MEMBERS’ INFORMATION

SESSION

McMaster Association of

Part-time Students

May 12th @ 7pm MUSC 234& via WebEx Presentation

Electronic Referendum May 13-16, 2014

AGENDA

1. Welcome and introduction

2. Webex instructions (how to ask questions, etc)

3. Description of electronic voting

4. Ballot question Appointment of Auditors

5. Questions from members

6. Reminder regarding voting period and process

7. Adjournment

PRESENTERS & SUPPORT

Meeting Chair and Presenter: David MooreDavid is a member of the Board of Directors and also serves as the Association’s Corporate Secretary

Technical and online support: Kyle JohansenKyle will be running the online presentation and will be the person responding to questions posed through the chat window.

HOW TO ASK QUESTIONS

If you are attending in person, raise your hand and wait to be acknowledged. This ensures your question is heard (by the chair and others). You may be asked to come up to the front of the room so people on line can see and hear you.

If you are joining online, you can type your question in the dialogue box located to the right of the main screen. The dialogue box will be monitored throughout the information session.

If you do not hear the answer to your question, please ask it again. A recording of the presentation will be available for download on

our website www.mcmaster.ca/maps

ELECTRONIC VOTING

Members with a valid email address were sent voting instructions on May 5th.

If you were registered as a part-time student on March 31st and did not receive voting instructions, you can contact us during this information session or the Association’s offices between 10am and 7pm during voting days. Contact information is provided at the end of this presentation, or you can visit www.mcmaster.ca/maps.

Voting starts on May 13th at 8am and closes at midnight on May 16th.

If you have any issues, please contact us. We recommend that you vote as soon as you can, so if you do experience any difficulty, we can resolve it before the polls close.

APPOINTMENT OF EXTERNAL AUDITORS

MAPS is required by statute, the University, and our by-laws to appoint external public accountants to conduct an independent audit of the Association’s financial statements.

An external audits confirms that your fees were properly accounted for, and that there are no irregularities in the financial statements.

The appointment is made each year. Last year the Association conducted a competitive bidding process to get the best combination of quality service for reasonable cost. Grant Thornton LLP was selected last year on that basis. Their quote for fees and services will be honoured for this fiscal year if they are re-appointed.

The Board of Directors recommends that Grant Thornton LLP be appointed as the Association's Auditors for this fiscal year.

Information regarding the bidding process and the results can be found under the General Meeting and Referendum Information section at www.mcmaster.ca/maps

QUESTIONS OR COMMENTS?

ELECTRONIC VOTING REMINDER

Voting Starts: May 13th at 8:00 am

Voting Ends: May 16th at midnight

Contact us if you have not yet received an email with your voting access information.

You can reach us after this presentation at:(905) 525-9140 x22021 maps@mcmaster.ca

We recommend that you vote as soon as you can, so if you do experience any difficulty, we can resolve it before the polls close.

THANK YOU FOR PARTICIPATING!