Meeting Number - Brigstock · 5 R & G £35.00 £1,309.20 £218.20 6 BDO External audit £81.20 £240.00 £40.00 £2,717.17 £319.87 221.007iii The Clerk was authorised to pay these

BRIGSTOCK PARISH COUNCIL Page 1 of 15

221 September 2017

www.brigstockcouncil.org.uk e-mail [email protected]

Meeting Number 221

Date of Meeting: 20th September 2017

Location: Brigstock Village Hall

Purpose of Meeting: Parish Council Meeting

Minutes Prepared By: Nigel Searle

Date & Location of Next Meetings:

18th October 2017 Brigstock Village Hall

Attendees: S Wilks (Chair), E Searle, C Johnson, K Motion, M Smith and J Lemmy. J Schofield, T Towns, D Solesbury

Copies to: All Parish councillor’s plus District Councillor, County Councillor

Parish Council Meeting

Item No

Subject 221.001 Public Forum 6 members of the public were present

The proposal to reinstate the Swan Avenue light with a 45 degree rotations had been circulated to all the bungalows prior to the meeting. Representation was made by Mr & Mrs Payne as to what they thought to be an issue with this. The chair outlined the background to the reason for this proposal, after general discussion it was agreed to leave the light off, (this could be reviewed at a later date). The luminary will be left in position.

221.002 Apologies for absence Mr Millen and Mr Malcolm sent their apologies which were accepted 221.003 Declaration of interests Mrs Searle declared an interest in any pre-school discussions. 221.004 Police report No Police officer present. Clerk to request their presence at the October

meeting ACTION 221.005 Minutes of previous meetings (220 ) These were signed as a true record of the meetings

221.006 Matters arising See action diary attached


221 September 2017


221.007 Accounts

221.007i Income Averal Philips (Receipt C1) £130.00

Cemetery (Receipt B50) £130.00

Mr Solesbury (Mower) £70.00

£330.00

221.007ii Expenditure

VAT Content

1 Nicola Lang Design NH Plan)

£250.00 £41.67

2 Speedprint £120.00 £20.00

3 Ian Duffell (Replacement for lost cheque) £100.00 £0.00

4 N Searle Clerking fee £614.66

Phone& Internet £35.00

Refund Weed killer £18.32

Postage (NH Plan) £29.99

Total £697.97 £697.97 £0.00

5 R & G £35.00 £1,309.20 £218.20

6 BDO External audit £81.20 £240.00 £40.00

£2,717.17 £319.87

221.007iii The Clerk was authorised to pay these accounts 221.007iiii The clerk gave an overview of our current finances 221.007v Protected Funds Skate park funds held by Parish Council £1,731:00 2016 Firework funds held by Parish Council £1,880.44 2015/2016 Neighbourhood Plan funds held by P C (£247:00) 2016/2017 Neighbourhood Plan funds held by P C £4956.30 Reserved for planting in the village. £65:33 Swan Avenue footpath £2,000:00

Noticeboard Grant £50:00

221.008 Planning 221.008i New applications since last meeting

17/01896/TCA for the remove of a Silver Birch at 6 Kennel Hill Brigstock Northamptonshire NN14 3HB No Objection to this application

221.008ii Status of previous applications See appendix


221 September 2017


221.009 Pocket Park. Parish Council still hold the lease, there is no intention at present to change the use of the site.

221.010 Multipurpose Gym.

There had been a site meeting with Wicksteed’s, who had supplied a 3D image of the proposal with a quotation for £35K subject to ground works being undertaken. A second quotation was received which was similar in price. Grant aid should be available for this type of project Concern was expressed regarding anti-social behaviour, the facility will not be illuminated and only available during daylight hours. Clerk to consult land owner with proposal. ACTION

221.011 Newsletter funding

No change to current arrangements 221.012 Street Lighting (permanent agenda Item)

The damaged light outside 6 Sudborough Road to be replaced (successful insurance claim) Three new lights to be installed as a result of resident’s feedback Three lights in the original program which should have been switched off but have remain on, these to be switched off. As per presented report. Proposed TT seconded MS unanimous ACTION

221.013 CCTV Clerk consulted police regarding any protocols regarding the installation

of CCTV on the exit roads of the village. The dialogue was not constructive and we were advised to contact the commissioner’s office.

221.014 Bulb Planting

A wholesale bulb catalogue had been received. In previous years there had been a program of bulb planting, we currently have £65 in the budget for this purpose. SW will make a recommendation. ACTION

221.015 Litter picking Prize

There had been an award from CPRE litter heroes campaign of £250:00. Sally Wilks will represent the parish council and Steph Beckett the WI. There were several suggestions as to what the monies could be used for but those present were going to give it some thought and report back at the October meeting. ACTION

221.016 Risk Assessment Bus Shelter Bus shelter risk assessment was tabled for the Sudborough Road Bus

Shelter. This was reviewed and authorised. Proposed CJ seconded JL unanimous.

221.017 Insurance Church Yard Concern expressed as to the insurance liability due to the closed status

of the church yard. Advice taken from NALC, waiting opinion regarding the vault. Insurance company advice sought. Diocese contacted for the documentation relating to the Privy Council order closing the Church cemetery.


221 September 2017


221.018 Audit Sign Off Clerk tabled the external audit report for 2016-17 which was approved

and signed off. Proposed CJ seconded JL unanimous. 221.019 Budget It is the time of year to start the budgeting process those present were

asked to give their thoughts to the clerk before the October meeting. ACTION Budget to include the cost of hedge in Sudborough Road cemetery

221.020 Grafton Road Garage Site SPIRE hones have at last done some tidying up on the site. Clerk

enquired as to the transfer of the non-concrete area to the parish council so it can be maintained. Waiting answers to some questions. ACTION

221.021 Committee members for Christmas and Firework Events The clerk informed the chair that for insurance reasons the Firework

and Christmas tree committees must be formally created as subcommittees of the parish council and meeting notes taken. ACTION

221.022 Neighbourhood Plan Update The draft plan is out for consultation which end on the 22nd September.

All responses will be scanned and uploaded to the restricted area of the website before being consolidated and put into the public domain.

221.023 Correspondence (Not previously circulated) • War memorials trust

• NCC salt bin review. Grafton Road bin to be removed • NCALC AGM documents • S Beckett notice board proposal • S Beckett defibrillator

221.024 AOB • SW to attend a Nene Park meeting regarding flooding using Harpers

Brook as a model. SW will report back to the parish council. • Concern expressed as to the speed of vehicles and cyclists

approaching the Grafton/Sudborough Road junction and the appalling condition of the white lines. ACTION

• Sandlands Avenue light. One of the switched off lights will be reinstated ACTION

• Hedge on corner of Barnards Way Sudborough Road has encroached on the path making it an obstruction. ACTION

• Potholes in Benefield Road clerk to report ACTION • It has been reported that residents of Sudborough Road are

dumping rubbish in the ditch across the road. Clerk to write a letter and deliver to all Sudborough Road households ACTION

• SW informed meeting she had sent condolence card for the late Robert Spencer.

• ES informed meeting that all WIs had been asked to sow poppy seeds next year for 100 years end of WW1. Concern was expressed.


221 September 2017


221.025

Date of next meeting 18th October 2017

2017 Meeting Dates

January 18th

February 15th

March 15th

April 19th

May 17th Parish Council AGM Annual Parish Meeting

June 21st

July 19th

August No Meeting

September 20th

October 18th

November 15th

December No Meeting 2018 Meeting Dates

January 17th

February 21st

March 21st

April 18th

May 16th Parish Council AGM Annual Parish Meeting

June 20th

July 18th

August No Meeting

September 19th

October 17th

November 21st

December No Meeting


221 September 2017


April 2017 to March 2018 Register of planning applications

Number Application Meeting date PC Response ENC Decision

17/00592/TPO Canadian Maple - To remove the die back, reduce overall size by 50%, remove the branch where unfolding has occurred at 11 Mauntley Avenue Brigstock Kettering Northamptonshire NN14 3HF

Response required 12th May

Conesus to object but waiting on ENC report

Application refused

16/05/2017

17/00785/LBC has been received for the erection of first floor partitions and doors and fitting out of en-suite shower room at 2 Mill Lane Brigstock Kettering Northamptonshire NN14 3HG

Response required 12th May

No Objection Application Permitted

07/06/2017

17/01075/FUL Single storey rear conservatory at 1 Braybrooks Brigstock Northamptonshire NN14 3HX

Response required

3rd July No Objection 22/06/2017

Application

Permitted 04/08/2017

17/01042/LBC Alterations and improvements to ground floor, creation of bedroom and shower room, replacement of pantry windows, Replacement of temporary timber wall between hall way and adjacent room, closing up of Secondary staircase at ceiling level, stairs retained within Cupboard. Alterations to first floor to include creation of new access corridor from landing through existing bedroom, closing up of old doorway between bedrooms, closing up of secondary staircase at floor level. Replacement of rear courtyard window and ancillary works. at 1 Church Street Brigstock Kettering Northamptonshire NN14 3EX

Response required 29th June

Objection 29/06/2017

Application Refused

25/07/2017


221 September 2017


17/01059/FUL First storey extension to the rear of the property on existing footprint. Minor change to the porch at 27 Stanion Road Brigstock Kettering Northamptonshire NN14 1DZ

Response required 29th June

No Objection 22/06/2017

Application Permitted

28/07/2017

17/01255/FUL Part ground floor extension with first floor extension at 1 Bushylawn Bungalows Old Dry Lane Brigstock Northamptonshire NN14 3HZ. Link to application below.

Response required 17th July


17/01182/FUL Replacement windows and doors at 6 Bridge Street Brigstock Kettering Northamptonshire NN14 3ET

Response required 19th st July


Application Permitted

08/08/2017

17/01282/FUL Single storey rear extension; Demolition of an existing barn/outbuilding and rebuild as two storey structure on foot print of existing barn; limewash to rear of building (excluding extensions) ' and the replacement of existing single glazed units with double glazed units within existing timber frames' at Poachers Keep 2 Lyveden Road Brigstock Kettering Northamptonshire NN14 3HE

Response required 21st July

No Comment 21/07/2017

Application Withdrawn 10/08/2017

17/01383/FUL Agricultural barn extension at Springwood Farm Barns, Benefield Road, Brigstock.

Response required 2nd August


17/01415/FUL

Have received an application for a single storey side

extension at 37 The Syke Brigstock Kettering

Northamptonshire NN14 3HR

Response required 15th August

No response from PC

17/01481/LBC For the demolition of existing garage at 25 Benefield Road Brigstock Kettering Northamptonshire NN14 3ES

Response required 15th August



221 September 2017


17/01499/FUL Demolition of existing garage and erection of tandem garage and store at 25 Benefield Road Brigstock Kettering Northamptonshire NN14 3ES

Response required 23rd August


Application Withdrawn 11/09/2017

17/01694/TCA TPO 20: Canadian Maple - Remove dead stumps, lift crown to 3 meters and trim sides by up to 1 and a half meters | 11 Mauntley Avenue Brigstock Kettering Northamptonshire NN14 3HF

Response required 31st August


17/01896/TCA Remove 1no Silver Birch at 6 Kennel Hill Brigstock Northamptonshire NN14 3HB

Response required 3rd October


221 September 2017


Ref Completed Actions Resp Due by 210.024iiii

The site outside the Garages on Grafton road is a mess. Clerk to contact Spire homes ACTION

Oct Written to Spire homes 2017 Mar Chased Spire Homes Apr Chased Spire homes again May Sent letter to CEO had phone call from complaints dept. June Spire homes will only maintain the hard standing See 210.022i

Clerk 19/10/2016

217.022iii WB to enquire with Education Dept. their policy for village schools and if there are any plans for moving the Brigstock school location. ACTION

Confirmation received that there are no plans to re-locate the school

WB/Clerk 17/05/2017

219.013 Multipurpose gym Clerk had visited Mrs Dickson regarding putting a MUGA on the meadow. In principle she did not have any objection but would need to view any proposal.

See 210.001 MS 19/07/2017

210.001 Concern was expressed at the mowing of the meadow area of the cemetery and that the grass had been cropped to short. The clerk will speak to the contractor and mark off the area which is to be maintained as meadow ACTION

July Contractor informed RESOLVED Clerk 20/09/2017


221 September 2017


210.018 Grass Cutting There have been complaints regarding the closeness of the cut and the residue grass on the graves. Clerk to ask that the depth of cut reduced and to monitor the situation regarding the other complaints. ACTION

July Contractor informed RESOLVED

Clerk 20/09/2017

210.016 Newsletter Funding Agenda again in September. ACTION

Sept put on agender for September meeting Clerk 20/09/2017

Ref Outstanding Actions Resp Due by

175.012 Dog Control Orders In response to the request from ENC the council decided to request a dog control order for Church Walk due to the number of irresponsible dog owners allowing their animals to foul this path without cleaning up the mess. ACTION

Nov Dog control order requested for Church Walk Jun Chased ENC as to why not adopted Waiting on ENC to adopt July again chased dog warden Sept e-mailed dog warden for progress Mar 15: Chased ENC again but they have not resolved the process issues April Have e-mailed Sylvia to see if she can progress it Feb Chased Dog Warden again Mar Have responded to information requests Nov Responded to information request Jan 17 Meeting arranged with ENC Feb Meeting had to be cancelled. Trying to arrange new appointment Feb Site meeting arranges and control orders should be in place around June after consultation process. Apr Consultation document circulated by ENC May Consultation process started

Clerk 20/11/13


221 September 2017


186.015i The trees in the Manor grounds are still causing problems. Now that the wet weather has arrived the branches are hanging below head height. Clerk to apply to ENC for a TPO to prune the trees. ACTION

Oct Spoken to ENC regarding this Dec Spoken with NCC again regarding the issue Dec Highways do not consider there is an issue and no action to be taken. Land owner’s responsibility Jan SW /WM will try and talk to manor owner NOV There has been no progress on this Jan SW written to owner of Manor Feb Response received July Meeting with ENC & Steve Rainbow

SW/WM

19/11/14

191.018i Increasing number of motorist are going the wrong way on the Hall Hill one-way system. Clerk to contact NCC to see if the markings can be improved. ACTION

Feb Sarah Barnwell has confirmed will be done this year May Chased Sarah Barnwell for date July Chased Sarah Barnwell for date Nov W Brackenbury now chasing Sarah Nov Chased W Brackenbury 21/11/16 Dec Chased W Brackenbury 01/12/16 Nov Chased W Brackenbury 10/01/17 2017 Jan Received confirmation that this is in the new year work programme June Chased SB again for date July Chased again for date

Clerk 15/04/2015


221 September 2017


188.017 Conservation area / planning SW had requested village meeting with ENC conservation officer but there had to date been no response. ACTION

Feb Chased Lloyd again on the 02/02/16 again on the 8th Mar e-mailed Lloyd regarding a meeting Apr Meeting took place with Lloyd June Received e-mail to say the section 4 is with the legal team June Chased for update July Chased Lloyd again Nov Phoned Lloyd to chase him Mar E-mailed again June Letter to Head of Planning July Meeting arranged for August Aug Meeting arranges with ENC 14th Sept

On the Clerk

21/01/2015

210.024vi The vegetation under the meadow fence on Bridge Street is untidy S Wilks is to look into a planting scheme for this. ACTION

SW 19/10/2016

211.024iiii Pollarding of willow trees in meadow. Clerk to consult land owner. ACTION

Oct e-mailed Ann Dickson for her support for the programme Nov meeting to be arranged Jan 17 Quote received have asked for other quotations Feb Second quotation received Mar SW to apply for grant June To be added to 2018/19 budget

Clerk 16/11/2016

2015.019ii Requested the parish council purchase some barriers to be used when flooding occurs. This was agreed in principle. Cost and options to be investigated. ACTION

Feb Clerk to look into options for the acquisition of barriers

Clerk 15/03/2017

217.006 A quotation for a new information map board had been received. The clerk was authorised to proceed subject to the cost being covered by donations/grants. Proposed TT seconded MS unanimous ACTION

Aug Request for empowerment funding from WB Clerk 17/05/2017


221 September 2017


217.021i The question was asked if a notice could be put on Lyveden Road/Barnards Way corner requesting visitors to the country park to use the parks car park. SW to do a card that could be put on car windscreens. ACTION

May SW had done a draft and will discuss with Hillary at the park

WB/SW 17/05/2017

218.024v Condition of the path at the top of Bells Close is causing concern. Clerk to report it to Highways ACTION

May Reported June no response from highways as yet August Licence for private works to correct damage issued.

Clerk

219.012 Pocket Park SW to communicate with NCC regarding development ACTION

SW 19/07/2017

219.016iii

Some lights that need to be turned off are still on Clerk to action ACTION

In progress Clerk 19/07/2017

210.015 Multipurpose gym MS is to get some photographs of some current Multi Usage Games Areas and get some ballpark costings ACTION

MS 20/09/2017

210.019iiii The light which had fallen outside 6 Sudborough Road and was awaiting results of insurance claim before installation of a new unit. ACTION

July Waiting for insurance monies before commencing work Sept Insurance claim completed

Clerk 20/09/2017

210.019v Inventory is currently being reviewed and documents updated for Weston Power so the new charge codes can be applied to our account with n-power. ACTION

Aug All information supplied Sept Documents now registered by Weston power

Clerk 20/09/2017

210.022i Grafton Road Garages. SPIRE homes will not tidy up the area from the hard standing to the brook. Their policy is to only spray the hard standing. Clerk to enquire about acquisition of the verge. ACTION

Sept Had correspondence regarding PC acquiring the site verges

Clerk 20/09/2017


221 September 2017


Ref New Actions Resp Due by 221.010 Multi Use Games Area.

There had been a site meeting with Wicksteed’s and who has supplied a 3D image of the proposal. Clerk to consult land owner with proposal. ACTION

Clerk 18/10/2017

221.012 Street Lighting The damaged light outside 6 Sudborough Road to be replaced. Three new lights to be installed. Three lights in the original program which should have been switched off but have remain on these to be switched off. Proposed TT seconded MS unanimous ACTION

Clerk 18/10/2017

221.014 Bulb Planting We currently have £65 in the budget for this purpose. SW will make a recommendation. ACTION

SW 18/10/2017

221.015 Litter picking Prise There had been an award from CPRE litter heroes campaign of £250:00. Sally Wilks will represent the parish council and Steph Beckett the WI. There were several suggestions as to what the monies could be used for but those present were going to give it some thought and report back at the October meeting. ACTION

SW S Beckett

18/10/2017


221 September 2017


221.019 Budget It is the time of year to start the budgeting process those present were asked to give their thoughts to the clerk before the October meeting. ACTION

Clerk All

18/10/2017

221.021 The clerk informed the chair that for insurance reasons the Firework and Christmas tree committees must be formally created as subcommittees of the parish council and meeting notes taken. ACTION

SW 18/10/2017

221.024i Concern expressed as to the speed of vehicles and cyclists approaching the Grafton/Sudborough Road junction and the appalling condition of the white lines. ACTION

Clerk 18/10/2017

221.024ii Sandlands Avenue light. One of the switched off lights will be reinstated ACTION

Clerk 18/10/2017

221.024iii Hedge on corner of Barnards Way Sudborough Road has encroached on the path making it an obstruction. ACTION

Clerk 18/10/2017

221.024iiii Potholes in Benefield Road clerk to report ACTION

Clerk 18/10/2017

221.0241v It has been reported that residents of Sudborough Road are dumping rubbish in the ditch across the road. Clerk to write a letter and deliver to all Sudborough Road households ACTION

Clerk 18/10/2017