Meeting... · Web viewZeta is hosting Big Man on Campus Alpha Phi Taco Tailgate on November 4th! Buy a ticket for $5! ALL YOU CAN EAT TACOS TOP 3 SENATORS: Ciera Guthrey – 7.5 hours

Washburn Student Government Association

Simmons-Weinkauf Administration, 10/25/17

I. Call to Order – Scott Weinkauf II. Roll Call – Jack SiebertIII. Review of Minutes

a. Baker moves to waive minutes - PASSEDIV. Unfinished Business V. Executive Staff Reports

a. Public Relations & Marketing Director Wadei. Follow new Instagram - @yourWSGA

ii. Getting back on track for senator photos1. Got caught up in Homecoming

iii. Recruitment video – Mismaque is helping1. Let Katie know if you want to help

b. Special Events & Diversity Director King i. Thanks for anyone who helped move the sand!

ii. Scorch on the Porch went well!1. People loved the sand

iii. Lecture Series – still looking for speakersiv. Diversity & Inclusion committee

1. First meeting happened this week!c. Campus & Community Affairs Director Nunez

i. Big Event Committee made!ii. Can Emporia shirts are coming – volunteers needed for class

1. Nov 1,2,3 – someone needs to table the entire time!iii. Nov 3 – 4-8 PM Can Emporia Percentage Night at HAZEL HILL

1. Buy some chocolate!iv. Nov 9 – Study Night 4-8 PM at WORLD CUP – Can Emporia Fundraiser!

1. Buy some coffee!d. Administrative Assistant Siebert

i. Missing computer mouse ii. Working on agenda

1. Exec Reports are in bottom of agenda packete. Legislative and Research Director Martinez

i. February 6 + 7 HIGHER ED DAY!ii. Worked on legislation

iii. Working on mental health related issues on campus f. Budget Director Surritt

i. 3 funding requests tonight!1. Please look over funding policy and the constitution

ii. Allocations committee is looking at it and planning on making changes to funding policy

g. Chief of Staff Solidayi. End of Year Report

ii. Let Soliday know how the following can be improved1. Freshmen Elections2. Retreat3. Other Chief of Staff responsibilities

iii. Exec staff reports are currently in experimentation – Don’t be alarmed by anything weird happening!

iv. Top Senators for Homecoming hours are going to be during announcements

h. Vice President Weinkauf i. Homecoming went well!

ii. Next phase of VP term: Address mental health a different way on campus1. Reach out to Weinkauf/Simmons about this!

i. President Simmonsi. Honorary Degree Committee met this week and are looking for a person

for an honorary degree! ii. Come prepared when Joel and Eric come to talk!

iii. Open Access Resources1. Going to need senator help during OAR week! 2. Keep your eye out if you are looking for opportunities

j. Advisor Barracloughi. Late to meeting – hosting those from emporia state on bringing Latina

sorority Kappa Delta Chi ii. Shoutout to Scott Weinkauf for all his hard work during homecoming!

iii. Success/Engagement of Homecoming is helped by the Homecoming Chair (Vice President of WSGA!)

iv. Thanks to all those who took time out of their day to volunteer!v. This years homecoming was recognized by our administration and is

proud of WSGA and Scott Weinkauf for his leadershipvi. It is Fall Break this weekend! Make good choices and come back to

campus safe!VI. Public Forum One:

a. Traditions Night – McKinlaye Harkavyi. McKinlaye Harkavy – Director of New Student Orientation

ii. Looking at revamping Traditions Night very significantlyiii. Hosting focus groups on Traditions Nightiv. WSGA is the last group to give feedback

1. Be honest!v. Have you attended traditions night? Why or why not?

1. Lasher: “I went freshmen year, but I did not go my sophomore or junior year. I thought it was boring. You’re supposed to learn the fight song but honestly I still don’t know it.”

2. Pine: “I went my freshmen year. I was disappointed because it got a lot more hype than it really should have had. I didn’t go my sophomore year. It’s a great idea but there needs to be more added.”

3. Toothaker: “I went last year as a cheerleader. I didn’t go this year because it felt more like a freshmen year thing.”

4. Trautman: “It’s during welcome week right?”a. Yes!!!

5. Martinez: “I felt like there were no traditions learned at Washburn University!”

vi. When you think of traditions on Washburn’s campus?1. Weinkauf: “Wulf Pack!”2. Soliday: “Can Emporia, Homecoming, Success Week. We don’t

really advertise this during traditions night.”3. Simmons: “If you walk on the crest in the union, then you don’t

graduate in four years!”4. Fluke: “Hype up the rivalry with Emporia more! Nobody here is

super against Emporia here but KU hates KSU! There should be a #BeatEmporia shirt”

5. McPherson: “Christmas lights on the bell tower! I always enjoy that.”

6. Shields: “Half of the students at Washburn don’t even know the Alma Mater…”

7. Nunez: “We don’t really know what tradition is on campus. We can’t dictate tradition because we aren’t a very big campus. Everything changes each year.”

8. Fluke: “It should be in Lee Arena!” vii. When you think of traditions that we don’t have, what would be traditions

that we could have?1. Pine: “Decorate the Ichabod in streamers and rush into the stadium

as a group into the Bod Squad!”2. Trautman: “Pitt State, students ring the bell when they first get

there, and before they leave as a senior, they ring it again. We also need traditions about sports as well. You don’t see a lot of students at athletic events but it would be cool to see more students involved.”

3. Fennell: “My family came to the football game on family day. It always seems like the alumni is having more fun than the students here. I wish we would bring more of that to campus. Sports in general, we just don’t have a big student section or school pride at all.”

4. Wade: “WU itself doesn’t have a huge tradition itself, but departments have their own traditions.”

5. Soliday: “I like the idea of having the chants and hearing the personal volleyball chants or soccer chants. Football team could do a scrimmage. KU does a 3 on 3 basketball scrimmage (Athletes vs. Non Athletes) You can teach your chants through these scrimmages.”

6. King: “Give everyone different color bracelets and randomly give out prizes when people are waiting.”

7. Nunez: “Form a committee for this. Alumni from 8 years+ ago could think of one or two things that would be more traditional than anything we could come up with since we have only mainly been here for 2-3 years.”

8. Weinkauf: “Get the Ichabod more violent like Willie the Wildcat!”9. McPherson: “I feel like everyone has that ‘other’ team they root

for besides the Ichabods. We should have more Ichabod pride. What can we do to make people like the ichabods more than any other school? People wear other college shirts on campus all the time.”

viii. Typically in the past, there has been a focus on athletics. Do we need to expand that and make it more of a pep rally for athletics or should we focus on different things other than just athletics?

1. Mulanax: “I thought we did a good job of that this year. When we announced WU Stock at Traditions Night, it got people super excited. I think if we have something exciting like that outside of athletics, it would get more people interested. Athletics and Student Orgs are the two main cores of Washburn and if we get rid of one, then we lose people.”

2. Helget: “I’ve seen this on other campuses, but they play a big game of assassins. People compete against each other. Each hall would compete against eachother and each org.”

3. Thew: “If you want to draw more students in, expand it! But don’t expand it too much so that it is too much to handle.”

4. Martinez: “Athletes feel just as awkward as we do when they just walk across and hear the coaches say something awkward.”

ix. Any other suggestions should be directed to Mckinlaye HarkavyVII. New Business

a. SB 17-18 #075 Panhellenic Study Night i. Henry moves to accept the findings of the allocations committee –

PASSEDii. Allocations tabled the bill

b. SB 17-18 #076 International Club i. Multicultural Show

ii. Have you ever heard of the event?

1. Hodge: “I went to the event and there was a bunch of really delicious food. It was really good. There were performances by each country. I really enjoyed it, it was a great event.”

2. This event “gets other people on campus”3. Henry: “Allocations deducted some money due to lack of

fundraising.” 4. Walker calls to previous question

a. PASSED5. VOTE

a. PASSED, Unanimous YES c. SB 17-18 #077 Phi Delta Theta

i. Gray Thornberg from Phi Delta Theta ii. Charity softball game

1. Lambock family from Washburn has a brother was diagnosed with ALS

2. $750 goes to boxed lunches in order for more money to go to the family

iii. Trautman moves to previous question1. PASSES

iv. VOTE1. PASSES Unanimously

d. SB 17-18 #078 Institute of Management Accountantsi. Leadership Conference in Houston in November

1. Conferences, Networking, Bringing Resumes2. Henry: “Also changed in allocations committee due to $300/person

rule. Deducted total to $1200”ii. McPherson moves to previous question

1. PASSESiii. VOTE

1. PASSES unanimously VIII. Committee Reports

a. Allocations: Chairpersoni. Nothing

b. Campus Affairs: Chairperson i. Nothing

c. Communications: Chairperson i. Meeting tonight, pumping out e-mails!

d. Student Engagement: Chairperson i. Meeting tonight after senate on success week! Please let Ian know what

you want for success week. Nothing will be changed after this!IX. Announcements

a. Executive Staff applications are due on Halloween!

b. Kappa Sigma fundraiser at Blue Moose! Mention Kappa Sigma and 25% goes to the Military Heroes Campaign

c. Senior Night for Volleyball this Friday!d. Zeta is hosting Big Man on Campuse. Alpha Phi Taco Tailgate on November 4th! Buy a ticket for $5! ALL YOU CAN

EAT TACOS f. TOP 3 SENATORS:

i. Ciera Guthrey – 7.5 hours ii. Bonczkowksi – 12.5 hours

iii. Trautman – 16.5 hoursg. SUMMER ORIENTATION COUNSELOR APPLICATIONS ARE DUE NEXT

FRIDAYh. Peer Educator APPS are due next Friday!

X. Roll Call XI. Adjournment

SB 17-18 #075

TITLE: Panhellenic Study Night

ORGINATOR: Simmons/Weinkauf Administration

SPONSOR: Internal Finance Committee

STATUS: Internal Finance Committee – Favorable

WHEREAS: The Panhellenic Council is requesting funding for their study night, and

WHEREAS: The Panhellenic Council has fully complied with all applicable funding policies to this point in the allocation process, and

WHEREAS: The Panhellenic Council is recognized by the Student Activities and Greek Life Office as a registered student group of Washburn University, and

WHEREAS: registered student organizations are eligible to receive WSGA funds.

THEREFORE BE IT ENACTED:

SECTION ONE: The Washburn Student Government Association shall allocate an amount not to exceed $750.00 from the Student Organizations account for funding for their study night.

SECTION TWO: This legislation shall become effective upon passage.

___________________________ ____________________________

Alexis Simmons Scott Weinkauf

WSGA President WSGA Vice President

SB 17-18 #076

TITLE: International Club


SPONSOR: Allocations Committee

STATUS: Allocations Committee – Pending

WHEREAS: International Club is requesting funding for their Celebration of Culture event, and

WHEREAS: International Club has fully complied with all applicable funding policies to this point in the allocation process, and

WHEREAS: International Club is recognized by the Student Activities and Greek Life Office as a registered student group of Washburn University, and



SECTION ONE: The Washburn Student Government Association shall allocate an amount not to exceed $456.00 from the Student Organizations account for funding for their Celebration of Culture event.


___________________________ ____________________________



TOP: Panhellenic Council BOTTOM: International Club

Brief Cost Description Estimated Total Cost Restrictions Amount Approved(For Office Use Only)

# of miles$0.00 University's mileage

Vehicle Rental $0.00cost per person

$0.00 Deductions:

# of rooms & cost per Fundraisingroom per night Comm. Service

$0.00 Presentation/Neatness

cost per person$0.00 $0.00

$500 off campus, $750 onCandy, Chips, Drinks $400.00 campus, $20/day/student

please describe$0.00 $300.00 max Status

Speaker Fee $0.00 Favorable

UnfavorableWhite Concert Hall rent $170.00

Additional Decrease$0.00 Reason:

__________________$0.00 _____ %

New Total:Total Cost $570.00

Total Requested $570.00 $3000 max * __________________

Registration

Food

Advertising

Travel (Including:)

Mileage

WSGA Spending Breakdown

Airfare

Lodging

Other

Other

Other

*Include all details applicable to your

activity/project including total cost and total amount

requested

SB 17-18 #077

TITLE: Phi Delta Theta




WHEREAS: Phi Delta Theta is requesting funding for their softball tournament, and

WHEREAS: Phi Delta Theta has fully complied with all applicable funding policies to this point in the allocation process, and

WHEREAS: Phi Delta Theta is recognized by the Student Activities and Greek Life Office as a registered student group of Washburn University, and



SECTION ONE: The Washburn Student Government Association shall allocate an amount not to exceed $750.00 from the Student Organizations account for funding for their softball tournament.


___________________________ ____________________________



SB 17-18 #078

TITLE: Institute of Management Accountants




WHEREAS: Institute of Management Accountants is requesting funding for their leadership conference and

WHEREAS: Institute of Management Accountants has fully complied with all applicable funding policies to this point in the allocation process, and

WHEREAS: Institute of Management Accountants is recognized by the Student Activities and Greek Life Office as a registered student group of Washburn University, and



SECTION ONE: The Washburn Student Government Association shall allocate an amount not to exceed $3,000.00 from the Student Organizations account for funding for their leadership conference.


___________________________ ____________________________




# of miles$0.00 University's mileage


$0.00 Deductions:


$0.00 Presentation/Neatness


$500 off campus, $750 on$1,000.00 campus, $20/day/student



please describe Unfavorable$0.00

please describe Additional Decrease$0.00 Reason:

please describe __________________$0.00 _____ %

New Total:Total Cost $1,000.00

Total Requested $1,000.00 $3000 max * __________________


Airfare

Lodging

Other

Other

Other



requested

Registration

Food

Advertising

Travel (Including:)

Mileage

TOP: PHI DELTA THETA BOTTOM: INSTITUTE OF MANAGEMENT ACCOUNTANTS


# of miles150 $75.00 University's mileage


$250.00 $1,000.00 Deductions:


2 rooms 2 nights $200 $800.00 Presentation/Neatness


$500 off campus, $750 on3 days $50 $500.00 campus, $20/day/student



please describe UnfavorableCheck Bag ($25 per way) $200.00

please describe Additional DecreaseTransportation both ways $100.00 Reason:

please describe __________________$0.00 _____ %

New Total:Total Cost $3,315.00

Total Requested $3,000.00 $3000 max * __________________

Registration

Food

Advertising

Travel (Including:)

Mileage


Airfare

Lodging

Other

Other

Other



requested

Weekly Executive Staff Report

Position: PR/Marketing DirectorDaily Notes –

Tuesday: not in the office, but helped with Ichabod Race

Wednesday: exec meeting, helped move sand, started HC court statement

Thursday: updated sign, answered emails, contacted hashtag winners, Yell Like Hell

Friday: not in the office – volunteering at Week Without Violence march

Monday: contacted last winners of contest, answered emails, contacted ITS for web

Projects –

Senate Web photos – jumping back in now that HC is overrrrrrrrrrrr

Working with Erasmo on rebranding ideas – follow our new Instagram @yourWSGA!

Working on a statement about homecoming changes

Plans for Next Week –

Review script for recruitment video – finally

Take more photos for the web!

Post all the Homecoming goodies

Name: Katherine Wade

Date: October 24, 2017


Position: Chief of Staff Daily Notes –

Tuesday: I helped with the setting up and running the Ichabod Race as well as recovering from the homecoming ball

Wednesday: I had an exec staff meeting, compiled senators volunteer hours, shoveled the sand from Scorch on the porch out of the Union Lawn.

Thursday: Created final schedule for Yell Like hell assembly as well as hosted the event in a Romphim.

Friday: Recovered from yell like hell and then went to the Greek strategic plan meeting as well as after hours.

Monday: Was at an orthodontist appointment for most of the day but I came back and ranked the top three senators for homecoming.

Projects –

Creating an end of the year report of all my work for my position and transition packet. Cleaning/ Organizing my desk and filing system

Plans for Next Week – Finalizing the transition packet

Name: Caleb Soliday

Date: 10/24/2017


Position: Legislative and Research DirectorDaily Notes –

Tuesday: __3-8pm-5 hours______________________________________________

Wednesday: __4-6:30pm-2.3 hours_________________________________________

Thursday: __3-6pm-3 hours______________________________________________

Friday: __N/A (over on hours)_________________________________________

Monday: _4-5pm-1 hour______________________________________________

Projects –

Last week, I worked at homecoming events helping set up, run and clean up at every event. I worked with the other Legislative Directors to make an initial plan for higher education day. I organized the folder for the legislative directors and organized our conference call. I started applications for higher education day.


I am planning to work with several Senators on bills and research. I am working with Scott on a few initiatives regarding mental health. I am continuing to help organize plans for higher education day.

I would also LOVE to talk to any more senators or students about my position as applications are out for this position currently until October 31.

Name: Natasha Martinez

Date: 10/24/2017


Position: Budget DirectorDaily Notes –

Wednesday: Scorch on the porch, Open Mic Night, Exec. Meeting, Senate Meeting, Funding Requests, Emails, Allocations Meeting

Thursday: Emails, Invoices, Reimbursements, Yell Like Hell

Friday: MORE emails, Talk w/ student orgs, Funding Requests, After Hours

Monday: Funding Requests, Emails

Tuesday: MANY emails, Funding Bills, Payment Vouchers, Talk w/ Student Orgs

Projects – Homecoming! Setting up funding requests and look over Funding Policy______________________________________________________________________________________________________________________________________________________


Continue Auditing process, more requests and always more bills to pay! I love my job! ____________________________________________________________________________________________________________________________________________________________

Name: Zac Surritt

Date: 10/24/2017


Position: Vice President Daily Notes –

Tuesday: 8am to 10pm - Ichabod Race. Shop for Scorch on the porch. Build ‘sand box’

Wednesday: 8 am to midnight - Scorch on the porch setup and clean up

Thursday: 8 am to 10 pm - Prepare for yell like hell

Friday: 3 pm to 4 pm - Begin set writing a summary of homecoming for next year

Monday: 11 am to 1 pm 2 pm to 5 pm -Thank you notes and adding to end of year reports

Projects –

Homecoming/Homecoming Wrap up ___________________________________________________________________________________________________________________________________________________________


Continue working on mental health project, Start community service project, continue wrapping up homecoming and planner, and business plan project

Name: Scott Weinkauf

Date: 10/24/17


Position: Administrative Assistant Daily Notes –

Tuesday: Agenda

Wednesday: Additions to the Agenda/Prep for Meeting/Office Decorations

Thursday: Meeting Minutes E-mailed to Katie/General Office Work.

Friday: General Office Work

Monday: Agenda

Projects –

Agenda/Hit me up if you have any ideas on projects/bills! I would love to help you all with formatting and stuff 😊

Plans for Next Week – Agenda/Office Work

Name: Jack Siebert

Date: 10/24/2017

Documents

Meeting... · Web viewZeta is hosting Big Man on Campus Alpha Phi Taco Tailgate on November 4th! Buy a ticket for $5! ALL YOU CAN EAT TACOS TOP 3 SENATORS: Ciera Guthrey – 7.5 hours