Meeting of the DDA Board of Directors City Hall – Meeting ... · 3/15/2011 · Motion Ayers, seconded Heaton to forward the Parking Committee’s recommendations to City Council

Meeting of the DDA Board of Directors

City Hall – Meeting Room A 215 West Main Street

Tuesday, March 15, 2011 - 8:00 a.m.

A G E N D A

1. Call to Order 2. Audience Comments

3. Approval of Agenda and Consent Agenda

4. Consent Agenda

a. Minutes of DDA Meeting of February 15, 2011 (Attachment 4.a) b. DDA Financial Statement, February 2011 (Attachment 4.b) c. Invoice Report, February 2011 (Attachment 4.c) d. PR Updates, February 2011 (Attachment 4.d)

5. BAP Advisory Committee Recommendation (Attachment 5) 6. Streetscape Enhancement Project a. Proposed Changes (Attachment 6.a) b. Kick-off Meeting (Attachment 6.b)

7. Committee Information and Updates

a. Design Committee – Lori Ward i. East Main Street Cut-through Project Update

b. Marketing Committee – Margene Buckhave i. Marketing Efforts and Events

c. Business Mix Committee – E. Shawn Riley d. Parking Committee – John Casey e. Organizational Committee – Carolann Ayers

8. Future Meetings / Important Dates a. Historic District Commission Meeting – Downtown Walkway – March 16, 2011,

7:00 pm b. Movies at the Marquis – Saturdays through March 19 at 7:30 pm c. First Friday Experience (formerly Art Walk) April 1 at 6:00 pm d. Spring Into Northville– March 25 from 5:00-10:00 pm e. Fairy Photo Hunt –March 26 from 2:00-5:00 pm f. April 19, 2011 DDA Board Meeting

9. Board and Staff Communications 10. Adjournment

DOWNTOWN DEVELOPMENT AUTHORITY Regular Meeting of February 15, 2011

Meeting Room – 8:00 AM

Present: Greg Presley, Margene Buckhave, Lynda Heaton, Carolann Ayers, Christopher Johnson, Shawn Riley

Absent: John Casey, Jim Long, Mary Starring, all excused; Also Present: City Manager/Patrick Sullivan, DDA Director/Lori Ward, Northville Police Chief/Gary Goss, Secretary/Catherine Woods, Northville Record/Pam Fleming, Northville Patch/Nancy Kelsey

AUDIENCE COMMENTS

APPROVAL OF AGENDA AND CONSENT AGENDA Consent agenda as follows:

- Minutes of DDA Meeting of January 11, 2011 - Financial Statement of January 2011 - Weekly Invoices for January 2011 - January 2011 PR Summary

Motion Ayers, seconded Buckhave to approve the agenda and consent agenda as presented. Motion carried unanimously. PARKING COMMITTEE RECOMMENDATION Discussion was held about re-posting signage for time limits in the Old Church Square parking lot. Last May, the signage was removed due to lower parking occupancies in each lot. A letter was sent to merchants and business owners asking them to continue to park away from close-in parking on a voluntary basis. At the request of several merchants, the City evaluated the parking system to determine if there were ample spaces available. After some monitoring, it was been revealed that the lot is close to 80% to 100% occupancy a majority of the time. It appeared the lot had been filling up with employees and owners, arriving early and parking for most of the day. The Parking Committee voted to recommend several actions to the DDA Board. Parking Committee Recommendations:

• Reinstall signage in the Old Church Square Parking Lot making the close-in spots restricted to 3-hour parking and the perimeter long–term.

• Request the City’s Police Department to enforce posted time limits. • Send a letter to downtown merchants and property owners letting them know of the change and

urging them to park within posted time limits. • Revise the “parked over legal limit” fee from the graduated fine system to a flat $10 fee.

There was additional discussion regarding the graduated fine system. It involves a much more complex procedure to operate opposed to a flat fee. Concern was that a flat fee may not make enough impact because of the low rate and not send a message to repeat offenders. Enforcement and voluntary compliance is another issue. The graduated system is time-consuming as it involves looking up license plate numbers for repeat offenders, entering them into a database, collection process, and dealing with disputed tickets. Since Police Department staff levels are lower than ever before, it makes it harder to use time to monitor parking consistently.

Attachment 4.a

Downtown Development Authority – February 15, 2011 – Page 2 Plan of action:

• The Police Department will make sporadic sweeps of the parking lots and issue tickets to cars parked in the 3 hour limit for the entire day. At this time they will issue tickets with a flat fee of ten dollars.

• The DDA will update parking maps that Police Department will hand out as a warning to first-time offenders.

• Signs have been re-posted stating parking time limits. Motion Ayers, seconded Heaton to forward the Parking Committee’s recommendations to City Council to issue tickets in a flat fee amount of ten dollars. Yes- Presley, Ayers, Heaton, Buckhave No- Johnson, Riley –based on the amount of the fines. Motion carries. DDA PROPOSED 2011-12 BUDGET PRESENTED BY LORI WARD Highlights of the proposed 2011-12 budget are presented in Attachments 6.b and 6.c. Attachment 6.a shows the projected Long Term Plan through 2015. The budget is scheduled to go to City Council in April as part of their annual budget presentation process. Motion Ayers, seconded Riley to approve the proposed DDA 2011-12 Budget as presented. Motion carried unanimously. Questions and Comments City Council is hoping to balance this year’s budget without having to use DDA funds. The Council does have some justifications to charge some additional expenses to the DDA if necessary. With some big things on the horizon, it is unclear at this point if the General Fund will be sufficient. DESIGN COMMITTEE UPDATE East Main Street Walkway Project: In January, the DDA Board voted to commit an additional $125,000 to the project. Following design approvals, construction drawings will be prepared. The project will be presented to the HDC on February 16, 2011 to get more formal approval so that the project can proceed to construction documents. It will then go to City Council on February 24th or March 7th. The project is scheduled to begin construction in mid to late July, 2011. Streetscape Enhancement Project: The construction team has been meeting over the winter to carefully review the drawings, field verify the survey and make adjustments for the upcoming portion of the project. Representatives of Rauhorn Electrical, AEW, JJR, Smith Group Lighting, the DDA and the City have participated in the review meetings. A Design Committee meeting is scheduled for February 23, 2011 to discuss design issues. The project is scheduled to resume construction on April 11, 2011 beginning on East Main St. between Hutton and Center Streets. Coordination of the two projects as well as the Road Resurfacing are outlined in Attachment 7.a.iii. All projects will be finalized by December 2011. Electric Plug-ins: Plans are being made to install the stations in April to coincide with Earth Day and our “Northville’s Gone Green” promotions. DTE will provide signage for the two spaces designated for electric car use only. The DDA will coordinate with DTE to promote this new feature. Initially the City will pay for the electricity, which is about 10 cents/kilowatt hour to fully charge a battery.

Downtown Development Authority – February 15, 2011 – Page 3 DTE has a grant from the Department of Energy to get the electric cars out into the market. We will be the first community working with DTE to put a public charging station in the right of way Questions and comments The Streetscape Project and the Marquis Parking Lot resurfacing must not take place in an order that will have construction in both front and rear of businesses on E. Main St. Careful planning must be exercised to insure that this will not be an issue. DDA will monitor all construction and plan accordingly. Marketing Committee: Margene Buckhave The DDA has produced a commercial to air on Comcast during Cash & Cari’s show times. It shows different retailers, restaurants and entertainment spots in Northville. It was produced for less than $500.00 and will be shown in 3 different zones once during each half hour show. Costs to air the commercial is minimal compared to print ads. Movies at the Marquis-Ticket sales have been down. DDA plans to meet with all persons involved to review the marketing plan and decide if this event should be repeated next year. Business Mix Committee: Shawn Riley An update of the current BAP program – Cycle 5 is given. Applications went out on December 8, 2010 and were due by February 4, 2011. The DDA received five requests for Physical Assistance Grants and one request for a Technical Grant. The BAP Advisory Group will meet on March 3, 2011 to review the grant applications and determine who should receive funding. The DDA has $42,500 budgeted for Physical Improvement Grants and $2,500 for Technical Grants. DDA total eligible reimbursement requests are $12,408.56. Business Mix Marketing Update: The Business Mix Committee recommends that the DDA and Business Mix Committee begin working on obtaining a RFP for a marketing study project. It is necessary to update the Marketing Analysis portion of the Strategic Plan to provide updated studies in demographics. The plan was originally developed in 2006 and the economy has changed significantly since then. Market assumptions developed then are no longer valid with the dramatic change in the economy. The document is a critical tool in the DDA’s Business Assistance Program, used to provide marketing and demographic information to businesses looking to open in Northville. It is also an important tool when formulating a persuasive business plan for lenders and provides information to business owners and the DDA on what types of businesses to target. Several workshops are being scheduled to assist the merchants with ideas and training on ways to take advantage of special events in downtown. The Catalyst Company, a Michigan-based firm, will provide one workshop to discuss marketing and thriving during construction and two sessions will be scheduled in May to focus on special events. The workshops are an effort by the DDA and the NCBA to provide more success opportunities for the merchants to tie in to the Downtown promotions. Questions and comments The DDA website shows available office and retail space for rent in the Downtown area. Rates are not often published due to the fact most landlords negotiate rates with each individual business owner depending on their needs. It is suggested that the DDA approach building owners to see if they would like to list rent price ranges to attract additional prospective tenants. Parking Committee: Discussed in Item 5. Organizational Committee: No Report

Downtown Development Authority – February 15, 2011 – Page 4 Board and Staff Communications Meeting adjourned at 9:33 am Respectfully submitted, Catherine Woods Catherine Woods DDA Secretary

FEBRUARY 2011 BENCHMARK 67%

REVENUE AND EXPENDITURE REPORT FOR CITY OF NORTHVILLE 1/4Page: 03/08/2011 12:32 PMUser: mwymanDB: Northville PERIOD ENDING 02/28/2011

% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)

ACTIVITY FORMONTH 02/28/2011

INCR (DECR)

YTD BALANCE02/28/2011

NORM (ABNORM)2010-11

AMENDED BUDGET2010-11

ORIGINAL BUDGETDESCRIPTIONGL NUMBER

Fund 370 - Downtown Development AuthorityRevenuesDept 000PROPERTY TAXES

99.96 281.11 0.00 766,113.89 766,395.00 766,395.00 Current Property Taxes370-000-403.00089.20 7,465.05 661.87 61,649.95 69,115.00 69,115.00 DDA Operating Levy370-000-403.0100.00 0.00 0.00 0.00 0.00 0.00 Capture Reduction due to 2604 State Rpt370-000-403.020

57.39 127.84 172.16 172.16 300.00 300.00 Dlnq Personal Property Taxes Collected370-000-417.0000.00 0.00 0.00 0.00 0.00 0.00 Reserve- Pers Prop Tax Appeals370-000-417.0200.25 (74,810.96)0.00 (189.04)(75,000.00)(30,000.00)Property Taxes - Other370-000-418.000

108.80 (66,936.96)834.03 827,746.96 760,810.00 805,810.00 PROPERTY TAXESLICENSES, FEES, & PERMITS

0.00 648.00 0.00 0.00 648.00 648.00 Newspaper Rack Registration Fees370-000-476.090

0.00 648.00 0.00 0.00 648.00 648.00 LICENSES, FEES, & PERMITSGRANTS & OTHER LOCAL SOURCES

0.00 126,377.00 0.00 0.00 126,377.00 0.00 Private Contributions/Donations370-000-586.000103.11 (354.00)1,954.00 11,754.00 11,400.00 12,000.00 Sponsorships370-000-586.020

0.00 0.00 0.00 0.00 0.00 0.00 Financing Proceeds370-000-592.020

8.53 126,023.00 1,954.00 11,754.00 137,777.00 12,000.00 GRANTS & OTHER LOCAL SOURCESCOMMUNITY CENTER REVENUES

75.00 25.00 0.00 75.00 100.00 100.00 Rents-Short Term370-000-659.110

75.00 25.00 0.00 75.00 100.00 100.00 COMMUNITY CENTER REVENUESGRANTS

0.00 457,253.00 0.00 0.00 457,253.00 0.00 Federal Grants370-000-660.060

0.00 457,253.00 0.00 0.00 457,253.00 0.00 GRANTSMISCELLANEOUS REVENUES

64.26 2,501.77 804.05 4,498.23 7,000.00 7,000.00 Interest - Investment Pool370-000-664.00026.73 8,793.00 2,094.00 3,207.00 12,000.00 12,000.00 Miscellaneous Revenue370-000-666.00060.00 100.00 150.00 150.00 250.00 250.00 Facade Grant Program370-000-666.0900.00 0.00 0.00 0.00 0.00 0.00 Insurance Proceeds370-000-667.0000.00 0.00 0.00 0.00 0.00 0.00 Gain on Disposal of Assets370-000-673.0000.00 0.00 0.00 0.00 0.00 0.00 Sale Of City Property370-000-695.070

40.81 11,394.77 3,048.05 7,855.23 19,250.00 19,250.00 MISCELLANEOUS REVENUESFUND BALANCE RESERVE

0.00 135,774.00 0.00 0.00 135,774.00 479,680.00 Approp Of Prior Year's Surplus370-000-699.010

0.00 135,774.00 0.00 0.00 135,774.00 479,680.00 FUND BALANCE RESERVECONTRIBUTIONS FROM OTHER FUNDS

0.00 0.00 0.00 0.00 0.00 250,000.00 Oper Tsfr From Public Improv370-000-699.0300.00 1,155,836.00 0.00 0.00 1,155,836.00 1,180,674.00 O/T from Downtown Dev Construction Fund370-000-699.250

0.00 1,155,836.00 0.00 0.00 1,155,836.00 1,430,674.00 CONTRIBUTIONS FROM OTHER FUNDS

31.77 1,820,016.81 5,836.08 847,431.19 2,667,448.00 2,748,162.00 Total Dept 000

Attachment 4.b



% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)





Fund 370 - Downtown Development AuthorityRevenues

31.77 1,820,016.81 5,836.08 847,431.19 2,667,448.00 2,748,162.00 TOTAL Revenues

ExpendituresFunction: PARK MAINTENANCE & DEVELOPMENTDept 753-DPW Services

100.00 (8,210.41)0.00 8,210.41 0.00 0.00 Wages - Regular Full Time370-753-706.000100.00 (466.52)0.00 466.52 0.00 0.00 Wages - Regular Overtime370-753-707.000100.00 (5,959.25)0.00 5,959.25 0.00 0.00 Equipment Rental - City370-753-943.000100.00 (10,508.25)0.00 10,508.25 0.00 0.00 Fringe Benefits370-753-967.000

100.00 (25,144.43)0.00 25,144.43 0.00 0.00 Total Dept 753-DPW Services

100.00 (25,144.43)0.00 25,144.43 0.00 0.00 Total - Function PARK MAINTENANCE & DEVELOPMENTFunction: UnclassifiedDept 860-Business Mix Committee

62.63 6,153.16 1,255.28 10,311.84 16,465.00 16,465.00 Wages - Regular Full Time370-860-706.0000.00 150.00 0.00 0.00 150.00 150.00 Supplies370-860-726.000

15.76 54,547.00 0.00 10,208.00 64,755.00 45,000.00 Facade Grant370-860-733.00039.23 3,616.10 0.00 2,333.90 5,950.00 9,450.00 Business Retention Program370-860-785.00059.46 3,117.65 576.00 4,572.35 7,690.00 7,690.00 Contractual Services370-860-801.00058.47 3,976.86 368.33 5,598.14 9,575.00 9,575.00 Fringe Benefits370-860-967.000

31.58 71,560.77 2,199.61 33,024.23 104,585.00 88,330.00 Total Dept 860-Business Mix Committee

Dept 861-Design Committee52.06 10,836.48 784.56 11,768.52 22,605.00 22,605.00 Wages - Regular Full Time370-861-706.0000.00 290.00 0.00 0.00 290.00 0.00 Wages - Regular Overtime370-861-707.000

82.90 1,655.00 0.00 8,025.00 9,680.00 9,680.00 Wages - Temp / Part Time Reg370-861-710.00017.20 579.57 0.00 120.43 700.00 700.00 Supplies370-861-726.00059.50 2,915.82 8.89 4,284.18 7,200.00 4,600.00 Downtown Materials370-861-740.05084.51 2,060.67 757.00 11,240.33 13,301.00 12,866.00 Contractual Services370-861-801.00072.99 4,886.78 23.57 13,203.22 18,090.00 18,090.00 Restroom Program370-861-801.1600.00 0.00 0.00 0.00 0.00 0.00 Sidewalk Repairs370-861-801.9000.00 0.00 0.00 0.00 0.00 0.00 Brick Repair & Maintenance370-861-801.9400.00 0.00 0.00 0.00 0.00 0.00 Planning & Design Studies370-861-803.200

100.00 (470.00)235.00 470.00 0.00 0.00 Town Square Project370-861-803.49035.60 904,048.40 56,962.69 499,815.60 1,403,864.00 1,180,674.00 Downtown Sidewalk & Landscape Repl. Proj370-861-803.5503.78 322,915.25 0.00 12,686.75 335,602.00 696,310.00 Downtown Walk Through Project370-861-803.5800.00 64,383.00 0.00 0.00 64,383.00 50,000.00 Signage and Markers Projects370-861-803.590

38.60 17,498.00 0.00 11,002.00 28,500.00 28,500.00 Landscape Maintenance370-861-850.00029.25 2,688.68 0.00 1,111.32 3,800.00 4,800.00 Electric Power370-861-920.01039.10 3,044.95 0.00 1,955.05 5,000.00 9,000.00 Natural Gas370-861-920.02082.25 931.62 0.00 4,318.38 5,250.00 5,250.00 Water & Sewer Service370-861-920.0300.00 6,300.00 0.00 0.00 6,300.00 6,300.00 Equipment Rental - City370-861-943.0000.00 0.00 0.00 0.00 0.00 0.00 O/T to DDA Construction Fund370-861-950.0100.00 19,188.00 0.00 0.00 19,188.00 19,188.00 Oper Tfr To Major Street Fund370-861-950.220

42.19 10,558.13 1,289.21 7,704.87 18,263.00 15,263.00 Fringe Benefits370-861-967.00022.64 9,045.25 0.00 2,647.75 11,693.00 1,693.00 Street Furnishings370-861-976.010



% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)





Fund 370 - Downtown Development AuthorityExpenditures

29.91 1,383,355.60 60,060.92 590,353.40 1,973,709.00 2,085,519.00 Total Dept 861-Design Committee

Dept 862-Marketing64.43 6,211.53 1,673.74 11,253.47 17,465.00 16,465.00 Wages - Regular Full Time370-862-706.00015.29 169.42 30.58 30.58 200.00 200.00 Supplies370-862-726.00042.92 13,955.00 0.00 10,495.00 24,450.00 21,950.00 Downtown Programming & Promo370-862-784.0001.20 10,126.69 0.00 123.31 10,250.00 10,350.00 Construction Marketing370-862-784.010

59.32 40,868.75 9,492.17 59,591.25 100,460.00 100,460.00 Contractual Services370-862-801.00089.23 118.50 60.00 981.50 1,100.00 1,070.00 City Web Site370-862-801.3400.00 18,000.00 0.00 0.00 18,000.00 18,000.00 O/T to Parks & Recreation370-862-950.050

62.31 3,608.43 736.70 5,966.57 9,575.00 9,575.00 Fringe Benefits370-862-967.000

48.73 93,058.32 11,993.19 88,441.68 181,500.00 178,070.00 Total Dept 862-Marketing

Dept 863-Parking60.35 2,720.29 889.18 4,139.71 6,860.00 6,860.00 Wages - Regular Full Time370-863-706.0000.00 50.00 0.00 0.00 50.00 50.00 Supplies370-863-726.0000.00 200.00 0.00 0.00 200.00 200.00 Downtown Parking Program370-863-786.000

59.46 1,558.82 288.00 2,286.18 3,845.00 3,845.00 Contractual Services370-863-801.0000.00 0.00 0.00 0.00 0.00 0.00 Computer Program Services370-863-801.1900.00 1,480.00 0.00 0.00 1,480.00 1,480.00 Parking Structure Maintenance370-863-801.930

62.88 26,129.00 5,532.25 44,258.00 70,387.00 70,387.00 Oper Tfr To General Fund370-863-950.21062.31 1,504.02 306.95 2,485.98 3,990.00 3,990.00 Fringe Benefits370-863-967.0000.00 0.00 0.00 0.00 0.00 0.00 P03-07 2003 Parking Expansion370-863-977.160

61.25 33,642.13 7,016.38 53,169.87 86,812.00 86,812.00 Total Dept 863-Parking

Dept 864-Organizational62.61 3,079.10 627.64 5,155.90 8,235.00 8,235.00 Wages - Regular Full Time370-864-706.0000.00 2,000.00 0.00 0.00 2,000.00 2,000.00 Wages - Temp / Part Time Reg370-864-710.000

132.48 (349.14)12.40 1,424.14 1,075.00 1,075.00 Supplies370-864-726.0000.00 62.00 0.00 0.00 62.00 62.00 Publications370-864-731.000

59.46 3,117.67 576.00 4,572.33 7,690.00 7,690.00 Contractual Services370-864-801.00061.36 671.10 (235.00)1,065.90 1,737.00 1,737.00 Computer Program Services370-864-801.1900.00 8,313.00 0.00 0.00 8,313.00 0.00 DDA Boundary Expansion370-864-801.450

175.94 (1,898.50)703.50 4,398.50 2,500.00 0.00 Legal Services - General370-864-802.01086.55 670.00 0.00 4,310.00 4,980.00 4,980.00 Auditing Services370-864-805.00031.41 906.08 0.00 414.92 1,321.00 1,321.00 Printing & Publishing370-864-900.000100.00 0.00 0.00 6,938.00 6,938.00 6,410.00 Liability & Property Ins Pool370-864-910.00075.04 149.74 100.26 450.26 600.00 600.00 Utilities370-864-920.000100.00 0.00 0.00 270.00 270.00 200.00 Oper Tsfr to Insurance Retention Fund370-864-950.330

0.00 0.00 0.00 0.00 0.00 0.00 Contingencies370-864-956.00093.91 71.00 0.00 1,095.00 1,166.00 1,166.00 Membership & Dues370-864-958.0000.00 2,865.00 0.00 0.00 2,865.00 2,865.00 Education & Training370-864-960.000

62.66 1,788.44 370.70 3,001.56 4,790.00 4,790.00 Fringe Benefits370-864-967.00066.67 2,600.00 650.00 5,200.00 7,800.00 7,800.00 Overhead - Admin & Records370-864-967.020

61.43 24,045.49 2,805.50 38,296.51 62,342.00 50,931.00 Total Dept 864-Organizational

Dept 999-Reserve Accounts0.00 48,400.00 0.00 0.00 48,400.00 48,400.00 Contingencies370-999-956.000



% BDGTUSED

AVAILABLEBALANCE

NORM (ABNORM)


INCR (DECR)





Fund 370 - Downtown Development AuthorityExpenditures

0.00 0.00 0.00 0.00 0.00 0.00 Unallocated Reserve370-999-999.0000.00 0.00 0.00 0.00 0.00 0.00 Reserved for Special Projects370-999-999.030

0.00 48,400.00 0.00 0.00 48,400.00 48,400.00 Total Dept 999-Reserve Accounts

32.69 1,654,062.31 84,075.60 803,285.69 2,457,348.00 2,538,062.00 Total - Function UnclassifiedFunction: DEBTDept 945-Debt Service

22.30 129,678.58 0.00 37,221.42 166,900.00 166,900.00 Oper Tfr To Debt Service Fund370-945-950.490100.00 0.00 0.00 13,200.00 13,200.00 13,200.00 Bond/Note Interest Expense370-945-990.020100.00 0.00 0.00 30,000.00 30,000.00 30,000.00 Bond/Note Principal Expense370-945-990.040

38.28 129,678.58 0.00 80,421.42 210,100.00 210,100.00 Total Dept 945-Debt Service

38.28 129,678.58 0.00 80,421.42 210,100.00 210,100.00 Total - Function DEBT

34.07 1,758,596.46 84,075.60 908,851.54 2,667,448.00 2,748,162.00 TOTAL Expenditures

100.00 61,420.35 (78,239.52)(61,420.35)0.00 0.00 NET OF REVENUES & EXPENDITURES

34.07 1,758,596.46 84,075.60 908,851.54 2,667,448.00 2,748,162.00 TOTAL EXPENDITURES31.77 1,820,016.81 5,836.08 847,431.19 2,667,448.00 2,748,162.00 TOTAL REVENUES

Fund 370:

Check #AmountInvoice DescriptionVendorInvoice Line DescGL Number

INVOICE GL DISTRIBUTION REPORT FOR CITY OF NORTHVILLE 1/1Page:

03/08/2011 10:50 AMUser: CWOODSDB: Northville POST DATES 02/01/2011 - 02/28/2011

BOTH JOURNALIZED AND UNJOURNALIZEDPAID

Fund 370 Downtown Development AuthorityDept 860 Business Mix Committee

73605288.00 CONTRACTUAL SERVICESCATHERINE MARY-BROOKS WOODSCONTRACTUAL SERVICES370-860-801.00073737288.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-860-801.000

576.00 Total For Dept 860 Business Mix Committee

Dept 861 Design Committee734468.89 REIM TO LORI WARD-CATERING/MAIL SERVICELORI WARDDowntown Materials370-861-740.05073605216.00 CONTRACTUAL SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-861-801.00073716325.00 WIFI-TOWNE SQUARETDS METROCOMCONTRACTUAL SERVICES370-861-801.00073737216.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-861-801.00073573456.00 STREETSCAPE TESTINGMCDOWELL & ASSOCIATESDowntown Sidewalk & Landscape Repl. Proj370-861-803.5507369256,506.69 STREETSCAPE-MDOT GRANTMI DEPT. OF TRANSPORTATIONDOWNTOWN SIDEWALK & LANDSCAPE REPL. PROJ370-861-803.550

57,728.58 Total For Dept 861 Design Committee

Dept 862 Marketing7344630.58 REIM TO LORI WARD-CATERING/MAIL SERVICELORI WARDSUPPLIES370-862-726.00073605504.00 CONTRACTUAL SERVICESCATHERINE MARY-BROOKS WOODSCONTRACTUAL SERVICES370-862-801.000736283,694.17 MEDIA PLACEMENT/NEWSPAPER ADS-MOVIES/FFSTREET MARKETING, INC.Contractual Services370-862-801.000736282,500.00 PR FEES-STREETMKTG-JAN.2011STREET MARKETING, INC.Contractual Services370-862-801.000736282,040.00 DESIGN FEES-NEW LOGOSSTREET MARKETING, INC.CONTRACTUAL SERVICES370-862-801.00073657250.00 MOTHER'S CLUB ADNORTHVILLE CHAMBER OF COMMERCECONTRACTUAL SERVICES370-862-801.00073737504.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-862-801.0007344630.00 REIM TO LORI WARD-CATERING/MAIL SERVICELORI WARDCity Web Site370-862-801.3407372930.00 MAIL CHIMP SERVICES-REIM L.WARDLORI WARDCity Web Site370-862-801.340

9,582.75 Total For Dept 862 Marketing

Dept 863 Parking73605144.00 CONTRACTUAL SERVICESCATHERINE MARY-BROOKS WOODSCONTRACTUAL SERVICES370-863-801.00073737144.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSContractual Services370-863-801.000

288.00 Total For Dept 863 Parking

Dept 864 Organizational737393.46 A/P LABELSINDEPENDENT STATIONERSSupplies370-864-726.00073605288.00 CONTRACTUAL SERVICESCATHERINE MARY-BROOKS WOODSCONTRACTUAL SERVICES370-864-801.00073737288.00 CONTRACT SERVICESCATHERINE MARY-BROOKS WOODSCONTRACTUAL SERVICES370-864-801.00073642703.50 LEGAL FEES - GENERAL - JAN 2011 (31.9)PLUNKETT COONEYLegal Services - General370-864-802.0107364370.26 PHONE SERVICE 2/4-3/3/11AT&T Utilities370-864-920.000

1,353.22 Total For Dept 864 Organizational

69,528.55 Total For Fund 370 Downtown Development Authority

69,528.55 Fund 370 Downtown Development AuthorityFund Totals:

69,528.55 Total For All Funds:

Attachment 4.c

DOWNTOWN NORTHVILLE PR/ADVERTISING SUMMARY (February 2011)

PUBLICITY TO DATE: Northville Events posted on Media Calendar Websites WDIV WXZY FOX 2 WMGC WWJ WJR WDET Michigan Radio NPR WYCD 107.1 FM Ann Arbor The River Observer & Eccentric Newspapers WNIC The Tribune Newspapers Metro Parent MetroMix The Examiner Pure Michigan Metro Times The Detroit News The Detroit Free Press

POSTED EVENTS MM Sunset Boulevard MM It Happened One Night MM Love Story MM Guess Who's Coming to Dinner? MM West Side Story MM The Sting MM American Grafitti Art from the Attic Fundraiser Taste of Northville Business Showcase PRESS COVERAGE highlights of press hits received during February 2011

Attachment 4.d

2/16/2011: upcoming arts & entertainment | Detroit Free Press 2/16/2011: upcoming film events | Detroit Free Press 2/18/2011: friend of the library support Northville | Patch 2/14/2011: love stories from around Northville | Patch 2/04/2011: bottle your own at this Northville winery | Patch 2/17/2011: Art from the Attic | Hometown Life 1/26/2011: Art from the Attic | Observer & Eccentric

PAID ADVERTISING: advertising placed

PRINT

¼ page ad in Northville Record & Novi News on 2/10

RADIO

Blaine Brain Busters gift certificate giveaways on WDVD week of February 7th

Recorded spots on WDVD week of February 14th

Live reads with Blaine Fowler on WDVD week of February 21st

Blaine Brain Busters gift certificate giveaways on WDVD week of February 28th

To: DDA Board of Directors From: Catherine Woods, Special Project Coordinator Subject: Business Assistance Program - Cycle 5 Date: March 15, 2011 Background: Merchants and property owners were notified of the current Business Assistance Program Cycle in a letter dated December 8, 2010. The deadline for grant applications was February 4, 2011. The BAP Advisory Group met on March 3rd to review the grant applications and determine which applications should receive funding, and the extent of the funding. Below are the BAP Committee’s recommendations for grant awards: Analysis: Technical Assistance Grants Applicant Business Name Business

Address Grant Amount

Funds Approved

Maria Vasseliou, Laura McQueen

Simply Wine 109 N. Center $ 500.00 $ 500.00

Total Funds $ 500.00 $ 500.00 The current budget for Technical Assistance Grants as approved as part of the 2010-2011 budget is $2,500. One application was received and was eligible to receive funds. Technical Assistance Grant Applications: 1. Simply Wine ( 109 N. Center) ~ Website development

The BAP Advisory Group recommends approval of funds. Total recommended award: $500.00

Attachment 5

Commercial Improvement Grants Applicant Property

Address Total Estimated Cost

Total Estimated Eligible Reimbursement

Total Funds Approved

Lee Holland & Associates

115 E. Dunlap $ 11,000 $ 5,500 $

William Richardson/Gardenviews

117 E. Main $ 6,123.05 $ 3,061.52 $

Urban Optiques Vision & Eyewear/ Michelle Calder

105 MainCentre $ 1995.60 $ 997.80 $

Bikram Yoga/Melissa Curnett

122 MainCentre $ 2731.50 $ 1365.75 $

Chocolates by Renee/Baby Bliss/Gregory St. James

118 E. Main $ 2966.98 $ 1483.49 $

Total $25,817.13

$12,408.56 $

Commercial Improvement Grant Applications The current budget for Commercial Improvement Grants as approved as part of the 2010-2011 budget is $42,500. Five applications were received for a total request of funds of $25,817.13. Fund balances from Cycle 3 & 4 provide an additional $4,045.75 for total available funds of $46,545.75. 1. 115 E. Dunlap (Lee Holland & Associates) Applicant: Lee Holland, owner

Front of Building: • Install 4 new light fixtures • Prep and paint building front • Remove cinder block wall and haul debris ($4,500)

Rear of Building: • Remove cinder block wall • Prep and paint rear of building • Install new door ($3,500).

East/West sides of Building:

• Remove cinder block wall

• Prep and paint rear of building • Replace door on east side ($3,000).

Total Project Amount: $4, 500 (front ) + $3,500 (rear) + $3,000 (east/west sides) for a total request of $11,000.00 The BAP Advisory Group recommends funding for this project. The Historical District Committee has already given approval of this project. Total recommended award: $5,500

2. 117 E. Main (Gardenviews) Applicants: William Richardson, building owner

The property owner has applied for funds for the following: • Front window repair, ($1,358.15) • Replace & stain front door ($1,900.00) • Paint upper cornice, columns & windows on front of building, ($2865.15)

Total Project Amount: $6,123.15 The BAP Advisory Group recommends funding for this project. Total recommended award: $3,0610.52

3. 105 MainCentre (Urban Optiques Vision & Eyewear) Applicant: Michele Calder, tenant

Urban Optiques opened in December 2009. Applicant is requesting funds for a projecting sign for the front of the studio. Total estimated project cost: $1,995.60 (includes installation)

Total Project Amount: $1,995.60 The BAP Advisory Group recommends funding this project. Total recommended award: $997.80

4. 122 MainCentre (Bikram Yoga)

Applicant: Melissa Curnett, tenant. Bikram Yoga opened in fall of 2010. Applicant is requesting funds for a projecting sign for the front of the studio. Total estimated project cost: $2,731.50 (includes installation)

The BAP Advisory Group recommends approval of funds for this project. Total recommended award: $1,365.75

5. 118 E. Main (Chocolates by Renee/Baby Bliss)

Applicant: Ron Acho, building owner Baby Bliss & Chocolates by Renee. The application is to redesign the store front windows and to upgrade the lighting in the front window.

• Add track lighting or recessed lighting to front windows. • Use compact fluorescent lamps for energy optimization.

Total estimated project cost: $2,966.98

The BAP Advisory Group recommends denying funds for this project. The quoted project is for windows that are positioned in the interior of the store which is not covered by BAP funding. Total recommended award: $0

TOTAL RECOMMENDED PROJECT AWARDS FOR CYCLE 5: $10,925.07 Budget: The current budget for Technical Assistance Grants, as approved, is $2,500. The current budget for Commercial Improvement Grants, as approved, is $42,500. Six applications were received for a total request of funds of $12,408.56. Fund balance from Cycles 3 &4 provides an additional $4, 045.75 for total available funds of $46,545.75. Recommendation: DDA staff recommends that the DDA Board approve funds for grants as recommended by the BAP Advisory Committee and roll the remaining funds into the DDA’s 2011 -12 Budget for Cycle 6 awards. In addition, staff recommends that the DDA Board’s recommendation be forwarded to City Council for consideration at their next available meeting.

DDA Communications To: DDA Board of Directors From: Lori Ward, DDA Director Re: Changes to Streetscape Project Recommendations Date: March 15, 2011 Background: Previously, the DDA, Design Committee, Historic District Commission and City Council approved plans for the Downtown Streetscape Improvement Project. The project began construction in August 2010 and the first phase was completed in November 2010. Over the winter, during the project’s seasonal suspension, the construction team had a chance to meet and to discuss issues that had arisen during the Phase I construction. Analysis: Following numerous construction team meetings, the DDA’s Design Committee met on March 2nd to review the project and to discuss several design modifications. The Design Committee’s modifications include the following recommendations:

• Replace all of the concrete in the project with the dark grey that was previously reserved for the corners.

• Change the saw cut joints for hand trawled joints with a window pane finish in the remaining project along Main and North Center Street. This is consistent with the improvements made during the Town Square construction and is what the Design Committee understood was part of the streetscape design.

• Remove the saw cut border next to the buildings and continue the pattern all the way to the buildings. This is consistent with the improvements made during the Town Square construction.

• Remove the reconstruction of the corners and ramps at the northeast and southeast corner of the Main and Hutton intersection from the project. The corners and ramps were improved as part of the East Main Street resurfacing project and do not need to be addressed. The decorative brick pedestrian walkways were removed from the project for budgetary reasons, and therefore the corners and ramps do not need to be improved.

• Retain the existing curb radius at the southwest corner of Main and Center Streets.

Attachment 6.a

The proposed changes will be presented to the Historic District Commission on March 16th and to the City Council on March 21st. If the proposed changes are approved, and if the cost estimates provided by Rauhorn Electrical are acceptable, JJR will revise the project construction documents and special previsions to reflect the changes. Work on the project is scheduled to resume on April 11th. Budget: Cost estimates for the design changes have been requested by both Rauhorn Electrical and Albanelli Concrete. DDA staff has strongly urged the contractors to give special review to the estimate in exchange for accepting some design flaws on the South Center Street sidewalk pours. The contractor did not accurately saw cut the pattern as shown in the construction documents along South Center Street and West Main Street. The proposed changes are contingent on receiving a favorable cost estimate. A project contingency in the amount of $167,820 was established for the project. To date last than 6% of the contingency has been utilized. Recommendation: DDA staff and the DDA’s Design Committee recommends that the DDA Board of Directors adopt the Design Committee’s recommendations outlined above and forward the changes to City Council for consideration.

Come join us for a cup of coffee and to learn about the upcoming Streetscape

Enhancement Project happening this spring.

The meeting is scheduled for 9:00 am on Wednesday, March 30th at Genitti’s Hole-in-the-wall, 108 East Main Street

Downtown Northville.

Representatives from AEW, the construction managers, Rauhorn Electrical, the general contractors, JJR, the project architects, the

City, and the DDA will be present to provide you with information on the project,

the communication plan during construction, coordination with other planned projects, and the project schedule.

The project, scheduled to begin on April 11th and will be completed by

September 15th. The improvement work scheduled for this summer is limited to

East and West Main Street and North Center Street.

Hope you can join us! If you have any questions please feel free to contact Lori Ward, DDA Director at 248-349-0345 or

[email protected]

Attachment 6.b

Documents

Meeting of the DDA Board of Directors City Hall – Meeting ... · 3/15/2011 · Motion Ayers, seconded Heaton to forward the Parking Committee’s recommendations to City Council