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MELJUN CORTES Financial Accounting Organizations Structure Part A
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Financial Accounting (FI)
- Organizational Structures -
January 2008This is the first step of our implementation of SAP software for our company.SAP AG - University Alliances and The Rushmore
Group, LLC 2008. All rights reserved.
2
Business Process Integration
FI
Org
Dat
a
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
3
Organizational Data
• A hierarchy in which the organizational units in an enterprise are arranged according to tasks and functions
• Are static data and are rarely changed
• The definition of organization units is a fundamental step, it is a critical factor in how the company will be structured
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
4
Unit 3, Part 3 – Org Structures
• Organizational Structures– Client– Company– Chart of accounts– Company code– Credit control area
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
5
Client• Highest hierarchical level in an SAP
environment• A complete database containing all the
tables necessary for creating a fully integrated information system
• Master records are created at the client level
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
6
Client
Setting Up Clients in Customizing
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
7
Company • A company is the smallest organizational unit for
which individual financial statements can be drawn up according to the relevant commercial law.
• Consolidated financial statements are created at the company level
• A company can include one or more company codes• All company codes must use the same chart of
accounts and fiscal year• Company is not required in the definition of an
enterprise (optional)
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
8
Client
Company
Organizational Structure
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
9
Company Code
• A legally independent entity • The smallest organizational unit for which
accounting can be carried out • Business transactions are processed at this level• Accounts are managed at this level• Legal financial statements, such as the balance
sheet and the income statement, are generated at this level using the General Ledger balances
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
10
Client
Company
CompanyCode
Organizational Structure
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
11
Chart of Accounts
• A listing of the accounts (assets, liabilities, equity, revenues, and expenses) that are contained in the General Ledger
• A list of all G/L accounts used by one or several company codes.
• A chart of accounts must be assigned to every company code in order to create the General Ledger for that company
• Several company codes can use the same chart of accounts• For each G/L account, the chart of accounts contains the
account number, account name, account group, and whether it is in a balance sheet or profit and loss account.
Types of COA
• operative COA• country-specific COA• group COA
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
13
GBI US GBI DE
United States Chart of Accounts
CanadianChart ofAccounts
Chart of Accounts
OperativeChart ofAccounts
• Different financial statements for each company code because of regulatory requirements of each country
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
15
CompanyCode 010
CompanyCode 038
CompanyCode 110
CompanyCode 117
United States Chart of Accounts
CanadianChart ofAccounts
Chart of Accounts
January 2008© SAP AG - University Alliances and The
Rushmore Group, LLC 2008. All rights reserved.
16
Client
CompanyChart ofAccounts
CompanyCode
Organizational Structure
• Balances in balance sheet accounts are carried forward into the same account at the end of the year.
• Balances in the P & L accounts are carried forward into different specified accounts.
Ex: Accounts in the GL00 COA
• Profit and Loss Accounts– Sales Revenue– Sales Discount– Miscellaneous Revenue– Revenue Deductions– Gain or Loss on Sale of Assets– Customer Service Revenue– Customer Service Revenue Settlement– Labor
• Profit and Loss Accounts– Raw Material Consumption Expense– Finished Product Consumption Expense– Trading Good Consumption Expense– Semifinished Consumption Expense– Supplies Expense– Utilities Expense– Legal and Professional Expense– Rent Expense
• Profit and Loss Accounts– Insurance Expense-Liability– Payroll Expense-Office– Payroll Expense-Administrative– Sales Expense– Tax Expense-Property– Tax Expense-Income– Miscellaneous Expense– Labor Expense– Cost of Goods Sold Expense Account
• Profit and Loss Accounts– IT Expense Account– Production Order Variance Expense Account– Utilities (electricity and phone)– Mftg Output Settlement– Mftg Output Settlement Variance– Purchase Price Difference– Production Variance– Research and Development– Cost of Good Sold
• Balance Sheet Accounts– Bank Account– Alternate Bank Account– Trade Accounts Receivables– Miscellaneous Account Receivable– Interest Receivable– Inventory-Raw Materials– Inventory-Finished Goods– Inventory-Trading Goods– Inventory-Semifinished Goods
• Balance Sheet Accounts– Inventory-Production Supplies– Inventory-Suspense – Inventory-Operating Supplies– Prepaid Insurance– Prepaid Rent– Notes Receivable– Land– Production Machinery, Equipment and Fixtures– Accumulated Depreciation-Production Machinery,
Equipment and Fixtures
• Balance Sheet Accounts– Office Furniture– Accumulated Depreciation-Office Furniture– Office Equipment and Computers– Accumulated Depreciation-Office Equipment and
Computers– Vehicles– Accumulated Depreciation-Vehicles– Intangible Assets– Accumulated Amortization-Intangible Assets– Payables-Trade Accounts
• Balance Sheet Accounts– Payables-Income Taxes– Payables-Miscellaneous– Payables-Interest– Payables-Short Term Notes– Payables-Ling Term Notes– Payables-Commissions– Goods Receipt/Invoice Receipt Account– Accrued Tax-Output
• Balance Sheet Accounts– Accrued Tax – Input– Unearned Revenues– Common Stock– Additional Paid-in-Capital– Retained Earnings