MEETING OF THE GREY DISTRICT COUNCIL · Request to open up unformed road reserve being Gadd Road Paroa 45 - 52 . ... Ordinary Meeting of the Grey District Council – 14 April 2008

A G E N D A An Ordinary Meeting of Council will be held as follows: Date: Monday 14 April 2008 Time: 6:00pm Venue: Council Chambers Grey District Council 105 Tainui Street Greymouth P Pretorius Chief Executive Members: His Worship The Mayor – T Kokshoorn Councillor Berry Councillor Brown Councillor Cummings Councillor Haddock Councillor Hamilton Councillor Osborne Councillor Sandrey Councillor Truman

The information in this document is provided to facilitate good competent decisions by Council and does in no way reflect the views of Council

= CONTENTS =

Item No. Subject Page Nos

1. Apologies 1 -

2. Confirmation of Minutes of 10 March 2008 1 -

3. Status Report of Council Decisions 1 - 3

FINANCE 1. Waiving of fees – The Order of St John 4 – 5 SUPPORT SERVICES 1. Approach for a Sister City Relationship Zaozhuang City, China 6 – 11 2. Bylaws Review per Section 158 of the Local Government Act 2002 & 12 - 39 Draft Grey District Council Traffic and Parking Bylaw 2008 3. Request to use and extend Tainui Street Bus Stop Hours – Hagglund 40 – 44 Vehicle Tours ASSETS MANAGEMENT 1. Request to open up unformed road reserve being Gadd Road Paroa 45 - 52 by Coulson Road Limited ENVIRONMENTAL SERVICES 1. New Zealand Planning Institute Conference 2008 Shantytown, Greymouth 53 – 2. Request for Waiver of Reserve Contribution for Subdivision Consent – 54 – 60 PL1744-08, Omoto Valley Road 3. Staff Warrant Update 61 – 4. Appointment of Additional Hearings Commissioners 62 – 64 5. Update on Progress towards achieving Accreditation as a Building 65 – 68 Consent Authority 6. Solid Energy, Spring Creek Mine – Approval of Structures under Coal 69 - 78 Mines Act

CONTENTS

= Page Two = Item No. Subject Page Nos

MISCELLANEOUS ITEMS

1. Documents to be approved by Council for Signing and Execution 79 - REPORTS FROM OUTSIDE ORGANISATIONS West Coast Regional Land Transport Committee dated 27 February 2008 – red pages Moana Foreshore Management Group dated 27 March 2008 – yellow pages RECOMMENDATIONS BY COUNCIL'S SUB-COMMITTEES FOR CONSIDERATION BY COUNCIL Nil RECOMMENDATIONS BY COUNCIL'S SUB-COMMITTEES UNDER DELEGATES AUTHORITY FOR INFORMATION OF COUNCIL

1. Tenders Sub-Committee dated 4 March 2008 – Cobden Sanitary Sewer 79 - 80 Separation Stage Five 2. Tenders Sub-Committee dated 4 March 2008 - Awarding of Tender 80 - 81 Aquatic Centre 3. Tenders Sub-Committee dated 4 March 2008 - Cobden Bridge Trunk 81 - 82 Watermain Renewal

REPORTS -Green Pages

Finance and Information Technology 1 - 2

Support Services 3 - 13

Assets Management 14 – 30

Environmental Services 31 - 41

FINANCIAL REPORTS – Gold Pages

1. Draft Financial Statements 2 – 3 2. Additional Financial Notes 4 – 14 3. Activity Statements 15 - 29

CONFIDENTIAL ITEMS – Pink Pages

MEETING OF THE GREY DISTRICT COUNCIL to be held in the Council Chambers, 105 Tainui Street, Greymouth

on Monday 14 April 2008 commencing at 6:00pm

A G E N D A

Please Note A light meal will be served for elected members at 5.10 pm

SPEAKERS

Before Council Meeting

5.40pm Peter Whittall from Pike River Coal Limited – update

Public Forum -

During Council – Environmental Services Department – update on NZPI

Conference

Order of St John – request for waiving of fees

APOLOGIES COUNCIL IN OPEN MEETING CONFIRMATION OF MINUTES

Confirmation of the minutes of the previous Ordinary Meeting held on 10 March 2008 (blue pages)

RECOMMENDATION :

Ordinary Meeting of the Grey District Council – 14 April 2008

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STATUS REPORT OF COUNCIL DECISIONS Resolution Date Ref No Subject Status.

-- -- Council Parking Report Report due June 2008

-- -- Council Building Extension Update

See report below

NWCB Status Report :

Resolution Date

Ref. No. Subject Status

22 September 2003

1559 Runanga Swimming Pool Roof Cover

Matter ongoing

23 May 2005 1670 Island at Entrance to Somerled Avenue – Off State Highway 6

Letter dated 10 March 2008 received from Transit. Copy attached below

26 September 2005

1678 Ten Mile Creek Bridge

As above

Council Building Extension Update Report from Assets Manager :

From: Mel Sutherland Sent: Wednesday, 2 April 2008 4:08 p.m. To: Debbie Wilson Cc: Management Team Subject: Council Chambers Building Extension Progress Report The project was put on hold until after the contract for the Aqua Centre was let. The reason for this is to ensure the likelihood of more than one tender. Since the Aqua Centre contract has been let, this project has been re-activated. In accordance with Council policy an assessment of the existing building capacity to withstand earthquakes is being done as part of the building consent application. Initial indications are that it is unlikely that major strengthening work will be required to the existing Council Building. The assessment will be completed over the next two weeks after which we will be in a position to re-tender. The final decision to proceed will still depend on the tender price compared to the allocated budget.


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FINANCE 1. A/5: Waiving of Fees – The Order of St John BACKGROUND Therese Gibbens, Chairperson for St John Area Committee has written to Council asking if Council would consider waiving their account for building fees. A spokesperson representing St Johns will be speaking to Council on this matter. As letter arrived after Agenda cut off date the normal headings and considerations are not included. The amount of $13,930 is made up as follows:

1. Building Consent Fee $4,050 2. BRANZ Levy $2,000 3. Levy $7,880

It is therefore clear that levies payable to other Bodies represents the bulk of the figure owing and that Council as recovery agency for such Bodies will have to pay the full amount to them. Council if it wants to accommodate this request has to provide for the cost as a grant to St John. This has not been budgeted for and can be done by means of over expenditure or from special funds, subject to the customary criteria for accessing special funds outside of the Annual Plan. The cost involved is not expected to exceed $20,000 subject to applications and supporting documentation being filled out correctly and/or provided up front. RECOMMENDATION: (His Worship) Attachment: Letter from Order of St John dated 1 April 2008


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SUPPORT SERVICES 1. C/5: Approach for a Sister City Relationship Zaozhuang City, China OUTCOME SOUGHT A decision on an approach by Zaozhuang City for international co-operative relationships. BACKGROUND A profile on Zaozhuang City, China is attached hereto. The Mayor Mr Chen is most anxious to establish a relationship even if it starts small. Given the other issues facing our District, I have been stalling this matter since 26 February 2008, but Mr Chen is clearly very committed to this cause. I have relented and advised the matter will be put before Council. The value of Sister City relationships vary with some delivering very good economic outcomes for one or both “Sister Cities” whilst others represent a purely social interaction. What is common with all of the Sister City relationships is that it can be relatively expensive. Hosting a delegation of for example four people can cost approximately $5,000 with the cost of a visit to northern China by two (normally the Mayor and CEO)up to $15,000. The frequency of visits can be as high as three yearly. SIGNIFICANCE Not significant PRACTICABLE OPTION EVALUATION OPTION 1: To approve in principle, a co-operative arrangement with Zaozhuang City (cultural exchange, student exchanges, imports/exports etc) and to formulate a better idea of what is involved in consultation with City officials. They are prepared to visit Greymouth for this. OPTION 2: To decline the invitation on the basis that our District is experiencing significant financial challenges and that it will not be able to afford a cultural exchange budget that will do justice to a co-operative association with a prosperous City like Zaozhuang City. Given the nature of the item, the normal format issues are not covered. Whether or not this association can be beneficial to Port of Greymouth is unclear.


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SUGGESTED RECOMMENDATION That – 1. The Mayor of Zaozhuang City be thanked for his approach and invitation for

Greymouth to establish cultural and economic relations with Zaozhuang City. 2. Council approves in principle to receive a delegation from the City in order to define

the nature and extent of the inter City association and refers the cost + $3,000 to the Annual Plan

OR Council advises that the financial challenges facing our District are such that Council will find it difficult to do justice to a co-operative association even in the most basic of forms. Comments – Cr Hamilton China is a growing and powerful force in the international economy. Zaozhuang City has already established relationships with other areas of the world, including cities in Germany, Japan and Australia. When thinking about the Grey District and an area such as Zaozhuang City, there are more differences than similarities. However similarities do exist and include the abundance of natural resources including coal, the temperate climate and similar industries including farming and forestry. The Grey District should be thinking of the potential benefits of a cooperative arrangement with Zaozhuang City rather than simply the cost. Some of these benefits could include:

• an increase in tourists from Zaozhuang City and neighbouring areas to the Grey District and the West Coast – with a population of 3.6 million people, that is a lot of potential visitors,

• an opportunity for Grey District schools to establish links with Chinese schools through telecommunications,

• the opportunity for businesses to share information and skills, • the potential for cultural exchanges for people of all ages.

RECOMMENDATION : (Cr Hamilton) That – 1. The Mayor of Zaozhuang City be thanked for his approach and invitation for

Greymouth to establish cultural and economic relations with Zaozhuang City. 2. Council approves in principle to receive a delegation from the City in order to define

the nature and extent of the inter City association and refers the cost + $3,000 to the Annual Plan.


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Zaozhuang City

I. Facts about Zaozhuang

Zaozhuang (E116°48`-117°49`N34°27`-35°19`) enjoys the north temperate monsoon climate. The annual average temperature is 13.9。C, and the annual rainfall reaches 815.8 mm. Zaozhuang is a prefecture-level city with 5 districts and one county-level city under jurisdiction: Shizhong District, Xuecheng District, Shanting District, Yicheng District and Tengzhou City. It covers an area of 4,550 square km with a population of 3.6 million. The downtown area is 100 square km with a population of 500,000.

Zaozhuang enjoys convenient transportation. It lies in the joint place of 4 Provinces: Jangsu, Shandong, Hebei and Anhui. It is also the center of Huaihai Economic Zone and a transitional belt from south to north in the eastern China. Zaozhuang is near Longhai Railway and within easy reach to Rizhao, Lanshan and Lianyungang ports. There are 5 airports including Jinan Airport, Qingdao Airport, Xuzhou Airport, Lianyungang Airport and Linyi Airport within radius of 200 km from Zaozhuang. Beijing-Shanghai railway, Beijing-Fuzhou expressway, No.104 national highway, No.206 national highway, the Great Canal Channel and Beijing-Shanghai express railway in the mid of construction all crisscross the city.

II. Natural Resources

Zaozhuang is abundant in natural resources. One is the underground mineral reserves, above 20 varieties, such as coal, iron ore, copper, bauxite, gypsum, plaster stone, quartz stone, rare-earth, potters earth, limestone, marble, granite, apatite etc have been exploited. The city is rich in coal reserves; now three large exploited coal mines covers an area of 1017 square km with coal and a reserve of 4.5 billion tons. The proved plaster reserve is 1.28 billion tons. And the proved reserve of limestone is 26.5 billion tons. The marble, dolomite and iron ore are 200 million cubic meters, 38.24 million tons and 170 million tons respectively. The other is it the water resources. The Great Canal flows through the southern part of the city with a length of 68 km in the boundary, and there are more than 10 rivers with drainage area of over 100 square km. as well as 5 huge and middle-sized reservoirs. The total water reserves reaches 1.472 billion cubic


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meters with an average of 419 cubic meters per capita, higher than the average level of Shandong Province. The third one is its abundant biological and plantation resources; there are more than 32 kinds of crops such as wheat, corn, millet, sorghum, rice, soy bean etc, 50 kinds of melon vegetables such as watermelon, pumpkin, gourd etc, 100 varieties of orchard, more than 50 types of hygrophilous plants, as well as more than 269 ornamental plants and 300 kinds of wild and economic plants.

III. Infrastructure

Zaozhuang is advanced in transportation and telecommunication, adequate in energy supply, and complete in financing service, shopping and sports and entertainment facilities. Over 303 bus lines cover a mileage of 49,660 km. Bus service is not only opened to every town and village of the city but also goes to the Capital city, Beijing, Tianjin, Hebei, Henan, Shjanghai, Anhui, Jiangsu and Zhejian etc, the central cities and distributing center of goods. The total railway lines are 288.5 kilometers long. Beijing-Shanghai railway passes through the western part of Zaozhuang. Zaozhuang-Xuecheng branch railway and Beijing-Shanghai railway crisscross in Xuecheng district. An express passenger train from Zaozhuang to Shanghai is opened to traffic as well. The Great Canal Channel within the boundaries in Zaozhuag longs 68.5 km and flows through Hebei, Jiangsu, Zhejiang, Shanghai and other areas. There are altogether 53 ports in Zaozhuang with the cargo handling capacity of 5 million tons. Post and telecommunications have already adopted the modern optical cable, micro-wave and digital exchange equipments. The total capacity of the whole city public telecommunication network reaches 141,000 sets. The city sector power owns 10 thermal power plants with the installed capacity of 1.86 million kw. The annual power generating reaches over 15 billion kilowatt. The supporting facilities including water, gas and heat supply are complete and sufficient. The modern shopping center, star-rated hotels provide good service to foreign friends

IV. Industry

Zaozhuang has formed five pillar industries such as coal, building materials, paper-making, textile and mechanical electronic with the coal as the leading industry. Meanwhile, a fairly complete industrial system has been established, among which are tobacco, rubber, food and medicine. There are altogether 135 coalmines with the annual output of the raw coal of 18.23 million tons. The export of fine washed-coal reaches 1.4 million tons. The main products in building material industry are cement, gypsum and flat-glass, the output of which ranks respectively the first, second and third. The complete production system has been formed in the textile industry, including the assembly line of wavering, knotting, dying and garment making. Products in machinery and electronic industry have a strong competition in the international market such as digital drill lathe, table lathe, standard components and electronic components etc.


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Zaozhuang is flourishing on farming, forestry, animal husbandry and fishery with rich products. The main crops are wheat, maize, sweet potato, soy bean, cotton, peanut, flue-cured tobacco, mulberry, fiber crops etc. The fruits are pomegranate, apple, pear, Chinese chestnut, date, walnut, hawthorn etc. The livestock are cattle, pig, goat, rabbit, chicken, duck etc. The aquatic products are fresh-water fish, soft-shelled turtle, shrimp, frog etc. Zaozhuang is one of bases the commodity grain, animal husbandry bases, dried and fresh fruits bases in China. And it is also one of the agricultural demonstration zones in Huaihai Economic Zone and U.N. FAO Development Zone.

V. Opening up

Since the reform and opening up, foreign trade and economy in Zaozhuang develops fast. It has established international cooperation relationship with over 100 countries and regions such as Sprockhovel, Nortorf and Dresden in Germany, Mine in Japan, North-West Region of New England in Australia. There are 15 liaison offices and organizations overseas. In 2003, the contracted foreign capital was US$153.15 million dollars, increased by 45.5% compared to the year earlier, and the actual usage of foreign capital is US$ 46.81 million dollars. It has attracted MNCs from over 40 countries and regions such as Daewoo of ROK, Nissho Iwai Corp. of Japan, Santoku America Inc. of the US and PT Surabaya Agung industrial Pulp & Kertas of Indonesia invest in Zaozhuang. The export and import value reached US$ 244.54 million, increased by 32.7% over the last year. Export accounts for US$182.22 million, 29.6% over the last year. Among them, the commodities for export cover over 400 varieties of 20 categories, which have been sold to more than 70 countries and regions. Zaozhuang has also made great achievement in overseas contracted projects and overseas labor service cooperation.


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2. B/5: A. Bylaws Review per Section 158 of the Local Government Act 2002 B. Promulgation of new Bylaws from 1 July 2008 OUTCOME SOUGHT

1. Review of bylaws in accordance with section 158 of the Local Government Act 2002 by 30 June 2008 and associated Consultation.

2. Approval of Traffic and Parking Bylaw, GDC Amenity Protection Bylaw, and New

Zealand Standard Bylaws for purposes of consultation BACKGROUND This matter is dealt with in two parts: A. GENERAL BYLAW REVIEW STATUTORY BASIS Local authorities are required to review their bylaws per section 158 of the Local Government Act 2002 as follows: 1/ (a) all bylaws that were made or had effect prior to the commencement of the Local Government Act 2002 on 1 July 2003 must be reviewed within 5 years of that date; and (b) every bylaw made under a section of the Local Government Act 1974 that is no longer in force shall be revoked as at 1 July 2008. 2/ bylaws made per the Local Government Act 2002 must be reviewed within 5 years after the date that they came into force. Once all bylaws have been reviewed then the next review must be carried out within 10 years after the date of the last review. The review must take the form of a reconsideration of the matters set out in section 155, using the special consultative procedure per section 83. 155 Determination whether bylaw [made under this Act] is appropriate

[(1AA) This section applies to a bylaw only if it is made under this Act.]


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(1) A local authority must, before commencing the process for making a bylaw, determine whether a bylaw is the most appropriate way of addressing the perceived problem.

(2) If a local authority has determined that a bylaw is the most appropriate way of addressing the perceived problem, it must, before making the bylaw, determine whether the proposed bylaw—

(a) is the most appropriate form of bylaw; and

(b) gives rise to any implications under the New Zealand Bill of Rights Act 1990.

(3) No bylaw may be made which is inconsistent with the New Zealand Bill of Rights Act 1990, notwithstanding section 4 of that Act.

83 Special consultative procedure

(1) Where this Act or any other enactment requires a local authority to use or adopt the special consultative procedure, that local authority must—

(a) prepare—

(i) a statement of proposal; and

(ii) a summary of the information contained in the statement of proposal (which summary must comply with section 89); and

(b) include the statement of proposal on the agenda for a meeting of the local authority; and

(c) make the statement of proposal available for public inspection at—

(i) the principal public office of the local authority; and

(ii) such other places as the local authority considers necessary in order to provide all ratepayers and residents of the district with reasonable access to that statement; and

(d) distribute in accordance with section 89(c) the summary of the information contained in the statement of proposal; and

(e) give public notice, and such other notice as the local authority considers appropriate, of the proposal and the consultation being undertaken; and

(f) include in the public notice a statement about how persons interested in the proposal—

(i) may obtain the summary of information about the proposal; and


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http://www.brookersonline.co.nz/databases/modus/lawpart/statutes/link?id=ACT-NZL-PUB-Y.2002-84%7eBDY%7ePT.6%7eSPT.1%7eSG.!62%7eS.89&si=15&sid=t1o6h3c7bm2u7kkggec0js115einw7sn&hli=0&sp=statutes

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(ii) may inspect the full proposal; and

(g) include in the public notice a statement of the period within which submissions on the proposal may be made to the local authority; and

(h) ensure that any person who makes a submission on the proposal within that period—

(i) is sent a written notice acknowledging receipt of that person's submission; and

(ii) is given a reasonable opportunity to be heard by the local authority (if that person so requests); and

(i) ensure that the notice given to a person under paragraph (h)(i) contains information—

(i) advising that person of that person's opportunity to be heard; and

(ii) explaining how that person may exercise that person's opportunity to be heard; and

(j) ensure that, except as otherwise provided by Part 7 of the Local Government Official Information and Meetings Act 1987, every meeting at which submissions are heard or at which the local authority, community board, or committee deliberates on the proposal is open to the public; and

(k) subject to the Local Government Official Information and Meetings Act 1987, make all written submissions on the proposal available to the public.

(2) The period specified in the statement included under subsection (1)(g) must be a period of not less than 1 month beginning with the date of the first publication of the public notice.

(3) This section does not prevent a local authority from requesting or considering, before making a decision, comment or advice from an officer of the local authority or any other person in respect of the proposal or any submission or both.

(Note: (i) For the adoption or review of bylaws, the statement of proposal referred to above is, in terms of section 86, a draft of the bylaw as proposed that is under review prior to adoption.

(ii)Given the fact that the existing Bylaws, with the exception of the Traffic and Parking Enforcement Bylaw, as outlined are adopted without change or are NZ Standard Bylaws, the process is dealt with by means of a collective Summary of Proposal as attached hereto. Individual Bylaws are available should anybody wish to peruse them.

In the case of bylaws adopted under the Local Government Act 2002, the review and special consultative process needs to be completed and approved by Council prior to 30


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June 2008 to avoid the bylaws ceasing to have effect 2 years after the date on which they were required to be reviewed per section 158.

The following Bylaws form part of this review:

LOCAL BYLAWS NAME REVIEW DATE PURPOSE

•

• 2004 Moana Glass Bylaw 2004

30 June 2009 To protect public safety and the enjoyment of public places in Moana over the New Years Eve period.

• 2004 GDC Banning of Liquor in Public Places - Greymouth

30 June 2009 To enhance the safety of citizens in the Greymouth CBD and to reduce the likelihood of alcohol related offending.

ARE THE ABOVE BYLAWS THE MOST APPROPRIATE WAY OF ADDRESSING THE PERCEIVED PROBLEM? Sections 145 and 146 of the Local Government Act 2002 state that a territorial authority may make bylaws for its district for a number of purposes including for the regulation and protection of the public from nuisance, protecting, promoting and maintaining public health and safety, and to minimise the potential for offensive behaviour in public places. The bylaws as scheduled are all considered to be the most appropriate form of managing the subject matter pertaining to each individual bylaw. ARE THE ABOVE BYLAWS THE MOST APPROPRIATE FORM OF DEALING WITH THE ISSUE? The four local bylaws per the schedule above have been adopted to manage and control local issues relating to speed limits on local roads, amenity values to control unsightly properties, the consumption of liquor in public places and the banning of glass in Moana over the New Year period. In each case the bylaw strengthens Council’s ability to manage problems that may arise from these activities and they are therefore considered to be appropriate and reasonable responses. The New Zealand Standard bylaws have been adopted where other measures have not been available to achieve the Council’s objectives, such as the District Plan or measures


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in Acts or Regulations. Again they are considered to be the most appropriate means of responding to the issues they address. ARE THE BYLAWS INCONSISTENT WITH NEW ZEALAND BILL OF RIGHTS? The bylaws under review have all been assessed to ensure that they do not impinge on the rights of individuals and legal persons (companies) outside of the allowed restriction contained in section 5 of the New Zealand Bill of Rights Act 1990. Section 5 states: Justified limitations Subject to section 4 of this Bill of Rights, the rights and freedoms contained in this Bill of Rights may be subject only to such reasonable limits prescribed by law as can be demonstrably justified in a free and democratic society. SIGNIFICANCE Bylaws are important tools that enable Council to control and manage a variety of activities and functions that it carries out in the public interest. The review will be conducted per the special consultative process. (Ref: LGA 2002 Sections 83 & 86) PRACTICABLE OPTION EVALUATION OPTION 1: There is only one option and that is to review the bylaws as required by legislation. BENEFITS NEGATIVES • The bylaws will be current and will not

need to be reviewed again for 10 years.

• If the review is not conducted then the bylaws will cease to have effect from 1 July 2010.

Legal/Statutory Implications: The review of bylaws is a statutory requirement per Sec 158 of the Local Government Act 2002.he review of bylaws is a legislative requirement Financial Implications: Apart from the need to publicly notify the review and conduct a special consultative process, there are no financial implications. Strategic Implications: The bylaws impact to a greater or lesser extent on the LTCCP outcomes and provide Council with assistance to meet them.


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http://www.brookersonline.co.nz/databases/modus/lawpart/statutes/link?id=ACT-NZL-PUB-Y.1990-109%7eBDY%7ePT.1%7eS.4&si=15

The Wellbeing Test:

Social Being able to control potentially negative problems through the responsible application of bylaws provides social benefits for the whole community.

Economic Bylaws help generate confidence with the community that creates an environment conducive to economic growth.

Cultural Local Government has traditionally been responsible for managing and controlling issues covered by the bylaws under review.

Environmental Controlling the negative effects on the environment from, for example the misuse of alcohol, damage to public facilities etc provides for positive environmental outcomes.

Existing Policy Impact: None. B. NEW BYLAWS TO BE MADE TO REPLACE EXISTING BYLAWS (i) GDC Traffic and Parking Bylaw It was deemed necessary to virtually rewrite this bylaw to:

• bring it in line with the changes in the Transport Act and Regulations over the years and to provide for a better management tool to control parking.

• incorporate other issues i.e. skateboards • incorporate the remedy used by Queenstown Lakes District Council to provide

for immediate enforcement powers in respect of freedom campers contravening the provisions of the Freedom Camping Policy.

It is, therefore a totally new Bylaw. A copy of the draft GDC Traffic and Parking Control Bylaw 2008 is attached for Council’s consideration. (ii) GDC Amenity Protection Bylaw This bylaw was made under the Local Government Act 1974 and as such it will cease to have affect from 1 July 2008. It needs to be remade by following the special consultative procedure per the Local Government Act 2002. (iii) New Zealand Standard Bylaws These bylaws were made under sections of the Local Government Act 1974 that are no longer in force and they will be automatically revoked on 1 July 2008. They are still required by Council to manage and control the issues they cover and they need to be


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made again by Council using the special consultative procedure per the Local Government Act 2002. NZ STANDARD MODEL GENERAL BYLAWS – NZS 9201

NAME REVIEW DATE PURPOSE

• Part 1 2007 Introductory 30 June 2008 (Model bylaw updated 2007)

To clearly interpret terms and expressions used throughout the NZ 9201 series. Outlines serving of orders and notices, powers of delegation and entry, suspension and revocation of licences, offences, breaches and penalties.

• Part 2 1999 Public Places 30 June 2008 To control a diverse range of activities to ensure acceptable standards of convenience, safety, visual amenity and civic values. eg damage to public facilities such as roads, grass verges, garden areas and reserves.

• Part 3 1999 Hostels 30 June 2008 To monitor the operation of hostels, guest houses, boarding houses, private hotels, motels and residential clubs for health and safety of tenants, neighbours or the community at large.

• Part 4 1999 Trading in Public Places

30 June 2008 To regulate the conduct of persons selling goods on streets, roads, footpaths.

• Part 6 1999 Solid Waste

30 June 2008 To ensure refuse is collected and disposed of in the interests of public health.


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• Part 7 2007 Water Supply

30 June 2008 To regulate the supply of ordinary and extra ordinary water supplies.

• Part 8 1999 Control of Advertising Signs

30 June 2008 To ensure signs are erected, maintained and displayed so they do not present hazards or danger to public safety and to maintain aesthetic standards.

• Part 11 2000 Fires in Open Air

30 June 2008 To control open air fires in urban areas to prevent smoke nuisance and fire spread involving vegetation.

• Part 13 1999 The Keeping of Animals, Poultry and Bees

30 June 2008 To establish the requirements for the keeping of animals, poultry and bees for the protections of neighbours and property owners.

• Part 14 1999 Cemeteries and Crematoria

30 June 2008 To control and set standards for the operation of cemeteries and crematoria.

• Part 22 1995 Wastewater Drainage

30 June 2008 To provide additional powers to that in existing legislation for wastewater drainage from both domestic and trade premises to a Wastewater Authority.

PRACTICABLE OPTION EVALUATION OPTION 1: The Bylaws are very necessary tools and are regarded to be the only practicable option . Legal/Statutory Implications: We are complying with the legislative requirements. It is confirmed that:


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• They are the most appropriate way of dealing with the associated issues • They are the most appropriate form of Bylaw • They do not give rise to Bill of Rights Act issues.

Financial Implications: Apart from the need to publicly notify the review and conduct a special consultative process, there are no financial implications. Strategic Implications: The bylaws impact on the LTCCP outcomes and provide Council with assistance to meet them. The Wellbeing Test:

Social Being able to control potentially negative problems through the responsible application of bylaws provides social benefits for the whole community.

Economic Bylaws help generate confidence with the community that creates an environment conducive to economic growth.

Cultural Local Government has traditionally been responsible for managing and controlling issues covered by the bylaws

Environmental Controlling the negative effects on the environment is positive

Existing Policy Impact: None. The process being followed will allow for the old bylaws to be revoked and the new one to be adopted. SUGGESTED RECOMMENDATION

(a) That Council determines that the following Bylaws are the most appropriate means of managing and addressing the perceived problems and issues contained within each of the following bylaws:

Local Bylaws

• GDC Amenity Protection By/law. • Moana Glass Bylaw 2004 • GDC Banning of Liquor in Public Places – Greymouth • GDC Traffic and Parking Enforcement Bylaw 2008


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New Zealand Standard Bylaws

• Part 1 2007 Introductory • Part 2 1999 Public Places • Part 3 1999 Hostels • Part 4 1999 Trading in Public Places • Part 6 1999 Solid Waste • Part 7 2007 Water Supply • Part 8 1999 Control of Advertising Signs • Part 11 2000 Fires in Open Air Part 13 • Part 13 1999 The keeping of Animals, Poultry and Bees • Part 14 1999 Cemeteries and Crematoria • Part 22 1995 Wastewater Drainage

(b) That Council determines that the abovementioned bylaws are in the most

appropriate form. (c) That Council determines that the abovementioned bylaws do not give rise to any

concerns or implications under the New Zealand Bill of Rights Act 1990. (d) That Council resolves to undertake due process in the form of the special

consultative procedures contained in the Local Government Act 2002 for the passing of and renewal of the abovementioned bylaws and determines that a notice in the local press is the methodology to be used for the public consultation.

(e) That Council notes that the following NZ Standard bylaws that have previously been adopted by Council have been withdrawn or cease to have affect:

• 1999 Public Libraries • 1999 Cultural and recreational Facilities • 1972 Licences for Vehicle Stands on Streets • 1972 Scaffolding and Deposit of Building Materials • 1972 Amusement Devices and Shooting Galleries • 1980 Special Structures and Structures for Storage of Liquids. • 1972 Public Swimming Pools • 1972 Parks and Reserves • 1975 Control of Noise • 1972 Nuisances • Model Building Bylaws (Series)

(f) That the bylaws per (a) above shall become operative from 1 July 2008 (g) That the GDC Traffic and Parking Enforcement Bylaw 1991 shall be revoked on 1

July 2008 and the GDC Traffic and Parking Enforcement Bylaw 2008 shall become operative from 1 July 2008.

(h) That the GDC Amenity Protection Bylaw (2008) shall become operative from 1 July 2008.

(i) That Council approves the attached Summary of the Statement of Proposal in respect to consultation on the review of the local bylaws and the adoption of the New Zealand Standard Bylaws per (a) above.


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Attachments: (i) Summaries of Statement of Proposal (ii) GDC Traffic and Parking Enforcement Bylaw 2008. (iii) GDC Amenity Protection Bylaw 2008 SUMMARY OF STATEMENT OF PROPOSAL REVIEW OF BYLAWS IN TERMS OF SECTION 158 LOCAL GOVERNMENT ACT 2002 1.0 PURPOSE

1.1 To review the bylaws that the Grey District Council currently relies on as required by section 158 of the Local Government Act 2002, to ensure that they remain current and relevant as the best method of addressing the issues Council deals with.

1.2 The review is to be conducted using the special consultative procedure per the Act to enable Council to receive and assess public support for the proposal.

1.3 Only those local and New Zealand Standard bylaws made and adopted by Council in terms of the Local Government Act 1974 and bylaws made under the Local Government Act 2002 that are now more than 5 years old are subject to this review.

1.4 It is herewith confirmed that the review confirms the relevant Bylaws as outlined in their CURRENT form.

2.0 BYLAWS INVOLVED

LOCAL BYLAWS NAME REVIEW DATE PURPOSE

•

• 2004 Moana Glass Bylaw 2004

30 June 2008 To protect public safety and the enjoyment of public places in Moana over the New Years Eve period.

• GDC Banning of Liquor in Public Places - Greymouth

30 June 2008 To enhance the safety of citizens in the Greymouth CBD and to reduce the likelihood of alcohol related offending.


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3.0 CONTINUATION OF BYLAWS FROM 1 JULY 2008 3.1 It is proposed that all of the above bylaws shall be continued without

amendment. 3.2 It is proposed that the existing GDC Traffic and Parking Enforcement bylaw that

was made in 1991 is revoked. A separate consultation process parallel hereto provides for the new Traffic and Parking Enforcement Bylaw, 2008. This also applies to the GDC Amenity Protection Bylaw.

4.0 PUBLIC NOTIFICATION AND AVAILABILITY OF BYLAWS 4.1 All Bylaws under review shall continue to remain current for a period of 10 years

from the 1 July 2008 at which time a further review will be required to be undertaken in terms of section 158 of the Local Government Act 2002.

4.2 Copies of the above scheduled bylaws may be obtained at the main office of the Grey District Council, 105 Tainui Street, Greymouth, on payment of a fee of $5 for each bylaw.

4.3 Alternatively the bylaws may be inspected for free during normal business hours at the address per 4.2 above.

5.0 TIMELINE 5.1 14 April 2008: Council approves Summary of Statement of Proposal and

adopts first resolution of Special Consultation Procedure. 5.2 15 & 30 April 2008: Public notification of process twice in Greymouth Star. 5.3 21 May 2008: Submissions close. 5.4 29 May 2008: Submissions heard if considered necessary, otherwise the submissions will be considered/heard at Council’s May meeting. 5.5 9 June 2008: Council considers outcome of consultation and adopts

second resolution subject to amendment, if any, as a result of consultation.

5.6 11 June 2008: Public notification of final decision. 5.7 1 July 2008: Bylaws come into effect or remain current.

SUMMARY OF STATEMENT OF PROPOSAL Local Bylaw: (i) TRAFFIC AND PARKING ENFORCEMENT BYLAW 2008 (ii) GDC AMENITY PROTECTION BYLAW 2008 New Zealand Standard Bylaws: A copy of the proposed Local Bylaws are attached hereto. The New Zealand Standard Bylaws to be adopted are available for inspection at the public counter, Council Building, 105 Tainui Street, Greymouth. 1. PURPOSE Local Bylaws: To provide for a range of matters relating to: (i) parking and traffic safety and (ii) control of unsightly and risk to health situations in neighbourhoods. NZ Standards: Per schedule hereunder. NZ STANDARD MODEL GENERAL BYLAWS – NZS 9201

NAME REVIEW DATE PURPOSE

• Part 1 2007 Introductory 30 June 2008 (Model bylaw updated 2007)

To clearly interpret terms and expressions used throughout the 9201 series. Outlines serving of orders and notices, powers of delegation and entry, suspension and revocation of licences, offences, breaches and penalties.

• Part 2 1999 Public Places 30 June 2008 To control a diverse range of activities to ensure acceptable standards of convenience, safety, visual amenity and civic values. Eg damage to public facilities such as roads, grass verges, garden areas and reserves.

• Part 3 1999 Hostels 30 June 2008 To monitor the operation of hostels, guest houses,


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boarding houses, private hotels, motels and residential clubs for health and safety of tenants, neighbours or the community at large.

• Part 4 1999 Trading in Public Places

30 June 2008 To regulate the conduct of persons selling goods on streets, roads, footpaths.

• Part 6 1999 Solid Waste

30 June 2008 To ensure refuse is collected and disposed of in the interests of public health.

• Part 7 2007 Water Supply

30 June 2008 To regulate the supply of ordinary and extra ordinary water supplies.

• Part 8 1999 Control of Advertising Signs

30 June 2008 To ensure signs are erected, maintained and displayed so they do not present hazards or danger to public safety and to maintain aesthetic standards.

• Part 11 2000 Fires in Open Air

30 June 2008 To control open air fires in urban areas to prevent smoke nuisance and fire spread involving vegetation.

• Part 13 1999 The Keeping of Animals, Poultry and Bees

30 June 2008 To establish the requirements for the keeping of animals, poultry and bees for the protections of neighbours and property owners.

• Part 14 1999 Cemeteries and Crematoria

30 June 2008 To control and set standards for the operation of cemeteries and crematoria.

• Part 22 1995 Wastewater Drainage

30 June 2008 To provide additional powers to that in existing legislation for wastewater drainage


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from both domestic and trade premises to a Wastewater Authority.

2. NEED FOR BYLAWS It is confirmed that:

• They are the most appropriate way of dealing with the associated issues • They are the most appropriate form of Bylaw • They do not give rise to Bill of Rights Act issues.

3. AVAILABILITY OF BYLAWS Copies of the above scheduled bylaws may be obtained at the main office of the Grey District Council, 105 Tainui Street, Greymouth, on payment of a fee of $5 for each bylaw. Alternatively the bylaws may be inspected for free during normal business hours at the address per 4.2 above. CONSULTATION TIMELINES 5.8 14 April 2008: Council approves Summary of Statement of Proposal and

adopts first resolution of Special Consultation Procedure. 5.9 15 & 30 April 2008: Public notification of process twice in Greymouth Star. 5.10 21 May 2008: Submissions close. 5.11 29 May 2008: Submissions heard if considered necessary, otherwise the submissions will be considered/heard at Council’s May meeting. 5.12 9 June 2008: Council considers outcome of consultation and adopts

second resolution subject to amendment, if any, as a result of consultation.

5.13 11 June 2008: Public notification of final decision. 5.14 1 July 2008: Bylaws come into effect or remain current.

TRAFFIC & PARKING ENFORCEMENT BYLAW

2008


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March 2008 ANALYSIS

CONTENTS PAGE No. Authority 3 Objective 3 Introduction 3 Definitions 3-5 Vehicles on Footpaths and Berms 5 Vehicles on Grass Berms/Verges 5 Heavy Vehicles Parking on Residential Streets 5-6 Stopping Standing and Parking of Vehicles 6 Hours of Parking 6 Provision of Parking and Fixing of Fees 7 Parking of Motor Cycles or other Specified Vehicles 7 Specified Vehicle Stands 7 Mobility Parking 7 Method of Parking 8 Parking in Council Off-Street Carpark Areas 9 Traffic/Vehicle Control on Roads, in Parks or Landscaped Areas 9 Flower beds, grass plots and landscaped areas 9 Vehicles in Parks 9 Immediate removal of vehicles 9 Immobile Vehicle Limits 10 Impounding and Removal 10 Trading and Repairing Vehicles on Street 10 Camping in Vehicles 11 Enforcement Officers 11 Parking Wardens 11 Offences 11 Penalties 12 Defences 12 Exempt vehicles 12 Skateboards 12


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TRAFFIC AND PARKING ENFORCEMENT BYLAW 2008 AUTHORITY In pursuance and exercise of the powers vested in it by the Local Government Act 1974, the Local Government Act 2002, The Transport Act 1962 or its successor, and of all other powers thereunto enabling it, the Grey District Council hereby makes and obtains this bylaw. OBJECTIVE To assist with traffic and parking control in respect of roads, parking areas and other areas under Council's control.

PART I 1.0 INTRODUCTION 1.1 Short Title and Commencement

This bylaw is known as The Grey District Council Traffic and Parking Enforcement Bylaw 2008. The bylaw shall be read in conjunction with the Local Government Act 1974 & 2002, The Transport Act 1962 and the Regulations for the time being in force pursuant to The Transport Act 1962.

1.2 On the coming into force of this bylaw on 1 July 2008, the Grey District Council

Traffic and Parking Bylaw and amendments are repealed. 2.0 DEFINITIONS In this bylaw, unless the context otherwise requires, means :- ‘AUTHORISED OFFICER’ means any person appointed or authorised by the

Council to act on its behalf and with its authority including a parking warden or any Police Officer.

‘BERM OR GRASS VERGE’ means any grassed area on a road or within road

reserve that is generally separated from the carriageway by channeling or kerbing.

CAMPING means the use of any parked vehicle by a person/s as an overnight

shelter or as a place to stay in overnight. CARRIAGEWAY means that part of a road that is formed and or sealed to

allow the passage of vehicles thereon. COUNCIL means THE Grey District Council or any officer/person authorised to

exercise the authority of the Council. FOOTPATH means that portion of a road that is laid out or constructed by

authority of the Council primarily for pedestrians; and includes the edging, kerbing and channelling thereof.


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HEAVY VEHICLE has the meaning given to that term in the Land Transport (Road User) Rule 2004.

MOBILITY PARK means parking that has specifically been set aside for the

sole use of disabled persons who possess a current mobility permit issued by CCS Disability Action.

PARKING means –

(a) In relation to any portion of a road where parking is for the time being governed by signs and road markings indicating parking limitations and spaces.

(b) In relation to any other portion of a road, the stopping and standing of a vehicle on that portion of the road; and “park” and ‘parked” have corresponding meanings.

PARKING AREA means any area of land belonging to or under the control of Council which is authorised by resolution of Council to be used as a place where vehicles may park, with or without payment of a prescribed fee. PARKING WARDEN means a person appointed as a parking warden by the Council in terms of Section 7 of the Transport Act 1962. POLICE OFFICER means included any member of the Police appointed under the Police Act 1958. PUBLIC PLACE means a place-

(i) that is under the control of Council; and (ii) that is open to, or being used by, the public, whether or not there

is a charge for admission; and (iii) includes a road, whether or not the road is under the control of

the Council; and (iv) any part of a public place.

PRESCRIBED FEE or FEE means the amount authorised by resolution of the Council pursuant to the provisions of this Bylaw as the fee payable for the provision of parking. ROAD means

(a) a street; and (b) a motorway; and (c) a beach; and (d) a place to which the public have access, whether as of right or

not; and (e) all bridges, culverts, ferries, and fords forming part of a road or

street or motorway, or a place referred to in paragraph (d): (f) all sites at which vehicles may be weighed for the purposes of

this Act or any other enactment: SKATEBOARD means a board or platform fitted with wheels used to support person and propelled by that person using muscular energy or with the assistance of a declining gradient and which generally has no mechanical means of braking.


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http://www.brookersonline.co.nz/databases/modus/lawpart/statutes/link?id=ACT-NZL-PUB-Y.1998-110%7eBDY%7ePT.1%7eS.2%7eSS.1%7eDFP.!93%7eP.d&si=15&sid=sekxvo7ime2hqp22muq6o4a5o052hg3u&hli=0&sp=statutes

TRAFFIC SIGN means a sign of one of the classes described in the fourth schedule of the Traffic Regulations 1976 and includes the support to which the sign is attached. VEHICLE means a motor vehicle drawn or propelled by mechanical power and

(a) Includes a trailer; but

(b) does not include— a vehicle running on rails; or

a trailer (other than a trailer designed solely for the carriage of goods) that is designed and used exclusively as part of the armament of the New Zealand Defence Force; or

a trailer running on 1 wheel and designed exclusively as a speed measuring device or for testing the wear of vehicle tyres; or

a vehicle designed for amusement purposes and used exclusively within a place of recreation, amusement, or entertainment to which the public does not have access with motor vehicles; or

a pedestrian-controlled machine; or

a vehicle that the Director has declared under section 168A is not a motor vehicle; or

a mobility device

PART II VEHICLES ON FOOTPATHS AND BERMS 3.0 CROSSING FOOTPATH 3.1 No person shall take any motor vehicle across any footpath except:

a) at an authorized crossing and used as access to some property. b) at any other place approved by the Council as a temporary measure

when protection of the footpath has been undertaken to ensure no damage will occur to the footpath.

3.2 Where damage occurs to a footpath as a result of a vehicle crossing it on an

unprotected or inadequately protected point the cost of repairing the footpath may be recoverable from the owner or the person in charge of the vehicle.

4.0 VEHICLES ON GRASS BERMS/VERGES 4.1 No person shall ride, drive, lead, impel or wheel any vehicle or hoofed animal

along or across any grass berm in any street so as to cause damage to the grass surface or to water and sewerage pipes or other reticulated services that may be positioned under the grass berm.

4.2 No person shall stop, stand or park any vehicle on any grass berm laid out in

any street. unless it is in the interests of traffic safety to do so or it is the only reasonable or practicable place to park that vehicle having regard to traffic conditions existing at that time.


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http://www.brookersonline.co.nz/databases/modus/lawpart/statutes/link?id=ACT-NZL-PUB-Y.1998-110%7eBDY%7ePT.11%7eSG.!157%7eS.168A&si=15&sid=sekxvo7ime2hqp22muq6o4a5o052hg3u&hli=0&sp=statutes

5.0 HEAVY VEHICLES PARKING ON RESIDENTIAL STREETS 5.1 The Council may by resolution establish the Heavy Vehicles on Residential

Streets – Parking Restrictions Register which specifies any road or part of a road situated in a residential area which may not be used by heavy motor vehicles for the purpose of stopping, standing, or parking between the times of 9pm and 7am.

5.2 The Council may subsequently amend by resolution the Heavy Vehicles on

Residential Streets – Parking Restriction Register by adding any road or part of a road in a residential area, or deleting or changing any road or part of a road in a residential area.

5.3 No person may stop, stand or ark a heavy motor vehicle on any road or part of

a road in a residential area specified in the Heavy Vehicles on Residential Streets – Parking Restrictions Register between the times of 9pm and 7am.

5.4 For the purposes of subclause 6.4 residential area -

a) means any land zoned “residential” and

b) includes any land that may not be zoned “residential” but has the following characteristics-

(i) continuous residential dwelling on one or both sides of the road; or (ii) residential dwellings mixed with open spaces or local amenities such as hospitals, schools, clubrooms, medical centres and other similar activities.

5.5 Nothing in subclause 6.3 shall apply to a heavy motor vehicle

(a) providing an emergency service. (b) Being loaded or unloaded in the course of trade: or (c) Carrying out work as a network utility operator.

PART III PARKING 6.0 STOPPING, STANDING AND PARKING OF VEHICLES 6.1 The Council may, from time to time, by resolution, and subject to the erection of

signs and/or road markings per The Transport Act 1962 and Traffic Regulations, impose parking, standing or stopping restrictions on any road or other area controlled by the Council whether by way of time restriction, a restriction to a specified class, classes or description of vehicle, a total prohibition or any combination of these, on roads, parts of roads, off-street carparks or other areas under the control of Council :

a) Totally b) For limited periods between certain hours on any day or days of the week. c) For on-street parking at an angle to the kerb or otherwise.


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7.0 HOURS OF PARKING 7.1 Every parking space other than in Council carparks may be occupied for only

the time limit as specified between the following hours: a) Mondays to Sundays between 8:30am and 5:30pm b) On any later shopping nights between 5:30pm and 8:30pm The above hours may be amended by resolution of Council depending on the

changes in shopping habits. 8.0 PROVISION OF PARKING AREAS AND FIXATION OF FEES 8.1 The Council may, from time to time, by resolution – which may from time to time

be altered, amended or rescinded by further resolution of the Council:

a) declare any land owned by the Council, leased by the Council, or otherwise vested in the Council, to be a parking area.

b) declare the times and periods for parking in parking spaces. c) fix the fees payable for the parking of vehicles within parking spaces

through its annual planning and budgetary processes. d) provide for and regulate the operation, maintenance, control, protection,

use or discontinuance of parking spaces. e) ensure that appropriate signage is displayed in all parking areas.

9. PARKING PLACES FOR MOTORCYCLES OR OTHER SPECIFIED

VEHICLES 9.1 Council may set apart areas solely for the parking of motorcycles or other

specified vehicles and no vehicle apart from those specified may park in such parking spaces identified by appropriate signage.

9.2 Specified Vehicle Stands

Council may, by resolution, publicly notified, designate and mark parking spaces to be public stands for specified passenger service vehicles, including buses, shuttle buses, passenger vans and rental cars, and may fix fees for the use of such stands by resolution of Council.

9.3 Mobility Parking 9.3(a) Council may reserve any parking space for the exclusive use of vehicles driven

by or carrying disabled persons and displaying a current mobility parking permit issued by CCS Disability Action or their successors. Such parking shall be appropriately sign posted..

9.3(b) Vehicles displaying a current mobility card that are driven by able bodied

persons are not eligible to park in disabled parking spaces unless the disabled passenger/s alights from the vehicle.


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9.3(c) Vehicles displaying a current mobility card and being used at the time for the carriage of a disabled passenger/s may park as follows:

• Up to 30 minutes extra in time restricted parking zones with the exception of P5 parking zones.

• Stopping only for the disabled person/s to get in or out of the vehicle:

- on a Goods Loading Zone - at the rear of a bus stop - at the rear of a taxi stand - double park if no other available parking is available in the immediate vicinity.

10. METHOD OF PARKING 10.1 This clause shall not apply to Council off-street carpark areas. 10.2(a) No driver or person in charge of any vehicle shall stop, stand or park a

vehicle –

i) outside or partially outside the marked parking space limit unless the vehicle, by reason of its size, cannot be contained in one space.

ii) in a parking space if the vehicle is of a class not permitted to use the parking space.

iii) so as to exceed the specified time limit in any parking space for longer than the maximum period allowed.

(b) If the parking space is parallel to the kerb or footway, the driver or

person in charge of any vehicle (except a motorcycle) occupying that space shall park the vehicle so that it shall be headed in the general direction of the movement of the traffic on the side of the street on which the vehicle is parked.

(c) No person shall use any designated parking area or parking space for

any purpose other than for motor vehicle parking unless authorized by the Council.

(d) No person shall place, stand, stop, park or keep any bicycle on any parking

space situated in a street unless such bicycle is placed, stood, stopped, parked, left or kept against and parallel to the kerb of such street.

10.3 Delivery vehicles, being vans or some other vehicle type that are not registered

as goods service vehicles where the owner/operator can clearly demonstrate that the vehicle is used principally for the delivery of goods to commercial premises with the rear seats, if any, being permanently secured in a folded down position, may double park to load and unload goods if:

- There is no service lane available, and/or - No parking space to accommodate the vehicle is available within 20

metres of the premises being serviced, and/or - No loading zone is available within 20 metres of the premises being

serviced.


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10.4 Vehicles that are registered as ‘goods service vehicles’ (over 6000kg gross laden weight) may double park to load and unload goods if:

- There is no service lane available, and/or - No parking space to accommodate the vehicle is available within 20

metres of the premises being serviced, and/or - No loading zone is available within 20 metres of the premises being

serviced. 10.5 The Council may, from time to time, review all car parking fees with the

exception of parking infringement fees which are set by central government. The fees shall be set by resolution of the Council and shall be payable in the manner specified in that resolution.

11.0 PARKING IN COUNCIL OFF-STREET CARPARK AREAS 11.1 No driver or person in charge of a vehicle shall park that vehicle in a Council

carpark without paying the prescribed fee to cover the period of parking. 11.2 The driver or person in charge of a vehicle shall park the vehicle so that it is

contained wholly within a parking space. 11.3 The driver or person in charge of the vehicle shall give to any authorised officer

or official appointed by the Council, their full name and address if requested to do so when that official has reasonable grounds to suspect a breach of this clause.

11.4 No person shall park any vehicle in any aisle, egress or ingress lane of any

Council carpark. 11.5 The Council may licence such a space to any person upon payment of a fee

which shall be prescribed from time to time by resolution of the Council. The licensee shall be subject to such conditions as the Council thinks fit and the licence may be terminated by the Council for any breach of those conditions.

11.6 The Council shall have the right to move or have moved, at the owner's risk and

expense, any vehicle which is stopped, standing or parked in contravention of any provisions of this part of this bylaw, provided however that in the case of a reserved space, the licensee of that space shall also have these powers.

PART IV TRAFFIC/VEHICLE CONTROL ON ROADS IN PARKS OR LANDSCAPED AREAS 12.0 FLOWER BEDS, GRASS PLOTS AND LANDSCAPED AREAS No person other than a person actually engaged by the Council in the

construction, alteration, maintenance or tending of any flower bed, grass plot or landscaped area shall interfere with or damage any flower bed, grass plot, or landscaped area laid out by the Council in any street or place to which the public have access, or ride, drive or park any vehicle or hoofed animal or allow any animal under his control to stray upon any such flower bed, grass plot or


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landscaped area except where such grassed plot or landscaped area forms part of an area where dogs may be exercised, whether leashed or unleashed.

13.0 VEHICLES IN PARKS No person shall ride, drive or park any vehicle whatsoever on any path or grass

within any park or reserve or on any riverbank unless that grass, path or riverbank has been provided for that purpose by the Council and there are notices to this effect in the area.

14.0 IMMEDIATE REMOVAL OF VEHICLE The owner or driver of any vehicle driven on to or allowed to stand or remain in

the above locations shall, on demand by an authorised officer or police officer, remove such vehicle from such property immediately and in such a manner as to not cause any further damage.

15.0 IMMOBILE VEHICLE LIMITS 15.1 No person shall leave in or upon any road, parking area or Council-controlled

land, for more than seven (7) days, any vehicle that is registered and/or warranted which has no effective motor power in or attached to it, or which is so disabled, damaged or in such a way that it can be safely driven.

15.2 Such a vehicle shall be removed at the request of an authorised officer or police

officer within the period of time stipulated in the notice served on the owner of the vehicle by the officer at the owner's last known postal address.

16.0 IMPOUNDING AND REMOVAL 16.1 If any vehicle in the condition specified under Immobile Vehicle Limits above or

it is not removed from any road or public place within the period stipulated in the notice, or within seven (7) days from the date of service of such notice, a Notice of Intention to Impound such vehicle may be placed on the vehicle.

16.2 The vehicle may be removed or impounded by order of a duly authorized officer

of Council at the expiration of 24 hours from the placing of the Notice and if costs and the impounding fee are not paid by the owner or some other person having an interest therein within seven (7) days after the date of removal or impounding, a duly authorised officer of Council may dispose of such vehicle to recoup Council's costs and distribute any surplus proceeds, if any, to the owner or such other interested person/s.


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PART V TRADING AND REPAIRING VEHICLES ON STREET 17.0 IMMOBILE VEHICLES/DISPLAYING VEHICLES ON ROAD 17.1 No person shall use any road or public place for keeping or parking of vehicles

or other items such as shipping containers for sale, exhibition, storage or otherwise unless the written permission of Council is first obtained

17.2 No person shall leave standing in any road or public place for any continuous

period exceeding seven days, any vehicle of any description which is mechanically immobilized (including a motor vehicle without wheels) without the consent of the Council or an authorised officer of Council .

17.3 Any vehicle left standing in breach of this clause may be removed by the

Council to such place as is nominated by an authorised officer at the owner's expense.

17.4 The Council shall not be liable for any loss or damage resulting from the

removal of any vehicle as aforesaid. 18.0 WORKING ON VEHICLES

No person shall carry out any repairs to any vehicle on any road unless –

a) the repairs are required to enable the vehicle to continue to its original destination, or the repairs are of such minor nature that the vehicle can be fully operational again within a period of 15 minutes; or

b) it is impracticable to carry out those repairs elsewhere.

and in either case, the owner or person in charge of the vehicle took all reasonable care to prevent the occurrence of any accident, mishap, collision or damage or any injury to or interference with any person, animal or property arising from the placement of the vehicle.

PART VI CAMPING IN VEHICLES 19.0 For the purpose of this section, the following definitions apply. 19.1 DEFINITIONS Camping includes the use of any parked vehicle by a person/s as an overnight

shelter or as a place to stay in overnight. 19.2 No persons shall :

(a) Stop, stand or park any vehicle on any road or public place where signs specifically forbidding camping have been installed.


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(b) Stop, stand or park any vehicle for the purpose of camping that has no on-board facilities to contain waste, wastewater and provide basic hygiene requirements for the occupants, in an area that has no such associated amenities available.

PART VII MISCELLANEOUS 20.0 ENFORCEMENT OFFICERS 20.1 The enforcement of the provisions of this bylaw shall be carried out by a police

officer on behalf of the Council or, where appropriate, by parking wardens appointed by the Council.

PARKING WARDENS 20.2 The Council may, from time to time, appoint parking wardens to control parking.

For the purposes of this clause, any of the powers, duties and functions of the Council may be carried out by the duly appointed parking warden.

21.0 OFFENCES Every person commits an offence against this bylaw who –

a) fails to comply in all respects with any prohibition or restriction or direction or requirement indicated by the lines, zones, markings, traffic signs, or other signs and notices laid down, placed, or made, or erected in or upon any road or public place in the district pursuant to any provision of this bylaw.

b) fails to comply with any condition, duty or obligation imposed by this law.

22.0 PENALTIES Subject to any penalty provided by any other clause of this bylaw, every person

who commits an offence against this bylaw shall be liable to a fine not exceeding $5,000.

23.0 DEFENCES It shall be a defence to any person charged with a breach of any parking

provision in Part III hereof if he/she proves –

a) that the act complained of was done reasonably in circumstances of traffic emergency or in compliance with the directions of a police officer, parking warden, traffic control signal or traffic sign, or in the case of an act done by a police officer, was necessary in the execution of his duty.

b)i) That the vehicle was, at the time of the act complained of, actually

engaged in a public work on the road; and


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ii) that the vehicle was being used on the road with due consideration for

other road users; and iii) that the act complained of was reasonably necessary for the purposes

of that work; and iv) that he/she took all reasonable care to prevent the occurrence of any

accident, mishap, collision, or damage, or any injury to or interference with any person, animal, or property arising by reason of the act.

24.0 EXEMPT VEHICLES This bylaw shall not apply to the following classes of vehicles :

a) A vehicle used as an ambulance and being at the time used on ambulance service.

b) A vehicle being used by the New Zealand Fire Service to answer a

request for an emergency service. c) A vehicle used by a police officer lawfully engaged in the course of his

duties. 25.0 SKATEBOARDS The use of skateboards of any street, footpath, carpark or mall located within

the commercial business district is prohibited unless written permission from Council is first obtained.

The CBD is defined as that area bounded by Smith, Boundary, Herbert and

Tainui Streets. The Special Resolution to make this bylaw was passed by the Grey District Council at an Ordinary Meeting of the said Council held on the ______ day of ____________ 2008, which resolution was confirmed at a subsequent meeting of the Council held on _______day of _____________ 2008


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3. P/10: Request to use and extend Tainui Street Bus Stop Hours – Hagglund Vehicle Tours: OUTCOME SOUGHT To consider a request to amend the existing hours on the Bus Stop outside Hannahs Shoe Store in Tainui Street to accommodate proposed Hagglund vehicle tours. BACKGROUND Mike and Sue Roper from ‘OnYer Bike’ have requested a change of hours to the existing bus stop to accommodate their proposal for four daily Hagglund Vehicle tours they plan to offer. They have purchased two vehicles that are capable of transporting 15 fare paying passengers each. Only one vehicle will use the bus stop at a time. The current parking outside Hannahs caters for dedicated bus hours on Tuesdays and Fridays between the hours of 9am and Noon, with the park reverting to P30 at all other times. The length of the park is approximately 21.5 meters and when not in use for bus parking it can accommodate up to four sedan type vehicles. It is understood that the Runanga/Cobden bus service that was previously available on Tuesdays and Fridays no longer operates. The Hagglund vehicles generate a lot less noise than comparable heavy vehicles and can travel at up to 55 kilometres per hour. Being able to maintain the speed limit within the 50km zone should not create a problem for other motorists. Council in recent times has reduced the length of the bus stop and hours outside the Rock Box store in Mackay Street, and has increased the hours of the bus stop outside the Information Centre to accommodate the daily return bus service to Christchurch. In both cases these decisions were made to accommodate requests from the retail store and the bus service operator respectively. Concern has been expressed internally about the potential to remove more parking in Tainui Street where parking is already difficult and the fact that adjacent businesses have not been consulted. The preference is to leave an opening for a public bus service to resume at this locality given the rising fuel prices and the opportunity for local bus services to resume. The proximity to the busy Tainui and Mackay Street intersection with four pedestrian crossings creates potential traffic safety issues as well. Should Council have reservations about the proposal then it may wish to consider approving the application for a trial period that covers at least the next tourist season (2008/09) to enable it to gauge the impact of the operation on the commercial business district.


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Letter from Mike and Sue Roper dated 22 Mach 2008 as follows: With our Hagglunds now registered and on the road, we propose to make Stewart Nimmo Gallery one of our booking agents. The unused bus stop outside the Gallery is an ideal central pick up and drop off site, providing safe parking and a prime spot to be seen. We have planned four tours per day suitable for this location with departure times being 9am, 10.30am, 2pm, 3.30pm and final drop off time at 5pm. With no regular buses using the bus stop now, we are asking permission to use it every day from 8.30am – 5pm and for an amended sign stating these times. The Hagglunds are registered as a bus. The present bus stop is more than enough for what we need and we propose that another permanent car parking space be used of the extra area. We look forward to your reply. SIGNIFICANCE Nil. PRACTICABLE OPTION EVALUATION OPTION 1: To make the park a bus stop between the hours of 8.30am – 5pm daily. BENEFITS NEGATIVES

• Will provide a convenient and central location for the new business.

• Potential economic benefits for employment and encouraging tourists to stay longer.

• The park will be available for use by other bus operators on a first come first served basis.

• Reduction of available P30 minute car parks.

• The park may not always be available for the Hagglund vehicles if in use by other buses.

Legal/Statutory Implications: Council may by resolution resolve to impose parking, standing or stopping restrictions on any road or other area controlled by it whether by way of time restriction, a restriction as to a specified class of vehicle, a total prohibition or any combination of these. Policy/service level expectations are that Council expects to maintain if not improve the overall levels of parking services, with parking availability within the CBD being the only exception where demand may outstrip Councils ability to create further parking because of land availability and significant ground rental costs.


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The option is considered to be fair. Financial Implications: There will be minimum financial implications for new signage. Strategic Implications: The provision of dedicated parking within the CBD is in line with the Long Term Council Community Plan and the option meets the LTCCP Community Outcome of ‘a thriving local community by providing appropriate parking for commercial success’. The Wellbeing Test: Social: Parking to meet the private and business

needs of the community provides a social need.

Economic: This option provides a potential economic benefit to the operator, with spin off benefit to the wider district.

Cultural: Retention of dedicated bus parking in the central business district is in line with community expectations and values.

Environmental: No obvious environmental impacts. Existing Policy Impact: There is no apparent conflict with existing policy. OPTION 2: Decline the application and convert the park to permanent car parking. BENEFITS NEGATIVES

• More P30 minute parking will be made available.

• Will not create further heavy vehicle movement in this area of town.

• Can be seen as not encouraging new business/economic opportunities.

Legal/Statutory Implications: Council can retain the status quo or convert the existing limited bus stop to permanent car parking. Either option conflicts to a certain extent with Council’s policy of encouraging economic development. Financial Implications: There will be no direct financial costs if this option is taken.


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Strategic Implications: There is no conflict with the LTCOP as Council has acknowledged the difficulty it has in providing sufficient dedicated parking to meet everyone’s needs in the CBD. The Wellbeing Test: Social: Declining the application and converting

the area to permanent car parking may be of benefit to the ordinary motorist to the detriment of the commercial operator.

Economic: Declining the application may result in negative economic benefit.

Cultural: N/A Environmental: N/A Existing Policy Impact: This option conflicts with Council’s policy of encouraging economic development. SUGGESTED RECOMMENDATION 1. That Council advises the applicant that, in spite of the fact that it strongly supports

their venture, it cannot see its way clear to approve this application as it will result in the loss of four carparks for most parts of every day.

2. The future need to retain the existing bus stop in front of Hannahs will be included

as part of the parking report to Council. RECOMMENDATION: (Cr Haddock) That - 1. Because of the severe pressure on available parking in the section of Tainui Street,

requested by the applicant, the application be declined. 2. That the applicant continue to use the Mackay Street bus stop by the Railway

Station as previously approved, for a trial period of six months to gauge demand for the service.

3. Depending on 2. above Council is open to receiving a further request for specific

parking in the future. (Refer aerial photograph below of location)


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ASSETS MANAGEMENT 1. R 9/1/2 : Request to Open Up Unformed Road

Reserve being Gadd Road Paroa by Coulson Road Limited

SUBJECT

Request to open up unformed road reserve known as Gadd Road, Paroa OUTCOME SOUGHT

To grant permission to open the road. BACKGROUND (and discussion of opinions)

Please refer to attached letter and related documents / maps from the applicant dated 30 March 2008. Council has evolved the following policy relating to the formation of road reserve for individual private use.

Standard Conditions: Formation of Unformed Legal Road for Private Individual Use. 1 That prior to carrying out any physical road formation works including constructing

any structures, the applicant either;

a) Obtains resource and building consents from the appropriate consent authorities (West Coast Regional Council and Grey District Council, Environmental Services Group) ; or

b) Obtains letters from the above authorities advising that resource consents and/or building consents are not required.

2 Applicants to form and maintain the road at their cost. 3 Prior to construction the applicant shall obtain approval from Council’s Assets

Management Division for the location of the proposed physical road to be formed within the road reserve.

4 Prior to construction the applicant shall obtain approval from Council’s Assets

Management Division for the road standards for all aspects of the road formation including structures.

5 Documents shall be provided to achieve the above conditions to Assets

Management for approval including copies of approvals from others, for instance Consent Authorities and Land Owners.

6 Each side of the road shall be fenced (minimum standard is a stock proof fence) for safety reasons to prevent access onto the public property (road) unless agreed as being not required by the Assets Manager.

7 This arrangement does not change the status of the road to anything but an

unformed road. Council will not be held responsible for health and safety relating


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to any investigation work, formation of, and ongoing maintenance of the road. If more than one property gains access from the road reserve, the applicants shall make their own arrangements with other users of the road as to cost sharing. There should not be any expectation that Council will formally maintain the road as a result of this arrangement.

8 Applicants are advised that as the road is a public road, they do not have exclusive

rights of use. As such, the applicants shall carry out no action (including but not limited to the building of any other structures) on the road that prevents public access.

9 It shall also be a condition of consent that with respect to potential future

subdivision in the area that is likely to use the road, regardless of what standard of formation is achieved for individual access needs, Council deems the road to retain the status of an unformed public road. The implication of this is that any future subdivision consent may require the subdivision developer(s) to fund the full cost of providing suitable formed access. (See Grey District Plan – Part 15 – Financial Contributions).

10 All costs relating to meeting the above conditions shall be a cost on the applicant.

The following advice notes relate to the conditions above.

A. While the road is a public road, it is recognised that the majority of the use of the road will be by the applicant; therefore the standards required of the road controlling authority will generally reflect this level of use.

B. Structures includes but is not limited to bridges, culverts and retaining walls over, through or adjacent to the road.

C. The arrangement outlined in the conditions above shall stay in place until such time as Council formally resolves either directly or as part of future subdivision consent to assume responsibility for the maintenance or the road.

OPTIONS

Identified options are: Option Advantage Disadvantage 1 Decline the

application The status quo remains in that the land remains unformed legal road reserve

The development potential use of the land is not realised.

2 Allow the road to be formed to a standard suitable for the applicants needs.

Allows the applicant to form the road to a standard suitable for their needs.

No immediate disadvantages. Potential disadvantage if there is a number of other road users as the standard of road formation may not be adequate.


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STATUTORY IMPLICATIONS

See the proposed standard conditions. Council is the road controlling authority and needs to make a policy decision with respect to allowing the road to be formed.

FINANCIAL IMPLICATIONS

No direct financial implications as the standard conditions essentially allow formation and maintenance of the road at the applicants cost, until such future time as the Council decides to accept responsibility for maintenance.

LEGAL IMPLICATIONS

See the standard conditions which have been formulated to protect Council’s interests. Formation of roads within road reserve is a legitimate activity subject to the necessary approvals and consents.

STRATEGIC IMPLICATIONS

Will allow initial formation of the road which may lead to further development of the area.

THE WELLBEINGS

Economic See Strategic Implications Social May contribute to additional employment within the District Environmental Will be catered for through the resource consent process. Cultural Will be identified and addressed through the resource

consent process. CONSULTATION UNDERTAKEN

Not directly applicable. Will be catered for through the resource consent and other approval processes outlined in the above conditions.

EXISTING DECISIONS IMPACT

Suggested recommendation consistent with previous resolutions of Council.


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SUGGESTED RECOMMENDATION That Council grant permission in principle to open up a further section of Gadd Road for vehicle use. That full approval of Council shall be given effect by the applicant meeting in full the requirements of the following conditions:

1 That prior to carrying out any physical road formation works including constructing any structures, the applicant either;

a) Obtain resource and building consents from the appropriate consent authorities

(West Coast Regional Council and Grey District Council, Environmental Services Group) ; or

b) Obtain letters from the above authorities advising that resource consents and/or building consents are not required.

2 Applicants to form and maintain the road at their cost. 3 Prior to construction the applicant shall obtain approval from Council’s Assets

Management Division for the location of the proposed physical road to be formed within the road reserve.

4 Prior to construction the applicant shall obtain approval from Council’s Assets

Management Division for the road standards for all aspects of the road formation including structures.

5 Documents shall be provided to achieve the above conditions to Assets

Management for approval including copies of approvals from others, for instance Consent Authorities and Land Owners.

6 Each side of the road shall be fenced (minimum standard is a stock proof fence) for safety reasons to prevent access onto the public property (road) unless agreed as being not required by the Assets Manager.

7 This arrangement does not change the status of the road to anything but an

unformed road. Council will not be held responsible for health and safety relating to any investigation work, formation of, and ongoing maintenance of the road. If more than one property gains access from the road reserve, the applicants shall make their own arrangements with other users of the road as to cost sharing. There should not be any expectation that Council will formally maintain the road as a result of this arrangement.

8 Applicants are advised that as the road is a public road, they do not have exclusive

rights of use. As such, the applicants shall carry out no action (including but not limited to the building of any other structures) on the road that prevents public access.

9 It shall also be a condition of consent that with respect to potential future

subdivision in the area that is likely to use the road, regardless of what standard of formation is achieved for individual access needs, Council deems the road to retain the status of an unformed public road. The implication of this is that any future subdivision consent may require the subdivision developer(s) to fund the full cost of providing suitable formed access. (See Grey District Plan – Part 15 – Financial Contributions).


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10 All costs relating to meeting the above conditions shall be a cost on the applicant.

The following advice notes relate to the conditions above.

A. While the road is a public road, it is recognised that the majority of the use of the road will be by the applicant; therefore the standards required of the road controlling authority will generally reflect this level of use.

B. Structures includes but is not limited to bridges, culverts and retaining walls over, through or adjacent to the road.

C. The arrangement outlined in the conditions above shall stay in place until such time as Council formally resolves either directly or as part of future subdivision consent to assume responsibility for the maintenance or the road.

RECOMMENDATION : (Cr Haddock)


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ENVIRONMENTAL SERVICES 1. R/17: New Zealand Planning Institute Conference 2008, Shantytown, Greymouth OUTCOME SOUGHT The Council is aware of the successful conference and the networking and promotional opportunities which have arisen from it. BACKGROUND The West Coast hosted the annual New Zealand Planning Institute Conference (NZPI) on 3-5 April 2008 at Shantytown, Greymouth. The conference has been attended by a number of staff and the portfolio councillor for planning. A verbal report will be given by attendees as the agenda deadlines preclude the preparation of a written report. Given the nature of this report, the normal headings and considerations are not included. SUGGESTED RECOMMENDATION That the Council take note of the successful involvement of Councillors and staff in the 2008 NZPI conference. RECOMMENDATION : (Cr Berry) That the Council take note of the successful involvement of council members and staff in the 2008 NZPI conference.


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2. R/17: Request for Waiver of Reserve Contribution for Subdivision Consent – PL1744-08, Omoto Valley Road

OUTCOME SOUGHT A Council decision on whether to waive a reserve contribution payment as part of an application to subdivide one rural block into two allotments, where the second allotment is to be covered by a conservation covenant. BACKGROUND The application is to subdivide a rural lot in Omoto Valley Road into two allotments, thereby permitting the sale of the land with the house on it and the retention of the larger allotment which is proposed to be covered by a conservation covenant. Cowan & Holmes Ltd, on behalf of the applicant, has sought a waiver of the reserve contribution for the following reasons: 1. There will be no intensification of land use

2. The protective covenant on Lot 2 will give a positive net effect on the environment. A letter of application and scheme plan for the subdivision are attached. OPTIONS: Option 1: Waive reserve contribution payment subject to the registration of a suitable conservation covenant on Lot 2. Positives: • The creation of a conservation covenant over Lot 2 protects the existing indigenous

vegetation, ensuring that a permanent vegetated space remains in the area irrespective of other development.

• It reflects the argument that the subdivision does not increase the intensification of land use.

Negatives: • It disregards the reality that there is a continual demand on Council to develop and

maintain reserves and that the provision in the District Plan is aimed at providing the financial capability to do so.

Option 2: Require a reserves contribution payment as part of the subdivision process. Benefits: • It is strictly in accordance with the District Plan

• It avoids setting a precedent


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Negatives: • It may discourage the registration of a covenant and encourage alternative use of

Lot 2, which may result in the loss of indigenous vegetation and intensification of land use in the area.

STATUTORY IMPLICATIONS The Grey District Plan, under the Resource Management Act 1991, requires a cash contribution for reserves for every allotment created in the Grey District. FINANCIAL IMPLICATIONS The reserve contribution payment has yet to be assessed for this subdivision but is unlikely to be substantial given the rural location. The Reserves Fund is for the creation of new reserves and the maintenance of existing reserves and open space in the Grey District. LEGAL IMPLICATIONS Other than the requirement to act justly and fairly, no implications. STRATEGIC IMPLICATIONS Council’s LTCOP sets clear outlines in respect of the creation and maintenance of reserves/open spaces. Other than generically, these items have no strategic impact. THE WELLBEINGS

Economic It has a financial impact as outlined, both for the applicant and Council.

Social Nil. Environmental The proposed conservation covenant will ensure that the

existing vegetation on Lot 2 is retained on a permanent basis.

Cultural Nil. CONSULTATION UNDERTAKEN None.


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EXISTING DECISIONS IMPACT Council’s policy is to levy reserves contributions when new allotments are created. However, the policy allows Council the discretion to waive or reduce contributions on a case-by-case basis and the policy does not have to change should this happen. There have been requests for a waiver of reserves contributions before. Recently, two requests were made – one for South Pacific Holdings, and one for the Buller-Westland Playcentre (BWPA) in Ahaura. The South Pacific Holdings request was declined, which was in regard to a substantial contribution as a result of a large subdivision. The BWPA request for waiver was accepted due to the nature of the subdivision, which resulted in a gain for the community. SUGGESTED RECOMMENDATION That Council approve the request for a waiver of reserves contribution for this subdivision, subject to a suitable conservation covenant being registered on the certificate of title for Lot 2.

RECOMMENDATION : (Cr Berry) 1. That Council approve the request for a waiver of reserves contribution for this

subdivision, subject to a suitable conservation covenant being registered on the certificate of title for Lot 2.

2. That no residence be located on Lot 2. 3. That the applicants not come back to Council to forgo paying rates as it is their

choice to subdivide this area.


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3. W/16: Staff Warrant Update OUTCOME SOUGHT A decision on the request to endorse the approval of a warrant for a new casual staff member. Because of timing issues, the warrant has been issued but requires the formal endorsement of the Council. BACKGROUND All Council staff needing to go onto private property in the course of their duties require a warrant from the Council for the purpose. In addition, further warrants are required to be able to enforce specific pieces of legislation. The lack of a warrant means that the officer has only common law rights to be on private property and no ability to issue notices or infringements. Louise Royal has been appointed on a casual basis to assist with animal control work during the absence on sick leave of the Council’s Animal Control Officer, Murray Malloch. She requires a warrant as follows: a. An enforcement officer for the purposes of sections 171 - 174 of the Local

Government Act 2002. b. A dog control officer for the purposes of section 11 of the Dog Control Act 1996. Because of the nature of this report, the other normal headings are not addressed. OPTIONS

1. To approve the request. 2. To decline to approve the request.

SUGGESTED RECOMMENDATION That Council warrants Louise Royal as follows:

a. An enforcement officer for the purposes of sections 171 - 174 of the Local

Government Act 2002 b. A dog control officer for the purposes of section 11 of the Dog Control Act 1996. RECOMMENDATION : (Cr Berry) That Council warrants Louise Royal as follows:

a. An enforcement officer for the purposes of sections 171 - 174 of the Local

Government Act 2002 b. A dog control officer for the purposes of section 11 of the Dog Control Act 1996.


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4. R/17: Appointment of Additional Hearings Commissioners OUTCOME SOUGHT A decision on whether or not to appoint additional hearings commissioners to hear and decide resource consent applications. BACKGROUND Decisions on all notified resource consents are made, on behalf of the Council, by independent commissioners. Commissioners also hear applications for plan changes (both private and Council-initiated) and make formal recommendations to Council for the adoption or otherwise or otherwise of the plan change. Commissioners may work alone or as part of a panel, depending on the complexity of the consent/plan change, and a commissioner is selected on the basis of his/her qualifications and experience, and their relevance to the specific application. Council practice is to only appoint commissioners who have completed the “Making Good Decisions” certification offered by the Ministry for the Environment and who have appropriate experience and qualifications in planning, law, engineering or other associated disciplines. In terms of section 34(A) of the Resource Management Act, Council must formally delegate the power to make decisions on such matters to specific persons. Although the Council has previously given delegations to a number of qualified and experienced commissioners, the majority of them are not local to the West Coast, which can increase the costs for applicants where commissioners require travel and accommodation expenses to attend hearings. With the workload in resource consents continuing, it is suggested that it would be prudent to expand the number of delegations to West Coast-based commissioners, especially since one of the current local commissioners has indicated that he may not continue to undertake this work. The following are qualified as independent commissioners, are based on the Coast and have substantial experience in local government and planning: 1. Martin Kennedy – former Environmental Services Manager for Grey District Council,

currently an independent planning consultant; has been a commissioner since 2005.

2. Terry Archer – former Regulatory Services Manager for Buller District Council, currently an independent consultant and regional councillor; has been a commissioner since 2005.


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OPTIONS 1. To appoint both nominated persons as commissioners. 2. To appoint one or other only. 3. Not to appoint any further commissioners. STATUTORY IMPLICATIONS Council must formally delegate its powers under the RMA to a commissioner for that person to be able to act on behalf of the Council. FINANCIAL IMPLICATIONS None – commissioners’ fees are recovered from the applicant. LEGAL IMPLICATIONS Without an extended panel of commissioners, Council may not be able to meet the statutory deadlines for hearings. Complex hearing decisions can be challenged in court, and therefore care needs to be taken to assign commissioners with appropriate local knowledge, experience and/or qualifications. STRATEGIC IMPLICATIONS There are distinct strategic advantages in having a panel of commissioners, with a variety of backgrounds, skills and experience, thereby permitting them to be matched to the needs of the individual consent process. THE WELLBEINGS

Economic Having a wider panel of commissioners will assist in ensuring timely decision-making.

Social Having a wider panel of commissioners will assist in ensuring that decision-making reflects social concerns more accurately.

Environmental Being able to match commissioners’ skills and knowledge to

individual cases will assist in improving the quality of environmental decision-making.

Cultural A wider panel of commissioners permits the choice of commissioners with knowledge of specific cultural issues where required.

CONSULTATION UNDERTAKEN None.


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EXISTING DECISIONS IMPACT None. SUGGESTED RECOMMENDATION That pursuant to Section 34A(1) of the Resource Management Act 1991 Council delegates its functions, powers and duties under the Act for hearing and making decisions on notified resource consent applications to the following hearings commissioners appointed by the Council: 1. Martin Kennedy 2. Terry Archer RECOMMENDATION : (Cr Berry) That pursuant to Section 34A(1) of the Resource Management Act 1991 Council delegates its functions, powers and duties under the Act for hearing and making decisions on notified resource consent applications to the following hearings commissioners appointed by the Council: 1. Martin Kennedy 2. Terry Archer


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5. B/2: Update on Progress towards achieving Accreditation as a Building Consent Authority

OUTCOME SOUGHT Council is aware of the status of the project, the progress which has been made to date and the work programme to 30 June 2008. BACKGROUND Previous reports (a specific report to the July 2007 Council meeting and updates via the Environmental Services monthly reports) provide background to this issue. Because of the nature of the report, the rest of the usual headings are not included. Achievements to Date Prior to the start of the accreditation process, the building control function had some basic information for applicants, a range of application forms and some processing sheets to assist in decision-making when assessing building consents. There was no process documentation and no recorded policy to underpin decision-making and while decisions were recorded there was generally no record of the reasons for decisions. As part of the accreditation process, the following documentation and systems have been developed: • An extensive range of customer guides on how and when to apply for a building

consent, how to complete the necessary forms and where to seek further assistance or information. These are currently undergoing a final review before being placed on the Council’s website to give customers improved access.

• An enhanced, comprehensive range of processing sheets for consent assessment and inspections, designed to ensure that, should the officer who made the decision with regard to the building work not be available, another competent officer could easily understand what decision was made and why. This documentation is critical to ensure that any decisions which may be subject to legal challenge can be appropriately defended.

• Process flow charts showing all aspects of consenting, inspection and decision-making for building control which identify which officers undertake which tasks. These are used to guide daily work, ensure consistency of action and train new staff.

• Operational policies which underpin the processes and ensure that decision-making is consistent across the team. (Note: that the lack of operational policies was a consistent criticism of the function in the Department of Building & Housing Technical Reviews of 2003 and 2006).

• Detailed, objective assessment of the technical skills of all staff, from which the allocation of work, identification of technical leadership and needs for training can be clearly identified.

• The creation of a formal modelling system which projects the number and type of resources required based on the actual workload being experienced. (Note: this model is also used to assist with budget and fee development).


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• Development of a comprehensive technical reference library, including legislation, the NZ Building Code, NZ Standards documentation, guidance material from the Department of Building & Housing, technical advice on specific materials and products.

• Creation of a quality manual which encompasses all of the above and will eventually (by 2010) operate in a similar manner to an ISO 9000 system, including continuous improvement development and internal audits.

The items which the site assessment has identified for addressing prior to accreditation are for relatively minor improvements to the systems and documentation already developed. Site Assessment IANZ undertook the site assessment of Council’s building control function on 26 – 28 February 2008. The site assessment included a review of documentation; auditing a number of building consent and property files; accompanying staff on site inspections and discussing issues and concerns with staff. The assessment report was received on 7 March and contains 15 corrective actions (CARs) required to be implemented before accreditation. They include:

1. Reviewing a number of the written procedures for assessing and granting building consents, undertaking inspections and issuing Code Compliance Certificates; implementing the new procedures and providing IANZ with documented proof of the successful implementation.

2. Developing a plan for the internal audit of all procedures used.

3. Developing a record of all enquiries relating to building control functions.

4. Developing a strategy to ensure that the Council has sufficient resources to meet statutory timeframes (e.g. 20 working days to grant a building consent), showing improved compliance.

5. Improving the system for allocating work to employees/consultants to ensure that they have the appropriate skills for the work

6. Extending the existing training plans to include training outcomes, ways of monitoring training effectiveness and recording self study and on-the-job learning.

7. Developing formal agreements with other parts of the Council which deliver critical services to building control (information services were targeted).

8. Improving the system for identifying and appointing staff as technical leaders and tie this into the formal skills assessment and system for allocating work to staff.

9. Developing a strategy and implementation timeframe to address the current shortage of physical space, especially for meeting with customers.

10. Improving the processes for recording the calibration of technical equipment.

11. Improving the final consent filing process to ensure there is a list of all items relating to the consent which are placed on the permanent file.

A copy of the full report is available on request to the Environmental Services Manager. It is worth noting that as at the end of February:


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• There are significant numbers of BCAs which still have to be assessed, including some major players (e.g. Christchurch City)

• According to the Department of Building & Housing latest update, 43% of those BCAs which have been assessed to date require reassessments (14 of 32).

• All BCAs assessed have received CARs to address.

During the visit and briefings, the IANZ assessment team members repeatedly emphasised that the CARs raised do not question the experience, ability or skill of Council staff or the validity of the decisions made which have been made – quite the reverse. The CARs focus on improving the underpinning systems and documentation of decisions and reasons for decisions. Timeframe from Application to Accreditation • 29 June 2007 – application submitted to IANZ

• 24 July 2007 – review of documentation returned with request for changes to be made

• 7 August 2007 – Minister announced extension of accreditation date from 30 November 2007 to 30 June 2008.

• 11 September 2007 – revised documentation, including corrections, returned to IANZ

• 27 September 2007 – pre-assessment visit by Greg Williams of IANZ

• 4 October 2007 – update from IANZ requesting specific set of information when application made for a site visit

• 13 November 2007 – update visit from DBH case advisor

• 26 to 30 November 2007 – skills assessment undertaken by external assessor

• 21 December 2007 – majority of skills assessments received, request for site visit in mid/late February sent to IANZ

• 3 February 2008 – final skills assessment received

• 26 to 28 February 2008 – site assessment

• 7 March 2008 – assessment report received

• 7 – 20 March: revise documentation and processes for CARs 3, 4, 5, 6, 7, 9, 10 and 15 – final sign off by team 18 March. Completed 1 April

• 25 March – 5 May: implement new documentation for CARs 3, 4, 5, 6, 7, 9, 10 and 15 – including training as required. In process – implementation period extended to 5 May

• By 24 April: complete project plans to address CARs 8, 11, 12, 13 and 14, with sign off from CEO as appropriate (for CARs 8, 11 and 13). CAR 11 submitted to IANZ on 2 April and cleared 7 April.

• 5 – 9 May: audit processes to meet requirements of CAR 1. Select sample files to prove implementation to meet CAR 2.

• 14 May: despatch revised process documentation, audits and sample files to IANZ.


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The deadline for achieving accreditation is 30 June. This programme provides a 6-week period for IANZ to raise any further issues and for the international supervisory body to review IANZ’s processes with regard to Grey District Council. Status of other Councils in the Process As at 29 February: Of 73 district and city councils:

Accredited 17* Full on-site assessment completed 31 Pre-assessment completed 23 Document review completed 1 Transferring building control functions 1

Of 12 regional councils:

Document review under way 3 Intending to become accredited 1 Transferring building control functions 8

Of 4 private organisations contracted to territorial authorities

Accredited 2** Full on-site assessment completed 1 Document review completed 1

IANZ has 40 assessments and reassessments in the current scheduling programme. * Palmerston North, Auckland, Hamilton and North Shore City Councils; South

Taranaki, Hurunui, New Plymouth, Rodney, Southland, Franklin, Taupo, Stratford, Clutha, Waikato, Papakura, Matamata-Piako and Waimakariri District Councils

** Professional Building Consultants Ltd and Manukau Building Consultants Ltd. (Note that Professional Building Consultants is a current contractor to Council and negotiations are under way with Manukau Building Consultants for services as well.)

SUGGESTED RECOMMENDATION That the Council takes note of the progress towards accreditation, the work which has been completed and the future workload which must be undertaken to achieve and maintain accreditation. RECOMMENDATION : (Cr Berry) That the Council takes note of the progress towards accreditation, the work which has been completed and the future workload which must be undertaken to achieve and maintain accreditation, and congratulates the staff on progress to date.


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6. M/4: Solid Energy, Spring Creek Mine – Approval of Structures under Coal Mines Act

OUTCOME SOUGHT A decision on whether or not to formally approve the erection of structures at the Spring Creek Mine under s24(3) and s12 of the Coal Mines Act. BACKGROUND Solid Energy mines at Spring Creek in accordance with a mining licence issued under the Coal Mines Act 1979. This scheme has since been replaced by the Crown Minerals Act but the provisions of the previous legislation continue to apply for the lifetime of the mining licenses issued. Under the Coal Mines Act s12, no building consents are required for structures erected within the mining licence area, but Council permission is required for the erection and the structure must meet the provisions of the NZ Building Code. Under s24(3), Council must give its permission for the erection of any structure which is located within 20m of a road, whether formed or unformed. The question of which structures on the Spring Creek site have received the appropriate permissions has been raised and, for the avoidance of future questions and problems, it was decided that an audit of the site should be carried out and all outstanding items referred to Council for a formal decision. The audit has identified three groups of structures as follows: 1. Loadout conveyor and associated buildings, access road (part), drainage sumps,

water treatment ponds (part), coal stockpile, power and telecommunication cables, coal slurry and return water pipelines, amenities water supply line – these items have already been granted s24(3) permission via a formal agreement between the Council and Solid Energy signed in 2005. (Copy attached).

2. The noise mitigation fence which has recently been constructed along the western side of the rail line, north of the Seven Mile Creek bridge – this was granted s24(3) permission at the December 2007 meeting (resolution 17/12/0056).

3. Four items identified on the attached map (which shows the mining licence boundaries) requiring the following permission:

a. Noise fence immediately to the south of the Seven Mile Creek bridge (marked 1 on the map) – approval under s12 and s24(3).

b. Noise fence adjacent to the loadout conveyor (2 on the map) approval under s12.

c. Bridges (marked 3 and 4 on the map) approval under s24(3) Approval for the items listed under 1 and 2 above is not required but they are included in this report for completeness.


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SIGNIFICANCE The proposal is not considered to be significant in terms of Council’s Policy on Significance. OPTIONS 1. To approve the erection of the structures listed in point 3 above in terms of s12

and s24(3) of the Coal Mines Act as appropriate. 2. Not to approve the structures.

Advantages Disadvantages

Option 1 The legality of the structures will be confirmed.

None

Option 2 None Questions concerning the legality of the structures may continue to arise

LEGAL/STATUTORY IMPLICATIONS None. FINANCIAL IMPLICATIONS None. STRATEGIC IMPLICATIONS None. THE WELLBEING TEST Social: None Economic: None Cultural: None Environmental: None.


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SUGGESTED RECOMMENDATION That Council approves the following structures under the Coal Mines Act 1979. a. Noise fence immediately to the south of the Seven Mile Creek bridge (marked 1 on

the map) – approval under s12 and s24(3).


c. Bridges (marked 3 and 4 on the map) approval under s24(3). RECOMMENDATION : (His Worship) That Council approves the following structures under the Coal Mines Act 1979. a. Noise fence immediately to the south of the Seven Mile Creek bridge (marked 1 on

the map) – approval under s12 and s24(3).


c. Bridges (marked 3 and 4 on the map) approval under s24(3).


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MISCELLANEOUS ITEMS DOCUMENTS SIGNED

Manual Dealings: 1. Easement between Kaiata Construction Ltd and Grey District Council – Right to

drain water. 2. Transfer of Lease and Agreement for Sale and Purchase between Grey District

Council and R F Newcombe and J Sim – 100 Blake Street, Blaketown (Lot 93 DP 455) – Freeholding.

3. Warrant of Appointment – Louise Royal – Animal Control Officer. 4. Transfer of Lease – between T J Teasdale (Two River Farms) to Francis Mining Co

Limited being 1079 Taylorville Road, Stillwater (Rural Section 6305, 6306, 6309). REPORTS FROM OUTSIDE ORGANISATIONS Minutes of the West Coast Regional Land Transport Committee dated 27 February 2008 (red pages) Minutes of the Moana Foreshore Management Group dated 27 March 2008 (yellow pages) RECOMMENDATIONS BY COUNCIL’S SUB-COMMITTEES FOR CONSIDERATION BY COUNCIL: Nil DECISIONS BY COUNCIL SUB-COMMITTEE UNDER DELEGATED AUTHORITY FOR INFORMATION OF COUNCIL: a. Tenders Sub Committee : Cobden Sanitary Sewer Separation Stage Five The minutes of the Tenders subcommittee (open section) dated 4 March 2008 are attached (buff page) SUGGESTED RECOMMENDATION : That - The following decisions taken by the Tenders Committee under delegated authority on 4 March 2008 be noted. COBDEN SANITARY SEWER SEPARATION STAGE FIVE “that the Cobden Sanitary Sewer Separation Stage Five Contract Number 2007-08-17 be awarded to Tru-Line Drainage at the tendered price of $589,838 (GST exclusive).”


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b. Tenders Sub Committee : Awarding of Tender – Aquatic Centre The minutes of the Tenders subcommittee (open section) dated 4 March 2008 are attached (buff page) SUGGESTED RECOMMENDATION : That - The following decisions taken by the Tenders Committee under delegated authority on 4 March 2008 be noted.

AWARDING OF TENDER – AQUATIC CENTRE 1. That the tender from Evan Jones Construction Limited for $7,223,912.83 be

accepted. 2. That all tenderers be advised of the outcome and tender prices received be

confirmed by LHT Design, as follows:. Evan Jones Construction Limited $7,223,912.83 + GST Chris Yeats Builders Limited $7,237,348.43 + GST Kidson Construction Limited $8,309,985.00 + GST 3. That the list of subcontractors, as listed hereunder, submitted by Evan Jones

Construction Limited by e-mail to Tony Loughnan (LHT) on 10 March 2008 be confirmed as follows:

Proposed Subcontractors Excavation/site works Ferguson Brothers Limited Structural Steel John Jones Steel Metalwork GT Liddell Contracting Metal Windows and Doors Design Windows Laminated Timber Hunters (1998) Limited Joinery Glacier Joinery 2005 Limited Insulated Panel Wayman Roofing Services Roof Coverings Graham Hill Roofing Plumbing/Drainage Jeff Evans Plumbers Mechanical Services David Browne Contractors Fire Protection Aotea Electric Westland Electrical Services Aotea Electric Westland Suspended ceilings Forman Commercial Interiors Tiling/Floor Coverings John Cooper Flooring Limited Painting Spectec International Coatings (Brown & Syme) Filtration & Water Treatment Water Systems Treatment Specialists Limited Hydro Slide Cresta Composites Limited

Myrtha Pools Jacobs Construction


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4. Mr Loughnan (LHT) to set up monthly site meetings with members of the Aquatic

Centre committee towards the end of each month this meeting to be known as the Project Management Group.

5. LHT appoints a local engineer as agent for on-site inspections and meetings; the Aquatic Centre committee to provide LHT with suggestions in this regard.”

c. Tenders Sub Committee : Cobden Bridge Trunk Watermain Renewal The minutes of the Tenders subcommittee (open section) dated 17 March 2008 are attached (buff page) SUGGESTED RECOMMENDATION : That - The following decisions taken by the Tenders Committee under delegated authority on 4 March 2008 be noted. COBDEN BRIDGE TRUNK WATERMAIN RENEWAL “that the Cobden Bridge Trunk Watermain Renewal Contract Number 2007-08-20 be awarded to Downer EDI Works Limited at the tendered price of $185,000 (GST exclusive).” d. Tenders Sub Committee : Moana Boat Ramp Carpark Redevelopment The minutes of the Tenders subcommittee (open section) dated 4 April 2008 are attached (buff page) SUGGESTED RECOMMENDATION : That - The following decisions taken by the Tenders Committee under delegated authority on 4 April 2008 be noted. MOANA BOAT RAMP CARPARK REDEVELOPMENT “that the Moana Boat Ramp Carpark Redevelopment Contract Number 2007-08-16 be awarded to MBD Contracting Limited at the tendered price of $124,896.15 (GST exclusive)(excluding contingency sum of $10,000).”


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REPORTS

Finance and Information Technology 1 - 2 Support Services 3 - 13 Assets Management 14 - 30 Environmental Services 31 - 41

FINANCE REPORTS Additional Financial Notes 1- 29 COUNCIL-IN-COMMITTEE Exclusion of the Public The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: RECOMMENDATION: That - Council resolves to exclude the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48(1) for the passing of this resolution

In Committee Minutes dated 10 March 2008

Good reason to withhold exists under Section 7(2)(i) – Conduct of negotiations

Section 48(1)(a)

Tender sub-committee minutes dated 4 March 2008 - Cobden Sanitary Sewer Separation Stage Five Renewal Contract Number 2007-08-17


Section 48(1)(a)

Tender sub-committee minutes dated 4 March 2008 – Tenders – Aquatic Centre


Section 48(1)(a)

Tender sub-committee minutes dated 17 March 2008 - Cobden Bridge Trunk Watermain Renewal Contract Number 2007-08-20


Section 48(1)(a)


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http://www.brookersonline.co.nz/databases/modus/lawpart/statutes/link?id=ACT-NZL-PUB-Y.1987-174%7eBDY%7ePT.7%7eS.48%7eSS.1&si=15


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Tenders sub-committee minutes dated 17 March 2008 - Moana Boat Ramp Carpark Redevelopment Contract Number 2007-08-16


Section 48(1)(a)

Council resolves that the Chief Executive, Managers and Committee Secretary be permitted to remain at this meeting, after public has been excluded, because their knowledge will be of assistance in relation to the matters to be discussed. COUNCIL RESUME IN-OPEN MEETING Confirmation of decisions in committee: CLOSURE

Grey District Council Minutes – 10 March 2008

Page 1 of 10

MINUTES OF THE MEETING OF THE GREY DISTRICT COUNCIL

held in the Council Chambers, 105 Tainui Street, Greymouth

on Monday 10 March 2008 commencing at 6.00pm

PRESENT : His Worship The Mayor Mr T Kokshoorn (Chair)

Councillors P Berry, I Cummings, C Sandrey, K Hamilton, K Brown, M Osborne, P Haddock and D Truman.

IN ATTENDANCE: P Pretorius (Chief Executive Officer), S Harkness (Environmental

Services Manager), I Young (Finance Manager), M Sutherland (Assets Manager), K Beams (Manager Support Services), D Wilson (Minutes Secretary), members of the public and the press.

APOLOGIES Nil COUNCIL IN OPEN Proposed His Worship Seconded Cr Truman “that the meeting be adjourned to 6.20pm in order to allow an extension of time for the public forum so that Mr Ian Fox – a member of New Zealand Motor Caravan Association on behalf of himself and friends and Mr Matt Levien from Greymouth Top 10 Holiday Park can address the Forum regarding freedom camping.” Motion Carried

//The meeting resumed at 6.20pm with the full Council in attendance// Proposed His Worship Seconded Cr Truman “that the meeting resumes at 6.20pm.” Motion Carried 08/03/0083 Confirmation of Minutes Proposed Cr Hamilton Seconded Cr Berry “that the Minutes of the previous Ordinary Council meeting held on 11 February 2008 (Council-in-Open) be confirmed as circulated.” Motion Carried


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08/03/0084 Delegations of Council Decisions a. Parking Report Matter Ongoing. b. Council Building Extension Update

Matter Ongoing.

c. 1559 – Runanga Swimming Pool Roof Cover Matter Ongoing d. 1670 -Island at Entrance to Somerled Avenue – Off State Highway 6

Matter Ongoing. e. 1678 - Ten Mile Creek Bridge

Matter Ongoing. 08/03/0085 F/12: Freedom Camping Policy The Chairman ruled that this matter be dealt with as first item on the agenda. Letters attached hereto were tabled:

a) NZ Motor Caravan Assn. Inc letter dated 3 July 2007 b) Ian R Tennent letter dated 8 March 2008 c) W G Murphy – Cobden Progress Inc email dated 10 March 208

Proposed His Worship Seconded Cr Brown “that Council – 1. takes note of the information contained in this report and the In Committee report. 2. confirms the need for a Freedom Camping Policy. 3. through the Chief Executive Officer contacts the Buller District Council and Westland

District Council Chief Executive Officers on the formulation of a Uniform West Coast Freedom Camping Policy and for this Policy to be further developed by a joint committee of the Councils as basis for full public consultation.”

Motion Carried


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Proposed His Worship Seconded Cr Brown “that the Cobden Bridge camping site be a no camping site as of now and used only as a camper van dump site which was the original intention. Barriers be erected to enforce. Barrier installation be an over expenditure on the budget.”

The Motion was LOST

Voting: For 2 Against 6 Abstention 1

//Cr Hamilton asked for her vote against the motion be recorded//

FINANCE 08/03/0086 L/28: Community Outcomes: Determination of //Ms Sandie Mathews spoke on her submission at 7.10pm// Proposed Cr Berry Seconded His Worship “that – 1. Council thanks each submitter for their input and the quality of submissions received. 2. Council resolves as follows:

i) That the consultation process for Community Outcomes for the 2012-2022 LTCOP process be undertaken in 2011.

ii) That Council, for purposes of the 2009-2019 LTCOP adopt the Community

Outcomes as set out in the schedule.” Motion Carried ASSETS MANAGEMENT 08/03/0087 R9/1 : Confirmation of notice of Road Stopping – Greymouth Seaside Holiday Park Proposed Cr Haddock Seconded His Worship “that the road stopping as per the April 2001 resolution be confirmed.” Motion Carried


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FINANCE 08/03/0088 L/28: Long Term Community Outcomes Plan : Planning and Execution Plan Proposed Cr Berry Seconded Cr Haddock “that – 1. Council recognises the time-line for the 2009/2019 LTCOP as being tight, in spite of

an early start to the process. 2. Council recognises the collective pressure that this process, as an in-house effort, will

place on its administration and provides for this in its expectations of its administration over the next 15 months.”

Motion Carried 08/03/0089 A5: Council contribution towards Building Consent Fee, Paparoa Wildlife Trust Proposed His Worship Seconded Cr Hamilton “that Council contributes $247.50 towards the building consent fee, funded from the discretionary fund.” Motion Carried 08/03/0090 G/3: Greymouth Speedway: Request for funding for Fireworks Display Proposed Cr Cummings Seconded His Worship “that Council approves the $2,000 funding request on the basis that the unused fireworks be used in 2009 and that Council will not fund that. Funding to come from the discretionary fund and Greymouth Speedway to be advised to apply through annual plan process in future.” Motion Carried


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08/03/0091 Miscellaneous Items Proposed His Worship Seconded Cr Brown “that the affixing of the common seal to the following documents be ratified: Manual Dealings: 1. Consent for land to be road and vested in Grey District Council (Sect 1 SO 399974 Part

DOC Allocation – Blackball). 2. Electricity Easement between Grey District Council and Westpower Ltd being (leasehold

interest in Part Sect 18 Blk 5) – car parking 3. Access and Easement Agreement between Ministry of Education and Grey District

Council in respect of the Cobden Playcentre Property (Lot 1 DP 2953) – Cobden Sewage Separation Project.

Electronic Dealing: 1. Sale of property between Grey District Council and Liddell Investment Trust being Corner

Bright and Pitt Streets, Cobden (Lot 1 DP 1010).” Motion Carried DECISIONS BY COUNCIL SUB-COMMITTEE UNDER DELEGATED AUTHORITY FOR INFORMATION OF COUNCIL: 08/03/0092 Staff Sub Committee Proposed Cr Berry Seconded His Worship “that - 1. The following decision taken by the Staff Sub Committee under delegated authority on

11 February 2008 be noted.” “that the Staff Sub-Committee approve a base salary rise of 3.2% as per Agenda for the Chief Executive Officer for the 2008/2009 performance year.” Motion Carried 08/03/0093 Tenders Sub Committee Proposed Cr Berry Seconded Cr Truman “that - 1. The following decisions taken by the Tenders Committee under delegated authority on

21 February 2008 be noted.”

a. LAKE BRUNNER ROAD RECONSTRUCTION – CROOKED RIVER BRIDGE APPROACH


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“that the 11 February 2008 informal decision to award the Lake Brunner Road Reconstruction Contract Number 2007-08-19 to MBD Contracting Limited at the tendered price of $186,866.60 (GST exclusive), be ratified and confirmed. b. ROADING MAINTENANCE CONTRACT: ANNUAL REVIEW “that

1. The Roading Maintenance Performance Review Contract Number 2004-05-01 is not to be extended for another year and that the contract will be re- tendered with the new contract to start 1st July 2008. 2. Asset Management & Engineering to review the tender process and prepare tender documents and the performance requirements for this contract. 3. The tenders committee is to review the draft contract before going out to tender.“

Motion Carried DEPARTMENTAL REPORTS 08/03/0094 Finance & Information Technology Proposed His Worship Seconded Truman “that the report be received and noted.” Motion Carried 08/03/0095 Support Services Proposed Cr Hamilton Seconded Cr Brown “that 1. the report be received and noted. 2. a letter of thanks go out to the volunteers who have helped with the Aquatic Centre.” Motion Carried 08/03/0096 Assets Management Proposed Cr Hamilton Seconded Cr Brown “that the report be received and noted.” Motion Carried


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FINANCE REPORTS 08/03/0097 Draft Financial Statements Proposed His Worship Seconded Cr Berry “that the report be received and noted.” Motion Carried 08/03/0098 Additional Financial Notes Note: Members’ Interest Declared *His Worship T Kokshoorn – Direct Credit Payment – Greymouth Evening Star *Cr Cummings – Direct Credit Payment – Tasman Tyre Treads *Cr Truman – Direct Credit Payment – Paper Plus *Cr Haddock – Direct Credit Payment – Westland Engineering Ltd & Greymouth

Equipment *Cr Berry – Direct Credit Payment – Cr Berry Motion Carried 08/03/0099 Activity Statements Proposed His Worship Seconded Cr Berry “that the report be received and noted.” Motion Carried 08/03/0100 Council In-Committee Proposed His Worship Seconded Cr Berry “that -

1. Council excludes the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by Section 6 or Section 7 of that Act which would be prejudiced by the holding of the whole or relevant part of the proceedings of the meeting in public are as follows:

General subject of each matter to be considered



In Committee Minutes dated 11 February 2007


Section 48(1)(a)

Staff Sub Committee Minutes dated 11 February 2008


Section 48(1)(a)

Tender sub-committee minutes Good reason to withhold Section 48(1)(a)


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dated 21 January 2008 - Lake Brunner Road Reconstructions – Crooked River Bridge Contract Number 2007-08-19 and Roading Maintenance Performance Review

exists under Section 7(2)(i) – Conduct of negotiations

Dealing with Lease Agreement Defaults


Section 48(1)(a)

Taramakau Access – Opening of Good reason to withhold exists under Section 7(2)(i) – Conduct of negotiations

Section 48(1)(a)

Freedom Camping - Enforcement Good reason to withhold exists under Section 7(2)(i) – Conduct of negotiations

Section 48(1)(a)

2. The Chief Executive, Managers and Committee Secretary be permitted to remain at

this meeting, after public has been excluded, because their knowledge will be of assistance in relation to the matters to be discussed.”

Motion Carried


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COUNCIL RESUME IN OPEN MEETING 08/03/0101 Confirmation of Decisions taken In-Committee in

Open Proposed His Worship Seconded Cr Truman “that Council confirms the following decision taken in-committee, on the basis that the actual discussions remain confidential. Dealing with Lease Agreement Defaults Proposed His Worship Seconded Cr Truman “that - 1. Council addresses any (rent payment) default on land lease agreements as follows: a. Six months of the default occurring, Council issues a notice in terms of S.245 of the

Property Law Act 2007, advising the lessee –

- that he/she/they are in default, the nature and particulars of the default, and the amount required to remedy the default.

- that he/she/they should remedy the default within a period of maximum 36

months of the date of the notice, failing which Council will approach the court for an order to take possession of the property per S.244 of the Act.

- that he/she/they have the right to apply to the court for relief against cancellation

of the lease agreement per S.253 of the Act and that he/she/they are advised to take legal advice to fully protect his/her interests.

- that the extended notice period is representative of Council’s commitment to give

him/her/them every opportunity to remedy the default or to pursue any other legal alternatives available to him/her/them.

b. Council, concurrently with the issuing of the notice per S.245 of the Act, in terms of

S.249 of the Act, serves a copy of the notice on –

- any mortgagee or receiver of the leasehold estate or interest

- any sub lessee of the lease

- any mortgagee or receiver of the estate or interest of a sub lessee c. As soon as the S. 245 notice has been given, Council advises the holder of the lease

covered by the order that –

- the granting of a S. 244 court order in effect means the cancellation of the lease agreement


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- Council is anxious to not cancel the lease, hence the extended notice period, but that it has an obligation to the rest of its ratepayers and ask that the Lessee consider all options available to avoid the court action as outcome of the S. 245 notice.

- he/she/they should strongly consider taking up the deferred payment scheme as a means of deferring the S. 244 application process,

- he/she/they still have the right to sell the property, freehold the property or otherwise pay all amounts due under the lease.

- Council will, in order to avoid any doubt about its commitment to recover all monies due and payable in terms of this arrangement, from time to time, where applicable, remind the Lessee that he/she remains in default of his/her/their lease and that the outcome of the S. 245 process will be cancellation of the lease.

- Council recognizes that the unpaid rental will be unsecured until it obtains a S.244 court order and that this has potential implications for Council members personally. On that basis:

• There will be no further extension in the notice period beyond the 36

months, and • Council will apply for the necessary court order at the conclusion of

the 36 months if the default is still not remedied. • Council will pursue the recovery of any outstanding debt through any

other means to its disposal. • Council will decline any application for the transfer of the lease until

such time that all monies owed to it are paid or an acceptable bank guarantee that it will be paid upon demand has been presented.

d. If, at the expiry of the 36 months period notified under 1 above, the default has not

been remedied, Council applies to the court for an order for possession per S.244(1) of the Act, together with appropriate decisions re future occupation and recovery of unpaid monies.

e. If at any time during the notice period under 1 the leasehold interest should be sold

or otherwise disposed of or the lease should become part of an estate, Council does not consent to the transfer of the lease to a third party until all outstanding lease payments and other dues are fully satisfied.

Motion Carried

The meeting concluded at 9:00pm

Confirmed _____________________ ____/____/____ T Kokshoorn Date Chairperson

THE WEST COAST REGIONAL COUNCIL

MINUTES OF THE MEETING OF THE WEST COAST REGIONAL LAND TRANSPORT COMMITTEE HELD ON 27 FEBRUARY 2008, AT THE OFFICES

OF THE WEST COAST REGIONAL COUNCIL, 388 MAIN SOUTH ROAD, GREYMOUTH COMMENCING AT 10.30 A.M.

PRESENT: R. Scarlett (Chairman RLTC), D. Barnes (Westland District Council), W. Gilbertson (West Coast Development Trust), K. Eggeling (Westland District Council), P. Haddock (Grey District Council), Rick Barber (Te Runanga o Ngati Wae Wae), N. Campbell (Ontrack), G. Turner (New Zealand RTA), J. Curtis (Land Transport New Zealand), M. Blyleven (Transit New Zealand), D. Stapleton (Port of Greymouth). IN ATTENDANCE: R. Daniel (Westland District Council), M. Sutherland (Grey District Council), W. Osmers (Land Transport New Zealand), C. Ingle (West Coast Regional Council), S. Moran (West Coast Regional Council), N. Costley (West Coast Regional Council),

J. Allard (Ministry of Transport), D. Corlett (Ministry of Transport), T. Hopkins (Department of Conservation). R. Scarlett (Chairman) welcomed all attendees to the meeting and asked for a round of introductions.

1. Apologies

M. White (Road Safety West Coast), M. Slater (Department of Conservation) W. Turp (West Coast District Health Board), S. Griffen (Buller District Council).

2. Minutes

Moved (Eggeling/Campbell) That the Minutes of the West Coast Regional Land Transport Committee meeting 30 August 2007, be confirmed as correct.

Carried 3. Matters Arising from the Previous Minutes Correction to the August 2007 Minutes with the replacement of NZ Railways

to Ontrack. 4. Transit New Zealand’s Draft 2008/09 10-Year State Highway Plan

and Forecast M. Blyleven provided an update on the Transit Draft Forecast. There are no new large significant projects added to the programme, it is a matter of continuing with the programme as listed. All work is progressing for the West Coast with the addition of the Walking and Cycling. K. Eggeling asked for an update on progress for the Gates of Haast. Preliminary drilling has been completed. The preferred scheme has been identified and more drilling is required to locate abutments in the right place. Currently in the process of getting concessions required to progress drilling. Contracts have been tendered for work on the Arahura Bridge replacement and anticipate that someone will shortly be engaged to undertake this work.

R. Daniel enquired about progress on Goat Creek. There are some minor property issues to deal with. Expect construction to begin in the 2008/09 year with construction completed by 2010. S. Moran asked about the property negotiations for McKendries Corner. M. Blyleven explained that this has been arduous and has taken some time. Confident that work will progress in 2008/09.

5. Submission on Transit New Zealand’s Draft 2008/09 10-Year State

Highway Plan and Forecast N. Costley took the Committee through the drafted submission. There was some discussion about the request for a strategic study on one-lane bridges. Additional statistics and information is not necessarily required to be included in the submission. Transit will come to the Councils to consult on order of servereness. N. Campbell suggested that the key part of the strategy would be to replace all of the one lane bridges. The Coast has the highest number of these bridges. The question was raised that now the Arahura Bridge is being replaced, what is next? N. Campbell asked if Transit, as part of their strategy, have an ongoing programme of replacement? M. Blyleven responded that they do not have a strategy as such; replacement comes through block project work. G. Turner asked that Transit’s attention be directed to State Highway 67a (to Cape Foulwind). While this road is sealed, the road is extremely rough and is in need of maintenance. P. Haddock requested that one lane bridges not take precedence over the work being done on passing opportunities.

Moved (Haddock/Turner) That the RLTC approve the Draft submission on the State Highway 10-Year Forecast.

Carried Abstention: J. Curtis, M. Blyleven

6. Walking and Cycling Strategy M. Blyleven spoke about the West Coast Walking and Cycling Strategy. The Strategy will be an umbrella document detailing the vision, objectives, and to formulate direction. More work is required with stakeholders but the Strategy could be ready as soon as July. The Strategy will come back to the Committee for endorsement. R. Scarlett suggested using projects other locations had done so as to not reinvent the wheel. J. Curtis requested that a change be made to the Steering Group with Wayne Osmers to replace Tim Hughes. Tim will still be available if his skills are required. W. Gilbertson said that the Department of Conservation had completed significant work on tracks. There has also been a lot of work completed as part of the MRI and are happy to make this work available.

W. Osmers asked the Committee to what extent they wanted to promote the West Coast as a cycling destination. Other countries/states have done this successfully using different cycling experiences. K. Eggeling urged caution with promoting cycling before the roads were ready for them. W. Gilbertson stated that from a funders point of view, they would look for the commercial opportunities bearing in mind safety issues. The question was asked of the Committee if they considered the Strategy good. The response was yes. There was some more discussion regarding what the Strategy would cover, followed by questions regarding funding given limited Council funds. Funding has been outlined in the report for the completion of the Strategy. J. Curtis stated that funding for walking and cycling is for commuter activities as opposed to recreational. Need to be careful on how projects are presented. Moved (Gilbertson/Eggeling) That the Regional Land Transport Committee receives the report “West Coast Walking and Cycling Strategy Framework”.

Carried 7. Glacier Road – Walking and Cycling Project

T. Hopkins presented the paper to the Committee on the Glacier walking and cycling projects and thanked the RTAG for earlier support. There was substantial discussion regarding the budgets proposed for the work. W. Gilbertson asked for the assurance that the approaches would be funded by Transit. If the total amount asked for was provided from the R Funding left, this would take most of the remaining funds. J. Curtis asked if the costs proposed had been peer reviewed? There was also concern over having this paper presented ‘out of Committee’. T. Hopkins explained that it would be difficult to get any DoC funding, but that this wasn’t impossible. W. Gilbertson said it would be helpful to determine the other funding, and quantities, available for this project. The Committee decided to agree to the recommendation in principle, supporting the Departments request for regional funding for the project subject to: 1. A peer review of the costs proposed; 2. Confirmation of Department of Conservation funding; 3. Confirmation of Development West Coast funding; 4. Certainty on the funding of the approaches from Transit; and, 5. Who will be responsible for the ongoing maintenance of the tracks. Moved (Campbell/Gilbertson)

Carried

There was some discussion around the urgency required to get this underway in conjunction with the road seal project. R. Scarlett suggested that the Committee could convene by teleconference to discuss once details are confirmed.

8. Allocation of R Funding N. Costley took the Committee through the R Funding priorities and the

changes that had occurred since 2007. M. Sutherland explained the reasons

behind the GDC figures due to uncertainty about which route Pike trucks will take.

J. Curtis urged that the R Funding is spent. C. Ingle asked what risk there

was with the funding being rolled over from year to year. As there is no indication of what will happen at the end of the 10 years there is a need to see the funding spent within that time frame. It was also suggested that a note be made in the R Funding priorities that the RLTC had agreed in principle to allocating funding to the Glaciers Project but no figures had been determined as yet.

Moved (Haddock/Barnes) That the RLTC approve the R Funding allocations.

Carried Abstention: Jackie Curtis

9. RLTC Representation under the new legislation

D. Corlett from the Ministry of Transport gave an overview of the new representation expected for Regional Land Transport Committees following the release of legislation later this year. The Committee membership will be more constrained than previously. D. Stapleton queried whether this was a move toward further integration of road, rail, and shipping. N. Campbell suggested that the new committees be called Regional Road Transport Committee’s due to the representation constraints. The Minister can provide guidelines if Regional Councils require assistance in appointing members. Nominations will be called for to fulfil the Objectives of the Act. Other parties can attend the meetings but will have no formal speaking or voting rights. J. Allard also from the Ministry of Transport provided further detail regarding the process of the new legislation. 91 submissions were made, with 67 of these asking to be heard. Expect that the report back to Government will be made in April.

10. Update on the New Zealand Transport Strategy

J. Allard took the Committee through the sustainable transport targets and objectives and asked for feedback on each of these. Further late comments on this can still be made if required.

11. Update on Transit Projects The Arahura Bridge and Gates of Haast were covered earlier in the meeting. M. Blyleven went over the issues regarding the Stock Effluent Disposal Site on SH 73 once more and asked for commitment from the Councils for the ongoing maintenance and budgets for construction. The Councils have already confirmed the maintenance budget. Information regarding the most appropriate sites were conveyed to Beca at the end of 2007. M. Sutherland indicated that if additional funding is required from GDC then a submission needs to be made on the GDC LTCCP. M. Blyleven to follow up with Beca.

12. Sea Change Strategy D. Barnes and D. Stapleton spoke about the importance of ensuring a continuing port presence on the West Coast and some of the possibilities available. A copy of the Sea Change document was available for members. The Regional Council made a submission on the document in 2007 supporting the opportunity for funding for small port infrastructure. Moved (Gilbertson/Haddock) That the RLTC agree that measures to implement the Government’s Sea Change Strategy as it develops, be supported by the Committee and included in the West Coast Regional Land Transport Strategy as appropriate.

Carried

13. Road Safety Update This report was tabled as read. There were no questions asked of any members of the Road safety Committee.

14. General Business K. Eggeling asked about the progress on the three swing bridges: the Cook, Karangaroa, and the Fox. Work is expected to be finished at the end of February and concerned that work on the Fox will not completed. K. Eggeling also raised questions about sealing work occurring at Windbag Creek. There has been a dispute between the Contractor and Transit, which has resulted in work being discontinued, leaving the road in a disgrace for public use. Both of these issues will be followed up by M. Blyleven.

15. Next Meeting The next meeting date will be advised.

The meeting closed at 1.15pm …………………………… Chairman ………………………….. Date

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MINUTES OF THE MOANA FORESHORE MANAGEMENT GROUP, HELD ON THURSDAY, 27 MARCH 2008 AT 10:10AM

IN THE LAKE BRUNNER COMMUNITY CENTRE, MOANA

Present Grey District Council Kevin Beams (Chairperson) Mel Sutherland (Assets Manager) Karen Jury (Policy Planner) Councillors Paul Berry and Milton Osborne Debbie Wilson (Minutes Secretary) Shane Hall (Department of Conservation) Russell Robinson (Lake Brunner Community Association) Rick Barber (Ngati Waewae) In Attendance: Red Harper (Lake Brunner Community Association) Bob Smithem (West Coast Branch Historic Places Trust) Marilyn Smithem (Lake Brunner Community Association) Apologies Brent Beadle (Moana Business Association, Lake Brunner Yacht Club) Tony Kokshoorn (Mayor) Moved Berry/Jury “that the apologies from Mr Beadle and Mr Kokshoorn be accepted.” Carried Kevin welcomed everybody to the meeting. Moved Beams/Osbourne “that the minutes of the previous meeting held on 30 October 2007 be confirmed as circulated.” Carried Agreed to bring General Business Item i) Commemorative Trees forward as first item because representatives from Lake Brunner Community Association were present for this and would be allowed to speak to committee. Committee members and Lake Brunner Community Association members all agreed to visit the site and inspect the trees before continuing (10.15am). Met back at Community Centre at 10.40am to continue meeting. Commemorative Trees

Three options were discussed Option 1 – Remove all trees and reform the road Option 2 – Leave a representative sample of the trees and remove ones that will be

in the way of reforming the road Option 3 – Do not remove any trees, leave as is Resolution needed – floor opened up for discussion and non committee members

allowed to speak

Moana Foreshore Committee Meeting

Dated 27 March 2008 Page 1 of 11

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Mel explained engineering work associated with raising the road and how the proposed plan was drawn up

That road was to be formed as far away from the lake as possible to save costs for future

Mel said that what was originally agreed to was to separate traffic to the Yacht Club from the car park area and put the road straight through on the higher level – before they knew the history behind the trees

Since being informed about the trees they have come up with another plan and altered the line to go around the first group of trees to the west; the more they have to go around the more they would have to raise the road because the actual physical road drops away considerably

Map provided to all attendees to see the proposed road and Mel went over this with everyone and answered questions

Compromise on plan presented was to retain the core of trees to the west Marilyn said the plan did not look like interfering too much and because of the

historical significance they really wanted to keep some of the trees. She said it hasn’t really been discussed at a community association meeting apart from seven years ago where they were really opposed to them being taken out but at that time agreed to them being thinned which did happen

Red explained that he was there on behalf of himself as a ratepayer and represented another four of the community association that could not be present. He said they are against the destruction of all the trees and hoped to get an intelligent solution to the problem. Trees were planted and the original plantings were at least 50 years old. Trees to them are an historic and beautiful setting to the lake shore and provide sun shade. Himself and members he represented plus 48 ratepayer members have looked at the road plan which was supplied to them and are okay with it as long as all care is taken when putting in the new road not to damage any of the remaining trees to the east. If remaining trees have to be pruned they would like them to be done by a professional. Where any other trees can be saved they would like it to be done. Rex asked that when a decision has been made by the committee a letter from the committee explaining their decision could be forwarded to them

Rick said he understands the value placed on them by the people of the area and the value of them as a memorial and thought to leave a representative sample of trees and manage the site as a memorial site was a good idea

Red said he would also go along with that but for the road to go in, it was not necessary to remove those first 8 trees

Milton said he was against just “hacking” up and taking away the trees. Thought you could thin the trees out and take a few of the leaning ones out but does not want to see the whole lot taken out including the ones further down to the east. Thinks the bigger trees which have been in the area for a long time should be saved if possible

Russell said he wanted to make it clear that as representatives of the foreshore committee they were not keeping things from the community association and the first he had heard that they were removing the trees was from Red Harper. The plans he had seen were never a final plan and still had a lot of discussion before a decision would be made. He thinks an arborist is needed to look at the trees, that they should accept as fact that some of the trees were going to go, but that it has never been final to his knowledge that all of the trees were going

Kevin said it was one of the options but not an option that was yet put to the committee

Karen clarified to all those present that what they do is meet as a committee and decide on what work needs to be progressed and then break up into sub groups. In this case the sub group has gone back and options have been designed which would



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then come back to the committee for discussion. The options that were designed were to go out to the community for feedback and this is where the matter is at the moment. Mel has put together options to be put out for consideration

Marilyn said they are on the Community Association and it has not been discussed at any Community Association meetings, the only discussion was made about the trees was 7 years ago when it was agreed to have them thinned. She said they are quite prepared to agree to a compromise, they don’t want to hold up development or increase the costs unnecessarily, but they have a duty to protect this history. Everyone she has spoken to has the opinion that they keep the trees to the west and the trees to the east could go with the road realignment. That is to keep the first group of trees to the West

Mel said they would be happy to bring an arborist aboard Kevin asked all if everyone present supported retention of the 8 trees that were in

good condition at the western end with any wildings removed. Eastern trees may be removed with the reconstruction and realignment of the road

Red pointed out that of those that were re-growing; there was one right at the back that could be saved. That is why they are saying if there are some that could be saved then they would like them to be saved

Kevin said that perhaps the community association needs to appoint a member so the arborist can talk to that member with Council first

Red said he would like to see the road pegged first before anything was done Mel said they are ready to go ahead with the road Bob spoke on behalf of the West Coast Branch of the Historic Places Trust. He spoke

about protection of their heritage and the significance of the lady who swum the lake. Thinks there has to be somewhere that the community can view and go and see for historical reasons. He suggested a plaque where people can come down and read about the history of the trees and why they were planted. If possible he would like to see the whole lot left with some of the wildings also, so that if one has to be taken out there is one to replace it and you don’t have to go and replant them. He talked about the cylinder in the road but that was not a problem if it was removed. He said they are there to help protect the history of the trees. He mentioned the Resource Management Act and disturbance of the land

Karen asked if they can clarify the significance of the cylinder. Bob thought it was put in by the New Zealand Electricity Department and he understood that there was more than one around New Zealand and believed it was used to gauge the rise and fall of the lake. It is not classified anyway as historical. Bob said they were not worried about it at all.

Resolution: Moved Beams/Berry “that committee agree to

1. Retain the trees that are in good condition at the western end. 2. An arborist is employed to assess the trees and if any thinning is needed on his

recommendation, that this be done in consultation with a representative from the community association and Council.

3. The trees at the eastern end will be removed if needed for realignment of the new road.

4. That a plaque be erected at an agreed site. 5. That trees that are felled be taken to a sawmill and not used as firewood.”

Carried



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At this point the delegation of Red Harper and Mr & Mrs Smithem left the meeting.

Matters Arising: 1. Lake Brunner Yacht Club Lease Update Shane was asked to update members on this.

DOC staff met with Gary Hopkinson last week to work through the application. They were making progress.

Caretakers House was discussed with regard to access and a separate lease being drawn up for this

Agreed to leave for DOC to liaise and continue the lease renewal process with the Yacht Club and to keep committee updated.

2. Car Park Development Update Mel updated committee:

Ready to go as soon as a resolution on trees occurred which had not been resolved until today

Getting quotes from three contractor. Milton enquired about the toll gate. Mel explained about the traffic flow. Barriers

will need to be put in place Coin operative toll gate – Russell thought a 4 lane ramp would be a better option. Ticketing was discussed Options need to be looked at in more detail closer to the time Date to start car park will happen as soon as possible

3. Resource Consents Update Mel updated committee:

Combined consent for removal of the debris and beach renourishment Mel has spoken with consultant Martin Kennedy and he has got the consents ready to

go. He has talked to parties but needs to speak with Rick for Ngati Waewae consent. Rick said he is available and for Martin to give him a call and discuss

Martin has not spoken to the Yacht Club but Mel has suggested that he gets their sign off also

Historic Places Trust because of archaeological sites in the lake may also be an interested party

Martin will lodge and see if any other identified parties come forward. Maps lodged at Regional Council show location of the canoe find spot

Proceeding.



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4. Report Update – Moana Karen reported on this:

Commented on draft strategic review and hadn’t received a final copy but was told by Development West Coast (DWC) that it was on the website. Could not find on website as it had been taken off

Spoke to Peter Walls from DWC and he has been in contact with the Council anyway and very excited to be putting to DWC trust a capital project for improvement of the Moana foreshore area

Mel sent through the plan and items to Peter Wall and clarified to him that those were projects we would like to achieve. Peter understood that they were visionary and Karen informed him that they were what was thought to be achievable working given the present funding limitations. If had some kind of capital project funding could be secured then it would be possible to achieve something similar to Kaniere or Mahinapua areas, i.e. soft grass, boulder edges etc. Peter Walls told her he would keep her informed of progress. Paul Pretorius has also advised Karen that they have a meeting coming up with Peter Walls at end of month to progress Brunner initiative in general

Keep on Agenda for general discussion for next meeting. 5. Signage Update Karen reported on this. Item included as people coming down to railway station get to railway tracks but can’t find their way to lake foreshore.

Karen informed committee that not being a local she conducted a project to see how easy it is to find your way down to the lakeside

She drove along to see where she would turn. Drove straight past the Transit sign. Thinks perception of a lot of people driving down to lake is if they can see it that is the same way to go in which case many end up driving down wrong street

Transit sign cannot be changed but spoke with some patrons at hotel and Peter Mac and Mayor about what they also thought

The idea she presented was keep the sign on the main road where you turn off but need to add another big sign which advertised all facilities and where to go to get down to lake

First point that people agreed they go wrong was turning down was Kehu Street A sign suggested to be placed on corner near picnic table at park along Ahau Street Karen produced a suggested sign and plan of where to locate the sign Funding – Mel said this is an information sign so can be charged to roading but it

needs to be consistent with District Plan and Road Controlling Standards. Can be subsidised

Railway station needs to be thought about separately for signage as there are 2 other ways of access.

Funding Update Mel



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General Business: Campervan Problems This issue was raised with Kevin about campervans dumping their waste around the foreshore. Committee discussed dumping stations. Dumping station at the Moana Camping Ground. Kevin had discussed with Graeme Ott and indications are that there may not be a charge for this There is no sign out on road for campervans to see this Joint regional pamphlets out on wastage sites Do not want dumping station near foreshore which could perhaps encourage freedom campers to stay overnight in the carpark area.

Approach Mr Ott to discuss availability of dumping station to all freedom campers and signage/pamphlets/fees for this

Kevin

Extending Glass Ban Bylaw Discussion on extending glass ban bylaw to foreshore and carpark areas Present ban at the moment is on New Years eve only and at reserve Kevin said they are in process of reviewing bylaws and are going out to public consultation on this Discussion on whether committee would like to put a submission in on this Russell thought community would support extending this Discussion on whether to extend the period.

Approach community association to see if they wish to extend bylaw

Russell

Financial Report Committee looked at figures supplied on Agenda Discussed money available Budget available at this time $194,639



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Only funding at the moment Hopeful of DWC approving funding towards projects. Submission to Annual Plan for funding Kevin asked if committee wanted to submit for funding again this year as they did last year Karen needs to give back to Peter Wall a progress on what is being worked on then Karen and Mel could come back to committee with what is needed to submit to annual plan

Prepare a draft submission to be presented by a committee member (B Beadle)

Mel/Karen

Funding avenue – Tourism Facilities Grant – Ministry of Tourism

Shane to email Kevin details

Cr Berry left meeting at 12.13pm Naming of New Recreation Reserve Process of being gazetted Kevin read out an email from Ron Hazeldine. He is ready to draft gazette notice but noticed that he needs to consult with Ngati Waewae in respect of the name for the reserve He has sent a letter to Ngati Waewae seeking their views suggesting the name be called Kotuku-Whakaoho Recreational Reserve Rick Barber replied on behalf of Ngati Waewae explaining the meaning being flapping of wings of the Kotuku Ngati Waewae supports this name Lake Brunner Kotuku-Whakaoho Recreational Reserve or other way around being Kotuku-Whakaoho Lake Brunner Recreational Reserve being their preference Discussion on name and which way around then took place Shane informed group that an explanation on the name was on DOC sign across the bridge All agreed to support the name Lake Brunner Kotuku-Whakaoho Recreational Reserve.

Notify Ron Hazeldine of name agreed on Done



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Funding from MNZ (Maritime New Zealand) Brent Beadle mentioned to Kevin that part of the proceeds from the honesty box system went to providing navigational aides at Lake Brunner and the MNZ thought they were so good that they have put them up in Blenheim for no cost where they cost approx $3,000 to put in here. Thought that as the idea came from here that MNZ might want to fund some of the metal furniture that is going down at the foreshore Kevin thought that perhaps the community association could follow up on this one as they are in control of the honesty box at this stage and committee would endorse any application made.

Apply to MNZ for funding Russell/Community Association Honesty Box System Brent Beadle also raised this item through Kevin because the Easter take was very disappointing and people are just ignoring the honesty box system A suggestion as to whether committee can appoint wardens was discussed. Kevin said they had no authority to do this and it possibly came back to a bylaw Bylaws could authorise the setting of fees. Russell said that with a bylaw you could walk around carpark and take registration numbers and send a bill. If no payment received then send to Baycorp for recovery. The way it is at the moment you cannot do anything A tag system was one option discussed or a barrier arm but without a bylaw there is no right to say that people have to pay Kevin thought that a way of shaming people is by having the receipt displayed on the dashboard of their vehicle and someone patrolling could shame them into paying by pointing it out to them, or a list of vehicles that had no receipt on display could be prominently displayed on the public notice board at the Community Centre or in the Hotel Year round fees and day fees discussed Trailer boat park fee was suggested Russell thought the receipt idea was the better one with someone going around the carpark and taking registration fees, no confrontation, just take details and give to someone to sort out.

Investigate Bylaw option Kevin Family Memorial Brent Beadle through Kevin Beams Agreed that committee would like to provide an area where people can record drownings in the lake



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On plan provided by Mel there is a draft area for memorials Decided that this could be used for memorial for drowning victims and another area nearer the trees to commemorate the lake swim event Specific spot and further details to be decided later on but all in agreement to memorial.

Supply a suitable rock for plaques to go on Mel

Shane Hall left meeting at 12.40pm Signage to Lake Brunner from Greymouth Russell asked if there was an option to put up a sign on the outskirt of Greymouth before you leave the town with Lake Brunner Scenic Route Transit had declined their application for this previously Mel said Transit have an official policy on destination signs and are probably following policy He said they would be better off asking Council to put up a supplementary sign.

Investigate supplementary sign Mel

The meeting concluded at 12:45pm



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11

Moana Foreshore Committee Meeting Dated 27 March 2008

Page 11 of 11

MINUTES FROM THE TENDERS SUB-COMMITTEE OF COUNCIL MEETING under delegated authority held in Office of Assets Manager,

105 Tainui Street, Greymouth on Tuesday 4 March 2008 commencing at 10:35am

PRESENT Councillor Paul Berry (Chair) Councillor Ian Cummings

IN ATTENDANCE Mel Sutherland (Assets Manager), Peter McConnell (Transport Engineer), and Debbie Wilson (Minutes Secretary) 1. APOLOGY Councillor Truman Councillor Haddock Moved Crs Berry/Cummings “that the apology from Councillors Truman and Haddock be accepted and a leave of absence granted.” 2. CONFIRMATION OF MINUTES Moved Crs Berry/Cummings “that minutes from the previous Tenders meeting (open) dated 21 February 2008 be confirmed. Carried IN – COMMITTEE Moved Crs Berry/Cummings “that pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public be excluded from the meeting for consideration of the following: ITEM REASON FOR

CONFIDENTIALITY S. 48(1) GROUNDS

Cobden Sanitary Sewer Separation Stage Five – Contract No. 2007-08-17

Commercial sensitivity S. 48(1) (a) (i), s. 48(1) (b)(i) and s. 48(1) (d),

“that the following staff be asked to remain in attendance because of their knowledge of the matter: Assets Manager, Transport Engineer and Minutes Secretary.” Carried

Minutes Tenders Meeting – 4 March 2008 Page 1 of 2


RESUMING IN OPEN MEETING CONFIRMATION OF DECISIONS IN-COMMITTEE Moved Crs Berry/Cummings “that the following decisions taken in-committee be confirmed in open: 3. COBDEN SANITARY SEWER SEPARATION STAGE FIVE Moved Crs Cummings/Berry “that the Cobden Sanitary Sewer Separation Stage Five Contract Number 2007-08-17 be awarded to Tru-Line Drainage at the tendered price of $589,838 (GST exclusive).” Carried

The meeting concluded at 10.46am _____________________________

Confirmed ___________________________ __________ P Berry Date Chairperson

MINUTES FROM THE TENDERS SUB-COMMITTEE OF COUNCIL MEETING under delegated authority held in Council Chambers,

105 Tainui Street, Greymouth on Tuesday 4 March 2008 commencing at 11:00am

PRESENT Councillor Paul Berry (Chair) Councillor Ian Cummings

Tony Kokshoorn – Ex Officio IN ATTENDANCE Kevin Beams -Manager Support Services Ian Young – Finance Manager Tony Loughnan – LHT Design Jackie Gurden – Consultant Paul Crawford – Aquatic Centre Committee and Debbie Wilson (Minutes Secretary) 1. APOLOGY Councillor Truman Councillor Haddock Proposed Cr Berry Seconded Cr Cummings “that the apology from Councillors Truman and Haddock be accepted and a leave of absence granted.” Carried IN – COMMITTEE Proposed Cr Berry Seconded Cr Cummings “that - 1. Council excludes the public on the grounds contained in Section 48(1) of the Local Government Official Information and Meetings Act: General subject of each matter to be considered



Tenders – Aquatic Centre Section 7(2)(i) The withholding of the information is necessary to enable the Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations.)

Section 48(1)d That public conduct of this item would be likely to result in the disclosure of information for which good reasons for withholding would exist under Section 7

Minutes Tenders Meeting (Aquatic Centre) – 4 March 2008 Page 1 of 3

Section 7(2)(b)(ii) To protect information where the making available of the information would be likely to unreasonably prejudice the commercial position of the person who supplied or who is the subject of the information

“that the following be asked to remain in attendance because of their knowledge of the matter and minuting: Kevin Beams -Manager Support Services Ian Young – Finance Manager Tony Loughnan – LHT Design Jackie Gurden – Consultant Paul Crawford – Aquatic Centre Committee and Debbie Wilson (Minutes Secretary) Carried SUBCOMMITTEE RESUMES IN OPEN MEETING – TUESDAY 11 MARCH 2008 Confirmation of Decisions taken under delegated authority In-Committee in Open

Moved Cr Berry Seconded Cr Truman

“that the subcommittee confirms the following decision taken in-committee on the basis that the actual discussions remain confidential:

AWARDING OF TENDER – AQUATIC CENTRE 1. That the tender from Evan Jones Construction Limited for $7,223,912.83 be

accepted. 2. That all tenderers be advised of the outcome and tender prices received be

confirmed by LHT Design, as follows:. Evan Jones Construction Limited $7,223,912.83 + GST Chris Yeats Builders Limited $7,237,348.43 + GST Kidson Construction Limited $8,309,985.00 + GST 3. That the list of subcontractors, as listed hereunder, submitted by Evan Jones

Construction Limited by e-mail to Tony Loughnan (LHT) on 10 March 2008 be confirmed as follows:

Proposed Subcontractors Excavation/site works Ferguson Brothers Limited Structural Steel John Jones Steel Metalwork GT Liddell Contracting Metal Windows and Doors Design Windows



Laminated Timber Hunters (1998) Limited Joinery Glacier Joinery 2005 Limited Insulated Panel Wayman Roofing Services Roof Coverings Graham Hill Roofing Plumbing/Drainage Jeff Evans Plumbers Mechanical Services David Browne Contractors Fire Protection Aotea Electric Westland Electrical Services Aotea Electric Westland Suspended ceilings Forman Commercial Interiors Tiling/Floor Coverings John Cooper Flooring Limited Painting Spectec International Coatings (Brown & Syme) Filtration & Water Treatment Water Systems Treatment Specialists Limited Hydro Slide Cresta Composites Limited

Myrtha Pools Jacobs Construction 4. Mr Loughnan (LHT) to set up monthly site meetings with members of the Aquatic

Centre committee towards the end of each month this meeting to be known as the Project Management Group.

5. LHT appoints a local engineer as agent for on-site inspections and meetings; the

Aquatic Centre committee to provide LHT with suggestions in this regard.” Carried


MINUTES FROM THE TENDERS SUB-COMMITTEE OF COUNCIL MEETING under delegated authority held in Council Chambers,

105 Tainui Street, Greymouth on Monday 17 March 2008 commencing at 4:30pm

PRESENT Councillor Paul Berry (Chair) Councillor Ian Cummings Councillor Doug Truman

IN ATTENDANCE Mel Sutherland (Assets Manager), Peter McConnell (Transport Engineer), and Debbie Wilson (Minutes Secretary) 1. APOLOGY Councillor Haddock Moved Crs Cummings/Truman “that the apology from Councillor Haddock be accepted and a leave of absence granted.” Carried 2. CONFIRMATION OF MINUTES Moved Crs Berry/Cummings “that minutes from the previous Tenders meeting (open) dated 4 March 2008 be confirmed – Cobden Sanitary Sewer Separation.” Carried Moved Crs Berry/Truman “that minutes from the previous Tenders meeting (open) dated 4 March 2008 be confirmed – Aquatic Centre.” Carried IN – COMMITTEE Moved Crs Berry/Cummings “that pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public be excluded from the meeting for consideration of the following: ITEM REASON FOR

CONFIDENTIALITY S. 48(1) GROUNDS

Cobden Bridge Trunk Watermain Renewal

Commercial sensitivity S. 48(1) (a) (i), s. 48(1) (b)(i) and s. 48(1) (d),

“that the following staff be asked to remain in attendance because of their knowledge of the matter and minuting: Assets Manager, Transport Engineer and Minutes Secretary.” Carried



RESUMING IN OPEN MEETING CONFIRMATION OF DECISIONS IN-COMMITTEE Moved Crs Truman/Cummings “that the following decisions taken in-committee be confirmed in open: 3. COBDEN BRIDGE TRUNK WATERMAIN RENEWAL Moved Crs Cummings/Truman “that the Cobden Bridge Trunk Watermain Renewal Contract Number 2007-08-20 be awarded to Downer EDI Works Limited at the tendered price of $185,000 (GST exclusive).” Carried

The meeting concluded at 4:30pm _____________________________


MINUTES FROM THE TENDERS SUB-COMMITTEE OF COUNCIL MEETING under delegated authority held in Council Chambers, 105 Tainui Street, Greymouth on Friday 4 April 2008

commencing at 10:35am

PRESENT Councillor Paul Berry (Chair) Councillor Ian Cummings Councillor Doug Truman

IN ATTENDANCE Mel Sutherland (Assets Manager), Dave Evans (Transport Engineer), and Debbie Wilson (Minutes Secretary) 1. APOLOGY Moved Crs Berry/Truman “that the apology from Councillor Haddock be accepted and a leave of absence granted.” Carried 2. CONFIRMATION OF MINUTES Moved Crs Truman/Cummings “that minutes from the previous Tenders meeting (open) dated 17 March 2008 be confirmed – Cobden Bridge Trunk Watermain Renewal.” Carried IN – COMMITTEE Moved Crs Berry/Truman “that pursuant to Section 48 of the Local Government Official Information and Meetings Act 1987, the public be excluded from the meeting for consideration of the following: General subject of each matter to be considered



Moana Boat Ramp Carpark Redevelopment


Section 48(1)(a)

“that the following staff be asked to remain in attendance because of their knowledge of the matter and minuting: Assets Manager, Transport Engineer and Minutes Secretary.” Carried

Minutes Tenders Meeting – 4 April 2008 Page 1 of 2

Minutes Tenders Meeting – 4 April 2008 Page 2 of 2

RESUMING IN OPEN MEETING CONFIRMATION OF DECISIONS IN-COMMITTEE Moved Crs Berry/Truman “that the following decisions taken in-committee be confirmed in open: 3. MOANA BOAT RAMP CARPARK REDEVELOPMENT Moved Crs Cummings/Truman “that the Moana Boat Ramp Carpark Redevelopment Contract Number 2007-08-16 be awarded to MBD Contracting Limited at the tendered price of $124,896.15 (GST exclusive)(excluding contingency sum of $10,000).” Carried

The meeting concluded at 10:55am _____________________________


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Finance & Information Technology Departmental Report AUDIT/ANNUAL REPORT:

• n/a ANNUAL PLAN / Long Term Community Outcomes Plan (LTCOP):

• Councillor workshop to be held early April • meeting to adopt draft annual plan to be held 21 April 2008

RATES:

Assessment Numbers Net 50% Rateable Gross 8161 14 8684

• 4th and final instalment to be sent out 1st May. • 355 Sales Notices have been processed year to date (from 01 July 07) • 113 New rating assessments created through Subdivision activity year to date (from

01 July 07)

Other work rating database work that has been processed by QV (for the 07/08 year)

Building Consents Work to Process Work Completed

To Check Being Built Actioned This Month Actioned Year to Date

11 258 148 336

• Rates Rebates:

last year total

Number of Claims processed year to date (to 28 January 08) 561 671 Average Rebate Value $439 $428 Average Household Income for applicants: $18,729 $18,394 Average Total Rates for Applicants: $1,441 $1,439 Total Value of Rebate Applications to date $246,280 $286,956

A flyer will be included with all 4th instalment rates notices advising rebates applications must be lodged before 30 June 2008 for current year.

INSURANCE:

• Nil claims lodged

Managers Reports – April 2008 Page 1 of 41

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WEBSITE:

• Number of Visitors to Grey District Council website per month as follows:

IT:

• Setting up scanning for document archiving, ongoing process • Audit of Microsoft licenses being carried out • All issues have been dealt with in-house by Council’s FIT staff and consultant, with no

major system failures.


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SUPPORT SERVICES REPORT MARCH 08 Aquatic Centre: An on site meeting between the Project Engineer, Tony Loughnan, Council and Evan Jones Construction was held on the 8 April followed by meetings between Tony Loughnan and the Project Control Team, and then Councils Building Inspectorate to clarify issues with the building consent application. It is expected that monthly meetings will be scheduled with the Project Control Team each month during the duration of the project. Memorial Gates and Fence: Neville Higgs, Opus International and Gary Hopkinson undertook preliminary site investigation work on 1 April and determined that further assessment work on the positioning of the monument is required. Once the layout drawings and the physical positioning on site are matched and marked out, Council staff will be invited to check that all is in order. Opus will then prepare the necessary contract documentation for the installation work to be tendered out. Parking Review: Parking pressure in the vicinity of the Railway Station has again created severe traffic compression and safety problems over the summer tourist season. This area of the CBD will need to be critically looked at as part of the parking review and it has been suggested that one possible solution could be to encourage the rental car agencies to centralise their operations away from the Station and to shuttle bus their clients to this location to complete the necessary paper work and to pick up vehicles. This would significantly ease the pressure on the available public parking in the station area. Rental Housing Development: Chris Ward who is an accredited LINZ Agent has been requested to undertake further background research on the status of the land at the corner of Cowper and Raleigh Streets to ensure that there are no legal impediments to development. All going well a geotechnical survey of the land will be commissioned to ascertain if this site is physically suitable for a pensioner housing complex. Once these steps have been achieved they will hopefully set the direction to commence development planning of a further 20 rental units in line with Council’s approval. Extract from Local Government Quarterly News – March 2008 National Approach to Freedom Camping: Every summer we see media stories about the issues associated with freedom camping. Councils have responded to these issues by limiting freedom camping to specific sites, restricting the activity to those with direct access to waste facilities and limiting periods of stay. Some Councils have even considered banning freedom camping. For the visitor, the


4


varying application of freedom camping policies and practices across the country results in general disregard or a lack of knowledge about local requirements. Local Government New Zealand is leading the development of a framework for freedom camping that includes some general principles. These would apply nationally and have the support of Tourism Industry Association, camper van associations, government agencies and other interest groups who are part of the project. Equally the framework recognises each region’s right to impose specific requirements, for example, locations, length of stay or fees. Zones five and six are already committed to a working group on freedom camping, which will now be informed by this cross-agency national freedom camping initiative. The intention of this work is for the South Island Councils to adopt a set of agreed freedom camping principles which can then be promoted and supported by the visitor industry and tourism promotion organisations. It is hoped that the North Island Councils will also support these general principles, so that some common understanding on what is and isn’t acceptable can be accepted nationally. There will be some areas of contention, particularly about campervans without approved on-board toilet and wastewater facilities. Whatever the final set of freedom camping general principles are, they will have at least been developed by all the major affected parties. For more information contact [email protected]. Parking Statistics Feb/Mar 2008: FEB/MAR 2006/07 Ytd 2007/08 Ytd

Time Limit P06 92 364 141 327 Broken Yellow Lines P07 10 79 17 66 Double Parked P13 1 13 6 29

Wrong Side of Road P35 2 17 13 23

Bus Stop P09 20 101 26 123 Over Clearway 1 1 Disabled Park P36 3 14 6 26 Fire Hydrant P11 1 10 2 13 In a Mall P39 8 3 6 Loading Zone P19 9 9 Taxi Stand P37 1 11 4 18 Private Parks P08 5 15 9 34 On Footpath P15 1 5 2 6 Inconsiderate ParkingP17 1 1 5 6 Too near intersection/Ped X 2 6 Total 137 638 247 693

*******************

mailto:[email protected]

5

ASB Civic Centre Kent Richardson reports as follows: 01/03/08 - 31/03/08 The ASB Civic Centre was used for a total of 115.5 hours in March 2008 compared with 114.75 hours for March 2007. The hours for March 2008 are .75 hours more than the same time last year. It is pleasing to see that the Centre is not losing hours each month compared to the previous year totals. West Coast Basketball has held pre-season trainings before their winter season starts. The Greymouth Volleyball Club and West Coast Climbing Wall Trust along with Basketball were the high users during March. Events of interest: Studebaker Car Rally during Easter went very well for the organisers. Dunkleys Great NZ Craft show is again in the Civic Centre during the weekend of 12th /13th April 2008. Competitive Basketball and Club Badminton start their seasons the second week in April so winter monthly totals will be on the rise. The following is a breakdown of the user’s times (hours) for the month: Climbing Wall 39.5 Greymouth Volleyball Club 19.5 West Coast Basketball 20.5 Tai Poutini Polytechnic 8 Junior Basketball 8 Community 4 Studebaker Rally 7 Local Schools 9

March 2008 bookings can be seen on the accompanying monthly printouts. I hope this report is received favourably and I look forward to presenting another next meeting.


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7

Grey District Council

District Librarian’s Report 21 March 2008 The library now reports statistics for a calendar month. Feb 2008 statistics are reported in this document. Comparison figures for the previous year Jan 21-Feb 20 are reported in italics. Grey District Library Membership 95 (94) new people became members of the library. Total membership is now 6,540 (6796). We have just completed a purge of all members who have not used their card in 3 years. This accounts for the difference in numbers. Please note that the membership number is no longer an accurate measure of library use. Many people use the library to read, research and use the Aotearoa People’s Network computers and these people do not necessarily have library membership cards. Also, many people use one membership card for several members of their family. Collection 73 (195) items were bought for the collection at a cost of $2,160.67 ($3,215.56). Total stock: 30,588 (330,112) Issues Issues: 10,091 (9,963). Reserves 111 reserves placed Income Fees (for rental books) $2,691.70 Fines etc (includes reserves, and miscellaneous income) $2,483.60 Internet $439.40 Lost books $135.80 Total $5750.50 (4,437.05) Total for financial year $41,787.61 (38,710.95) Runanga Library Membership 1 new adult member. Currently reviewing total membership to get an accurate count. Issues 120 (157) Income $52.00 ($58.80)


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General Aotearoa People’s Network Users are very impressed with the opportunities offered by APN. Occupancy rate for the week beginning 3 March was 48.28% and for the following week was 60.34%. A lot of overseas tourists are turned away because in recognition and respect of local commercial Internet providers in Greymouth, the Library does not offer free internet access to these tourists. School Visits The District Librarian visited 3 schools to present certificates and prizes for the Summer Reading Challenge, and to promote the library and reading. The Mayor presented Summer Reading Challenge certificates, prizes and the main winner’s prize during a celebration assembly at Karoro School. A class from Runanga School visited the Runanga Library. Plans are underway for this class to visit twice a term. Community and Library Displays

• Art in the Park • Irish books • Spring into action

Wynne Norgrove 20 March 2008


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POOL REPORT MARCH 2008 Attendance figures for March Adults 588 Students/seniors 265 Children 933 Hirers 3537 Total 5323 March was a busy month with the schools holding their swimming sports followed by the Midland line schools and Grey district schools swimming sports. The public sessions have been slowly dropping off as the weather cools. The water temperature has been good sitting at 27% c. I will close the pool on Friday 18th April for the season and reopen mid September. Bruce Russell Pool Manager


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12


13


14


Assets Management & Engineering Report: To 31st March 2008

1.1. Critical Projects 1.1 Activity Management Plans (AMPs)

Have started a reviewed as a lead up to commencement of the next LTCCP.

1.2 Pike River Coal Company Road Upgrades

As per last month we are waiting on confirmation of the company’s intentions with respect to their preferred coal cartage route. It will either be north to Ikamatua or south to Stillwater.

1.3 Ministry for the Environment Audit As per last month we are waiting to see the outcome of the review so we can make improvements if necessary to our processes.

2.2. Exceptions & Risks 2.1 Emergency Works

Flood and Storm Damage No reported damage over the period. Wild Fires No reported damage over the period Other Emergency Works Emergency Works If under the report(s) of the Assets Manager and/or the Engineering Officer(s) emergency works (flood damage, rural fires etc) have been carried out to reinstate facilities or services could Council please review and if appropriate formally ratify the expenditure.

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2.2 Vandalism

Apart from the damage to headstones at Karoro Cemetery which was reported in the news media, there have been no other reported incidents for the period.

2.3 Other Significant Initiatives/Issues/Incidents 2.4 Health & Safety

No injuries or near misses reported for the period for staff. Contractors working for Council are required to maintain their own records and report incidents to Council. No incidents have been reported.

2.5 General

Any Issues/Any Issues? Please advise us of any issues relevant to the Assets Management & Engineering Group that Council would like comments or reports prepared for the next meeting or if there are matters Council would like brief comments on at this meeting; advance notice prior to the meeting would be appreciated. Community & Interest Groups If Councillor’s would like copies of our Assets Management & Engineering Report provided to any community or interest groups in their wards please let us know and we will arrange circulation.

3.3. Operations 3.1 Significant Construction Contracts

With the exception of projects that have been completed within the last month, any projects that have been completed and are in the maintenance period have been removed from the following Table:

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% Complete Contract Last Report This

Report Contractor Comment Completion

Due Date

Cobden Sewerage Separation Stage Three

0% 95% Tru-Line Drainage Ltd

Work to do on Pump Station.

Is in maintenance period.

16th November 2007

Tasman View Slip Repairs

10% 95% Ferguson Brothers Industrial Division

The tender has been awarded to Ferguson Brothers.

19th September 2007

Council Chambers Extension

5% 5% Consultants preparing design drawing and contract specifications.

Out for tender. Tender closes 24th October 2007.

On Hold.

Kaiata Township Footpaths, K&C and drainage

5% 5% Surveyors and staff have commenced site survey and design.

TE advised design will be completed this week.

Resealing of Carriageways

15% Ferguson Brothers Ltd

Three tenders were received.

Tender has been awarded to Ferguson Brother Ltd.

TE is to check tender and confirm completion date.

17th March 2008

Sumner Road 5% Westroads Ltd Has been designed, prices have been received and contractor is to be engaged this week. Will start in the next two weeks.

Boat Parking Area – Moana

5% Closed Friday 28th March 2008. Tender committee meeting is on Friday 4th April 2008.

Albert Mall Meeting was held with Gary Hopkinson & Claire from YHA.

McLeans Weighbridge

10% Design is finished. Construction started 17th March 2008.

Cobden Sanitary Sewer Separation Stage Four

40% Tru-Line Drainage Ltd

Tender won by Tru-Line Drainage.

Contract is starting

28th April 2008


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% Complete Contract Last Report This

Report Contractor Comment Completion

Due Date

today.

Flood Damage Repairs Inchbonnie

100% 100% MBD Contracting Ltd

Contract complete 12th May 2008

Karoro Kerb & Channel

Design is finished. Check design and proceed with tendering the contract this week.

Cobden Sanitary Sewer Separation Stage Five

5% Tru-line Drainage Ltd Contract has been let.

8th July 2008

Cobden Bridge waterman replacement

5% Downer EDI Works Ltd

Tender Committee meeting was 17th March 2008.

24th June 2008

Lake Brunner Road Reconstruction – Crooked River Bridge Approach

60% MBD Contracting Ltd

Contract let and tender awarded.

17th June 2008

Pohutokawa Trees 20% Brian Robinson Have Resource Consent to proceed. TMP approved and contractor commenced work on 31 March 2008.

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3.2 Network Utility Operations

Land Transport (includes roads, bridges, footpaths, traffic safety) Road Maintenance The contractor has completed the reseal preparation and is now looking to unsealed road maintenance metalling the Ahaura - Kopara Road and Deep Creek Roads.

Bridge Maintenance

Bridge inspections have been carried out and some repair work has been programmed.

Footpath Maintenance

Footpath resurfacing works have been undertaken in Murray Street, Alexander Street, Herbert Street & Joyce Crescent. Also the South Beach Footpath from the over bridge to Clough Road is to be resurfaced with the current resealing contract. We are also to carry out some maintenance to the concrete footpaths in April grinding machine will grind down the high lips in the Palmerston Street, Marsden Road, Sinnott Road, Kilgour Road, High Street and Buccleugh Street.

Traffic Services Signage – Some work has been done on replacing broken or missing marker posts and street name signs throughout the District arterial roads and installed various replacements as required. Land Transport Programme for 2007/08 Pike River Coal Haul Route We are still seeking direction from Pike as to their proposed haul route, as this will effect what roads we actually upgrade. Acquisition of Land for Road at Stillwater This matter is ongoing. Riparian Margins for Waterways This matter is ongoing. Greymouth Airport Fence repairs have been under taken at the Waterwalk Road and camping ground area, and around the Greymouth Aero Club rooms. The airport has also been swept for loose chip and vegetation around the landing lights has been sprayed. Marine Structures (including the top surface areas of the North and South Port of Westland Breakwaters) Water Supplies (includes treatment and distribution)

Greymouth (includes Cobden, Blaketown, Karoro, South Beach, Paroa and Boddytown

Blackball Water Supply

Runanga Water Supply


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Dobson/Taylorville Water Supply

Stillwater Water Supply

All schemes are operating satisfactorily.

Stillwater

We will be applying for Ministry of Health subsidy funding to install UV treatment on this site. This would enable this supply to comply with the Drinking Water Standard 2005. We have delayed the funding application until September as we need to consult the community and will also be expanding the proposed works to include some upgrade of the reticulation.

Greymouth

The Coal Creek Pump Station is operating satisfactory. We are going to conduct a trial in conjunction with Trustpower & Transpower running the plant for 24 hours on the diesel generator. This is part of a Transpower load shedding project in case there are power shortages this winter. A contract has been let to Downer EDI Works Ltd for the replacement of the Trunk Water main on the Cobden Bridge.

Blackball

We are connecting the new water reticulation to the houses. All contractor defects have been located and repaired; work is continuing connecting properties to the new reticulation.

Runanga

We will shortly be applying for Ministry of Health subsidy funding to have UV treatment installed on this supply. We will have the water aged to ascertain the security of the supply aquifer. These works will enable this supply to conform with the Drinking Water Standard 2005. This application has been delayed until September for community consultation and a possible expansion of the scope.

Dobson / Taylorville

We are investigating getting Ministry of Health subsidy funding to link this supply with the Coal Creek Pump Station. There are possibly some merits in having one treatment plant for the area as upgrading the Taylorville plant may be more costly than the link main.

The contract for the replacement of the Cobden Bridge main is currently out of tender.

Sewerage Systems (includes sewage collection and treatment)

Greymouth With the completion of the Cobden Separation Stage Five contract in August 2008 all of Cobden will have separate sewerage disposal.


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Karoro A problem with the treated effluent overflowing the wetland bund has been fixed. Runanga The Runanga sewerage treatment scheme has been performing within its limits since the last reporting period. Investigation work since last report has found more infiltration in the system and this will be repaired over the next 12 months as it is more extensive than realised. Moana & Iveagh Bay Both systems are operating satisfactory.

Consents We have lodged discharge consent renewals at Moana and Runanga sewerage treatment plants and the Moana, Runanga and Karoro pump stations. These are still being processed by the West Coast Regional Council. Utilities in Roads The government is introducing some new regulation compelling local authorities to be the network operator responsible for overseeing and co-ordinating the installation of all water, sewerage, gas, power and telephone / data in the Council road reserve. The aim is to have more co-operation amongst utility operators thus reducing the number of times roads are excavated for the above. This initiative while fundamentally a good thing, is likely to mean more time and costs for Council, so we will need to investigate if we can implement cost recovery measures. Stormwater Systems, Public Drains and Greymouth Flood Scheme

All the stormwater pump stations are operating satisfactorily.

3.3 Fixed Assets Solid Waste Management (includes refuse collection, disposal, recycling) Council has approved land adjacent to Preston Road for a Community based recycling centre. Hopefully this will be the start of enhanced recycling initiatives in the Grey District. Collection The new collection contract is progressing well. McLeans Landfill Operation of Cell 2 is proceeding satisfactorily. The weighbridge installation has commenced and commissioning of the new system will commence in May / June with all users charged according to weight from July 1st 2008. Moana The new resource centre is operating satisfactorily.


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Parks & Reserves General maintenance is progressing well. Consent has been obtained for the trimming of the High Street Pohutukawa trees. This has commenced. Closed Cobden Dump Work has commenced on a walking track around the lagoon. The track will run from the floodwall on Hill Quay to the carpark at the South end of Cobden Beach. It is proposed to make part of the track wheelchair accessible. Public Toilets These are all functioning satisfactory with no complaints. Cemeteries General maintenance is progressing. Karoro Cemetery Normal general maintenance is proceeding. We have recently extended the Cremation Berm area behind the lawn area. Ahaura Cemetery We are awaiting agreement with DOC before the land legalisation can be completed. We have just installed a new Cremation Berm area. Gladstone Memorial Park Landscaping and trees are continuing to develop which are enhancing the overall attractiveness of the cemetery. Municipal Buildings (excludes baths, libraries and swimming pools) Forestry We hope to commence harvesting the Kaiata forests over the next few months. Proposed Works for this Month Supervision of Existing Contracts Completion of provision of information and projects for the 2007/08 Land Transport New

Zealand District Land Transport Programme. General Renewals – Sewer and Water Upgrade of boat trailer park – Moana Kaiata Kerb and Footpath Extension Contract Sumner Road Kerb and Channel. Cobden Sanitary Sewer Separation Pike River Road Improvement Projects Replace watermain under Cobden Bridge Cobden Bridge Trunk Watermain Replacement


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3.4 Other Activities Rural Fires Committee in association with the NZFS is going through the process of appointing a Principal Rural Fire Officer. Vehicle Management Energy Efficiency We have committed a small sum for Councils carbon footprint to be determined – it is essentially a broad look at how much energy we are using and the effect on the environment – this study may be expanded in the future to determine how effective present and proposed recycling efforts are in terms of energy efficiency and carbon produced / saved. Information Memorandums & Resource Consents Resource Consents continue to occupy a significant amount of staff time since we have to deal with not only Council consents but also regional council consents. This involvement impacts significantly on annual plan projects.

Reviewed LIMs/PIMs and Consents

0

100

200

300

400

500

600

700

Calender Year

Tota

l Num

ber

LIMs/PIMs 391 638 398 414 73 355

GDC Resource Consents 195 192 148 224 26 192

WCRC Consents 11 27 11 4 2 3

2004 2005 2006 2007 2008 2008 (predicted)

See also table of active consents assets management and engineering staff are involved with below.

3.5 Other Works Community Projects:


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Design for Moana Boat Trailer carpark has been completed and will be tendered shortly. Also commenced concept plans for Moana Jetty Groyne. Geographical Information System: We have initiated review of file structures for this system. Training and Staff Changes: There has been no external training or staff changes over the period.

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3.6 Consents Involvement Significant developments (including subdivisions of 5 or more lots) are listed below. All applications are “live” in that they have been lodged and are moving through the consent process. Pre-applications have only been included where the developer has publicly announced the development. Approved consents will be removed from the live list once all consent conditions have been meet including required maintenance periods if appropriate. It is noted that the status may not be entirely accurate as many of the applications are in a state of flux. Staff time is also committed to providing advice on draft proposals from developers. Primary Consent Number

Applicant (Developer) & Developer's Agent

Location of Application

Consent Type Existing Zoning (check District

Plan Maps)

Number Lots (if

applicable)

Other Details (if applicable

including number of lots)

Development Status Last AM Council Report This Report

D18 Aquatic Centre Greymouth Outline Plan Residential na Outline Plan Outline Plan Approved Outline Plan Approved AMED provided a Traffic Report

958 Grey District Council 140 McLeans Pit Road, Coal Creek

Variation Rural na variation to RC LUN202/96

Application lodged by AMED

AMED waiting to see proposed draft conditions

no change

1102 Rutherglen Lifestyles Development

Rutherglen Rd, Rutherglen

Subdivision Rural - Residential

23 Maintenance Period, expires 20 July 2008

Monitoring performance of new infrastructure.

As per previous report

1174 Beechwater Subdivision stage 2

Moana Subdivision Rural 31 Consent granted, construction plans approved

Formally approved plans for construction.

Construction complete, applicant to apply for condition compliance

1234 Bissit Subdivision Barrytown Subdivision Rural 7 Consent granted, and completion certificate issued. Maintenance period is 12 months and some items have been bonded (in particular sealing the new road). Bonded from 18 Oct 2007 for 18 Months - Expires 18 March 2008

In maintenance period and sealing of road bonded

In maintenance period and sealing of road bonded

1247 Hilary Cartmell Hall-Jones Street, Runanga

Land Use Residential na form paper road Consent granted ES has written to consent holder requesting information on consent progress

Engineers inspected site.

1289 Paroa Estate Stage 1b - Brian Thomson

Coulson Rd, Paroa


13 Maintenance Period expires 18 May 2008.

Regular monitoring during maintenance period.

Regular monitoring during maintenance period.


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Primary Consent Number




Plan Maps)

Number Lots (if

applicable)




1289 Paroa Estate Stage 2a - Brian Thomson

Coulson Rd, Paroa

Plan Change Rural na Plan Change for 50 lots

Plan change lodged No involvement this month Staff have reviewed further consultant reports on stormwater and traffic

1289 Paroa Estate Stage 2b - Brian Thomson

Coulson Rd, Paroa

Subdivision Residential 50 Subdivision for 50 lots

Future subdivision application

1344 Tiller Bay Holdings Rapahoe Subdivision Rural 86 Applicant has supplied additional information and staff are reviewing this for completeness

Staff have negotiated a Heads of Agreement for Water and Sewage. AMED have reviewed application for completeness of information and advised ES

Consent committee have decided to process the consent as non-notified.

1362 Robb Farms Ltd Gladstone Subdivision Rural 21 Consent granted Staff provided comments and requirements

Received 5th version of construction plans. Revision have been required because original plans inadequate and did not meet Council's engineering standards.

1401 Beechwater Aratika Land Use Rural na To form legal road to Lake Brunner

TBC

1404 South Pacific Forest Holdings Ltd

Mitchells (Drakes Ridge)

Subdivision Rural 11 Consent application lodged. Environmental Services have requested additional information.

No involvement this month. As per previous report.

1428 D R Eastman Land Use Land Use Residential na Build a carport closer than permited to a road boundary

Applicant has placed on hold

No involvement this month As per previous report

1431 J W Grant Cobden - Ward Street

Land Use Residential na 18 C/I sheds on a residential lot

Applicant has placed on hold. Consent Authority Committee recommendation to decline



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Plan Maps)

Number Lots (if

applicable)




1447 Paradise Horizons Trusts Lake Poerua Subdivision Rural 14 Consent application lodged. AMED have provided advice and recommendations including comments on Geotechnical Reports. Waiting for applicant to provide requested additional information

No involvement this month. As per previous report.

1498 JP & RM Gilbert Family Trust

Greymouth - Pope Road

Subdivision Rural (Residential Development)

10 Subdivision Rural to Residential - 10 lots

Subdivision has been notified. Reporting Officer is recommending to decline

Subdivision has been notified. Reporting Officer is recommending to decline

Hearing Commissioner granted subdivision for 6 lots

1539 Roa Mining Company Ltd Roa Land Use Rural na To exceed traffic movements

Application lodged and applicant requested to supply additional information.

No involvement this month AMED have requested clarification on the allowable annual tonnages of coal for the mining licence.

1540 Punakaiki Downs Ltd - David Wilson

Barrytown Subdivision Rural 52 Consent application lodged. Staff provided comments and requirements

Asked to review WWTP as includes reticulation lines in road reserve for s94 approval. Copy of Licence to Occupy agreement sent to applicant

1545 Kaiata Developments Ltd –

Jacks Road Subdivision Industrial 7 Unit Title Subdivision

Consent granted Stormwater complete, outstanding item is to seal the "Little Jacks" Road.

Stormwater complete, outstanding item is to seal the "Little Jacks" Road.

1584 Te Kinga Land & Timber co Ltd - David Ellerm

Te Kinga (Irishman's Landing)


7 Consent application lodged - and consent publicly notified 14 Nov 2007

One staff member requested to attend hearing to explain methodology for level of proposed financial contributions

Apparently going to a hearing

1584 Te Kinga Land & Timber co Ltd - David Ellerm

85B Cashmere Bay Road, Te Kinga

Land Use Rural na to construct & operate storage sheds

Consent application lodged - and consent publicly notified 14 Nov 2007

One staff member requested to attend hearing to explain methodology for level of proposed financial contributions

An inspection of the entranceway – checking sight distance has been completed.

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Plan Maps)

Number Lots (if

applicable)




1585 Coulson Road Ltd - David McCann and Graham Ferguson

Paroa Subdivision Rural-Residential 11 Application lodged and applicant requested to supply additional information.

Provided further detailed advice on requirements for access to become legal road, contribution levels for water and sewer and stormwater issues.

Additional information has been provided and is being reviewed by staff.

1595 Rutherglen Lifestyles Development

Rutherglen Rd, Rutherglen


11 Consent application granted Staff provided advice and recommendations on application

Waiting for construction plans

1600 Westroads Greymouth Ltd 1050D State Highway 6, Camerons

Land Use Rural na to operate a screening plant

No involvement this month As per previous report

1605 Ferguson Brothers Industrial

1028 State Highway 6, Camerons

Land Use Rural na to erect a shed to store plant etc

Application lodged Caveat placed over land to register Council's interest in access to the Taramakau River. MT have decided to proceed with Court Order

Affected party approvals required to be supplied by the applicant

1616 Gospel Hall Greymouth - Sinnott Road Area

Land Use Residential na Land Use - Church Hearing has been held and decision released, in appeal period

Mediation Hearing being held 13 Feb 2008

Court decision made to grant consent. AMED to approve access standards.

1618 Paroa Tennis Club Rutherglen Rd, Rutherglen

Subdivision Rural na To extend tennis courts

Applicant has placed on hold

Applicant requested to provide info on embankment stability

No involvement this month.

1645 Pike River Coal Company Atarau Land Use Rural na Range of Land Use Consents and Permits

Proceeding with implementing improvement works to Council roads in advance of coal production. Second Community Liaison Meeting held 20 Nov 2007

No direct involvement this month other than to confirm EC has released final decision with consent conditions.

PRCC have now applied for a variation to their consent.

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Plan Maps)

Number Lots (if

applicable)




1658 Kaiata Park Development Kaiata Straight, Kaiata

Subdivision Rural 97 97 Lots (Many Stages) - is this still 97 or has it gone up to 123???

Consent issued for stages 1 to ??

Reviewing constructing plans, identified items requiring redesigning to standard.

All identified items requiring to be redesigned have been addressed and are in the process of being signed off, except for the water intake and the main intersection. Intersections been approved. Outstanding construction approval for Lighting, water supply intake and treatment, WWTP and landscaping for swale drains and retention ponds

1662 P & C Lewis Ngahere - School Drive

Subdivision Township 7 Application lodged AMED have provided comments and requirements to ES.

Reviewed additional information

1669 T Birchfield State Highway 7, Kaiata

Land Use Rural na to construct a workshop/storage shed and undertake activities.

Possible hearing To proceed to hearing - date to be confirmed

1677 AJ & AJ Hamilton 5 Fox St & 78 Ward St, Cobden

Subdivision Residential na Boundary adjustment subdivision

Application lodged New

1679 Seaside Park Ltd 2 Chesterfield Street, Greymouth

Land Use Residential na To add 3 two story amenity blocks and six single story units

Application lodged AMED have provided comments and requirements to ES.

Consent granted.

1685 South Pacific Forest Holdings

15908 Arnold Valley Road Aratika

Subdivision Rural 5 Application lodged New AMED have provided comments and requirements to ES.

1686 Kaiata Construction 179 Coulson Road, Paroa


6 Engineers provided RC Checklist

Engineers continue to provide advice to Case Manager and Consultant Planner including reviewing pre-draft consent conditions on 12 Feb 2008

1688 Turn Key Properties Rutherglen Rd, Rutherglen


7 Application Lodged New AMED have provided comments and requirements to ES.

1695 Clive Fairhall Marsden Subdivision Rural na Variation New AMED have provided comments and requirements to ES.

1708 Lance Fitzmaurice 45 Olgivie Road, Gladstone

Land Use Township na erect dwelling on subsized lot on 45 Olgivie Road, Gladstone

erect dwelling on subsized lot on 45 Olgivie Road, Gladstone

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Plan Maps)

Number Lots (if

applicable)




1711 Moonlight Estate Limited, Nigel Lowe & Andrew McCord

Atarau Road between Blackball and Atarau Road

Subdivision Rural 12 0

1716 Stephen Aldridge 734 Kumara Inchbonnie Road, Greenstone

Land Use Rural na to build closer to boundary than the district pan permits in a rural area.

to build closer to boundary than the district pan permits in a rural area.

1722 Sharon Henderson Doyle Street, Blaketown

Land Use Residential na To build no closer than 2.5 m to road boundary

To build no closer than 2.5 m to road boundary

1734 Mackley Ferguson 23 Ogilvie Road, Gladstone

Subdivision Rural 8 0

1743 Geoffrey McCaughan & Krystina Hill

6 Harper Street, Blackball

Subdivision Township 5 0

41606 Cobden Innovation Trust Cobden - Sturge Street

Plan Change 21 Plan Change for from rural to residential

Application lodged and placed on hold by the applicant.

Engineering advice has been provided on infrastructure requirements

No involvement this month.

AG Field Ltd Canoe Creek, Barrytown

Subdivision Residential 14 Consent granted. Construction plans approved.

Construction completed apart from sealing of new public road to be vested in Council. Monitoring taking place prior to sealing.

All works done, applicant to apply for a condition compliance

Arnold Valley Hydro Electric Scheme

Arnold Valley Land Use Rural na Range of Land Use Consents and Permits

Consents lodged. Application has been publicly advertised and submissions have closed.

Staff have provided advice to both Consent Authorities who are jointly processing the application. Another matter is negotiating access agreements for where the canal and other facilities occupy road reserve and other public land. Staff have provided advice on further information received this month. Staff have completed a technical report for the Hearing scheduled for latter this year.

Staff have continued to provide advice to Reporting Officer - consent hearing recommenced in January and adjourned until June 2008. Now informed consent hearing to recommence mid May 2008

Paroa Terrace - David Steegh

Dowling Rd, Paroa

Subdivision Residential 5 Bonded to complete subdivision expires 30 June 2011

Monitoring progress towards completion of bonded items.

As per previous report.

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Plan Maps)

Number Lots (if

applicable)




South Pacific Forest Holdings - Agent Stuart Cairns

Mitchells Subdivision Mixed 340 Proceeding with development of access tracks under RC consents or as permitted RC activities

New Provided detailed comments to prospective applicant in the form of a Pre-Application RC Checklist review

Tasman Views - Stage II Ben Alexander

South Beach Subdivision Rural 30 Pre – application New Two preliminary meetings with developer

Weststone GR & JM Powell

Grey/Mawhera River, Cobden/Omoto Beach immediately upstream of new rail Bridge

Land Use (RC) Rural na Discharge of Clean Land fill to land

Discharge of Clean Land fill to land

31

ENVIRONMENTAL SERVICES REPORT: For the Period 26 January – 25March 2008

The Environmental Services department reports as follows. This report covers two months. WORKLOAD SUMMARY 1. Resource Consents

YTD Resource Consents Decisions -Granted/Withdrawn/Declined

-20406080

100120140160180200

2007-08 2006-07 2005-06 2004-05 2003-04

JunMayAprMarFeb JanDecNovOctSeptAugJuly

Resource consent decisions continue at a high level – slightly above 2006-07 and substantially above previous years. 27 applications for resource consents were received during the two-month period and 28 decisions issued. In addition, 9 previously issued subdivision consents received s223 certificates (survey plan approval) and 7 s224 certificates (final sign off of all conditions). Details of the consents granted during the period are as follows: Subdivisions

Location Lots Created Statutory Timeframe

Kaiata 3 52 Ngahere 7 66 Atarau Rd 12 17 Barrytown 2 14 Rutherglen Rd 2 19 Main South Rd 2 15


32


Location Lots Created Statutory Timeframe

Rotomanu 4 22 Kokiri 1 14 Coulson Rd 6 58

Average Working Days: 30.8 Notified/Limited Notified Consents Pope Rd 6 181

Landuse

Location Purpose Statutory Timeframe

Taramakau Setbacks 11 Rapahoe Building coverage 13 Cobden Relocated Dwelling 15 High St Non-residential use 16 Mawhera Qy Change of condition 9 Joyce Cres Setbacks 9 Runanga Setbacks 14 Ahaura Sub sized lot 6 Cobden Recession plane 4 Blaketown Setbacks 12 Cobden Change of condition 13 Reid St Utilities 27 Rapahoe Setbacks, relocate dwelling,

within 11m MHWS To be

calc’ed Average Working Days: 11.5

Notified/Limited Notified Consents Pope Rd Sub sized rural lot 181 Karoro Within 100m MHWS 89

33

% of Resource Consents Within 20 Days

0%10%20%30%40%50%60%70%80%90%

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

2007-08 2006-07

2. Update on Other Planning Issues

• The Environment Court ordered mediation with respect to the appeals that have been received against the commissioner’s decision on the Gospel Hall development in Westvale Drive resulted in a decision addressing submitter concerns but still allowing the project to continue.

• The notified consents – subdivision and land use – for a development at Pope Rd reached an agreed decision whereby the number of residential lots which are created and may be built upon was reduced from 10 to 6.

• The hearing for the Trustpower Arnold Valley Hydro Power Scheme has been adjourned at the applicant’s request until mid-year.

• The resource consent for Dr Forbes to relocate her house on her property at Rapahoe was issued in early March – the building consent has yet to be issued as further information is still outstanding. An objection to the resource consent conditions has been received and is being processed.

3. Building Consent Authority (BCA) Accreditation Process Please refer to a separate report elsewhere in the Agenda. 4. Building Consents

The number of building consents granted continues to be lower than for the past several years, reflecting staff absences and the load placed on the team by the work towards accreditation, especially since the IANZ site visit in February.


34

YTD Building Consents Issued

-

100

200

300

400

500

600

700

2007-08 2006-07 2005-06 2004-05 2003-04

Jun

May

Apr

Mar

Feb

Jan

Dec

Nov

Oct

Sept

Aug

July

89 building consent applications were received for the two months and extensive use of contractors allowed 109 consents to be granted, reducing the number of consents in process at month end from a peak of 101 in February to 82 at month end. However, this is still significantly higher than the average of 50 experienced in 2006-07 and in the first 6 months of this year. 325 inspections were undertaken and 103 code Compliance Certificates were issued. In February, 95% of consents were granted within the statutory 20-working day period. The drop to 79% - the lowest performance level for the 2007-08 year – is a clear reflection of the impact of the IANZ accreditation assessment visit (3 days) and the subsequent workload. Nonetheless, 85% of consents have been granted within the statutory period year to date, compared with 75% in 2006-07 and 68% in 2005-06.


35

% of Building Consents within 20 Days

0%

20%

40%

60%

80%

100%

120%

July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun

2007-08 2006-07 2005-06

5. Land Information Memoranda

Despite the reported property downturn, LIMs continue to be issued at a steady rate, 52 applied for in the period and 55 issued. 245 have been issued year to date as compared with 289 for the same period last year. Pressure from other deadlines has meant that testing of the new LIMs recording system continues to be delayed and will be undertaken as soon as time is available.

6. Monitoring & Enforcement

Priority for monitoring and enforcement resources is given to customer complaints, especially where there are health or safety concerns, and to enforcement action where legislation has been breached. Council is currently obtaining quotes to implement Court-issued demolition orders which the property owners have failed to comply with. All costs are recoverable from the owner or via a lien against the land. Two further cases in the Environment Court applying for enforcement orders to clean up properties are in process and a case under the Dog Control Act for a dog attack on a seal is being heard at present. The number of resource consents and title notices (s221 of the RMA) which are unmonitored is rising. At the start of the year this figure was 642 – it is currently


36


723, having risen 20% since December 2005 (when statistics on this workload were first included in reporting). It is anticipated that this figure will continue to rise as new consents are issued but resources are not available to undertake monitoring except in priority cases.

7. Environmental Health

The inspections programme for food premises has been largely completed for the year, but a number of re-inspections are being undertaken, to check that remedial action has been completed and for audit purposes. One serious issue concerning sewage effluent discharging has been resolved using action under the Health Act – all costs associated with this will be recovered from the property owner.

8. Animal Control

As at 25 March the dog registration rate was 97%, with 2340 of 2412 dogs registered for the current year, plus a further 18 where payment arrangements have been made. The annual property visits programme to ensure that dog and owner data is up to date for the registration process has begun, with the assistance of newly appointed, casual Animal Control Officer, Louise Royal, as Murray Malloch is currently recovering from surgery.

9. Significant Natural Areas

A great deal of work is being done between Landowner Liaison Manager and property owners to reach agreement on the ways forward for land identified as potential Significant Natural Areas. It is hoped that interim agreements with a number of landowners will be confirmed in writing within the next month. There are also a number of properties where purchase or land swap with the Department of Conservation is a potential outcome.

37

RESOURCE CONSENTS

2007-08 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun YTD

SummaryReceived 14 10 17 16 11 9 8 11 16 - - - 112

Land Use 11 8 9 5 3 8 5 8 7 64 Sub Divn 3 2 8 11 8 1 3 3 9 48

Granted 13 21 15 12 13 13 9 10 14 - - - 120 Land Use 9 14 8 8 3 9 4 4 10 69 Sub Divn 4 7 7 4 10 4 5 6 4 51

Sub Divn Lots Created 26 12 17 6 21 12 2 28 27 151 W'drawn/Cancelled/Decline 3 5 1 - - 3 2 - - - - - 14

Land Use 3 4 - - - 2 1 - - 10 Sub Divn - 1 1 - - 1 1 - - 4

Subtotal Granted/W'drawn 16 26 16 12 13 16 11 10 14 134

S223 issued - 3 5 7 5 7 10 4 5 46 S224 issued - 1 10 6 5 4 5 2 5 38

% Consents within Std Period 69% 57% 71% 83% 83% 63% 82% 80% 73% 71%Ave Processing Days 73 26 28 19 14 23 14 24 58 31 Total Days 947 601 395 233 173 365 154 238 639 3,745 Consents within 20 days 9 13 10 10 10 10 9 8 8 87 Consents within Ext Period 85% 91% 100% 83% 100% n/a n/a n/a n/a n/a n/a n/a 92%Consents within 40 days 11 21 14 10 12 n/a n/a n/a n/a n/a n/a n/a 68 Total Consents excl Notif ied 13 23 14 12 12 16 11 10 11 122


38


Building SummaryConsents Carried Fwd 50 33 44 46 51 58 96 101 82 Consents Received 10 69 29 75 55 78 22 47 42 427 Consents Issued 27 58 27 70 48 40 17 66 43 396 Consents in Process 33 44 46 51 58 96 101 82 92 Inspections 141 199 192 128 166 165 82 174 151 1,398 CCCs Issued 30 59 47 33 41 36 20 56 47 369 PIM Only applications - - - - - - - -

LIMs Carried Fwd 11 3 17 9 9 12 3 15 10 LIMs Requested 25 37 29 27 38 18 20 21 31 246 LIMs Issued 33 23 37 27 35 27 8 26 29 245 LIMs in Process 3 17 9 9 12 3 15 10 12

Consents Issued - DetailTotal Value ($ million) 1.4402 1.9396 1.3540 5.5334 3.3612 3.1620 2.1835 5.6474 3.0106 27.6319 Dwelling 5 6 1 15 4 5 7 3 3 49 Dwelling Alteration 6 12 8 23 9 8 4 14 9 93 Relocated Building 1 2 - - 2 1 - - - 6 Garage 1 2 2 5 5 8 2 5 6 36 Heater 6 22 13 9 15 - 3 18 9 95 Separation of Services - - 1 6 1 8 - 14 8 38 Farm Buildings 4 3 - 7 2 9 1 4 1 31 Industrial - 3 - 2 4 1 - 3 2 15 Industrial Repair/Alteration 1 7 1 - 1 - - - 2 12 School/Education Buildings - - 1 1 - - - - - 2 Demolition - - - 1 2 - - - 2 5 Other 3 1 - 1 3 - - 5 1 14

% Consents within Period 93% 86% 81% 80% 85% 83% 82% 95% 79% 85%Ave Processing Days 7.78 7.12 8.70 12.36 7.38 13.55 10.82 7.20 9.12 9.27 Total Days 210 413 235 865 354 542 184 475 392 3,670 Consents within 20 days 25 50 22 56 41 33 14 63 34 338


39

MONITORING, ENFORCEMENT & BYLAWS


SummaryDomestic Noise Complaints 6 2 15 10 8 20 24 14 14 113

Excessive Noise Directions 1 - 1 1 1 1 3 2 1 11 Stereo Seizures - - - - - 1 - - 1

General ComplaintsUntidy Properties - - 2 1 - 4 2 1 - 10

RMA Breaches 1 2 2 3 - - 3 - - 11 Building Act Issues - - 1 - - - - - - 1

Abandoned Vehicles 1 - 4 1 3 1 2 2 - 14 Miscellaneous Complaints - - 1 1 1 3 5 4 - 15

Complaint OutcomesInfringement Notices 3 - - 1 - - - 2 - 6 Abatement Notices - - 1 - - - - - - 1

NTFs - 5 2 3 - - - 2 3 15 Demolition Orders - - - - - - 2 - - 2

Resource Consents Monitored 74 73 65 68 68 63 66 477 Unmonitored Resource Consents 642 654 696 703 707 716 723

Subtotal 86 9 102 75 72 9 82 74 69 - - - 553

BWOFs - due - 5 4 4 1 9 1 4 28 BWOFs - issued 6 5 4 4 1 9 1 6 36 - still outstanding 2 2 - - - - - - CCCs due in the month 12 16 10 4 - 10 1 12 65 CCC extensions granted tbc tbc tbc 16 6 1 2 6 31 Compliance Schedules Issued 2 2


40

HEALTH ENFORCEMENT

Workload 2007-08 July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun YTD

SummaryPhone Enquiries 40 31 19 7 28 23 22 21 24 215 Counter Enquiries 2 2 1 1 - 1 - - 1 8 Nuisance Complaints - - - - 2 2 2 2 2 10 Infectious Diseases - - - - - - - - - - Sewage/Water Enquiries - 1 - - - 1 - - - 2 Housing Complaints - - - 1 1 1 - 1 2 6

Subtotal 42 34 20 9 31 28 24 24 29 - - - 241

Registered PremisesLicences carried fwd 94 62 47 33 27 21 16 Inspections undertaken 34 15 14 7 6 4 10 11 14 115 Licenses Issued 32 15 14 6 6 1 74 Balance Remaining 62 47 33 27 21 16


41

Managers Reports – April 2008

ANIMAL CONTROL


Dog Registration SummaryTotal Dogs 2,369 2,339 2,335 2,328 2,342 2,357 2,365 2,396 2,412 Registered 1,352 2,115 2,189 2,227 2,247 2,273 2,282 2,314 2,340 Part Payment 16 32 34 28 29 25 20 22 18 Unregistered 1,001 192 112 73 66 59 63 60 54 Registration % 57% 90% 94% 96% 96% 96% 96% 97% 97%

Service RequestsAttacking 1 1 6 3 2 3 2 1 4 23 Barking 1 2 - 2 4 2 5 9 4 29 Uncontrolled 4 10 6 9 4 3 4 4 4 48 Welfare - - 1 - 1 2 1 - 5 Stock - 3 2 2 3 3 5 3 4 25 Bylaws - 1 1 4 1 1 - - 8

Subtotal 6 17 14 18 17 13 19 18 16 - - - 138

Pound ReportCarried Fwd 2 5 2 3 8 2 1 - 4 RTO - 2 4 3 1 2 - 2 4 18 Impounded 6 9 8 13 4 6 10 8 8 72 Claimed 1 5 4 5 3 3 5 3 3 32 Destroyed - 7 2 2 6 2 3 - 4 26 Rehomed 2 - 1 1 2 2 3 1 1 13 Carried to Next Mnth 5 2 3 8 2 1 - 4 4

Page 41 of 41

FINANCIAL REPORTS

Year to date to: 29 February 2008

TABLE OF CONTENTS

[1] DRAFT FINANCIAL STATEMENTS ...................................................................................................... 2

[1.1] INCOME STATEMENT ..........................................................................................................................2 [1.2] STATEMENT OF CHANGES IN EQUITY ...................................................................................................2 [1.3] BALANCE SHEET ................................................................................................................................3

[2] ADDITIONAL FINANCIAL NOTES ........................................................................................................ 4

[2.1] RATES INCOME ..................................................................................................................................4 [2.2] INCOME BY ACTIVITY ..........................................................................................................................4 [2.3] EXPENSES BY ACTIVITY ......................................................................................................................5 [2.4] ELECTED MEMBERS REMUNERATION ...................................................................................................5 [2.5] BANK & INVESTMENTS........................................................................................................................6 [2.6] PUBLIC DEBT .....................................................................................................................................7 [2.7] RATES RECEIVABLE ...........................................................................................................................8 [2.8] SPECIAL FUNDS .................................................................................................................................9 [2.9] LIST OF MONTHLY PAYMENTS .......................................................................................................... 10

[3] ACTIVITY STATEMENTS..................................................................................................................... 15

[3.1] ROADING........................................................................................................................................ 15 [3.2] STORMWATER & FLOOD PROTECTION .............................................................................................. 16 [3.3] SEWERAGE .................................................................................................................................... 17 [3.4] WATER SUPPLY .............................................................................................................................. 18 [3.5] REFUSE COLLECTION & DISPOSAL.................................................................................................... 19 [3.6] RURAL FIRE AUTHORITY .................................................................................................................. 20 [3.7] ECONOMIC DEVELOPMENT............................................................................................................... 21 [3.8] PROPERTY AND HOUSING ................................................................................................................ 22 [3.9] COMMUNITY SERVICES AND FACILITIES............................................................................................. 23 [3.10] CIVIL DEFENCE ............................................................................................................................... 24 [3.11] DEMOCRACY .................................................................................................................................. 25 [3.12] ADMINISTRATION ............................................................................................................................ 26 [3.13] ENVIRONMENTAL SERVICES............................................................................................................. 27 [3.14] LIAISON WITH OTHER AGENCIES....................................................................................................... 28 [3.15] PORT OPERATIONS ......................................................................................................................... 29

NB: The information contained in these reports is in draft stage only and is prepared solely for monitoring year to date progress. It has not been subject to the same extent of internal review procedures and external audit that are applied to the annually adopted accounts.

Page 1 Finance Report

[1 ] draft f inancia l s ta tements [ 1 . 1 ] i n c o m e s t a t e m e n t

year to date to 29 February 2008

Note Actual2008

Budget2008

Last Year2007

$000 $000 $000

INCOME Rates revenue 5,194 10,148 9,902 Other revenue 5,302 10,679 11,334 Other gains/(losses) 734 330 2,014

Total income 11,230 21,157 23,250

EXPENDITURE Employee expenses (1,696) (3,086) (3,041) Depreciation and amortisation (3,202) (5,974) (5,400) Other expenses (5,763) (7,463) (9,846) Finance costs (294) (642) (587)

Total operating expenditure (10,955) (17,165) (18,874)

Net surplus/(loss) before tax 275 3,992 4,376

Income tax expense - - -

Surplus/(deficit) after tax attributable to Grey District Council 275 3,992 4,376

council

[ 1 . 2 ] s t a t e m e n t o f c h a n g e s i n e q u i t y year to date to 29 February 2008

Note Actual2008

Budget2008

Last Year2007

$000 $000 $000

Balance at 01 July 268,807 266,520 264,431

Revaluation gains/(losses) taken to equity - 38,905 - Surplus/(deficit) for the year 275 3,992 4,376

Total recognised income/(expense) for the year ended 30 June 275 42,897 4,376

Balance at 30 June 269,082 309,417 268,807

council


[ 1 . 3 ] b a l a n c e s h e e t as at 29 February 2008

Note Actual2008

Budget2008

Last Year2007

$000 $000 $000

ASSETS

Current Assets Cash and cash equivalents 13,336 12,431 12,296 Trade and other receivables 1,289 2,449 2,844 Short-Term investments - 1,590 1,032 Non-current assets held for sale 1,311 - 1,406

15,936 16,469 17,578

Non Current Assets Property, plant and equipment 262,162 302,977 261,183 Term investments 2,239 3,009 2,125

264,401 305,986 263,308

TOTAL ASSETS 280,337 322,455 280,886

LIABILITIES

Current Liabilities Trade and other payables 1,570 2,541 2,468 Employee benefit liabilities 285 260 299 Deferred income 362 100 90 Borrowings 165 1,776 374

2,382 4,677 3,231

Non Current Liabilities Provision for closed landfill 740 1,070 740 Employee benefit liabilities 289 187 264 Borrowings 7,844 7,106 7,844

8,873 8,363 8,848

TOTAL LIABILITIES 11,255 13,040 12,079

EQUITY

Retained earnings 195,629 153,596 195,280 Special Funds 18,464 18,026 18,528 Trusts Bequests and Other Reserves 639 640 649 Revaluation reserve 54,350 137,153 54,350

Total equity attributable to the Council 269,082 309,415 268,807

TOTAL EQUITY AND LIABILITIES 280,337 322,455 280,886

council


[2 ] addi t iona l f inancia l notes [ 2 . 1 ] r a t e s i n c o m e

Note Actual2008

Budget2008

Last Year2007

$000 $000 $000

GENERAL RATES General Rate 2,360 4,657 4,117 Uniform Annual General Charge 904 1,758 2,196

TARGETED RATES Northern Ward Community Board - - 75 District Promotion 86 166 187 Refuse Collection 319 630 618 Water Supplies 600 1,176 1,006 Water Meter Rates 110 246 222 Sewerage Collection 732 1,419 1,371

PENALTIES Rate Penalties 83 96 110

Total rates revenue 5,194 10,148 9,902

RATES REMITTED ARE AS FOLLOWS: Rates on land where GDC is the ratepayer 168 170 168 Rate discounts 23 26 25 Rates remitted per Council policy 38 65 67

council

[ 2 . 2 ] i n c o m e b y a c t i v i t y Actual

2008 Budget

2008 Last Year

2007 $000 $000 $000

Roading 2,715 7,086 6,502 Stormwater & Flood Protection 252 513 685 Sewerage 892 3,761 3,863 Water Supply 754 1,433 1,377 Refuse Collection & Disposal 612 1,131 1,107 Rural Fire Authority 87 79 74 Economic Development 151 203 313 Property and Housing* 1,179 1,081 2,820 Community Services and Facilities 1,670 1,813 1,835 Civil Defence 24 48 48 Democracy 1,012 1,563 1,778 Administration* 310 393 404 Environmental Services 1,410 1,956 2,058 Liaison with other Agencies 60 97 122 Port Operations 102 - 264

Total Income 11,230 21,157 23,250


[ 2 . 3 ] e x p e n s e s b y a c t i v i t y Actual

2008 Budget

2008 Last Year

2007 $000 $000 $000

Roading (4,091) (5,876) (6,425) Stormwater & Flood Protection (381) (686) (644) Sewerage (558) (1,019) (848) Water Supply (743) (1,428) (1,323) Refuse Collection & Disposal (722) (1,183) (1,271) Rural Fire Authority (58) (78) (42) Economic Development (145) (247) (241) Property and Housing* (579) (1,223) (1,113) Community Services and Facilities (1,334) (1,988) (1,939) Civil Defence (19) (48) (41) Democracy (471) (899) (761) Administration* (204) (441) (508) Environmental Services (1,161) (1,952) (1,955) Liaison with other Agencies (59) (97) (110) Port Operations (430) - (1,653)

Total Expenditure (10,955) (17,165) (18,874)

[ 2 . 4 ] e l e c t e d m e m b e r s r e m u n e r a t i o n

Honorarium Meeting Fees Mileage Allow ance TOTAL YTD TOTAL

MAYORKOKSHOORN A.F 4,380.00 - - 4,380.00 38,284.25

COUNCILORBERRY P.F - 270.00 53.20 323.20 8,829.18 BROWN K.R - 135.00 - 135.00 3,658.54 CUMMINGS I - 135.00 - 135.00 8,080.38 HADDOCK P.R - 270.00 - 270.00 3,793.54 HAMILTON K.F - 270.00 - 270.00 8,620.38 MOEN W - - - - 4,688.85 OSBORNE M.J - 135.00 - 135.00 3,755.14 SANDREY C.R - 135.00 14.00 149.00 8,049.38 STRATFORD E - - - - 4,539.85 THOMAS M.A - - - - 4,273.05 TRUMAN D.J - 270.00 - 270.00 10,970.96

4,380.00 1,620.00 67.20 6,067.20 107,543.50

NWCBBURNETT O - - - - 1,753.59 BUTLER R - - - - 1,753.59 CORAM W - - - - 1,753.59 NOBLE A.F.C - - - - 2,550.54

For the Period: 1 February 2008 to 29 Februay 2008


[ 2 . 5 ] b a n k & i n v e s t m e n t s

Investment S&P Credit Rating

Interest Rate

Maturity date Total Balance

REGISTERED BANKSASB AA- Various 1,374,051 Kiwi AA- Various - - National AA- Various - - Westpac AA- Various 11,784,424

LOCAL AUTHORITIESFar North District Coucil N/A 6.71% 15-May-08 1,000,000 Napier City Council N/A 6.95% 1-Jun-09 500,000 Whangarei District Council N/A 6.70% 22-Mar-10 1,300,000

CORPORATE/SOEPort Westland 349,765 NZ Municipalities Insurance Co Shares 85,731

16,393,971

Total Balance % Split

Portion of Investment with Local Authorities 2,800,000 17.08%Portion of Investment with Registered Banks 13,158,475 80.26%Portion of Investment with Strongley Rated Corporates or SOE's 435,496 2.66%

Total Investmetns 16,393,971 100.00%

Category

-

2,000

4,000

6,000

8,000

10,000

12,000

14,000

16,000

18,000

July

Augu

st

Sept

embe

r

Oct

ober

Nov

embe

r

Dec

embe

r

Janu

ary

Febr

uary

Mar

ch

April

May

June

$ (0

00)

Total Bank & Investments

This Year

Last Year

2005/06


[ 2 . 6 ] p u b l i c d e b t

Note Actual2008

Last Year2007

Actual2008

Last Year2007

$000 $000 $000 $000

CURRENT Secured loans - 51 - 51 Forestry encouragement loans 165 297 165 297

Total current borrowings 165 348 165 348

NON-CURRENT Secured loans 7,844 7,844 7,844 7,844

Total non-current borrowings 7,844 7,844 7,844 7,844

council group


[ 2 . 7 ] r a t e s r e c e i v a b l e

-

500,000

1,000,000

1,500,000

2,000,000

2,500,000

3,000,000

3,500,000

July

Augu

st

Sept

embe

r

Oct

ober

Nov

embe

r

Dec

embe

r

Janu

ary

Febr

uary

Mar

ch

April

May

June

$Rate Debt Outstanding

This Year

Last Year

2005/06


[ 2 . 8 ] s p e c i a l f u n d s

Actual2008

Last Year2007

$000 $000

Special funds Land Fill Reserve 258 227 Internal Tx Suspense - - Cobden Bridge Water Line Repla 2 88 Roading Reserve - Exp Committed 70 70 Moana Water Supply 6 6 Special Fund Interest Suspense 463 - Infra Renewal Reserve 83 110 Greymouth Sewerage Fund 4,803 5,697 Te Kinga Infra Upgrade Reserve 12 12 Karoro Water Supply Reserve - - Rural Sewerage Capital Works Reserve 186 186 Cobden Stormwater Mitigation Reserve 72 72 Karoro Treatment Plant Reserve 281 281 Blackball Sewerage Upgrade Reserve - 460 Barrytown Area Infra Reserve 117 117 Atarau Area Infra Reserve 83 83 Ahaura Area Infra Reserve 236 236 Haupiri Area Infra Reserve 122 122 Nelson Creek Area Infra Reserve 196 196 Blackball Area Infra Reserve - 5 Runanga Area Infra Reserve 363 750 Kaiata Stillwater Area Infra Reserve 535 535 Karoro/Gladstone Area Infra Reserve 1,253 1,253 Arnold Valley Area Infra Reserve 69 69 Lake Brunner Area Infra Reserve 205 205 Hohonu Area Infra Reserve 32 32 Flood Protection Reserve 62 62 Gas Management Plan Reserve 12 12 Aquatic Centre Reserve 1,538 338 Swimming Baths Plant Reserve 57 52 Parking Areas Reserve 82 82 Airport Runway Resealing Reserve 63 74 Town Clock Reserve 13 11 Runanga Community Facilities Reserve - - Cemetery Extension Reserve 39 29 Cemetery Maintenance Reserve 224 240 Rental Housing Reserve 228 233 Economic Development Reserve 564 739 Reserves Subdivision Contributions 681 542 Plant and Machinery Reserve 392 467 Building & Property Gen Reserve 251 795 Disaster Recovery Reserve 135 125 CWS Ltd Share Sale Reserve 105 105 "Haddock" Road Contributions 55 53 Rural Fire Authority Reserve 36 36 Land Sale Reserve 1,296 2,764 District Planning Reserve 76 76 Loan Repayment Reserve 171 171 General Purpose Reserve 17 17 Maori Land Compensation Reserve 244 296 Approved Carryovers 62 62 Civil Defence Reserve 23 23 Airport Maintenance Reserve - - Library Reserve 40 - Harbour Endowment LS Reserves 219 ( 69 ) Port Plant Renewal 121 121 Corp Equip and Furniture Reserve 175 131 Staff Costs Reserve 93 99 Sunshine Coach Reserve 4 4 GROW 27 27 SPECIAL FUNDS - Committed Expenditure 1,914 -

18,466 18,529

Trusts and bequests McGlashan Trust 74 73 E White Bequest 36 36 Mayoral Flood Relief Fund 50 50 Grey United Tennis Resurfacing Reserve 3 3 Citizens Emergency Relief Fund 44 44 Perotti Bequest 15 15 Peters Bequest - Talking Books 32 33 Vera Corbett Bequest 48 58 Albert Mall Development Beques 2 2 Reserve Board Equity 335 335

639 649

council



[ 2 . 9 ] l i s t o f m o n t h l y p a y m e n t s Payments Made by Grey District Council 29-February-2008 to 31-March-2008 Cheque No Payment Details 26177 New Zealand Post Ltd 038646 03-Mar-08 Dist Licence BJZ482 10,00 337.46 28438 NZ Post (Runanga Agency) 038647 03-Mar-08 Runanga Agency - Eftpos 744.69 28438 NZ Post (Runanga Agency) 038648 04-Mar-08 Runanga Agency - Eftpos 474.70 28438 NZ Post (Runanga Agency) 038649 06-Mar-08 Runanga Agency - Eftpos 638.74 25791 Liquor Licensing Authority 038650 07-Mar-08 Applications - Feb 08 727.00 28438 NZ Post (Runanga Agency) 038651 07-Mar-08 Runanga Agency - Eftpos 340.37 28438 NZ Post (Runanga Agency) 038652 10-Mar-08 Runanga Agency - Eftpos 577.88 28438 NZ Post (Runanga Agency) 038653 11-Mar-08 Runanga Agency - Eftpos 323.82 28438 NZ Post (Runanga Agency) 038654 12-Mar-08 Runanga Agency - Eftpos 593.20 35376 Land Transport New Zealand 038655 14-Mar-08 Relicence DFF210 (1 yr) 183.22 28438 NZ Post (Runanga Agency) 038656 14-Mar-08 Runanga Agency - Eftpos 857.57 30446 Blair Deborah Jane 038657 20-Mar-08 Rfd O/Pd Car Pk Rent 79.08 5904 Gough Julie Sheryl 038658 20-Mar-08 Dog Registration Refund 21.70 40264 Houlden Albert 038659 20-Mar-08 Dog Registration Refund 23.30 35656 Jensen Jacob Alfred 038660 20-Mar-08 Dog Registration Refund 25.00 35376 Land Transport New Zealand 038661 20-Mar-08 Enq Aband/Veh - Feb 72.04 25760 Telecom N.Z Ltd 038662 20-Mar-08 Pager Chgs - M Malloch 106.21 26177 New Zealand Post Ltd 038663 19-Mar-08 Dist Licence CER827 (20,0 665.36 28438 NZ Post (Runanga Agency) 038664 19-Mar-08 Runanga Agency - Eftpos 621.79 28438 NZ Post (Runanga Agency) 038665 20-Mar-08 Runanga Agency - Eftpos 601.16 28438 NZ Post (Runanga Agency) 038666 25-Mar-08 Runanga Agency - Eftpos 693.20 28438 NZ Post (Runanga Agency) 038667 26-Mar-08 Runanga Agency - Eftpos 864.47 28438 NZ Post (Runanga Agency) 038668 27-Mar-08 Runanga Agency - Eftpos 416.70 26087 Telecom NZ Ltd 038669 27-Mar-08 Cellphone Chgs 1,145.08 26089 Telecom NZ Ltd 038670 27-Mar-08 Tele Rentals & Tolls 3,448.97 35376 Land Transport New Zealand 038671 28-Mar-08 Relicnce BZL190 366.44 26177 New Zealand Post Ltd 038672 31-Mar-08 O/Seas Post Run/Serv/Ctre 255.30 28438 NZ Post (Runanga Agency) 038673 31-Mar-08 Runanga Agency - Eftpos 306.30 25856 Chevron New Zealand Ltd CHEV08 28-Mar-08 Fuel Card purchase 5,165.33 25875 Cogent Communications Ltd COG000 25-Mar-08 New Phone System 704.37 25790 Direct Credit - Wages D/CR49 05-Mar-08 Pay 49 37,753.59 25790 Direct Credit - Wages D/CR50 12-Mar-08 Pay 50 39,469.80 25790 Direct Credit - Wages D/CR51 19-Mar-08 Pay 51 61,337.33 25790 Direct Credit - Wages D/CR52 26-Mar-08 Pay 52 38,373.67 3731 Ferguson Industrial Division D14802 29-Feb-08 (2) Lk Brun Rd Recon 07/0 146,799.40 39343 MBD Contracting Limited D14803 29-Feb-08 Rtn Rfd 50% - 07/08-14 115,950.83 25529 Agfirst Consultants D14804 05-Mar-08 2 Traffic Count 07/08-10 5,580.00 31996 Hird Patricia (In Partnership) D14805 05-Mar-08 Contract Rest/Just Feb 08 3,320.41 36985 Tru-Line Drainage Ltd D14806 06-Mar-08 2 Cob San/Sew St4 07/08-1 105,136.63 40573 Coastal Designs D14807 11-Mar-08 Plans - Extn to Hall 2,581.76 40572 Roper Anna D14808 11-Mar-08 Adv Acc Exps - Conference 100.00 40497 Berry P.F. & L.E. D14809 14-Mar-08 Diesel for Aquatic Ctre V 3,758.74 30251 Roadmarkers New Zealand Limited D14810 14-Mar-08 1 Rural Roadmarkings 07/0 110,431.97 25807 Aarque Graphics NZ Ltd D14811 19-Mar-08 Serv Cont Plan Copier Feb 199.69 25813 Addisons Flooring & Furnishings Ltd D14812 19-Mar-08 Refit Carpet 28 Blackmore 95.00 26496 Advance International Cleaning D14813 19-Mar-08 Soap Cleanser 101.25 6865 Alsco Canterbury D14814 19-Mar-08 Library Mat Clean 19.82 6465 Anderson Peter John D14815 19-Mar-08 Carpet - Runanga Library 1,800.00 34272 Armourguard Security Ltd D14816 19-Mar-08 Noise Control Feb 1,199.18 32821 ATEC Accredited Technology Ltd D14817 19-Mar-08 Materials Weighbridge McL 21,406.78 25663 Audit New Zealand D14818 19-Mar-08 Audit NZIFRS 9,776.25 18553 Blanchfield's Bakery D14819 19-Mar-08 Milk - Feb 08 199.00 25667 Brooker's Ltd D14820 19-Mar-08 NZ Tax Practice Sub 1,204.82

*only one narrative per payment is shown, payment may be for multiple items


Payments Made by Grey District Council 29-February-2008 to 31-March-2008 Cheque No Payment Details 32982 Buddle Findlay D14821 19-Mar-08 G. Graham Injunct Applic 507.77 40480 Building Consents Ltd D14822 19-Mar-08 Consent Processing Feb 08 7,775.00 29801 Building Officials' Institute of NZ D14823 19-Mar-08 Subs Liz/Steve/KevinC/Ala 2,490.00 28777 Canterbury Library Book Suppliers D14824 19-Mar-08 PP Book - Anna Roper 958.61 30731 Canterbury Office Furniture D14825 19-Mar-08 Rimu Bookcase 687.37 25674 Cawthron D14826 19-Mar-08 Pool Analysis Grey 53.44 18325 Central Paper Plus D14827 19-Mar-08 Stationery 239.49 28108 Coal Research Ltd D14828 19-Mar-08 Water Analysis Feb 08 11,796.38 25679 Coast Glass Ltd D14829 19-Mar-08 Fit Truck Mirror BJZ482 39.38 32136 Coast Optometrist Ltd D14830 19-Mar-08 Eye Exam - P McConnell 60.00 3532 Coastal Constructors D14831 19-Mar-08 Cobden Tip Site Mtce 5,945.01 26405 Coastwide Honda D14832 19-Mar-08 WOF BZL189 50.00 28829 Cockram Motors (ChCh) Ltd D14833 19-Mar-08 Service DSW518 20000k 274.40 4988 Colls Sportsworld Ltd D14834 19-Mar-08 Bike (Summer Read Challen 125.00 28148 Combined Rural Traders D14835 19-Mar-08 Ann Account Fee 16.88 25686 Corporate Express New Zealand Ltd D14836 19-Mar-08 Stationery 515.64 28871 Corson Robert D14837 19-Mar-08 Cont Blackball Dump Feb 704.00 18500 Cowan & Holmes Ltd D14838 19-Mar-08 Subdiv - Preston Road 6,572.79 28429 Critchlow Ltd D14839 19-Mar-08 Map Info Licence 27/2/09 13,466.25 4905 Croft T Ltd D14840 19-Mar-08 Transp Generator Pump Stn 139.90 25687 Datamail Ltd D14841 19-Mar-08 Rates - Inst 3 1,433.65 25899 David Bateman Ltd D14842 19-Mar-08 Books 64.98 30422 Davie Lovell-Smith Ltd D14843 19-Mar-08 Trustpower Arnold PS 11,179.07 18518 Department of Conservation D14844 19-Mar-08 Reclassification Kotare R 855.00 31086 Development West Coast D14845 19-Mar-08 Grant Grey M/cycle Race 11,250.00 30440 District Environmental Health Services D14846 19-Mar-08 Health Services - Feb 08 3,701.25 36674 Dixon Distributors Limited D14847 19-Mar-08 Milk - February 08 160.00 18575 Downer EDI Works Limited D14848 19-Mar-08 Rep Window stay 18 Ngarim 1,551.21 25907 Downes Tyre Service Ltd D14849 19-Mar-08 Tyres x 2 CER827 384.75 38141 DTec Consulting Ltd D14850 19-Mar-08 Forbes Coastal Revetment 1,496.81 25658 Electionz.com Ltd D14851 19-Mar-08 ACS Qtly SupFee 30/6/08 9,108.54 17287 ElectroNet Services Ltd D14852 19-Mar-08 S/L Paroa Estate 3,140.47 28684 Emery's Plumbing & Gas Fitting Ltd D14853 19-Mar-08 Pfeifer/Paroa SthBchSew 849.49 40603 Eureka Enterprises Ltd D14854 19-Mar-08 Upper Welshmand Rd Wideni 6,750.00 40437 Ezi-Sweep Industries Ltd D14855 19-Mar-08 Sweep Airport 475.88 27413 Fire Safety Advisory Services (ChCh) D14856 19-Mar-08 DRU Rep Grey Aquatic Ctre 607.50 25653 Fuji Xerox NZ Ltd D14857 19-Mar-08 Copier Chgs - Ustrs 2,558.46 6825 Fulton Hogan Chch Ltd D14858 19-Mar-08 Slurry Footpaths 198,780.50 25700 G & J Cleaners (1996) Ltd D14859 19-Mar-08 Womans Cente Cleaning 1,000.57 1138 Garrod Malcolm John D14860 19-Mar-08 Moana Refuse Feb 08 2,041.46 25929 Geo-Systems Ltd D14861 19-Mar-08 Rep GPS 622.14 7049 Gill Leslie Thomas D14862 19-Mar-08 Town Card/Bd Collect Feb 2,660.84 32182 Golder Associates NZ Ltd D14863 19-Mar-08 PL1344/05 Tiller Bay 3,275.47 36967 Gould Murray Robert D14864 19-Mar-08 Dog Registration Refund 21.70 27072 Grey District Community Arts Council D14865 19-Mar-08 Creative Community Grant 1,400.00 29971 Greymouth & Kumara Anglican Parish D14866 19-Mar-08 Resource Consent Refund 59.75 5021 Greymouth Evening Star Co Ltd D14867 19-Mar-08 Advertising - February 08 3,865.78 5160 Greymouth Motors (2005) Ltd D14868 19-Mar-08 Repairs to Aerial ECR637 250.10 25702 Greymouth Nurseries D14869 19-Mar-08 Fish Food 21.50 25942 Greymouth Resene D14870 19-Mar-08 Paint 44.40 5159 Griffen & Smith Ltd D14871 19-Mar-08 Tape Measures x 2 1,835.78 27170 Gurden Consulting Ltd D14872 19-Mar-08 Cont Jan/Feb Aquatic Ctre 1,181.25 5153 Hannan & Seddon D14873 19-Mar-08 Maw/Lease Albert/Lord St 170.50



Payments Made by Grey District Council 29-February-2008 to 31-March-2008 Cheque No Payment Details 36258 Harkness Susan Ann D14874 19-Mar-08 Reimb Exps Course Auck 542.53 40550 Hokitika Guardian D14875 19-Mar-08 Advertising Westpower Ele 155.25 25963 House of Travel Holdings Ltd D14876 19-Mar-08 PP Air Travel Kathy -AGas 1,782.75 25705 Hughes & Emery Ltd D14877 19-Mar-08 Rep Toilet Leak 70A Reid 258.68 25887 Ian Coombes Ltd D14878 19-Mar-08 Sodium Hypochlorite Runan 2,232.00 25967 Ideal Electrical Suppliers D14879 19-Mar-08 Lamps 70W 1,630.41 32790 Integrated Digital Solutions West Coast D14880 19-Mar-08 Support Services - Feb 08 4,727.52 28633 J W Sport D14881 19-Mar-08 Wm's Corp Clothing Monogr 68.85 33561 Jenrite N.Z. Limited D14882 19-Mar-08 Lampouches 24.30 26044 Land Information New Zealand D14883 19-Mar-08 Title Searches 3,487.93 30214 Landonline D14884 19-Mar-08 Title Searches 51.00 26204 Lapp Disaster Fund D14885 19-Mar-08 Fund Contrib 2007/08 18,900.00 25749 Laser Electrical Greymouth D14886 19-Mar-08 Ward St Sewerage/Dialler 4,760.56 25716 G.T. Liddell Contracting Ltd D14887 19-Mar-08 William Stewart Bridge 19,324.42 26888 Local Government Online Ltd D14888 19-Mar-08 OnLine Mtce - February 08 258.75 31817 Loughnan Hall Thompson Ltd D14889 19-Mar-08 Call Tenders Grey Aquatic 45,000.00 27417 MacMahon Kevin D14890 19-Mar-08 Nelson Ck Resource Centre 540.00 6362 McMaster Allan Grant D14891 19-Mar-08 McGlashin Park Fence 16,412.29 40488 Malloch Sharon D14892 19-Mar-08 Rfd O/Pd Liquor Lic Fee 132.00 26108 Mann Security & Cycles D14893 19-Mar-08 Unlock & Sup Key 11A T/ne 63.00 467 Mawhera Incorporation D14894 19-Mar-08 Bal (New Rent) 22 Albert 5,436.56 25719 Mico Plumbing & Pipelines D14895 19-Mar-08 Water Filter Run/Treatmen 1,798.51 40286 Moonlight Estate Ltd D14896 19-Mar-08 Rfd Portion R/Consent 440.00 36214 Mouat Marlon D14897 19-Mar-08 Dog Registration Refund 23.30 27249 Mozzi Screen & Sign D14898 19-Mar-08 Vehicle Signage ECR637 180.00 25721 MWH New Zealand Ltd D14899 19-Mar-08 IEP Seismic Assessment 4,073.90 26166 National Service Centre D14900 19-Mar-08 Debt Collect Fees (Rates) 30.90 5007 Network Photos D14901 19-Mar-08 Batteries for Camera 26.98 26301 New Zealand Fire Service D14902 19-Mar-08 Eng Adv Glorivale Christi 165.38 25729 New Zealand Post Ltd D14903 19-Mar-08 Rates 3rd Instal Postages 2,063.19 26208 New Zealand Post Ltd D14904 19-Mar-08 Post Box Rent #60752700 215.00 30246 New Zealand Railways Corporation D14905 19-Mar-08 Xing Mtce Feb 08 471.02 3822 Nicholls Patrick James D14906 19-Mar-08 Install New Access Panel 977.49 26197 NZ Couriers D14907 19-Mar-08 Shorthaul Tickets 144.68 18548 NZ Safety Ltd D14908 19-Mar-08 Visor & Earmuffs 235.93 5893 O'Connor Peter Clifford D14909 19-Mar-08 Dog Registration Refund 17.30 36212 OfficeMax New Zealand Limited D14910 19-Mar-08 Stationery 934.83 40117 Orb Greymouth D14911 19-Mar-08 Kokia Car Charger 20.00 25900 P.B. Davy Auto Electrical D14912 19-Mar-08 Check Alarm CER827 211.66 29173 Packaging House D14913 19-Mar-08 Paper Towel Rolls 94.06 25783 PGG Wrightson D14914 19-Mar-08 Roundup 242.53 25732 Phil's Bakery 2005 Limited D14915 19-Mar-08 Cater Opening B/B Water 144.00 25733 Piner Pest Control Ltd D14916 19-Mar-08 Pest Services Airport Feb 135.00 18492 Port Operations D14917 19-Mar-08 Port Schedule Feb 08 50,588.42 7689 Pulley Warren Miles D14918 19-Mar-08 Various Reps F8 Dobson 1,666.72 25771 Quotable Value New Zealand D14919 19-Mar-08 TLA Contract Fee - Feb 08 9,308.91 29257 Quotable Value New Zealand D14920 19-Mar-08 Valn 678 S/Hway 6 Runanga 720.00 25738 Raupo Publishing (NZ) Ltd D14921 19-Mar-08 Books 96.81 18437 Recreation Hotel D14922 19-Mar-08 Council Catering 225.00 27712 Rees Brenda Anne D14923 19-Mar-08 Rfd Part Res Consent 147.50 40421 Reese Samuel Douglas D14924 19-Mar-08 Rfd Bal Res/Consent 245.25 26014 Rentokil Initial Ltd D14925 19-Mar-08 Service Guinness Toilets 1,600.94 40533 Resource Management Group Ltd D14926 19-Mar-08 Swaq Holdings Ltd 8,878.92



Payments Made by Grey District Council 29-February-2008 to 31-March-2008 Cheque No Payment Details 25741 Robin Ross Jewellers D14927 19-Mar-08 Name Plates Donna/Teresa 24.00 33208 A & C Rose D14928 19-Mar-08 Milk - Run/Serv/Ctre 59.91 25743 RTL Roadsigns & Traffic Control Eqpt D14929 19-Mar-08 Signs (Parking) 47.59 18466 Safe Secure Ltd D14930 19-Mar-08 Security - H/House Feb 104.56 26035 Simpson Grierson D14931 19-Mar-08 Land Leases - Mortgages 6,963.76 1035 Skafer Michael Howard D14932 19-Mar-08 Cont Moana Res Ctre Feb 2,275.88 26063 South Pacific Book Distributors Ltd D14933 19-Mar-08 Book 9.74 26064 Southern Cross Medical Care Society D14934 19-Mar-08 Contrib 3 mths 1/1207 1,410.26 40005 Spamdunk Ltd D14935 19-Mar-08 Anti Spam Filter 56.25 26067 Sport Fitness & Recreational Ind Trainin D14936 19-Mar-08 Credits Shaw/Chisholm 55.00 29962 Spotless Services (NZ) Ltd D14937 19-Mar-08 Clean Cont - Feb 08 1,398.75 25753 Stantons Plumbing Service Ltd D14938 19-Mar-08 Rep Pipe Mens Town Pool 442.65 5336 Tai Poutini Polytech D14939 19-Mar-08 Yth Dev Dec/Jan 14,644.13 25711 Take Note Greymouth D14940 19-Mar-08 Periodicals 11.70 5354 Tasman Tyre Treads Ltd D14941 19-Mar-08 Tyres BZL189 366.30 36660 TC Decorators Limited D14942 19-Mar-08 Redecorate F8 Dobson 2,683.13 25715 The Library Supply Company D14943 19-Mar-08 Book 195.14 25684 The Radio Network Greymouth D14944 19-Mar-08 Mayoral Rep - Feb 08 540.00 27061 Thomas Grant Contracting 1997 Ltd D14945 19-Mar-08 Rfd O/Pd Res Contrib 1,809.90 37419 Thorn Surveyors Land Management Ltd D14946 19-Mar-08 Stopping (Colligan) Maori 2,818.00 36000 Toms Christine D14947 19-Mar-08 Dog Registration Refund 21.70 26227 Topp Service D14948 19-Mar-08 Dry Carpet 28 Blackmore 608.85 26228 Tourism West Coast D14949 19-Mar-08 3rd Instal TWC Fund 07/08 23,400.00 18342 Transwest Freighters Ltd D14950 19-Mar-08 Town Collect Refuse Feb 22,857.38 36192 Trees Company D14951 19-Mar-08 Dixon Park Trees 4,275.00 27516 Trents Wholesale Ltd D14952 19-Mar-08 Cleaning Products 36.07 27292 Trustpower Ltd D14953 19-Mar-08 Wm's Rest Rooms 73,082.43 27309 Uniform Centre 2004 Ltd D14954 19-Mar-08 PP Wm's Corp Clothing Sta 965.76 26111 University Of Auckland D14955 19-Mar-08 Reg RMA Course - Mel 3,106.88 26115 Vehicle Testing NZ Ltd D14956 19-Mar-08 WOF DBL962 49.00 26027 Waiwhetu Distributors Ltd D14957 19-Mar-08 Cleaning Products -Pound 200.25 36694 Walsh Management Services D14958 19-Mar-08 Prop P/folio Cont - Feb 0 1,352.62 26122 Ward Property Services D14959 19-Mar-08 Rd Legal Bell Hill Rd Niv 996.04 26232 West Coast Messenger Ltd D14960 19-Mar-08 Adv - Art in Pk Display S 277.65 36280 West Coast Planning Ltd D14961 19-Mar-08 Reserve Contributions 928.12 6832 Westfleet Seafoods Ltd D14962 19-Mar-08 Report Fee Disch Fish Feb 56.25 27513 Westland Lawnmower Service D14963 19-Mar-08 Weedeater Repairs 606.40 26235 Westland School of Driving D14964 19-Mar-08 WCFM Adverts Feb 08 973.25 25775 Westport News Ltd D14965 19-Mar-08 Adv Mayoral Rep - Feb 225.00 28160 Westroads Ltd D14966 19-Mar-08 Water Leak/Murray St Flat 203,752.80 28338 Workplace Support D14967 19-Mar-08 Staff Support - February 748.08 25795 Building Research Assn of NZ Inc. D14968 25-Mar-08 Levies - February 08 3,377.54 35141 Department of Building and Housing D14969 25-Mar-08 Consents - February 08 6,653.62 25912 Electronic Transaction Service EFT009 25-Mar-08 Eftpos - Tainui St 25.88 29712 Employers Assistance Ltd EMPL14 04-Mar-08 E.A. Monthly Retainer (14 56.25 27701 Fuji Xerox Finance Ltd FUJI00 26-Mar-08 Rental Finance Copier 489.37 27701 Fuji Xerox Finance Ltd FUJI02 29-Feb-08 Rental Folding Machine 495.00 27701 Fuji Xerox Finance Ltd FUJI04 04-Mar-08 Copier/Print/Fax - Librar 281.25 27701 Fuji Xerox Finance Ltd FUJI05 31-Mar-08 Rental Photocopier Upstai 3,375.00 27701 Fuji Xerox Finance Ltd FUJI07 26-Mar-08 Rental Colour Copier U/st 430.63 27701 Fuji Xerox Finance Ltd FUJI08 06-Mar-08 Rental Copier - Runanga 100.48 27701 Fuji Xerox Finance Ltd FUJI09 04-Mar-08 Rental Fax/Printer Admin 137.51 27701 Fuji Xerox Finance Ltd FUJI10 04-Mar-08 Rent Copy/Fax/Print H/H 137.51



Payments Made by Grey District Council 29-February-2008 to 31-March-2008 Cheque No Payment Details 25798 Inland Revenue Dept GST004 28-Mar-08 GST Return 1/1/08 - 29/2/ 149,618.97 25717 Local Government Global Super LGG049 05-Mar-08 Super Pay 49 126.12 25717 Local Government Global Super LGG050 12-Mar-08 Pay 50 125.46 25717 Local Government Global Super LGG051 19-Mar-08 Super - Pay 51 126.02 25717 Local Government Global Super LGG052 26-Mar-08 Pay 52 126.12 25787 National Provident Fund NPF049 05-Mar-08 Pay 49 659.96 25787 National Provident Fund NPF050 12-Mar-08 Pay 50 637.27 25787 National Provident Fund NPF051 19-Mar-08 Pay 51 660.58 25787 National Provident Fund NPF052 26-Mar-08 Pay 52 623.36 34468 Numeria Lease NUM001 31-Mar-08 Rental Equipment 117.98 34468 Numeria Lease NUM002 29-Feb-08 Eftpos Lease - Finance 117.98 30280 Leasing Solutions Ltd OCE001 11-Mar-08 OCE Printer - Purchase 683.00 25798 Inland Revenue Dept PAYE08 05-Mar-08 PAYE 16-29/2/08 38,822.56 25798 Inland Revenue Dept PAYE09 20-Mar-08 PAYE 1 - 15/3/08 34,660.79 37707 Port Westland Ltd PWL000 19-Mar-08 PWL Wages - March 08 3,434.25 26684 Royal & SunAlliance House ROY049 05-Mar-08 Pay 49 118.98 26684 Royal & SunAlliance House ROY050 12-Mar-08 Super - Pay 50 118.98 26684 Royal & SunAlliance House ROY051 19-Mar-08 Pay 51 118.98 26684 Royal & SunAlliance House ROY052 26-Mar-08 Super - Pay 52 118.98 37259 SuperLife SLFE49 05-Mar-08 Life Insce - Pay 49 1,401.01 37259 SuperLife SLFE50 12-Mar-08 Life Insce - Pay 50 1,409.25 37259 SuperLife SLFE51 19-Mar-08 Life Insce Pay 51 1,444.52 37259 SuperLife SLFE52 26-Mar-08 Life Insce - Pay 52 1,407.61 25788 Super Trust Of NZ Employers SUP049 05-Mar-08 Pay 49 271.60 25788 Super Trust Of NZ Employers SUP050 12-Mar-08 Pay 50 268.81 25788 Super Trust Of NZ Employers SUP051 19-Mar-08 Pay 51 267.98 25788 Super Trust Of NZ Employers SUP052 26-Mar-08 Pay 52 266.98 26239 Westpac B/Charges WPAC00 31-Mar-08 Monthly Charges - March 0 21,979.83 26239 Westpac B/Charges WPAC0A 29-Feb-08 LCC Charges 370.83 GRAND TOTAL 1,915,206.39


[3 ] act iv i ty s ta tements (activities grouped as per 2006-16 Long Term Community Outcomes Plan)

[ 3 . 1 ] r o a d i n g

ROADINGINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs - - - Support costs (60) (212) (112)Operating & maintenance costs (2,160) (2,081) (3,295)Interest expense - (26) - Depreciation (1,871) (3,557) (3,018)

(4,091) (5,876) (6,425)Revenue:

User charges 9 267 333 Other revenue 134 469 56 Subsidies/donations 1,544 4,306 4,174 Internal recoveries - - - Rates - UAGC - - - Rates - General 1,028 2,044 1,939 Rates - Targeted - - -

2,715 7,086 6,502

Net Surplus/(Deficit) (1,376) 1,210 77

ROADING CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works (595) (2,366) (1,567)New capital (127) (2,391) (1,854)Assets vested - (331) - Debt principal repayments - (24) - Funding of reserves (36) - (71)Internal transfers - - -

(758) (5,112) (3,492)Funded by:

add new loans raised - 345 - add funding from reserves 5 - 158 Transfer from Ratepayer Equity - - -

add depreciation 1,871 3,557 3,018 add/(deduct) Surplus/(Deficit) carried forward (1,376) 1,210 77

Net funding surplus / (deficit) (258) - (239)


[ 3 . 2 ] s t o r m w a t e r & f l o o d p r o t e c t i o n

STORMWATER & FLOOD PROTECTIONINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs - - - Support costs (55) (58) (67)Operating & maintenance costs (104) (244) (196)Interest expense - (10) - Depreciation (222) (374) (381)

(381) (686) (644)Revenue:

User charges - - 1 Other revenue - 22 167 Subsidies/donations - - - Internal recoveries - - - Rates - UAGC - - - Rates - General 252 491 517 Rates - Targeted - - -

252 513 685

Net Surplus/(Deficit) (129) (173) 41

STORMWATER & FLOOD PROTECTION CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works (102) (276) (180)New capital (16) (3) (256)Assets vested - (22) (167)Debt principal repayments - (5) - Funding of reserves - - - Internal transfers - - -

(118) (306) (603)Funded by:

add new loans raised - - - add funding from reserves 116 105 129 Transfer from Ratepayer Equity - - -

add depreciation 222 374 381 add/(deduct) Surplus/(Deficit) carried forward (129) (173) 41

Net funding surplus / (deficit) 91 - (52)


[ 3 . 3 ] s e w e r a g e

SEWERAGEINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs - - - Support costs (62) (47) (34)Operating & maintenance costs (237) (376) (357)Interest expense (19) (91) (45)Depreciation (240) (505) (412)

(558) (1,019) (848)Revenue:

User charges 160 998 148 Other revenue - 11 103 Subsidies/donations - 1,333 2,241 Internal recoveries - - - Rates - UAGC - - - Rates - General - - - Rates - Targeted 732 1,419 1,371

892 3,761 3,863

Net Surplus/(Deficit) 334 2,742 3,015

SEWERAGE CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works (93) (174) (276)New capital (1,782) (2,926) (5,026)Assets vested - (11) (103)Debt principal repayments - (6) - Funding of reserves - (235) (3,003)Internal transfers - (162) (77)

(1,875) (3,514) (8,485)Funded by:

add new loans raised - 13 - add funding from reserves 1,359 254 4,985 Transfer from Ratepayer Equity - - -

add depreciation 240 505 412 add/(deduct) Surplus/(Deficit) carried forward 334 2,742 3,015

Net funding surplus / (deficit) 58 - (73)


[ 3 . 4 ] w a t e r s u p p l y

WATER SUPPLYINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000


(743) (1,428) (1,323)Revenue:

User charges 43 - 225 Other revenue - 11 95 Subsidies/donations 1 - - Internal recoveries - - - Rates - UAGC - - - Rates - General - - - Rates - Targeted 710 1,422 1,057

754 1,433 1,377

Net Surplus/(Deficit) 11 5 54

WATER SUPPLY CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works (595) (904) (507)New capital (43) (45) (501)Assets vested - (11) (95)Debt principal repayments - (47) - Funding of reserves - (6) (26)Internal transfers - - (24)

(638) (1,013) (1,153)Funded by:

add new loans raised - 156 189 add funding from reserves 43 498 516 Transfer from Ratepayer Equity - - -

add depreciation 190 354 325 add/(deduct) Surplus/(Deficit) carried forward 11 5 54



[ 3 . 5 ] r e f u s e c o l l e c t i o n & d i s p o s a l

REFUSE COLLECTION & DISPOSALINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000


(722) (1,183) (1,271)Revenue:

User charges 132 189 156 Other revenue - - - Subsidies/donations - - - Internal recoveries - - - Rates - UAGC - - - Rates - General 161 312 333 Rates - Targeted 319 630 618

612 1,131 1,107

Net Surplus/(Deficit) (110) (52) (164)

REFUSE COLLECTION & DISPOSAL CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works (10) (16) - New capital (4) (10) (60)Assets vested - - - Debt principal repayments - (68) (24)Funding of reserves (32) (11) - Internal transfers - - -

(46) (105) (84)Funded by:

add new loans raised - - - add funding from reserves 8 8 - Transfer from Ratepayer Equity - - -

add depreciation 149 149 256 add/(deduct) Surplus/(Deficit) carried forward (110) (52) (164)

Net funding surplus / (deficit) 1 - 8


[ 3 . 6 ] r u r a l f i r e a u t h o r i t y

RURAL FIREINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs - - - Support costs (13) (19) (15)Operating & maintenance costs (45) (56) (27)Interest expense - - - Depreciation - (3) -

(58) (78) (42)Revenue:

User charges 47 - - Other revenue - - - Subsidies/donations - 4 - Internal recoveries - - - Rates - UAGC - - - Rates - General 40 75 74 Rates - Targeted - - -

87 79 74


RURAL FIRE CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works - - - New capital - (14) - Assets vested - - - Debt principal repayments - - - Funding of reserves - (2) - Internal transfers - - -

- (16) - Funded by:

add new loans raised - - - add funding from reserves - 12 - Transfer from Ratepayer Equity - - -

add depreciation - 3 - add/(deduct) Surplus/(Deficit) carried forward 29 1 32



[ 3 . 7 ] e c o n o m i c d e v e l o p m e n t

ECONOMIC DEVELOPMENTINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs - - (11)Support costs (19) (38) (34)Operating & maintenance costs (126) (207) (196)Interest expense - - - Depreciation - (2) -

(145) (247) (241)Revenue:

User charges 46 - 83 Other revenue - - - Subsidies/donations - - - Internal recoveries - - - Rates - UAGC - - - Rates - General 19 37 43 Rates - Targeted 86 166 187

151 203 313

Net Surplus/(Deficit) 6 (44) 72

ECONOMIC DEVELOPMENT CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works - - - New capital - - - Assets vested - - - Debt principal repayments - - - Funding of reserves - - - Internal transfers - - -

- - - Funded by:

add new loans raised - - - add funding from reserves - 42 50 Transfer from Ratepayer Equity - - -

add depreciation - 2 - add/(deduct) Surplus/(Deficit) carried forward 6 (44) 72



[ 3 . 8 ] p r o p e r t y a n d h o u s i n g

PROPERTY & HOUSINGINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs (17) (30) (27)Support costs (120) (237) (210)Operating & maintenance costs (356) (539) (675)Interest expense (44) (83) (97)Depreciation (103) (467) (182)

(640) (1,356) (1,191)Revenue:

User charges 478 688 751 Other revenue/gains 670 331 2,011 Subsidies/donations - 2 - Internal recoveries 61 133 78 Rates - UAGC 4 8 - Rates - General 27 52 58 Rates - Targeted - - -

1,240 1,214 2,898

Net Surplus/(Deficit) 600 (142) 1,707

PROPERTY & HOUSING CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works (18) (14) (23)New capital (41) (481) (11)Assets vested - - - Debt principal repayments (153) (24) - Funding of reserves (713) (435) (2,136)Internal transfers - - -

(925) (954) (2,170)Funded by:


add depreciation 103 467 182 add/(deduct) Surplus/(Deficit) carried forward 600 (142) 1,707



[ 3 . 9 ] c o m m u n i t y s e r v i c e s a n d f a c i l i t i e s

COMMUNITY SERVICES & FACILITIESINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs (246) (438) (407)Support costs (163) (307) (263)Operating & maintenance costs (736) (990) (952)Interest expense (3) (4) - Depreciation (186) (249) (317)

(1,334) (1,988) (1,939)Revenue:

User charges 867 198 276 Other revenue - - - Subsidies/donations 16 71 24 Internal recoveries - - - Rates - UAGC 327 635 855 Rates - General 460 909 680 Rates - Targeted - - -

1,670 1,813 1,835

Net Surplus/(Deficit) 336 (175) (104)

COMMUNITY SERVICES & FACILITIES CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works (80) (128) (95)New capital (551) (1,406) (341)Assets vested - - - Debt principal repayments - (4) - Funding of reserves (40) (87) (2)Internal transfers - - (15)

(671) (1,625) (453)Funded by:

add new loans raised - - 55 add funding from reserves 98 1,551 253 Transfer from Ratepayer Equity - - -

add depreciation 186 249 317 add/(deduct) Surplus/(Deficit) carried forward 336 (175) (104)

Net funding surplus / (deficit) (51) - 68


[ 3 . 1 0 ] c i v i l d e f e n c e

CIVIL DEFENCEINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs (3) (12) (10)Support costs (15) (31) (28)Operating & maintenance costs - (5) (3)Interest expense - - - Depreciation (1) - -

(19) (48) (41)Revenue:

User charges - - - Other revenue - - - Subsidies/donations - 1 1 Internal recoveries - - - Rates - UAGC 24 47 47 Rates - General - - - Rates - Targeted - - -

24 48 48

Net Surplus/(Deficit) 5 - 7

CIVIL DEFENCE CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works - - - New capital - - (6)Assets vested - - - Debt principal repayments - - - Funding of reserves - - - Internal transfers - - -

- - (6)Funded by:

add new loans raised - - - add funding from reserves - - 6 Transfer from Ratepayer Equity - - -

add depreciation 1 - - add/(deduct) Surplus/(Deficit) carried forward 5 - 7



[ 3 . 1 1 ] d e m o c r a c y

DEMOCRACYINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs - - - Support costs (255) (508) (445)Operating & maintenance costs (216) (388) (315)Interest expense - - - Depreciation - (3) (1)

(471) (899) (761)Revenue:

User charges 37 18 717 Other revenue 464 550 79 Subsidies/donations - - - Internal recoveries - - - Rates - UAGC 511 995 907 Rates - General - - - Rates - Targeted - - 75

1,012 1,563 1,778

Net Surplus/(Deficit) 541 664 1,017

DEMOCRACY CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works - - - New capital - - - Assets vested - - - Debt principal repayments - - - Funding of reserves (628) (715) (940)Internal transfers - - -

(628) (715) (940)Funded by:


add depreciation - 3 1 add/(deduct) Surplus/(Deficit) carried forward 541 664 1,017



[ 3 . 1 2 ] a d m i n i s t r a t i o n

ADMINISTRATIONINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs (1,431) (2,604) (2,232)Support costs (231) (349) (218)Operating & maintenance costs (783) (1,249) (1,089)Interest expense - - (1)Depreciation (98) (274) (237)

(2,543) (4,476) (3,777)Revenue:

User charges 243 207 301 Other revenue 31 90 3 Subsidies/donations 36 96 100 Internal recoveries 2,339 4,035 3,269 Rates - UAGC - - - Rates - General - - - Rates - Targeted - - -

2,649 4,428 3,673

Net Surplus/(Deficit) 106 (48) (104)

ADMINISTRATION CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works (61) (108) (61)New capital (114) (175) (53)Assets vested - - - Debt principal repayments - - - Funding of reserves (153) (204) (126)Internal transfers - - -

(328) (487) (240)Funded by:


add depreciation 98 274 237 add/(deduct) Surplus/(Deficit) carried forward 106 (48) (104)

Net funding surplus / (deficit) - - -


[ 3 . 1 3 ] e n v i r o n m e n t a l s e r v i c e s

ENVIRONMENTAL SERVICESINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs (1) (1) (2)Support costs (794) (1,445) (1,173)Operating & maintenance costs (360) (469) (758)Interest expense - - - Depreciation (6) (37) (22)

(1,161) (1,952) (1,955)Revenue:

User charges 698 1,185 1,235 Other revenue 321 - - Subsidies/donations - - - Internal recoveries - - - Rates - UAGC 18 34 350 Rates - General 373 737 473 Rates - Targeted - - -

1,410 1,956 2,058


ENVIRONMENTAL SERVICES CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works - - (1)New capital - (74) (2)Assets vested - - - Debt principal repayments - - - Funding of reserves (321) (32) (116)Internal transfers - - -

(321) (106) (119)Funded by:

add new loans raised - - - add funding from reserves - 65 - Transfer from Ratepayer Equity - - -

add depreciation 6 37 22 add/(deduct) Surplus/(Deficit) carried forward 249 4 103



[ 3 . 1 4 ] l i a i s o n w i t h o t h e r a g e n c i e s

LIAISON WITH OTHER AGENCIESINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs - (1) - Support costs (23) (51) (39)Operating & maintenance costs (36) (45) (71)Interest expense - - - Depreciation - - -

(59) (97) (110)Revenue:

User charges 23 - 33 Other revenue - - - Subsidies/donations 17 58 52 Internal recoveries - - - Rates - UAGC 20 39 37 Rates - General - - - Rates - Targeted - - -

60 97 122

Net Surplus/(Deficit) 1 - 12

LIAISON WITH OTHER AGENCIES CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works - - - New capital - - - Assets vested - - - Debt principal repayments - - - Funding of reserves - - - Internal transfers - - -

- - - Funded by:

add new loans raised - - - add funding from reserves - - - Transfer from Ratepayer Equity - - -

add depreciation - - - add/(deduct) Surplus/(Deficit) carried forward 1 - 12



[ 3 . 1 5 ] p o r t o p e r a t i o n s

PORT OPERATIONSINCOME STATEMENT

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Operating expenditure:Employee costs (78) - (352)Support costs - - - Operating & maintenance costs (197) - (1,007)Interest expense (19) - (45)Depreciation (136) - (249)

(430) - (1,653)Revenue:

User charges 102 - 264 Other revenue - - - Subsidies/donations - - - Internal recoveries - - - Rates - UAGC - - - Rates - General - - - Rates - Targeted - - -

102 - 264

Net Surplus/(Deficit) (328) - (1,389)

PORT OPERATIONS CAPITAL ITEMS & SOURCES OF FUNDS

Actual2008

Budget2008

Last Year2007

$000 $000 $000

Capital items:Renewal works - - (18)New capital (31) - (60)Assets vested - - - Debt principal repayments - - - Funding of reserves - - - Internal transfers - - -

(31) - (78)Funded by:

add new loans raised - - - add funding from reserves 192 - 690 Transfer from Ratepayer Equity - - -

add depreciation 136 - 249 add/(deduct) Surplus/(Deficit) carried forward (328) - (1,389)

