
wo
rk, in
sula
tion
, g
rille
s &
re
gis
ters
(e
qu
al t
o A
ir
Grille
s) p
ow
er
wirin
g fro
m th
e r
esp
ect
ive
te
na
nts
dis
trib
utio
n
bo
ard
an
d c
on
tro
ls c
om
pa
tible
with
th
e C
en
tre
s B
MS
.
Th
e L
ess
ee
will
be
re
spo
nsi
ble
fo
r a
ny
ad
diti
on
al v
en
tila
tion
sy
ste
m.
Th
e L
ess
ee
will
be
re
spo
nsi
ble
fo
r a
ll m
ech
an
ica
l ve
ntil
atio
n
an
d k
itch
en
exh
au
st s
yste
ms
tha
t a
re r
eq
uire
d b
y th
e
Le
sse
e fit-
ou
t d
esi
gn
. T
he
sys
tem
will
incl
ud
e b
oo
ste
r fa
ns
(eq
ua
l to
Fa
nte
ch),
du
ctw
ork
s, h
igh
effic
ien
cy e
xha
ust
ho
od
s e
qu
al t
o H
alto
n K
VF
Se
rie
s, in
terf
ace
with
ala
rm s
yste
ms
an
d a
ny
oth
er
ne
cess
ary
wo
rk to
be
co
nn
ect
ed
to
th
e c
en
tra
l ki
tch
en
exh
au
st s
yste
m.
Th
e s
yste
m w
ill b
e p
ow
ere
d fro
m th
e L
ess
ee
dis
trib
utio
n
bo
ard
an
d c
on
tro
ls c
om
pa
tible
with
th
e C
en
tre
s B
MS
.
Th
e L
ess
ee
is to
pro
vid
e a
kitc
he
n e
xha
ust
bo
ost
er
syst
em
w
ith m
ake
up
air in
acc
ord
an
ce w
ith th
e A
uth
ority
re
qu
ire
me
nts
.
DE
SC
RIP
TIO
NB
AS
E B
UIL
DIN
GL
es
so
r’s
Wo
rk(a
t L
es
so
r’s
Co
st)
VA
RIA
TIO
N W
OR
KL
es
so
r’s
Wo
rk(a
t L
es
se
e’s
Co
st)
FIT
-OU
T W
OR
KL
es
se
e’s
Wo
rks
(at
Le
ss
ee
’s C
os
t)
Page 54 of 85
ANNE
XURE
2
Re
frig
era
tio
n(F
oo
d S
ho
ps
On
ly)
Wa
ter
Su
pp
ly a
nd
P
lum
bin
g
Dra
ina
ge
Tra
de
Wa
ste
D
rain
ag
e/V
en
tin
g(F
oo
d T
en
an
cy
’s O
nly
)
Na
tura
l G
as
In
sta
lla
tio
n(F
oo
d T
en
an
cy
On
ly)
No
pro
visi
on
.
A w
ate
r se
rvic
e m
ain
su
pp
ly c
ap
pe
d o
ff w
ith a
co
ntr
ol v
alv
e w
ithin
th
e te
na
ncy
ce
ilin
g s
pa
ce a
t a
loca
tion
no
min
ate
d b
y L
ess
or.
On
e (
1)
10
0m
m s
an
itary
dra
ina
ge
po
int w
ill b
e
pro
vid
ed
with
in th
e te
na
ncy
at a
loca
tion
n
om
ina
ted
by
Le
sso
r.
On
e (
1)
10
0m
m T
rad
e W
ast
e d
rain
ag
e p
oin
t w
ill
be
pro
vid
ed
with
in th
e te
na
ncy
at a
loca
tion
n
om
ina
ted
by
the
Le
sso
r.
Na
tura
l ga
s su
pp
ly c
ap
pe
d o
ff w
ith a
co
ntr
ol
valv
e w
ith th
e te
na
ncy
ce
ilin
g s
pa
ce a
t a
loca
tion
n
om
ina
ted
by
the
Le
sso
r.
Ga
s su
pp
ly w
ill b
e 3
00
mj/h
r.
No
pro
visi
on
.
An
y u
pg
rad
ing
or
relo
catio
n o
f w
ate
r su
pp
ly p
oin
t to
su
it th
e L
ess
ee
fit-
ou
t d
esi
gn
wh
ere
th
ese
wo
rks
occ
ur
ou
tsid
e
the
Pre
mis
es,
incl
ud
ing
th
e a
rea
be
low
th
e s
lab
.
An
y a
dd
itio
na
l or
up
gra
de
of sa
nita
ry
dra
ina
ge
po
ints
to
su
it th
e L
ess
ee
fit-
ou
t d
esi
gn
wh
ere
th
ese
wo
rks
occ
ur
ou
tsid
e
the
Pre
mis
es.
An
y a
dd
itio
na
l un
de
r sl
ab
dra
ina
ge
p
oin
ts r
eq
uire
d a
s a
re
sult
of te
na
ncy
la
you
t a
s p
er
ap
pro
ved
De
sig
n C
on
cep
t.
Co
nn
ect
ion
fe
e to
na
tura
l ga
s su
pp
ly.
An
y u
pg
rad
e o
f N
atu
ral G
as
sup
ply
to
su
it yo
ur
ten
an
cy.
Th
e r
efr
ige
ratio
n s
yste
ms
an
d a
sso
cia
ted
plu
mb
ing
to
be
in
sta
lled
by
the
Le
sse
e.
Th
e L
ess
ee
is to
inst
all
a p
lum
bin
g, d
rain
ag
e w
ithin
th
e
pre
mis
es
incl
ud
ing
:-
Co
nn
ect
at a
co
ld w
ate
r su
pp
ly p
rovi
de
d b
y th
e L
ess
or.
-H
ot a
nd
co
ld w
ate
r re
loca
tion
se
rvin
g a
ll fix
ture
s.-
Inst
alla
tion
of a
ll si
nks
, b
asi
ns,
fitt
ing
s a
nd
wa
ter
effic
ien
t fix
ture
s.A
ll p
lum
bin
g to
be
co
nce
ale
d s
o a
s n
ot to
be
vis
ible
fro
m th
e
reta
il a
rea
.
Th
e le
sse
e is
to
inst
all
a p
lum
bin
g, d
rain
ag
e w
ithin
th
e
pre
mis
es.
A
ll p
lum
bin
g to
be
co
nce
ale
d s
o a
s n
ot to
be
vi
sib
le fro
m th
e r
eta
il a
rea
.
All
inte
rna
l hyd
rau
lic d
rain
ag
e r
etic
ula
tion
with
in th
e
pre
mis
es.
(Fe
e fo
r co
nn
ect
ing
to
th
e T
rad
e W
ast
e S
yste
m).
All
inte
rna
l re
ticu
latio
n, m
ete
rin
g, te
stin
g, co
mm
issi
on
, a
pp
rova
l an
d c
ert
ifica
tion
.
DE
SC
RIP
TIO
NB
AS
E B
UIL
DIN
GL
es
so
r’s
Wo
rk(a
t L
es
so
r’s
Co
st)
VA
RIA
TIO
N W
OR
KL
es
so
r’s
Wo
rk(a
t L
es
se
e’s
Co
st)
FIT
-OU
T W
OR
KL
es
se
e’s
Wo
rks
(at
Le
ss
ee
’s C
os
t)
Page 55 of 85
ANNE
XURE
2
Au
tom
ati
c F
ire
Sp
rin
kle
rs
EW
IS
Fir
e H
yd
ran
t/ F
ire
Ho
se
R
ee
ls
Th
e p
rem
ise
s w
ill b
e p
rote
cte
d b
y a
we
t w
ipe
a
uto
ma
tic s
prin
kle
r sy
ste
m to
th
e c
eili
ng
vo
id to
su
it a
n o
pe
n p
lan
layo
ut to
sa
tisfy
AS
211
8 fo
r o
rdin
ary
ha
zard
occ
up
an
cy w
itho
ut h
igh
pile
st
ora
ge
.
EW
IS s
yste
m to
an
op
en
pla
n la
you
t a
s re
qu
ire
d
by
cod
e.
Hyd
ran
ts a
nd
ho
se r
ee
ls to
an
op
en
layo
ut a
s re
qu
ire
d b
y co
de
.
Lo
we
rin
g o
f sp
rin
kle
r h
ea
ds
to s
uit
the
p
rop
ose
d c
eili
ng
an
d te
na
ncy
layo
ut in
a
cco
rda
nce
with
th
e a
pp
rove
d D
esi
gn
C
on
cep
t.
Sp
rin
kle
r h
ea
ds
to c
oo
l ro
om
s, fre
eze
r a
nd
kitc
he
n e
xha
ust
du
cts.
All
wo
rk to
mo
dify
th
e s
prin
kle
r la
you
t o
f th
e P
rem
ise
s to
su
it th
e L
ess
ee
’s fit-
ou
t d
esi
gn
.
All
wo
rk in
sid
e a
nd
ou
tsid
e th
e
Pre
mis
es,
to
up
gra
de
th
e s
prin
kle
r sy
ste
m w
he
re a
n u
pg
rad
e r
esu
lts fro
m a
h
igh
er
fire
ris
k o
f th
e P
rem
ise
s.
Re
loca
ted
or
ad
diti
on
al E
WIS
sp
ea
kers
to
su
it th
e L
ess
ee
ap
pro
ved
de
sig
n.
Re
loca
te/ a
dd
itio
na
l Hyd
ran
t h
ose
re
els
to
su
it th
e te
na
ncy
layo
uts
.
Th
e L
ess
ee
is to
inst
all
fire
ext
ing
uis
he
rs, b
lan
kets
etc
as
req
uire
d b
y co
de
.
DE
SC
RIP
TIO
NB
AS
E B
UIL
DIN
GL
es
so
r’s
Wo
rk(a
t L
es
so
r’s
Co
st)
VA
RIA
TIO
N W
OR
KL
es
so
r’s
Wo
rk(a
t L
es
se
e’s
Co
st)
FIT
-OU
T W
OR
KL
es
se
e’s
Wo
rks
(at
Le
ss
ee
’s C
os
t)
Page 56 of 85
ANNE
XURE
2
Ele
ctr
ica
l(N
on
Fo
od
Te
na
nc
y O
nly
)
Ele
ctr
ica
l(F
oo
d T
en
an
cy
On
ly)
Em
erg
en
cy
an
d E
xit
L
igh
tin
g
Te
lep
ho
ne
A 6
3 A
mp
1 p
h e
lect
rica
l su
pp
ly fro
m a
loca
l te
na
ncy
D
istr
ibu
tion
Bo
ard
.
Ten
an
cie
s sh
all
be
pro
vid
ed
with
a 1
2 p
ole
Dis
trib
utio
n
Bo
ard
. T
he
ED
B w
ill c
om
prise
of th
e fo
llow
ing
:1
. M
ain
sw
itch
iso
lato
r2
. 2
off 2
0A
MC
B/R
CD
fo
r p
rote
ctio
n o
f b
ase
bu
ildin
g
lig
ht a
nd
po
we
r3
. E
me
rge
ncy
lig
htin
g te
st s
witc
h
10
am
p D
ou
ble
GP
O a
dja
cen
t a
nd
co
nn
ect
ed
to
th
e
ED
B.
A 1
00
Am
p 3
ph
ase
ele
ctrica
l su
pp
ly fro
m a
loca
l
Ten
an
cy D
istr
ibu
tion
Bo
ard
will
be
pro
vid
ed
to
a 3
6 p
ole
D
istr
ibu
tion
bo
ard
.
Ten
an
cie
s sh
all
be
pro
vid
ed
with
a 3
6 p
ole
Dis
trib
utio
n
Bo
ard
. T
he
ED
B w
ill c
om
prise
of th
e fo
llow
ing
:1
. M
ain
sw
itch
iso
lato
r2
. 2
off 2
0A
MC
B/R
CD
fo
r p
rote
ctio
n o
f b
ase
bu
ildin
g
lig
ht a
nd
po
we
r3
. E
me
rge
ncy
lig
htin
g te
st s
witc
h
10
am
p D
ou
ble
GP
O a
dja
cen
t a
nd
co
nn
ect
ed
to
th
e
dis
trib
utio
n b
oa
rd.
Em
erg
en
cy a
nd
exi
t lig
htin
g to
an
op
en
pla
n la
you
t.
Th
e L
ess
or
sha
ll p
rovi
de
a 1
0 p
air C
ate
go
ry 3
Ca
ble
fro
m
the
loca
lise
d In
term
ed
iate
Dis
trib
utio
n F
ram
e (
IDF
) to
th
e
ten
an
cy. T
he
10
pa
ir c
ab
le w
ill b
e te
rmin
ate
d o
n a
Fin
al
Dis
trib
utio
n F
ram
e (
FD
P)
as
no
min
ate
d b
y th
e L
ess
or.
Wh
en
sp
eci
fica
lly r
eq
uire
d b
y th
e L
ess
ee
, a
ll w
ork
to
up
gra
de
th
e p
ow
er
sup
ply
fo
r th
e
pre
mis
es.
If th
e T
en
an
cy’s
po
we
r re
qu
ire
me
nts
exc
ee
d
the
ab
ove
re
qu
ire
me
nt, s
ub
ma
ins
up
gra
de
w
ill b
e in
sta
lled
by
the
Le
sso
r a
t th
e L
ess
ee
C
ost
.
Wh
en
sp
eci
fica
lly r
eq
uire
d b
y th
e L
ess
ee
, a
ll w
ork
to
up
gra
de
th
e p
ow
er
sup
ply
fo
r th
e
pre
mis
es.
If th
e T
en
an
cy’s
po
we
r re
qu
ire
me
nts
exc
ee
d
the
ab
ove
re
qu
ire
me
nt, s
ub
ma
ins
up
gra
de
w
ill b
e in
sta
lled
by
the
Le
sso
r a
t th
e L
ess
ee
C
ost
.
Alte
ratio
n o
f e
me
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Page 57 of 85
Note: The schedule of rate itemised in Annexture 3 may vary depending on the site conditions and other special requirements. The rates should be used as a indicative Guide only.
All cost for these Lessor Works at Lessee cost shall be confirmed by the Tenancy Coordinator and issued to the Lessee for approval and payment.
ANNEXURE 3SCHEDULE OF RATES
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Lessee Design Review FeesGeneral Tenancies less than 50m2 $3,700.00General Tenancies from 51 – 100m2 $4,250.00General Tenancies 100m2 – 150m2 $5,300.00General Tenancies 151m2 – 500m2 $6,350.00General Tenancy and majors greater than 500m2 $7,100.00Food Tenancies including food kiosks $7,600.00Restaurants $9,250.00
Air ConditioningSupplementary air-conditioning system Cost plus 15%Connection fee for connecting FCUto Chilled and Hot Water loop $500.00Fire ProtectionStandard chrome sprinkler head installed $320.00 eachStandard bronze sprinkler head installed $300.00 eachStandard bronze high temperature sprinkler head installed $380.00 eachStandard anti-freeze cool room sprinkler head installed $380.00 eachSpecial concealed sprinkler head installed $350.00 eachSmoke detector $350.00 eachThermal detector $300.00 eachDrain down and recharges $500.00 eachRelocate existing heads $250.00 eachDelete existing heads $120.00 eachPlug off existing heads $130.00 eachUpgrade of sprinkler system Cost plus 15%
Mechanical Ventilation and Kitchen Exhaust SystemFee for connection to the central exhaust system• Up to 1500 I/s $2500.00• Up to 3000 I/s $3,500.00• Up to 4000 I/s $4,500.00Dedicated mechanical ventilation and kitchen exhaust system Cost plus 15%
Trade WasteFee for connection to trade waste system $3,500.00New trade waste system. Cost plus 15%
Price (not including GST)
Page 58 of 85
Emergency Lighting and Exit SignsFee for illuminated Exit light $520.00 eachFee for emergency light (spitfire) $530.00 each
Natural Gas SupplyConnection to natural gas supply within Food Tenancies• Up to 150MJ $2,000.00• 151 to 300MJ $2,500.00• 301 to 500MJ $3,500.00Upgrade of natural gas supply Cost plus 15%
Plumbing and DrainageInstallation of plumbing and drainage work Cost Plus 15%(additional to Lessor’s Works outside the Premises) will be priced in accordance with the Lessee’s fixture to suit the requirements of Authorities)Relocation and upgrade of cold water supply Cost Plus 15%Relocation and upgrade of sanitary and trade waste connection Cost Plus 15%
Power Supply Upgrade from single-phase to three-phase Cost Plus 15%Any other upgrade of power supply Cost plus 15%Relocate of power boardroom to take max 6 metres $750.00
Shop front HoardingConstruction of shop front hoarding $550.00 per(measured to next full linear metre) linear metre
Mall Ingos $500 per sqm
Rubbish RemovalPremises less than 50 m2 $750.00Premises from 51 sqm to 100 sqm $1000.00Premises from 301 sqm to 500 sqm $1250.00Premises from 301-500 sqm $2000.00Greater than 500m2 $3500.00
Price (not including GST)
ANNE
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Page 59 of 85
ANNEXURE 4SERVICES CHECKLIST
ANNE
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4
Date:
Shop Name:
Name of Lessee:
Full details of intended Trade:
Current Business Address:
Phone No:
Name & Contact Number Fit-out Designer:
Name & Contact Number Fit-out Contractor:
Shop No:
Fax No:
Page 60 of 85
ANNE
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A. ELECTRICAL
To determine the electrical load requirements for: your shop, the following informationis required:
1. Lighting
Incandescent Light – number, wattage and type:
Fluorescent Lights – number and wattage:
Electrical requirements of any illumination signs – wattage and type:
2. Power: (Power points number, single or double, ratings in amps):
Other Electrical equipment:
We need the following details of all equipment to be installed in the shop, including water heaters, exhaust fans, refrigeration equipment etc.
Page 61 of 85
Name and Model of unit (attach brochure if possible)Single or multi phase powerRatingHeat Output
Special Services: (TV, aerial, FM Radio aerial, 2-way Radio aerial):
Miscellaneous
If refrigerated display cabinets are to be installed please provide details of the location of the condensing units (compressors).
PLUMBING AND DRAINING
1. If you intend to install a water heater, please give details of make, models and heating capacity of unit.
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Page 62 of 85
2. Please give full details of any additional equipment, fixtures and fittings that you intend to install in your shop which will require connection to gas or sewerage services etc floor wastes, hand basins, additional sinks, dishwashers, gas cooking equipment etc.
3. List heating loads of gas equipment in mega joules per hour (mj/hr).
4. Do you require discharge of any trade waste?
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Page 63 of 85
MECHANICAL SERVICES
1. Heat Generating Equipment
Please provide details (including layout drawings) of all heat generating equipment or fittings (i.e. ovens, ranges, refrigeration units etc.)
Equipment Model Heat Generated
1.
2.
3.
4.
5.
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Page 64 of 85
2. MECHANICAL VENTILATION
Please provide details (including layout drawings) of all equipment requiring exhaust and supply ventilation (i.e. Ovens, ranges etc.)
Equipment Exhaust Hood Exhaust Air Supply AirDimensions Volume Volume
1.
2.
3.
4.
5.
?Make up air may be required at Lessee's cost.
3. AIR CONDITIONING SERVICES
Please provide details of the following:
a) Maximum Occupancy (Staff & Customers)
b) Installation of full height partitions (indicate on layout drawing).
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Page 65 of 85
FIRE PROTECTION
1. If you intend to install a kitchen hood please provide details of size, exhaust duct, location and length plus proposed cooking equipment, e.g. hot plate or deep fat fryer.
STRUCTURAL
Details, weight and size of any equipment or fixtures intended to be carried by the walls, overhead structures and or suspended floor slabs etc.
Method of Fixing:
Details, weight and size of any equipment or fixtures intended to be carried by the floor (safes etc).
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Page 66 of 85
Method of Fixing:
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Page 67 of 85
Location, size and details of any core holes, penetrations chasing or other structural work intended to be carried out to enclosing tenancy walls, floors or roofs.
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Page 68 of 85
ANNE
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5ANNEXURE 5AUTHORITY APPROVALS CHECKLIST
You are responsible to procure any Authority Approval required for the lawful constructionand subsequent occupation of your tenancy. Below is a checklist of some Authority Approvals that you may require:
Development Approval
Construction Certificate
Occupation Certificate
Willoughby City Council
Any Grade 1 Building Certifier
Any Grade 1 Building Certifier if you procure a new Development Consent.
Development Approval is required for all tenancies.
Fit-out design must be assessed for compliance with the Centre’s Fire Engineering Report.
The fit-out must be assessed for compliance with the Centre’s Fire Engineering Report.
APPROVAL AUTHORITY CONTACT COMMENT
Edward Karkowski
A: 31 Victoria Street Chatswood NSWP: (02) 9777 7623F: (02) 9411 8309E: edward.karkowski@ willoughby.nsw.gov.au
Any Grade 1 Building Certifier
Any Grade 1 Building Certifier if you procure a new Development Consent.
Page 69 of 85
Annexure 11 of the Fit-out Guide sets out the mandatory requirements with which you and your Fit-out contractor must comply in order to be granted access to the Site.
Compliance with Annexure 11 includes compliance with the documents contained on the Site Management Plan, including any amendment made to them from time to time. The Tenancy Coordinator will provide you with a current copy of the Site Management Plan upon request.
Prior to being granted access to the Site, you and your Fit-out Contractor must sign and submit this form acknowledging your agreement to comply with Annexure 11 of the Fit-out Guide prior to or during the fourth meeting.
Lessee
Tenancy Number
Fit-out Contractor
We acknowledge that we have read, understood and agree to abide by the Fit-out Guide, Site Fit-out Requirements including the documents contained on the Site Management Plan as amended from time to time by the Builder.
For and on behalf of Lessee
Date
For and on behalf of Fit-out Contractor
Date
ANNE
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6ANNEXURE 6siTE FIT-OUT REQUIREMENTSACKNOWLEDGEMENT FORM
Page 70 of 85
Certifications Required Upon Completion of Lessee's Works
Upon completion of the Lessee's Works and prior to the Practical Completion Date the Lessee must deliver to the Builder or the Lessor the following certificates which are without limitation to verify compliance with the requirements of the Authorities and be in a form satisfactory to the Lessor or the Builder.
1. Structural Engineers Certificate Certificate from an independent registered engineer, who is a member of the Australian Institute of Engineers, verifying that the Lessee's Works (including but not limited to the ceilings, bulkheads, structural signage, shopfront generally and shopfront glazing) have been designed and installed in a structurally sound manner. In particular, certification will be required to verify that the Lessee's Works:- are structurally supported and properly affixed and secure.- Are in accordance with all laws and the requirements of the
Authorities;- Do not affect either the structural integrity of the Centre or the
Lessor's fixtures and fittings; and- Do not affect the compliance of the Centre or the Lessor's fixtures
and fittings with the requirements of all laws and the requirements of all laws and the requirements of the Authorities.
The certification is also to include those fit-out items or components of fit-out (if any) that were in existence at the time of Handover.
2. Fire Sprinkler Compliance CertificateCertification from the sprinkler contractor certifying that the sprinklers meet the requirements of the relevant Australian Standards and Authorities . This is required even when the existing sprinklers from the previous fit-out have been retained.
3. Emergency Lighting Compliance CertificateCertification from the electrical contractor stating that the emergency lighting and exit signs where applicable comply with the requirements of the relevant Australian Standards and Authorities.
4. Certification of plumbing, drainage and/or gas services.Certificate from the installing plumber stating the installation is in accordance with Australian Standards and relevant codes.
5. Electrical Certification- Certification from a licensed electrical contractor stating the
electrical installation (including signage) is in accordance with AS 3000 Electrical installations (Australia/New Zealand Wiring Rules).
ANNE
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7ANNEXURE 7 - LESSEE WORKS CERTIFICATION CHECK LIST
Page 71 of 85
- Certificate stating the artificial lighting and power complies with part J6 of the building code of Australia.
6. Glazing- Certification of Installation – This certifies that the installation and
materials meet the requirements of AS 1288: Glass in Buildings – Selection & Installation (or any substitute Australian Standard that may be introduced from time to time).
- Engineering Certification – Certification by a Structural Engineer is to be provided for all glazed shopfronts. The certification is to specify compliance with AS 1288 – Glass in Buildings, Selection and Installation and is to certify that the shopfront, its fixings, framing and connections to the base building structure are in accordance with good engineering practice.
7. Roller Shutter Installation Certificate (if applicable)Certification from the roller shutter installer certifying that the roller shutter has been supported from the building structure and has been installed to the manufacturer's specifications.
8. Waterproof Membrane CertificationCertification of Waterproof Membrane required for food tenancies and tenancies with wet areas such as showers or wash down areas.
9. Health Department ComplianceCertification of Compliance from the relevant Authority applicable to all tenancies handling food, hairdressing and beauty parlours.
10. Slip TestingFloor slip test certificate (if required by Authorities).
11. Acoustic CertificationCertification to a STC rating of 50db certification (if applicable).
12. Fire CertificationCertification of fire safety.
13. Certification for exhaust canopy Installation.
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Page 72 of 85
ANNE
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8ANNEXURE 8 - TENANCY HANDOVER INSPECTION FORM
METRO CHATSWOOD
Shop Name:
Shop No:
Date:
Ceiling
Walls
Floor
Mechanical
Plasterworks
Sprinklers
Hydraulics
Slab
In-go
Margin
Electrical
Other
ITEM COMMENT / ACTION
ACCEPTED BY SIGNATURE DATE
Tenancy Co-ordinator
Builders
Lessee
Fit-out Contractor
Page 73 of 85
The Fit-out Contractor is required to provide evidence of its capacity to fulfil employment obligations required by law. Evidence of compliance with some obligations may be achieved by the submission of the following:
• Copy of Certificate of Currency for Worker's Compensation that shows
employer category, number of employees and expected payroll;
• Copy of registration with a long service leave fund;
• Copy of returns that demonstrate payment into a superannuation fund;
• Copy of returns that demonstrate payment into CTAS (Workers
compensation 24 hour top up insurance);
• Copy of returns that demonstrate payment into ACIRT (Redundancy
scheme).
ANNE
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9ANNEXURE 9 - EMPLOYMENT OBLIGATIONS CHECKLIST
Page 74 of 85
ANNE
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10ANNEXURE 10 - TENANCY FIT-OUTSTATEMENT OF COMPLIANCE
Inspection of the tenancy fit-out for compliance with the Fit-out Guidelines.
To
Metro Chatswood
Shop Name
Date of Inspection
Inspection By
Shop No
? An inspection of the fit-out shows that it complies with the Fit-out Guide.? An inspection of the fit-out shows that it varies from the Fit-out Guide.
The following work is not considered to be in accordance with the approval or is regarded as defective or of poor workmanship and required rectification.
Floor
Walls
Ceiling
Lighting
Shop Front
Signage
Fixtures
Page 75 of 85
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Marketing / Graphic
Other work that has to be rectified
All defects noted to be rectified
within 14 days of this notice unless stated otherwise
Issued By
Distribution
Page 76 of 85
ANNE
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11ANNEXURE 11 - FIT-OUT CONTRACTOR SITE REQUIREMENTS
INTRODUCTION
This provides mandatory Fit-out Requirements that you and your Fit-out Contractor must comply with when fitting out your tenancy. At the fourth meeting you would have been introduced to the Builders who will be your Fit-out Contractor’s first point of contact for all Site management matters such as the delivery and handling of materials and the provision of temporary site services etc. Your Fit-out Contractor also should have submitted a signed copy of the form in Annexure No. 6 which indicates it will be bound by the Site Fit-out Requirements.
SITE FIT-OUT REQUIREMENTS
You and your Fit-out Contractor must comply with this Site Fit-out Requirements. The Lessor may deny access to the Site, if in its reasonable opinion, you or your Fit-out Contractor substantially or consistently breach any of these requirements.
DIRECTIONS
The Fit-out Contractor must at its own cost, comply with all site directions issued by the Builders in accordance with this Fit-out Requirements.
INDUCTIONS
Prior to starting on Site, the Fit-out Contractor’s employees must complete safety inductions in accordance with the OH&S Code of Practice for Inductions, which include:
i. A site induction arranged for by the Builder;ii. Employer (Fit-out Contractor) inductions;iii. Task specific inductions (by the Fit-out Contractor); andiv. An industry induction.
The Builders will arrange Site inductions for the Fit-out Contractor. Each employee of the Fit-out Contractor must submit a competed Project Induction Checklist provided by the Builder prior to starting on Site.When on Site, the Fit-out Contractor must at all times carry and show upon request by the Builders a current white card and evidence of having attended the Site induction.
TRAINING
Prior to starting on the Site the Fit-out Contractor’s employees must fulfil training requirements necessary for the employee to work in a safe manner and at all times carry and certificates of accreditation and present them to the Builders, upon request.
Page 77 of 85
SITE SAFETY REQUIREMENTS
The Fit-out Contractor must comply with the safety requirements for the Site (the Safety Requirements) including any amendment to them.
INDUSTRIAL RELATIONS
The Fit-out Contractor must comply with the agreement entered into between the Lessor and the unions, including any amendment to it. A copy of which you should have received with this Fit-out guide.
In addition to the Project Agreement, the Fit-out Contractor must:
a) Submit to the Builders evidence of its capacity to fulfil employment obligations required by law and (e.g. award/agreement entitlements, annual leave, workers compensation, long service leave, superannuation etc.) 48 hours prior to starting on Site. A checklist of some forms of evidence is contained in Annexure No. 9;
b) Submit to the Builders for approval, the name of any employee intended to work on Site at least 48 hours prior to their proposed commencement;
c) Not terminate any employee working on Site; and
ENVIRONMENTAL PROVISION
The Fit-out Contractor must comply with the environmental management plan for the Site.
PROGRAMMING AND CO-ORDINATION
The Fit-out Contractor must comply with the fit-out program submitted by it during the fourth meeting.
If directed by the RDM/Tenancy Coordinator, the Fit-out Contractor must amend and resubmit its program at its own cost.
The Fit-out Contractor must co-ordinate its work with that of other Fit-out Contractors and the Builder.
MATERIALS HANDLINGThe Builders is responsible to co-ordinate materials handling on Site. The Fit-out Contractor must provide the Builders with 48 hours notice of its materials handling
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Page 78 of 85
requirements. If such notice is not provided, acceptance of the delivery to the Site will be at the discretion of the Builders.
HOURS OF WORK AND SITE ACCESS
It is essential that the Lessee’s contractor be made aware that Chatswood Transport Interchange shall remain operational throughout any fit-out works.
After hours access must be organised by liaising with the Tenancy Manager. The Lessee will be responsible for the cost of any after hour’s supervision or security which may be required to be provided by the Vendor.
Under no circumstances will materials or equipment be permitted to be moved through the public areas of CTI during operating hours. All deliveries work areas which require access through public areas must be programmed to arrive outside core operating hours. Deliveries can be made to site by use of the loading zones provided. Goods and materials can then be transferred to the Premises. If large deliveries of materials and/or equipment are required then prior notice must be given to the Builder. Deliveries shall not be possible without prior arrangement.
CONTAINMENT OF NOISE AND DUST
Whenever possible the Lessee’s contractor must minimise the creation of excessive noise, disturbance and dust during core operating hours. Activities which generate high noise levels must be undertaken outside the core operating hours. Each contractor will be responsible for keeping their own fit-out area clean and construction noise to a minimum level.
HOARDINGS
The Lessee shall provide internal hoardings to enclose the construction area which shall be fixed along the lease line full height. Hoardings shall be painted (colour to be specified by the Tenancy Co-ordinator). They shall be visibly acceptable and contain all air borne dust. Doors are required for access to the tenancy. The entry must be kept closed at all times. Hoardings shall meet authority requirements.
REMOVAL OF DEBRIS
The Lessee’s contractor is responsible for removal of all rubbish from the site which is generated by their fit-out. All debris is to be removed from the Site using loading dock
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Page 79 of 85
facilities out of core operating hours. It is the Lessee’s responsibility to remove any rubbish and clean any public areas affected by their fit-out activities. Rubbish skips to be arranged with the Builder. If the Lessee does not remove rubbish satisfactorily then the Lessor shall arrange for its removal at the Lessee’s cost.
INSURANCES
Prior to commencement on site, the Lessee’s contractor must provide full details and certificates of currency to the Lessor to substantiate payment for each policy.
• Policies under the provision of the Worker’s Compensation Act to cover the Lessee’s contractor and sub-contractor, their employees and other persons involved in the fit-out of the tenancy;
• A Public Risk policy of not less that $20,000,000.00 (twenty million) in respect of any one claim;
• A contract works policy against all fortuitous events providing cover in respect of and to the full value of the Lessee’s fit-out;
• Contract Work Insurance;
• Prescribed Payment Information;
• Building Unions Superannuation Scheme and Redundancy Scheme Payments.
LONG SERVICE LEAVE
The Lessee and their contractor shall ensure that the provisions of the Building and Construction Industry Long Service Payments Act are complied with in relation to any workers employed on the fit-out of the tenancy.
AWARD WAGES
All employees of the Lessee and their contractors working on the fit-out must be paid in accordance with the relevant award or industrial agreement.
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Page 80 of 85
SUPERVISION
Supervisors are responsible for the health, safety and welfare of their subordinates. All work carried out is to be by qualified tradesman using new material. The Lessee shall ensure that all work within the Premises is supervised and is to ensure that work is carried out as documented and approved.
All work will be carried out in accordance with:
a) Construction Safety Act 1912;
b) Occupational Health Act 1983 and any subsequent amendments.
All contractors will discuss safety related matters with Work Cover Authorities. Current Building Industry Safety Codes will apply and be observed. Should a matter arise it will be handled in accordance with the relevant procedures therein.
COMPLIANCE WITH INSTRUCTIONS FROM OTHERS
The Lessee and their contractor shall comply with any instruction given by the Builder or persons assigned by the Lessor’s Project Manager.
DRAWINGS ON SITE
The Lessee shall keep one plastic laminated copy of all approved documents describing the fit-out on site and available on demand to the Tenancy Coordinator and any statutory authorities having jurisdiction over the tenancy fit-out.
EXISTING CONDITIONS
The Lessee is responsible for verifying on site dimensions shown on the Lease Plans and should bring any conflicts between on site measurements and written dimensions to the immediate notice of the Tenancy Coordinator. The Lessee shall also verify the location of all services.
PROTECTION OF OWNER’S PROPERTY
The Lessee shall continuously maintain adequate protection of the Vendor’s property against damage that could arise from the Lessor’s fit-out.
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Page 81 of 85
PREFABRICATION OF SHOP FITTING
The Lessee will not be permitted to utilise the shop premises or public areas as a workshop for manufacturing or constructing shop fittings and furnishings. Lessees must arrange for contractors to prefabricate as much of the shop fittings and furnishings as possible off site, with only final assembly being permitted on site.
CODE REQUIREMENTS
In the event that the Lessee is notified by any authorities or by the Lessor of any violation of codes, ordinances, regulations, requirements or guidelines, the Lessee shall at their cost, correct such violations.
FIRE PROTECTION
The Lessee, their Fit-out Contractor or representative shall provide and maintain fire protection equipment within the premises as required by the Lessee’s insurance company, such as fire blankets, extinguishers etc.
PARKING
Personal or company vehicles will not be allowed to take up parking space as Chatswood Transport Interchange during Tenancy Fit-out. Parking in the loading dock is not allowed.No other areas shall be used for parking. Lessee and The Fit-out Contractor will be responsible for making provision for off site parking.
SITE SECURITY
The Lessee and the Fit-out Contractor are solely responsible for the security and protection of the Lessee’s goods, materials and equipment on site.The Lessee shall be responsible for the cost of any after hours supervision or security which may be required to be provided by the Lessor to protect Centre during after hours access or work.After hours access must be arranged with the Builder only.
DAMAGE TO WORKS
The Fit-out Contractor must:a) take all reasonable care and avoid causing damage to the work surrounding its
work; and
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Page 82 of 85
b) at its own cost, rectify or, if required, pay the Lessor to rectify any damage caused by it to the work surrounding its work.
EXECUTION WORKS
The Fit-out Contractor must:a) without limiting the provisions of the Fit-out Requirements.
i. work within the confines of the tenancy;ii. where the tenancy is located within a operational or trading precinct,
maintain at all times an external hoarding access door and keep to locked at all times to prevent unauthorised access from the general public and others;
iii. secure the work area(s) including but not limited to securing all plant and equipment;
iv. pay costs as are levied by the Lessor in the disposal of any equipment or material left outside any work area that the Lessor will be entitled to remove and dispose of without notice;
v. at its own cost source any temporary service required from a central location in full compliance with the requirements of this Fit-out Guidelines and Requirements.
vi. obtain the Lessor’s prior written approval for the disconnection, be it temporary or permanent, of any service on or adjacent to the site.
b) have available suitable personnel to promptly remove all deliveries for the Fit-out Contractor;
c) not, at any time, use public passenger lifts or escalators or any other facility for the movement of people, materials, equipment or stock;
d) restrict noisy work to outside of trading hours where practible;
e) mitigate dust nuisance;
f) not conduct work within public trading areas during normal operations or trading hours;
g) not operate radios on Site;
h) not display advertising banners or signage on Site;
i) not smoke within the Centre;
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Page 83 of 85
j) not bring or consume on Site, drugs, alcohol and other prohibited substances;
k) only utilise the Centre shopping facilities appropriately attired;
l) not allow employees to park in the Centre;
m) not bring pets on Site; and
n) not commence or carry out concrete coring works without the Tenancy Coordination on Builder’s prior consent.
COMPLETION
a) Upon completion of the Lessee’s Works and prior to the Trading Date the Lessee must deliver to the Lessor the following certificates which are without limitation to verify compliance with the requirements of the Authorities and be in a form satisfactory to the Lessor:
i. certificate from an independent registered engineer who is a member of the Australian Institute of Engineers verifying that the Lessee’s Works have been designed and installed in a structurally sound manner and in particular that all items structurally supported and installed by the Lessee are properly affixed and secure, that the Lessee’s Works are in accordance with all laws and the requirements of Authorities and do not affect either the structural integrity of the Centre or the Lessor’s fixtures and fittings and do not otherwise affect the compliance of the Centre or the Lessor’s fixtures with the requirements of all laws and the requirements of Authorities. The certification is also to include those Fit-out items or components of Fit-out (if any) that were in existence at the time of Handover;
ii. essential services certificates for sprinklers and emergency lighting;
iii. plumbing and/or drainage services certificate;
iv. gas services certificates (if applicable);
v. glazing certificate;
vi. roller shutter installation certificates (if applicable);
vii. waterproof membrane installation certificate (if applicable);
viii. Authorities’ final certification allowing occupation of the Premises; and
ix. fire safety certificate
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