MeetingMeetingMeetingMeetingMeetingMeetingMeetingMeeting

8/10/2019 MeetingMeetingMeetingMeetingMeetingMeetingMeetingMeeting

1/13

Why do people hold business meetings ?

To make decisions.

To share information between participants.

To discuss problems and business issues.

To assign tasks (a to-do list) .To record tasks .


2/13

Creating a meeting agenda

Whats an agenda?

A list (schedule) of the topics to be discussed in a

meeting.

elements (components) of a good business agenda?

What ? Who ? When ? Where ?

(purpose) the participants time and date location

attendees, duration (venue)

taking decisions place

brainstorming


3/13


4/13

Starting a meeting

welcoming participants

introducing yourself

asking participants to introduce

themselves

stating objectives


5/13

Some useful language

during meetings


6/13

asking for opinions How do you feel about ..? What do you think..?Whats your opinion..?

giving opinionsI think In my opinion..

interrupting ( Why? )Sorry to interrupt, but I .. Could I just say..?

Sorry, but..

Some useful language at meetings____________________________


7/13

dealing with interruptions

Could you let her/him finish please?

Could you just hold on a moment please?

Just a second please. Well be back to

you in a moment.

agreeing

I agree entirely with your point of view.

I think youre right.

I com letel a ree.



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Making suggestions:How about / What about..?Why dont we ..?I think we should

rejecting suggestions:I dont think its a good idea.

Im not keen on it.

asking for clarification:Could you explain?Im afraid, I dont understand our oint



9/13

asking for reaction:

What do you feel about ..?

What do you think ..? (Any comments?)

keeping to the point

Perhaps we could get back to thispoint later.

Lets leave this aside at the moment.


f l l i


10/13

Slowing down

Hold on, we need to look at this in moredetails.

I think we should discuss this a bit more.

Speeding upI think we should move on now.Can we come back to that..?

SummarizingRight, to sum up.

OK. Lets go over what weve agreed upon.


S f l l i


11/13

expressing criticism

Strong and directYour performance was terrible.

Your presentation was unsatisfactory.

The service was below the standard.

somewhat

a bit

diplomatic and less direct

wasnt good enough.

wasnt really satisfactory.

was

nt up to the standard.



12/13

in+ place+ city+ country+ department

+ field+ industry

on+ place

+ area

at+ place

with+ peoplefor

+ company+ person


13/13

item discussion action

Taking minutes

Minutes of the annual meeting

pay rise

Bonus

scheme

recruitment

* Weve agreed to discuss thismatter with the Financesdepartment ..Mr. Ahmed is

responsible for this and will bringus a report at the next meeting

* Because of the current financialproblems in the company,decision is delayed to the next

meeting.. (chairperson)

* As the company needs moreemployees in the sales dep. , Mr.Heba from the PR Dep. Will work

on advertising for a job vacancy.

Mr. Ahmed

next meeting, 1st

January

Chairperson

Next meeting

Mrs. Heba

26thApril, 2013

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