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Methodologies for the Analysis of Monograph Collections:. From the Technologically Advanced to the Cost Efficient and Expedient. TAKE-HOME MESSAGES. Best Methodology = The One that Fits Your Environment and Resources. “Statistics” and “Collection Analysis” can be Very Broadly Defined. - PowerPoint PPT Presentation
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Methodologies for the Analysis of Monograph Collections:
From the Technologically Advanced to the Cost Efficient and Expedient
TAKE-HOME MESSAGES
1. Best Methodology = The One that Fits Your Environment and Resources.
2. “Statistics” and “Collection Analysis” can be Very Broadly Defined.
FIT THE METHODOLOGY TO THE WORKING ENVIRONMENT
• Staff Skills
• Staff Time
• Finances
TYPE A: HIGH INTENSITY & HIGH COSTEnvironment
• Staff Time Availability: high• Project Fund Availability: high
Resource Requirements• Analytic/Technical Skills: high• Learning Curve Tolerance: high• Financial Outlay: high
Suggested Methodology • Commercial collection assessment electronic tool.• Create full-time collection assessment position to
establish a “culture of assessment.”
TYPE B: LOW INTENSITY & HIGH COSTEnvironment
• Staff Time Availability: low• Project Fund Availability: high
Resource Requirements• Analytic/Technical Skills: low• Learning Curve Tolerance: low• Financial Outlay: high
Suggested Methodology • Commercial software package.• Hire analyst to interpret results & generate report on all
subjects and aggregate data. Repeat every two years.
TYPE C: HIGH INTENSITY & LOW COSTEnvironment
• Staff Time Availability: high• Project Fund Availability: low
Resource Requirements• Analytic/Technical Skills: high• Learning Curve Tolerance: high• Financial Outlay: low
Suggested Methodology Available resources such as FirstSearch. Peer-comparisons via local catalogs.
TYPE D: LOW INTENSITY & LOW COSTEnvironment
• Staff Time Availability: low• Project Fund Availability: low
Resource Requirements• Analytic/Technical Skills: low• Learning Curve Tolerance: low• Financial Outlay: low
Suggested Methodology Internal analyses. Free resources off the Internet.
WORLDCAT COLLECTION ANALYSIS: FEATURES & FUNCTIONS
Levels of AnalysisDivisions Categories
Subjects Language
Formats Audience
Types of AnalysisPublication Dates
Overlap
Uniqueness
Limit AnalysisBy Library
By Levels of analysis
Change AnalysisChange column values
Change row values
WCA: PUBLICATION DATE TABLE WITH EXPANDED DIVISION
EXCEL GRAPH OF WCA DATA
DATABASES OF APPROVAL PLAN VENDORS
YBP – GOBI
Of all the books within this universe of publication, what % did your library receive?
Characteristics of those not received?
Interdisciplinary Subjects – e.g., Globalization.
FIRSTSEARCH INTERFACE TO WORLDCAT DATA
“Hot Topics”- e.g., Global Warming.
“Expert Search” to limit number of libraries, languages, formats, audience type, & much more.
English Language Books (non-fiction, adult readership) on Women and Employment: Publication Trends, Collection Strength, & Collecting
Patterns
WorldCat Holdings
Library X Holdings
in WorldCat
% of Library X Holdings
1980 - 1989
6933 962 7.38%
1990 - 1999
5693 420 13.88%
AMAZON
Advanced Search
Subject: women and employment
Format: paperback Reader Age: all Language: all Publication Dates: all Sort by: Publication Date
Result: 1,061
Prize-Winner Lists Man Booker Prize National Book Awards National Book Critics Circle Awards Nobel Prize Pulitzer Prize Amazon.ca/Books in Canada First Novel Award Amazon.com's Best Books of 2005 Audie Awards Bram Stoker Awards Caldecott Medal Coretta Scott King Awards Edgar Awards Hugo Awards IACP Cookbook Awards James Beard Foundation/KitchenAid Book
Awards Michael L. Printz Award for Teen Literature National Academies Communication Awards Nebula Awards Newbery Medal PEN American Center Literary Awards Etc.
CONSTRUCTING A REPORT USING INTERNAL RESOURCES1. Boilerplate: “Fact Sheet” information to provide an overview of the entire
Library system—e.g., number and names of branches, total volumes held, total expenditures, total staff, etc.
2. Local Catalogs: (a) relative strength of one collection to other collections within the library; (b) LC subject headings to compare the number of titles in your local catalog to the number of titles in the online public catalogs of peer or aspirational peer libraries.
3. Budgetary Statistics
4. ILL & Circulation Statistics
5. Other Collections
SUPPLEMENTING A REPORT USING EXTERNAL RESOURCES
1. Institutional Statistics: Contact your institution’s office of research
or check for an online “Data Book” (e.g., http://www.adminplan.northwestern.edu/ir/databook/ ).
2. Statistics from Organizations: ARL Statistics http://
www.arl.org/stats/arlstat/ and the Academic Libraries Survey of the National Center for Education Statistics http://nces.ed.gov/surveys/libraries/academic.asp.
3. Vendor-Supplied Statistics: Contact foreign vendors and/or see cost reports and pricing forecasts such as the YBP “Annual Book Price Update” at http://www.ybp.com/ybp/DomIndex.html?book_price_update.html&1 or the BSS “Cost & Coverage” reports at http://www.blackwell.com/librarian_resources/cost_and_coverage/index.html.
INTERDISCIPLINARY STUDIES
1. YBP Interdisciplinary Studies searches
2. FirstSearch-WorldCat
3. Amazon
4. Public catalogs LC subject headings or keyword phrases
5. Descriptions of “Core” collection:
1. Guide to Reference Works
2. Lists compiled by ACRL sections & other library committees
*And everything under “…. Internal Resources” and “…. External Resources.”
INTERPRETING NUMBERS
1. Collection Size = StrengthAssumption: Bigger is Better
What is the relative strength of the “International Relations” collection within Political Science?
Is the Political Science collection specialized (strong in one subfield) or generalized (equal strength in all subfields)?
How strong is this collection within the library’s total collection?
What is the relative strength of this collection compared to the other nine Dewey divisions?
Compared with peer libraries?
CATEGORIES OF THE POLITICAL SCIENCE DIVISION
TOTAL HOLDINGS
BY CATEGORY
RELATIVE STRENGTH
WITHIN DIVISION
STRENGTH OF DIVISION
TO LIBRARY’S TOTAL
HOLDINGS
Colonies & Colonization
1823 2.00% 4.08%
Immigration & Emigration
1824 2.00%
Military, all branches
15248 16.70%
International Law 13891 15.21%
International Relations
1813 1.99%
Legislative & Executive papers
789 0.86%
Local Government
3628 3.97%
Political Inst. & Public Admin.
39051 42.77%
Political Science, Gen’l
3002 3.29%
Political Theory, Theory of State
10230 11.20%
Totals: 91299 100.00%
INTERPRETING NUMBERS
2. Publication Dates = GrowthAssumption: Publication Dates equal Acquisition Dates
Although “Political Institutions” was shown to be the strength of the Political Science collection, the policy for the last ten years has been to give emphasis to “International Relations.” Do the data of the last ten years reflect this change in collecting patterns?
Which areas have grown the most over the last twenty years?
Is there a trend in growth during the last five decades of the last century? --to grow fast or to shrink?
CATEGORIES OF THE POLITICAL SCIENCE DIVISION
ACQUIRED- PUBLISHED
IN THE 1980S
ACQUIRED-PUBLISHED IN
THE 1990S
% OF CHANGE
OVER TWO
DECADES
Colonies & Colonization
124 98 -20.97%
Immigration & Emigration
274 477 74.09%
Military 4915 3086 -37.21%
International Law 2264 1910 -15.64%
International Relations
133 452 239.85%
Legislative & Executive Papers
136 162 19.12%
Local Government
509 506 -0.59%
Political Inst. & Public Admin
5738 10168 77.20%
Political Science, General
531 545 2.64%
Political Theory, Theory of State
1757 2095 19.24%
Totals: 16381 19499 19.03%
INTERPRETING NUMBERS
3. Publication Dates = Age of CollectionsAssumption: The library’s mission determines the significance of the age of the collection.
The “Theory” subfield contains the largest holdings of pre-19th century titles. Within that subfield, “Forms of State” are found to be a special collection.
Within LC’s J classification, which subfields appear to be most outdated, in need of updating or weeding?
Subjects of the Theory Category
Pre-19th Century Titles
% of Pre-19th Century in Theory
Forms of State 2242 73.97%
Nationalism 387 12.77%
Theory of State 244 8.05%
State & Individual 158 5.21%
Categories of Political Science
% of Holdings Published in the
Last 3 Years
% of Holdings Published in the
Last 5 Years
Colonies & Colonization
12.58% 14.17%
Immigration & Emigration
9.81% 18.26%
Military, all 3.97% 8.23%
Intern’l Law 0.14% 0.29%
Intern’l Relations 23.88% 42.25%
Legislative & Executive Papers
14.07% 15.84%
Local Government 75.24% 92.65%
Political Inst. 33.73% 41.63%
Political Sci, Gen’l 56.13% 88.36%
Political Theory 6.91% 12.54%
INTERPRETING NUMBERS
4. WCA Uniqueness or Prize-Winner ListsAssumption: Unique titles or holdings of prize-winners suggest positive qualities about the collections.
These measurements may be said to indicate a certain “richness” within the collection.
Newbery Medal for Best Children's Book: Medal & Honor Winners in the Children's
Collection of the Library
# of Medal
Winners
% in Library
# of Honor
Winners
% in Library
1922-1940
19 82% 76 70%
1941-1960
20 84% 81 75%
1961-1980
20 95% 51 87%
1981-2000
20 100% 54 99%
TAKE-HOME MESSAGES
1. Best Methodology = The One that Fits Your Environment and Resources.
2. “Statistics” and “Collection Analysis” can be Very Broadly Defined.