® Los Angeles County

Metro Metropolitan Transportation Authority

One Gateway Plaza 213.922.2000 Tel Los Angeles, CA 90012-2952 metro.net

TO:

THROUGH:

FROM:

SUBJECT:

ISSUE

BOARD OF DIRECTORS \. _ {

PHILLIP A. WASHINGTON f .,t\W CHIEF EXECUTIVE OFFICER

MARCH 2, 2017

THERESE W. MCMILLAN /\ Al ~ CHIEF PLANNING OFFICER JJV'"' /

CALL FOR PROJECTS SCOPE CHANGE: F3726 CITY OF LOS ANGELES FIRST AND LAST MILE TRANSIT CONNECTIVITY OPTIONS

As part of the 2009 Call for Projects (CFP), the Board authorized the programming of $1,312,460 to the City of Los Angeles (City) for a demonstration to provide the use of green fleet vehicles and bike sharing at strategic locations in downtown Los Angeles to program members who sign up to participate (CFP No. F3726 First and Last Mile Transit Connectivity Options). The City of Los Angeles has requested a change in scope that takes into account the launch of Metro Bike Share, new cost figures and needs presented by Mobility Hub project Operating Plan, and funds secured through a Jobs Access Reverse Commute (JARC) grant. There is no change to the total project cost or local match due to the scope change. Staff will administratively approve the change in scope if there are no Metro Board comments by March 16, 2017.

BACKGROUND

In the 2009 CFP application, the City proposed a scope of work that would provide the use of green fleet vehicles and bike sharing at locations in downtown Los Angeles including major public employment centers. The demonstration program would utilize Global Positioning System (GPS) technologies, radio frequency identification (RFID) tagging, or other type of tracking mechanism to manage the fleet of vehicles and bicycles. The total project cost is $1,640,575 with Metro providing $1,312,460 and the City providing 20 percent local match in

the amount of $328, 115.The scope change request does not change the total project cost or local match.

The scope change request is for a cost increase for the following tasks: • Project Management • Technology to integrate services and payments • On-demand micro-transit service in downtown LA providing first/last mile

connections

The scope change request results in no change to the total project cost due to cost reductions in the following areas:

• Environmental Documentation - additional environmental assessment not required

• Pricing and Membership Process Establishment for Bike Share I Car Share - already established

• Secured Bicycle Parking Facilities - bicycle parking facilities have been identified that cost less than originally anticipated

• Vehicle Lease I Purchase - this task originally included bike share; however bike share is now already provided in downtown LA by Metro

• Administration / Management of Operations - primarily funded by JARC grant

• Operating Costs - funded by JARC grant • Marketing and Advertising - funded by JARC grant • Marketing Research / Program Evaluation / User Surveys - funded by

JARC grant

NEXT STEPS

Staff will administratively approve the scope change if no Metro Board comments are received by March 16, 2017.

Title 2

Seleta J. Reynolds GENERAL MANAGER

January 10, 2017

Therese McMillan Chief Planning Officer LACMTA Countywide Planning One Gateway Plaza Los Angeles, California 90012

CITY OF LOS ANGELES CALIFORNIA

• ERIC GARCE1TI MAYOR

Subject: Call for Projects F3726 Rescope Request

Dear Ms. McMillan:

DE PARTMENT OF TRANSPORTATION 100 South Main Street, 10th Floor

Los Angeles, California 90012 (213) 972-8470

FAX (213} 972-8410

This is a formal request to rescope Metro Call for Projects F3726: First Last Mile Transit Connectivity. This project will build first/last mile solutions at strategic locations to connect residents, employees, and visitors of the Downtown Los Angeles neighborhood to transit and to enhance mobility in the region. The key destinations identified include, Union Station, City Hall, Caltrans District 7 Headquarters, LAPD Headquarters, Metro Pershing Square Station, and Metro ih/Metro Station.

Both the original and the proposed scope prioritize implementing and evaluating additional first/last mile connectivity services in the Downtown Los Angeles with the original budgeted amount $1,641,000. However, the rescope request takes into account new developments which impact proposed project components. Since the adoption of the original scope, Metro Bike Share has launched in Downtown Los Angeles with 61 stations and 750 bicycles, providing many of the connectivity benefits originally proposed as part of this project. Additionally, the Mobility Hub project Operating Plan has been completed, presenting new cost figures and project needs. The proposed changes to the budget also take into account the funds secured through the Jobs Access Reverse Commute (JARC) Grant, which overlap with some of the components proposed under the Call for Projects Grant.

This rescope request will allow the City of Los Angeles to leverage the investment possibilities of the two pots of funding by allowing for the implementation of additional components not originally deemed feasible. In addition to bike share and car share services, the service area can now also include on­demand micro-transit services.

The following breakdown of components and changes in costs reflects the different landscape in which the project will operate:

AN EQUAL EMPLOYMENT OPPORTUNITY -AFFIRMATIVE ACTION EMPLOYER

CFP Rescope Request

Environmental Documentation

Project Management (Bid & Award)

Technology & Admin istrative Systems

Pricing & Membership Process

Establishment

Construction Management (including Materia l & Labor)

Vehicle Lease/ Purchase

Administration/ Management of Operations

Operating Costs

Marketing & Advertising

Marketing Research / Program Evaluation / User Surveys

-$5,000

+$56,000

+$200,000

-$20,000

-$25,000

+$410,000

-$91,000

-$350,000

-$50,000

-$125,000

NET CHANGE IN OVERALL PROJECT COST $0

2 January 10, 2017

Metro Bike Share required a Notice of Exemption in l ieu

of a full environmental assessment.

Operating Plan indicated additional funding required.

Operating Plan indicated additional funding required.

Metro Bike Share/Carshare pricing and membership

have already been established.

Two types of bike parking facilities have been identified t hat cost less than originally anticipated.

Funding originally slated for Metro Bike Share in DTLA

has been shifted to on-demand micro-transit service.

Will be funded through the JARC grant.

Will be funded through the JARC grant.

Will be funded throu h the JARC grant.

Will be funded through the JARC grant.

Metro and the City of Los Angeles share mutual goals in launching a cohesive demonstration project that can be evaluated and if successful, replicated. This program will provide first/last mile connections for the 50,000+ residents, 500,000+ employees, and 18,000,000+ yearly visitors of Downtown Los Angeles to the growing regional rail and bus system, creating greater efficiencies and more mobility throughout the County of Los Angeles.

If you have any questions, feel free to contact me at (213) 972-8476.

Sincerely,

Tomast.~p-,-Principal Transportation Engineer

c: Fanny Pan, Metro, Senior Director Neha Chawla, Metro, Transportation Planner Katie Lemmon, Metro, Transportation Planning Manager Carlos Rios, LADOT, Senior Transportation Engineer Rubina Ghazarian, LADOT, Supervising Transportation Planner