MELJUN CORTES MAIL MERGE Laboratory Exercise

8/8/2019 MELJUN CORTES MAIL MERGE Laboratory Exercise

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Computer Fundamentals

Laboratory Exercise 7: Mail Merge *Property of STI

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Laboratory Exercise # 7

Mail Merge

Objectives:

At the end of the exercise, the students should be able to:

apply mail merge feature, select a document type for mail merge, select a recipient for mail merge, insert fields, preview results mail merge, and finish and merge the results.

Materials:

1 PC with Microsoft Windows XP operating system and Microsoft Office Word 2010 employees.mdb

Procedures:

Activity 1 Using Mail Merge for envelope.

1. Open a blank MS Word document.2. Go to Mailings tab. Click the Start Mail Merge button then choose Envelopes.

Figure 7.1 Start Mail Merge Options





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3. In the Envelope Options dialog box, go to Envelope Options tab. Click the Envelope Size drop-down list and choose Size 9. Then, click OK.

4. After choosing the document type, input the following text in the upper left corner of the envelope:

Global CompanyPeek Building, Parkway AvenueMakati City

5. Go to Mailings tab. In the Start Mail Merge group, click Select Recipients. Choose Use ExistingList.

6. Select Data Source dialog box will appear.7. Locate the employees.mdb file and click Open.

Figure 7.2 Envelope Options dialog box

Figure 7.3 Selecting Recipients





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8. Put the insertion point at the center of the envelope.9. In the Write & Insert Fields group, click the Insert Merge Field button.

10. Choose First_Name <space> then click again the Insert Merge Field button and chooseSurname.

11. Put the insertion point below the First_Name and Surname field.12. This time insert the following fields: House_Number <space> Street.13. Insert the following fields in the third line: Address_1 <comma><space> City.14. You can see the results by clicking the Preview Results button.

Figure 7.4 Selecting Data Source

Figure 7.5 InsertMerge Field





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15. After previewing the results, click Finish & Merge button. Choose Edit Individual Documents. 16. In the Merge to New Document dialog box, select All. A new document (Envelope1.docx) will

open displaying all the outputs. Save this file as Envelope – [Your Name]. 17. Go to the original document (Document 1.docx). Save the file as Mail Merge – Envelope.18. Close all the documents.

Activity 2 Using Mail merge to create letters.

1. Create a simple letter using Mail merge.

Figure 7.6 Preview Results





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2. Use employees.mdb as data source. See the illustration below for the letter format.

3. Save your file as Letter – [Your Name].