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DRAFT ' i ---, MEMORANDUM

SUBJECT 1 Cooperative Agreement Number CXB103l8-0l, Jtequeat for Amendment

PROMs Willhm Adea, . Zone Manager Jteaponll Implementation Section State and Regio~al Coordina_tion Branch

TO : Naomi Mills, Grant a Special iat Granta Adminiattation Division CPM-216)

The State of Jthod~ J~tland haa requeated .. no coat, tiae extenaion to the oavla..·,:t.iquid Waate Cooperative Agreeaent (Attach­••nt t). The EP.A Jtegiohal Project Officer recoiuaended that we grant the &tate•• requeat (Attachllent JJ) and J concur in that rec~endation. Therefore, pleaae flake the folloving change• to the achedule, budget, and apecial condition• for the Davi• Cooperative Agre..ents

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Project Period 7/23/82-12/31/13 7123/12-12/31/14

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21,9079,387,.raonnel 6,2142,441h"lngo 240240Travel -o­-o-EqulpMnt -o­-o-Supplloo 296,625315,000 Other Contractual

~ Total Direct ~ Indirect nH*Total ~2 2

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: " Special Conditione

Please make the following changes in the indicated Special Conditiona 1from the July 23, 1982 Cooperative Agreement a a amended on March 8, 1983).

A. Delete. Special Condition No . 4 and aubatitute the f_o11oving1

4. In accepting thil Cooperative 1.greement, the recipient aoree1 to the following condition• for the lett.er of credit 111thod qf financing.:

al caah drawdowna wi 11 occur only when needed for diaburaeaenti;

b) Ti111ly reporting of cash dhburaementa and balance• will be provided, aa required by the EPA Letter of Credit uaera Manual;

c) The eame etandarda of timing and reporting vill oe iapoaed on ••eor.dary recipienta, if any ;

d) When a drawdown under the letter of credit oecura, t'tle recipient will ahov on the back ot the· voucher (Fora TFS-540 1) the ·cooperat iYe AgreeHnt nullber, the appropr late EPA account nuaber, and the dravc1cvn a.ount app1 icab1e to each activity account (aee attached •tnatructiona for Udng tbe Superfund Account Nuaber Under Cooperative AgreeMnta•). The eig_hth digit of the account nullber (aee ltn 39, page 1 of the Cooperative Agre...nt) ia the code to the appropriate ac_tivity aaaighaant1 ..

L - Reaedial Planning, conaiat.ing of the following aubactivitiea:

- Re•edial tnveatigation - roaalbllity Study - Ra•edial Dtlign

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'') R- Remedial Implementation, conahting of the following aubactivitiels

- Remedial Action - Operation and Maintenance

Initial Remedial Meaaure

.., When funda tor a apeeiffc activit.¥ haVe- been exhauated but the work under the activity haa not been c011pletad, the recipient aay not draw down from· another. act-Jvity or. •ita. account· vi.t.haut: written permheion frcm the EPA· Project Officer and Award Ofticialr

f) Fundi remaining in an· account after coapletion of an activity may either be returned to the EPA or adjuated to another activity or alta at EPA'• ~ilcration J and

g) When a eubactiVity ia co.pletad, the recipient will aubftlit a Financial Statue Report (Standard Fora 269) vithin 90 d•Y• to the EPA Project Officer.

Failure on the part of the recipient to coaply with the

::v~.~~=~i~~o~:.:~~ ~:u:: ~::ok:Gb!~~·~:: r:~!!:~:Qof ••thod ch•nged to • reiabura•ble b••i•.

The tvo origin•l •ccounta •r• now coilbineda

~ .2£!! 336,1822TFA721L

£2AOS4 68/20X8US £2AOS3

1. In &pech.l' Condition No. 5, ch•nge the M•xia• Daily bte to (CAD, pl•••• fill in).

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c. Delete Special Condition No. 6 and subatitute:

Thia Agreement h subject to the procurement atandarda of Title 40 of the Code of Federal Regulations, Part 33 (Copy encloaed).

c. Delete Special Condition No . 12 and substitute:

12 •. All ac.tivitiea conduCted under thi• Cooperative· Agream..nt ahall be conaiatent with the reviaed National Contingency Plan (NCP), 40 CFR 300, dated July 16, 1982 (47 Federal ~ 31180) . Rerndial alternatives developed aa part ~emedhl inveltigation and feaaibility atudy vtll be identified, evaluated, and ultin~ately categorized •• initbl remedial, aource control, or off-site meaeurea baaed upon the factors established in aection 300.68(e) ot the NCP.

E. Delete Special Condition No. 20 and a..:batitutez

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20 . The State agreea to aubmit financial atatua and narrativ• progreas report I to t.hl E?A Project Officer at quarterly interval8 conwencin\) at the atart of the project.· Thea• reporta ahall include itemization of •xpendituree by object claaa and by each taak/eubacttvhy/activity in the &tateaent of work (e:cpenditurea to date and tixpenditurea aince the previoua report)J eathtltll (percentagea) of vork coapleted for each activity of aubactivity in the State of Work, including a deacription of t;.he baaia for the eati11atea ; and eatilftated varhncea (coat and tiae) expec"ted at project c!ot~pletion. The narrative pr~re•• report will deacribe all activitiea worked on during the quarter ai'ld will describe any problema or delays that may have occurred. The report vill alao deacribe the activitiea to be performed during the next quar~er and will deacribe

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any anticipated problema or delaya. The report will alao 1ht any contract• •warded and any contr11ctor report a received.

F o Dtlete Spechl Condition No. 22 and aubetitute:

22.. . The State agrees_ to deveJ.op, working. with the EPA Regional site p·r.oject Officer, a- de-t"B·i led acope of work (SOW·) for the Remedial Investigation and the Feaaibility Study. It will include deacriptiona of taaka and outputa and a

. echecWle · of their atart"ing Al'ld completion datea. The. sute will u••· the encloaed EPA Model Statement of Work and more current guidance and will uae the completed sow •• the baa ia tor ita Rl/FS contract&.

G. Delete special Condition No. "23 and eubetitute•

'23. The Stat!t agr••• to submit, for EPA approval, a reviaed C:>IN':\unity Relations ?lan within 30 daya. The plan •uat b., c:cnaisted with the current Superfund C01111unity Relatione 'r·:olic i es dated November 18, Utll, March 31, 1982, and May 8 , 1983. The s-h!). woill C:.eacrtb• the ·~•cific: taaka and achedulea for all ita acttvittea. All preaa rel••••• and other media ))L•Iientationa will be :l.aaued in accordance with the approved pl•n and current EPA guidance. The State will include a section on the atatua of ca..unity relatione activities in t ne c;uacterly prOQreaa report.

H. Add th• follcwing Special Conditiona :

29. The State agreea to provide to EPA, vithin 30 aaya, a c:oapleted •procurement SyltM Certification• (EPA for• 5700-<8) 0

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30. In eccordance with section 2{d) of the Prompt Peyment Act (PL 97-177), Federal funds may not be uaed by the recipient for th• payment of interest penelt iea to contractors when billa are· peid late nor may interest penalties be used to aatilgy coat-sharing requirements. Obligation• to pay eueh interest penalties will not be obligations of the United States.

31. The State will provide ecceaa to EPA employees end contractors at all re~aonable times.

32.. The Stete will allow public ecceaa to ita recorda in eccordence with appliceble suu law. EPA will allow publi-c acceaa to 1tl recordl in accordance wi tn- the procedures eatabl tahed under the Freedom of Information Act (PL 93-502) end regulations promulgated pursuant thereto, and agency guidance. Both part tea agree to protect each other • a clai•• for confidentiality, particularly with regard to · doeu•enta related to pending or ongoing enforceaent ac:tiona generated by either the State or EPA.

33. At EPA' a requeat and to the extant allowed by State law, the State ahall aake avail-able to EPA any infonaation in ita poaaeaaion concerning the aite. At the State ' • requeat and to the extent alloved by federal law, EPA ahall •ake available to the State any 1inforaation in ita poa1e11ion concerning the aite. If any inforution ia provided to EPA by the State under a claim of confidentiality, it will be treated in accordance with 40 CPR 2, if the State baa given EPA notice of the clai• of confidentiality. EPA vill not diac:loae inforaation aubaittad under a clat• of confidentiality. unleaa tPA h required to dci 10 by Federal law and . haa given the State advance notice of EPA'I intent to releaaa that inforaation. Abient notice of auc:h claia, EPA may make aaid inforution available to the public without further notice.

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34. The State a hall require a bidde r or offeror on any contract funded under thh Cooperative Agreement to provide, v1th it a bid or propoaal: (1) information on ita autua and the atatua of parent companies, eubaidiariea, affiliates, and aubcontractora aa potentially reaponaible parties at the aite: (2) certification that, to the beat of ita knowledge and belief, it haa·. diacloaed such infomation or no auch information exilta ; (3) a statement th11t it ahall immediately dhcloae. any auch information diacovered after aubmia'8i.on of ita bid or proposal,. or after a»e:s:d.. The State ..nall evaluate such information and shall exc·lude any bidder or offeror who ia a potential reaponaible perty at the site if the State determines that the bidder'• or offeror'• conflict of intereat h a1gnificant and cennot 'be avoided or otherviae reaolved.

35. Any emergency response activit ita conaucted pursuant to the National Contingency Plan, 40 CFR section 300.65, shall not be restricted by the terms of this Agreeaent . EPA and the Sta-te may jointly auapend or modify the remedial •ctivitiea il\. the Statement of Work of thia Agreement 4urinQ (and subsequent to) necessary emergency reaponae act iona •

....._ , 36 . The State •or••• to aatiafy all Federal, sute, and local requirements, including peraitl and approvala, neceaaary for implementing ectivitiea addre~aed in thil Cooperativ'e Agree111nt. The State vill provide eccea1 to the aite, aa vall aa all righta-of-vay and eaaementa neceaau·y to complet.- the reaponat act i ona .

37. (Within 30 daya of accepting this aasiatance agrettaent, the recipient ahall aubJiit for the reviev end approval of the EPA Project Officer a achtdult to develop and iapleaent • qility assurance project plan. The plan ahall c011ply vtt he gutdelintl specified in •cuidelines for Preparing Qua tty Aaaurance Project Plana• OAMS-005/80 (copy attached) and Office of EIMrgency and Reaedial Reaponae (OI:RR) OA guidance, aa appropriate. Sempling activitiea at the atte ehall not be initiated until a OA project plan for that site haa been approved by the EPA Project Officer and the Avard Offtcill . In addition, the recipient ahall allov EPA or EPA authorized repreaentatives to conduct on­lite OA performance audita and ahall participate in EPA evalultion studies, if appropriate.

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