MINUTES OF THE MEETING MEETING FOR GENERAL ASSEMBLY AND BATTLE OF THE WITS

8/30/2014

* Those in parenthesis and in all caps are in charge of the particular task *

I) UPDATES

1) Recruitment Week

i) Booth - if morning batch, make sure you know

who is in charge for the afternoon; leave a note

when you'll leave the booth na walang bantay,

and hand over the reg form and money to the

afternoon bantay (CORE MEMBERS

ASSIGNED TO THE BOOTH)

ii) Payments - remind the sections with unpaid

(COMMU)

iii) Stickers - during distrib week, the

representative to get the handout will also bring

the IDs of their blockmates who are STC

members to be stickered (CORE ASSIGNED

FOR DISTRIB)

iv) Promotions - promote because the

recruitment is still up to wednesday (COMMU)

2) New subjects

Pharmacology - coordinate with Sol (SER)

3) Merch Producer Status

- partner benefits are at risk, but unsure (LIM)

4) Photoshoot

- letter in process (CLANG)

5) Financial Status

- currently with 60k from membership fees

- with 15k reimbursement incoming; and 15k

more next sem

- It was estimated that a total of 15k more will be

spent for handouts this sem; 10-15k for GA; 10k

for BotW; 15k for handouts next sem

Thus,

60k + 15k + 15k - (15k + 15k + 10k + 15k) = 35k

estimate excess money

Thus, we must be able to utilize that excess

money for something productive, specifically a

major activity for the 2nd sem

Proposed events: Titration wars, dispensing

wars, plant wars (pharm)

II) GENERAL ASSEMBLY

1) Papers - under process (DOCU)

2) Intermission (NOT YET SURE, pero

suggested: Rap (kevyn, cedy))

3) Program flow

Opening prayer - PAULENE

Opening Remarks - SIR STAN

Warming Up - MIA

Mr/Ms GA - CLANG

Stop Dance - GM NOT INDICATED

Intermission number

Cap the bottle (GM: Aila)

Endorsement of merch

Chubby bunny (GM: Pau)

Do you love me (GM: Clarize)

Closing Remarks - SER

Closing Prayer - QUEENIE

4) Find host (martin, another) MADELINE,

SER

5) Mr & Ms GA

- must have sash (NO ONE ASSIGNED YET)

6) Backdrop/ poster - SER

7) Next meeting (to finalize everything) - Sept

11 4-7PM

- hindi formal meeting ito; magmeet lahat ng

dapat magcoordinate for a particular task and

assure that everything's covered

- CREATE A CHECKLIST (DOCU)

III) BATTLE OF THE WITS

1) Papers and reservation - ok na

- EVERYONE SHOULD BE IN THE EDUC AUDI

BY 6PM ON OCT 15 FOR A DRY RUN OF THE

EVENT WITH A CHECKLIST (DOCU)

- Game of Thrones-like ang theme

- TITLE IS YET TO BE FINALIZED

2) Eliminations

- scheduled on Sept 17 - 19

- Sept 19 will also have a SHORT MEETING in

order for (SER) to demonstrate the different

tasks to be done during the BotW

- rooms must be reserved (DOCU; to be

reserved ASAP)

- people to be assigned to take charge of elims

(DOCU; to be assigned ASAP)

- scroll for finalists to be created

(CLARIZE/PAULENE) and submitted by Sept 23

- 24

- may photoshoot ang finalists to hype the event

(CLANG) scheduled from Oct 6 - 8

- pictures ng finalists to be released ASAP

3) Program Flow

Opening prayer/national anthem - GLEE

CLUB

Opening remarks - SER

Intro of judges/ intro of contestants -

QUIZMASTERS

Rules and mechanics - ARIANNE

Easy and Average Round (Students)

Intermission - DANCE TROUPE

Prof Challenge (diretso until awarding) -

QUIZMASTER is Sir Stan

Finals (Students)

Awarding of top three (pictures with EB

and advisers)

Seremonyas ng champion (NOT YET

FINAL; suggestion ay may uupuan na

throne at may CROWN)

Closing remarks - ARIANNE

UST Hymn (AVP)

* Docu - CLANG

4) Judges - SIR STAN

5) Crown - QUEENIE/CLANG

6) Letters asking for PGC to sing the opening

prayer and PDT to do intermission number

(DOCU; to be done ASAP)

7) Excuse letters ng PGC, PDT, finalists, and

core na magoorganize ng event (DOCU; to be

done ASAP)

8) Posters, teasers, certificates and awards -

SER

- countdown posters also (starting around 10

days before event)

9) Audience

- Educ audi can hold around 300 seats

- Profs who are part of the BotW may have their

classes excused to watch

- To be coordinated with advisers (SER)

IV) MERCHANDISE

1) Membership card

- to be encoded this week (Sept 1 -5)

(BUSINESS AND FINANCE)

- to be processed next weekend (CLARIZE

- must be retrieved before distribution

- will be distributed along with handouts for

prelims, kaya dapat iorganize yung memb cards

per section the moment they are received

(BUSINESS AND FINANCE)

2) Lanyard design contest

- 2k prize

- Preferred ang students from the faculty of

pharmacy

- Deadline is Sept 11 para makapagdecide ang

EB during the meeting tapos iaannounce ASAP

ang winer

3) Shirts

- to be conceptualized pa din

4) Other merch

- stringbags, planners etc

- all these, along with shirt design shall be talked

about in a meeting next saturday (Sept 6) (SER,

CLANG, LIM, MIAH, and all others that want to

contribute)

V) ETC

1) For the next review classes

- may stickers na, so we should be able to filter

who comes in and out of the classrooms

2) Documentation

- I need to have a meeting with you ASAP; docu

head please text me on the possible schedules

that I can meet with your committee considering

the amount of work you have to do for GA and

BotW

3) Outreach

- Outreach head, please text me when you will

have a formal meeting so I can also see if there

are things which you need to take care of

4) Promotions

- please continue filling up the googledocs for

the contact details, and completing the members

sa Scholians group

VI) SCHOLIA EBD BONDING

- Suggested is Laser Tag, but not yet final

- Date as of now is Oct 4, 2013 (Saturday after

prelims)

Prepared by:

Chrisztine Lim

Business Manager; and

Ser Loisse Mortel

President

Scholia Tutorial Club