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Monthly Report July 2018 Design & Construction Managed Projects Briargate ES – SPARK Park Mercer Stadium – Light Masts Replacement Mission West ES – SPARK Park

Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

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Page 1: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

Monthly Report

July 2018

Design & Construction

ManagedProjectsBriargate ES – SPARK Park

Mercer Stadium – Light Masts Replacement

Mission West ES – SPARK Park

Page 2: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

Table of ContentsDesign & ConstructionManaged Projects

PageUnderstanding the Monthly Report 3-6Executive Summary 7Program Cost Report by Schedule Phase 8Program Cost Report by Project 9

PROJECT NAME PROJECT NUMBER PROJECT MANAGER

Construction

Briargate ES – SPARK Park DC17-014.0049.XXXX Benice Edwards 10Mercer Stadium – Light Masts Replacement DC18-001.0060.0974 James Caylor 11Mission West ES – SPARK Park DC17-015.0050.XXXX Cedrick Winslow 12Temporary Building Relocations – 2018 DC18-019.0067.0973 James Caylor 13

Report Date: 7/31/2018 Table of Contents

Page 3: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

Understanding the Monthly ReportDesign & ConstructionManaged Projects

Schedule Phase Description:Not Started- Design or construction activities have not begun

Pre-Design- Activities between Board Approval of architectural services (if applicable) and actual design work

Design-Programming and design through Construction Documents

Bidding and Negotiations-Includes bidding, award and negotiation process with the contractor for construction work

Construction-Construction work in progress

Close Out – Final inspection, submission and acceptance of required documents, and concluding payment

Move In- Occupancy is permitted though minor activities or corrections continue - this phase includes project closeout

Graphical representation of the total project budgets grouped by Phase

Report Date: 7/31/2018 Understanding the Monthly Report 3

Page 4: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

Understanding the Monthly ReportDesign & ConstructionManaged Projects

Column Headings:

Original Budget-Original budget funded through this report dateBudget Changes-Approved budget adjustments by FBISDCurrent Budget-Current project budget through the report periodCommitments-Sum of all contracts, contract change orders, and purchase orders through the report periodAdditional Commitments to Complete-Additional costs anticipated on the projectProjected Commitments-Commitments plus additional commitments to completeProjected Over/Under-Current Budget minus the Projected Commitments - it represents savings or overruns in the project Cost to Date-Sum of all contract invoices and general invoices entered through the report period% Expended-Cost to Date divided by Current Budget

Graphical representation of the Budget/Costs status for the overall Program

Report Date: 7/31/2018 Understanding the Monthly Report 4

Page 5: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

Understanding the Monthly ReportDesign & ConstructionManaged Projects

Activity Description:Design -Duration from programming through Construction Documents

Bidding and Negotiations-Duration of procurement activities through negotiations with the contractor for construction work

Construction -Duration for construction

Close Out-Duration for move in and closeout

Activity Bars:Planned Bar- Baseline schedule for the project. The start and finish dates of the baseline are preset throughout the project and future schedule updates are measured against the baseline.

Actual Bar- Actual performance by phase

#: Number noted inside each bar indicates number of calendar days

Dates:1st Column - Activity START date2nd Column - Activity END date

Report Date: 7/31/2018 Understanding the Monthly Report 5

Page 6: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

Understanding the Monthly ReportDesign & ConstructionManaged Projects

Cost Description:

Architect & Engineering/Professional Services-A/E Design Fees, A/E Design Reimbursables, Surveying, Geotechnical, Material Testing & Inspection, Commissioning, TAB (Test and Balancing), Consulting Other, Haz-mat Consulting Services

Construction-Facility Construction in general and other associated costs such as Allowances and Construction Contingency

Furniture, Fixtures & Equipment-Costs for furniture, fixtures and equipment

Site Development-Permit & Site Fees related to construction

Administrative and Other Project Costs-Construction related costs outside of main Construction Contract with the General Contractor. It includes: Temporary Buildings & Services, Printing/Misc., Bid Advertising, Hazmat/Abatement, etc.

Project Contingency-Budget to be used as necessary for unanticipated project costs following approval from FBISD

Report Date: 7/31/2018 Understanding the Monthly Report 6

Page 7: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

Executive SummaryDesign & ConstructionManaged Projects

Current Budget: $3,234,825Projected Commitments: $3,234,825

Program Status*As of July 31, 2018, the active projects‘ current budgets total $3,234,825 with all projects in the construction phase. The active projects have expended $891,553 representing approximately 28% of the current budget. The composition of the portfolio by phase of work is represented in the following table and charts:

Phase # Projects Current Budget

Construction 4 $ 3,234,825

TOTAL 4 $ 3,234,825

Report Date: 7/31/2018 Executive Summary 7

Page 8: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

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Page 9: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

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Page 10: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

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Page 11: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

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Page 12: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

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Page 13: Mercer Stadium – Light Masts Replacement Design & Construction · Monthly Report. July 2018. Design & Construction. Managed. BriargateES – SPARK Park. Projects. Mercer Stadium

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