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Project:
DOUGLAS NEW ELEMENTARY SCHOOL AND MIDDLE SCHOOL REPAIRS
Heery Project No:
Heery #0929401 - MSBA Project Numbers 200800770010 / 200800770100G
Meeting No: Eighty Three (#083) - Held at Heery Field Office Trailer
Date: September 25, 2014 –8:30 AM
Recorded By:
Al Calcagno
Purpose:
On Site Weekly Progress Construction Meeting –New Elementary school and Middle School Repairs
File:
A1.8
M E E T I N G M I N U T E S
ATTENDEES:
Name Initials Company Telephone Email
Craig DiCarlo CD DDP (617) 426-2858 [email protected]
Matthew DiLeo MD CTA (617) 378-7953 [email protected]
Joe Goncalves JG CTA (781) 786-6600 [email protected]
Paul DuRoss PD CTA (781) 786-6600 [email protected]
William (Bill) Cundiff BC TOD (508) 476--4000 [email protected]
Cortney Keegan CK DPS 508) 476-7900 [email protected]
Marwan Abi Elias MA HII (508)340-7686 [email protected]
Jeffrey Kollett JK DPS (508) 887-0952 [email protected]
Al Calcagno AC HII (401) 829-3286 [email protected]
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Additional Distribution Names Initials Company Telephone Email
Michael Guzinski MG TOD [email protected]
Mark Paige MP FBRA 617- 527-9600 [email protected]
Mitch Cohen MC TSBC (508) 476-0125 [email protected]
Adelle Reynolds AR TOD (508) 476-4000 [email protected]
John Rabuck JR CES (860) 632-1682 [email protected]
Nancy Spitulnik NS DPS (508) 476-7901 [email protected]
Matt Kaye MK CTA (617) 212-0634 [email protected]
Tom Ellis TE HII (781)494-9000 [email protected]
Donna Sousa DS TOD [email protected]
Kent Vinson KV DFD (508) 476-2267 [email protected]
Tom Mueller TM DDP (617) 426-2858 [email protected]
Leslie Breault LB SBC Leslie Breault
Jane Jackman JH SD (508)-476-7901 [email protected]
Paul Sikas PS CES (203)-530-7665 [email protected]
Leno Filippi LF DDP (617) 426-2858 [email protected]
Ken DiNisco KD DDP (617) 426-2858 [email protected]
Lyle Coghlin LC CTA 978-927-5900 [email protected]
George McFee GM CES (860) 209-6263 [email protected]
Jon Buhl JB FBRA 617- 527-9600 [email protected]
John Souza JS CM 978- 352-8500 [email protected]
Anup Khatra AK AKAL 508- 869-0403 [email protected]
Chris Hildreth CH RDK 978- 475-0298 [email protected]
Robert Sullivan RS DWD [email protected]
Geoff Conway GC FBRA 617- 527-9600 [email protected]
Kevin Murphy KM TEC 617- 227-6818 [email protected]
Steve Weydt SW ECMS [email protected]
Mike DiBari MD 413- 498-0069 [email protected]
Mallory Hestand MH DDP (617) 426-2858 [email protected]
Paul Fowkes PF MSBA 617-720-4466 [email protected]
Patrick Foley PF TOD Police Dept 508-476-3333 [email protected]
John Furno JF TOD
Timothy Bonin TB
Stephen Zisk SZ TOD 508-476-4000 [email protected]
Bill Brown BB 617- 482-4703 [email protected]
Fred King FK 508- 879-0030 [email protected]
Scott Yacino SY [email protected]
Michael Walsh MW Consulting Engineering 617.261.7161 [email protected]
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Mtg – Item
SCH-059-001
Discussion / Action Item
APPROVAL OF LAST MEETING MINUTES:
09/25/14: HII noted that no comments were received regarding the previous MM#82. Therefore, MM#82 stands as written.
SCHEDULE FOR:
New Elementary School and Middle School
Two week Look Ahead Schedule: ( for additional details see MM#62,MM#71,MM#74/#080,#081) 09/04/14: CTA noted that they are continuing with their punch list work at both the ES and MS. They are working with Greenwood to address the metal panels punch list at the ES, and waiting on Powell to stripe the south parking spaces of the lower parking lot. HII noted that Prime needs to work on the planting around the MS before the 90 days maintenance period is expired. It was noted that the punch list work is being coordinated with the SD and conducted after hours between 3:00 PM – 10:00 PM. DDP noted that the end date for punch list work is October 17, 2014, (60 days from substantial completion date). BC (TOD) asked CTA to provide a list of significant items or issues that cannot be done or resolved before October 17, 2014 by next Thursday meeting. 09/11/14: it was noted that Craig and Matt they plan to finish the ES interior backpunch today. It was noted that CTA has started performing work on behalf of the subs. Also, was noted that Prime will start replacing the dead trees next week. Parking lot striping at the east lot and near the track/connecting to the primary school is scheduled to be completed on Saturday, September 13th. 09/18/14: it was noted that there are approximately 85 interior punch list open items for the ES and 471 open items for the MS. CTA noted that they have their own force addressing the ES interior punch list. It was noted that Greenwood would like to address their remaining exterior punch list items during the day (while school is in session); AC (HII) indicated that as long as it was conducted like in the past and agreed by the SD prior to start the work it should be no problem, Greenwood MUST HAVE A DETAIL PERSON on the ground dedicated just for assuring that safety is fully enforced while the work is on-going. It was noted that Greenwood needs 3 days of work, which involves the use of a lift and at least a crew of three men. Greenwood’s request is pending the approval of the ES Principal as well as the Douglas School Interim superintendent. A meeting to discuss all the details involved to do the work is scheduled for today at 11:00 AM with the ES principal, the Interim Superintendent, CTA and HII to go over the plan, what work is involved, the area and the duration involved to accomplish this work. TE (HII) noted that the sub contractors should know that the SD can claim the monetized value and do the work themselves, but that is not the SD preference. CTA noted they want to finish the punch list work as well. 09/25/14: it was noted by CTA that Greenwood schedule is working out fine and approximately 90% is complete and at least one more day of work is needed. CTA noted that 8 interior items remain to be completed.
Responsibility
ALL
CTA
Deadline
Approved
In Progress
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SCH-065-001
ES-031-003
Updated Schedule: ( for additional details see MM#74, MM#076,mm#078,MM#080) 08/21/14: it was noted that Heery wrote to DDP an analysis summary of the schedule impact caused by the water infiltration for DDP’s opinion, and then will meet with CTA, DDP Travelers, TOD and Heery. TE (HII) is coordinating the meeting. 08/28/14: it was noted that DDP is reviewing the schedule prepared by CTA for presentation to Travelers regarding the October 4th water infiltration Insurance Claim. DDP will provide a date when their review is expected to be complete so that HII can schedule a meeting with Travelers. TE (HII) asked CTA to provide an actual schedule update reflecting the completion date/ when Substantial Completion was reached. 09/04/14: HII asked DDP if they are done with the schedule review. DDP noted they will be meeting tomorrow internally to go over the schedule and they will send an update to TE (HII). MC (TOD) noted that he wants to know where DDP stands so they can negotiate and settle with Travelers before the town meeting scheduled for early November. 09/11/14: AC (HII) noted that Heery received a response letter from DDP yesterday in response to the letter written by Heery requesting DDP assist with assessing the impacts to the construction progress schedule caused by the water infiltration that occurred in the MS on October 4, 2013. 09/18/14: TE (HII) noted that he spoke with Paul DuRoss (CTA) and Paul informed Tom that a new schedule is forthcoming; Paul (CTA) is finishing the update schedule through substantial completion indicating actual dates. 09/25/14: PD (CTA) noted that TE (HII) has generated a schedule; at the end of July CTA reviewed the logic and PD (CTA) indicated we need a date to give to Travelers.
ELEMENTARY SCHOOL OLD BUSINESS: ES-Exterior Metal Cladding ( for complete history of this topic, see MM#37& MM40, #41, #42, #50,#52, #56, #62, #66, #76,#80) 08/21/14: it was noted that Greenwood is on site addressing punch list items. 08/28/14: it was noted by CTA that Greenwood worked on the exterior metal panels last week. The roof is done and only the metal panel is incomplete. TE (HII) noted that at some point DDP and HII will advise the Owner of when to exercise their right to take control of the monetized value, accept the incomplete work and finish the work under separate contract if necessary. 09/04/14: No update was provided by CTA. BC asked CTA to provide date for the completion of the punch list work at the ES by next Thursday. DDP noted they have done one round of back punch at the exterior and the project may benefit from Greenwood getting another round of repair work before DDP/SD reviews and monetizes the list. MC (SBC) asked DDP if they can provide the outstanding items from their last back punch. It was noted if there are panels that need to be replaced on the list, these will be long lead items which may not be done time. CTA to provide target dates for completion by next Thursday. 09/11/14: it was noted by CTA that Greenwood is coming on Monday, September 15th after school hours to continue with the ES exterior punchlist. It was agreed that CTA will let us know the time estimated to finish the remaining exterior punchlist at the ES. 09/18/14: pending approval, Greenwood will be on site tomorrow from 8:00AM until 1:50 and resume work after 3:00PM. Also, it was agreed to meet with the ES principal at 11:00 AM to further discuss the strategy and the plan for working outside while the school is in session. 09/25/14: noted by CTA that it needs one more day of work to complete the metal cladding.
CTA/HII
CTA
In Progress
In Progress
Page 5 of 23
ES-054-003 ES-062-002 ES-063-002
Existing Cistern / for more details see:MM#59, MM #62, MM#64, MM#68, MM#69,mm#77,MM#080 09/04/14: BC (TOD) noted that a permit was issued yesterday for building the storage sheds. GBI will coordinate with the SD, CTA, and HII. GBI will construct the foundation of the sheds first, install the cistern, and then build the sheds. The SD raised concern about open excavation and work during school hours. BC noted GBI plans to work on the weekends to expedite the work. TOD is willing to pay the premium time for Powell and Prime if they need to work on the weekend to conduct their portion of the work. JK (SD) noted that the busses can be re-routed so they do not go behind the primary school for a limited time. BC (TOD) will call GBI to schedule a meeting with CTA and HII tomorrow @ 8:30 AM. 09/11/14: it was noted that the cistern will be installed after the shed foundations are complete, which will be in approximately two weeks. 09/18/14: it was noted that GBI may be ready by 09/25/14 for CTA to complete the Cistern installation. It was agreed for CTA and GBI to coordinate when CTA/Prime needs to be on site for final completion/installation of the Cistern connection. AC (HII) to forward dimensions to BC (TOD) for him to share it with GBI. 09/25/14: CTA to contact GBI and schedule installation. AC (HII) to forward dimensions to BC (TOD) for him to share it with GBI. Structural Support Around HVAC Piping on the 2nd Floor: (see MM#067,MM#071,MM#073#77,#080, #81 for additional information) 08/21/14: it was noted that the work is completed. Item closed. [Post-script: CTA to send photos of completed work for Structural Engineer review as previously discussed.] 08/28/14: it was agreed that CTA needs to send photos of completed work for the structural engineer review. 09/04/14: CTA to send photos. 09/11/14: it was noted by CTA that they will submit the photos today. 09/18/14: DDP asked CTA to provide Sketch of the As-Built framing plan; JG (CTA) will forward SK to DDP. 09/25/14: item closed. One Year Warranty-Elementary School (SEE MM#70,MM#76,#82 for previous complete information): 08/14/14: it was noted that DDP received comments from Thompson Engineers as well as comments from MC (SD) and DDP sent a memo to CTA with those comments. DDP also noted that 3si has indicated that there aren’t any issues but DDP will confirm. (Post script: 3si has confirmed that there no 1-year warranty items in the Technology Scope at the New Douglas Elementary School. 08/21/14: it was noted that AC (HII) will ask DS (SD) to confirm if Donna Sousa has any issue. 08/28/14: AC (HII) noted that he contacted DS (SD) she reports and no issues related to technology, however, DS (SD) noted that a cable has been cut at the storage room in the gymnasium; it seems the cable is related to the loading dock phone. JK (SD) to check the status if Valley or the School Department can repair it. 09/04/14: CTA noted WJG will finish work on the warranty list items next week. CTA to inform DDP when work is complete. 09/11/14: it was noted by CTA that WJG worked on Tuesday and there are two open items. CTA will inform DDP and HII when the work is complete and ready for review. 09/18/14: it was noted that one (1) ballast and several lamps need to be replaced by WJG. Also was noted that there is a bubble on the VCT floor tiles in the library. CTA to address these issues. 09/25/14: in progress.
HII/ CTA/GBI
CTA
CTA
In progress
Closed
In Progress
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ES-066-003 ES-068-002
Snow Rails at the ES Gym (SEE MM#70,MM#75,#078,#081 for previous complete information): 09/04/14: DDP noted PCO review comments were sent to CTA and we are waiting for a revised PCO. CTA will expedite. DDP will send CTA the contact information for a miscellaneous metal subcontractor who may be interested in building the covers at the chiller. The TOD wants a revised PCO from CTA in time for HII/DDP to review the PCO and advise the Owner by next Thursday. 09/11/14: it was noted that DDP proposes to do the work on T&M basis using the revised roofing method with a not to exceed amount as reflected on the revised PCO#234. Also was discussed that CTA does not want to sign up a new misc metals sub for the chiller protection covers. DDP will send to Cortney a description of the scope and a cost estimate; she will request prevailing wage package information. The scope of work has not been authorized by the SBC yet. It will be presented for approval at the September SBC meeting scheduled for 9/18/2014. 09/18/14: it was asked for a conference call after the meeting with Craig, Paul, Joe and Al to discuss the overall cost. BC (TOD) will send solicitation for the component related to the protection of the chillers. 09/25/14: DDP asked CTA to provide a plan of work sequence during regular hours showing the impact on the school operation. Also DDP asked CTA to provide a revised PCO for the work to be done during regular hours so the school can review and compare to the cost for premium time. It was noted the work is estimated to take 5 days to complete. It was also noted that there is six weeks of lead time on material. BC (TOD) noted in regard to the chiller protection, TOD is working with DDP to solicit the work. BC (TOD) also noted the planting behind the fenced area will be handled by the TOD at a later date. ES Window Testing Costs: 04/17/14: JG (CTA) asked for the status of the window testing cost. 05/01/14: Heery will follow up and forward to CTA. 05/15/14: it was noted that HII is finalizing it. 05/29/14: not action, in progress. 06/12/14: it was noted that Tom and Paul to discuss. 06/26/14: AC (HII) indicated that he sent to PD (CTA) spreadsheet cost of the window test. 07/10/14: in progress. 07/24/14: it was noted that the window test cost is under review by CTA and it is anticipated to be complete by next week. 08/07/14: in progress as noted by CTA. 08/14/14: it was noted by CTA that we should be receiving information soon from CTA. 08/21/14: it was noted by CTA that it is in progress. 08/28/14: No update. 09/11/14: no update. CTA to submit. 09/18/14: AC (HII) noted that received the comments from CTA. HII will share CTA’s comments with the design team and BC (TOD). 09/25/14: received comments from CTA, AC (HII) noted that would like to discuss with DDP and Owner.
CTA/DDP
CTA/HII
In Progress
In progress
Page 7 of 23
ES-072-001 ES-075-001
Water Source for Maintenance @ ES roof: (see MM# 80 for additional information) 08/07/14: it was noted that DDP sent a range estimate for design and construction cost via email. It was noted that there may be easy access for the ES via room #337 and for the MS via the roof hatch at the janitor storage room #364. 08/14/14: it was noted by HII that pipe can go through the ES /east wall at room #309 at the low roof. JK (SD) to solicit price from local plumber. 08/21/14: in progress. AC (HII) to check with Jeff Kollett. 08/28/14: it was noted that JK (SD) reviewed the scope of work with a local plumber and agreed that the best route is to access/connect from room #309. JK (SD) will forward proposal to BC (TOD) for review and approval. 09/04/14: JK (SD) noted he has proposal which will send to BC and MC (TOD) for review and approve at the SBC meeting. 09/11/14: it was noted by JK (SD) that he sent copy of proposal to BC (TOD) for review and approval. BC (TOD) and MC (SBC) are in agreement with the scope and the proposed amount. 09/18/14: it was noted that while doing the installation of the Hose Bibb the repair of the AVB is very important in order to protect the integrity of the building's weather tight system. Closure at the metal panel may be via providing an escutcheon or a plate. 09/25/14: it was noted that JK (SD) forwarded DDP’s comments to the company that submitted the cost to install the Hose Bibb for additional cost to protect the integrity of the building’s weather tight system. Issues with ERU’s: (for additional comments, see MM#082) 09/04/14: CTA noted that the traps were changed to deeper size to resolve the condensate water that accumulating in the pan. It was noted that a meeting is scheduled for tomorrow @ 9:30 AM with CTA, GMC, ABS, RDK, & CES to go over the ERU’s issues. 09/11/14: it was noted that the units are locked in occupied mode, it was indicated by CTA that Unoccupied mode still is a problem. It was noted that GMC has sent readings to Greenheck to determine a final remedy to the problem. CTA noted that Greenheck has promised a response by tomorrow, September 12th. 09/18/14: CTA reported that Greenheck has not provided any resolution yet and talks between GMC owners and Greenheck is ongoing to find a resolution. It was discussed that if the units are beyond repair then replacement is a possible direction. Also, it was mentioned that the lead time to receive replacements units would take months. MC (SBC) noted that if not corrected by 10/17/14 the Owner may request to begin the process to replace the units. Also, it was noted that those units are used for cooling and not heating. ERU’s are building up water in the unit creating a vacuum effect preventing the release of water via the designed condensation drain. It was indicated that it would be helpful for RDK to have a direct contact with Greenheck. Retainage has not been released and it will be on hold until everyone is confident that this issue is permanently resolved; GMC is working hard to resolve this problem. 09/25/14: JG (CTA) noted that Greenheck sent a letter indicating the ERU’s should run properly and the next step is for GMC to set the units per the designed sequence. All units have new clean filters and the condensation traps were oversized and the units are ready to be run on unoccupied mode. It was agreed that CTA/GMC will switch the units to unoccupied mode over the weekend and it will be monitored by CTA.
SD/TD
CTA
In progress
In progress
Page 8 of 23
ES-076-001 ES-077-005
RTU –R-1: 08/07/14: the Owner reports that RTU – R-1 is not working properly. CTA to investigate and remedy. 08/14/14: it was noted that still having problem with the RTU-R-1. DDP noted that they are concerned about effect of humidity on the millwork. It was agreed that CTA will remedy this issue before school start. 08/21/14: CTA noted that they are waiting on parts (Drive for the supply fan). AC (HII) asked CTA to resolve the issue ASAP, because the school staff is already on site. 08/28/14: CTA indicated that GMC is waiting on a part to arrive. At the moment, the unit is running with a bypass in place; GMC says the part will arrive early next week. 09/04/14: CTA noted they are still waiting for parts. Johnson Controls are expected to be on site today or tomorrow to fix it. The unit is still running on by pass to cool the admin area. 09/11/14: it was noted by CTA that a new drive has not been delivered; GMC does not know when it will be delivered. CTA to provide a date when the drive will be available. 09/18/14: it was noted by CTA that a new drive will be on site by next Wednesday. 09/25/14: it was noted that Drive was installed and the unit is working fine. Item closed. Sealant at Sidewalk and Curb: 08/14/14: it was noted that awaiting response from Bill Brown. Noted by CTA that according to the spec it is not required, but it shows on the drawing as per detail. CTA noted that if required will act immediately. 08/21/14: CTA noted that they are still waiting for a response from DDP consultant. DDP noted that there was an email from Bill Brown stating that he wants the areas between the curb and the concrete walks to be caulked. After reviewing the detail, which shows an expansion joint and caulking to be installed behind the curbs, DDP suggested to CTA to caulk a small test area for Bill Brown to review in the field; CTA agreed to do that. 08/28/14: it was noted that CTA sub-contractor will install a sample. Sample to be approximately 20-feet and should occur in a “worst case scenario” where the sidewalk and curb are not flush. 09/04/14: CTA do not know when the work will be done, they have not heard back from the subcontractor. HII noted that a saw cut may be required at the interface between the curb and large concrete areas to create a true expansion joint as shown on the site detail. DDP will ask BSI to review. 09/11/14: DDP to select sealant colors today. 09/18/14: it was noted that sample was installed; DDP took pictures of the sample prepared by CTA at the sidewalk and curb and sent it to Bill Brown. CTA is waiting for direction for the sealant work between the sidewalks and the curbs. CTA can perform the sealant work elsewhere on the sidewalks at any time. 09/25/14: CTA wants to know Bill Brown’s opinion on the sidewalk and curb joint. DDP to speak with Bill Brown and report back his opinion. DDP noted the sealant work in the field can be done.
CTA
DDP
Closed
In progress
Page 9 of 23
ES-079-001 ES-080-001
Boilers Room Issues/Concerns by the DPS: 08/28/14: DPS distributed a list of mechanical maintenance issues/concerns generated by their Maintenance contractor. CTA will immediately address the items related to their subs and DDP will address the items related to their HVAC design consultant. 09/04/14: DDP noted they have sent the list to their consultant but they have not heard response back. CTA noted GMC did not address any of the issues yet. Will discuss during tomorrow HVAC meeting. 09/11/14: it was noted by DDP that RDK, DDP’s HVAC consultant indicated that additional thermal switches are needed. Also it was discussed that the boiler combustion tags were missing, DDP will confirm with RDK and will advise who typically provides the tags. It was confirmed by CTA that item#7 from the DPS Maintenance contractor list was complete by GMC. The SD’s mechanical maintenance contractor noted that the negative pressure at the boilers was very high. The maintenance contractor adjusted the unit to remedy the problem. 09/18/14: it was noted by DDP that RDK doesn’t know who is responsible to provide the combustion tags. It was suggested that if possible, the SD’s maintenance contractor to provide additional information of what exactly the tag may say and who typically provides them; NS (SD) noted that she believes it is an inspection tag. It was noted that all inspections were completed and accepted. 09/25/14: it was noted that DDP, CTA and HII do not know what the combustion tags are or who provided them. The SD will ask the maintenance contractor and will advise. Carbon Monoxide Detectors: 09/04/14: CTA to provide update on the status of PCO for installing CO detectors at both schools per previously issued PR #070(ES) and PR#071 (MS). MC (SBC) requests CTA to provide a price and implementation schedule. The SD will purchase temporary plug-in CO detectors at the Middle School. 09/11/14: it was noted by CTA that they will provide PCO today for review and comments. 09/18/14: it was noted that PCO’s # 227 for the MS and 229 for the ES were received. DDP and HII are reviewing and an update will be presented at the SBC tonight. 09/25/14: the PCO was reviewed and it was found that Griffin needs to revise/remove the premium time show on the PCO; the area where the CO detectors will be installed is in the mechanical room and no premium time is needed to perform the work. CTA will review and resubmit.
ELEMENTARY SCHOOL NEW BUSINESS
On September 25, 2014
NO NEW BUSINESS WAS DISCUSSED RELATED TO NEW
ELEMNTARY SCHOOL ON THIS DATE SEPTEMBER25, 2014.
SD
CTA
In progress
In progress
Page 10 of 23
ZA-031-002
COMMISSIONING: MEP Commissioning: Exterior Skin Commissioning (for COMPLETE history of this entire topic, see MM# 39 and MM#46, #56, #062.,#66,#070,MM#73,078) 06/12/14: Additional Infrared Scanning is being scheduled. Heery to schedule a Cx meeting and to go over remaining miscellaneous items of the ES. 06/26/14: AC (HII) scheduling meeting. CTA is preparing a PCO for support for boon lift and operator for the infra red testing. 07/10/14: it was noted that a Cx meeting will be held next Thursday, July 17th at 11:30 AM. 07/24/14: it was noted that MEP /Cx meeting was held last week. 08/07/14: a Cx meeting is scheduled for today at 11:00 am. 08/14/14: it was noted that the Cx meeting is postponed until next week at 11:00 am. 08/21/14: it was noted that the Cx meeting is postponed until next week, August 28th; CTA will receive in advance list of pending items that should be completed/verify with the subs prior to the meeting. 09/04/14: A meeting was held last week. NS and CK (SD) and MC (TOD) requested a copy of the CX meeting minutes. HII will forward a copy of the CX MM. 09/11/14: HII forwarded copy of Cx’s MM and the IR report. HII will request a meeting for next week to review any pending Commissioning items. No additional update. 09/18/14: AC (HII) noted that the Cx asked for ES- PDF copy of the O&M manuals; also asked for copy of the videos training for the ES . CTA will post the O&M manuals on Submittal Exchange and will submit directly to the Cx copy of the videos training. 09/25/14: it was noted by CTA that for record they have uploaded the ES – O&M on PDF format. CTA noted that the Video is still in progress. It was also noted that ABS did not provide video training, but ABS will re-train the staff of the Middle School and will video tape it.
CTA
In Progress
Page 11 of 23
LEED-039-007
LEED UPDATE: LEED Update: (for COMPLETE history of this entire topic, see MM# 39 and MM#46, #56, #58, 62, #65, #070,MM#075.) 05/15/14: AL (HII) noted that will he will follow up with Steve Zisk. 05/29/14: no update. 06/12/14: Conservation Commission will be on site today for their final inspection. 06/26/14: it was noted that there is a list of issues from Conservation and CTA needs to address them. Also was noted that the straw bales were removed and the silt fence was addressed. 07/10/14: it was note that most of the haybales were removed. Also, was asked the status of the bales at the bottom of the entry drive; to verify if this bales issue is being addressed on Fred King’s report. 07/24/14: it was noted that the straw bales at the entry drive have not been removed completely. CTA to review and report back. 08/07/14: it was noted by CTA that straw bales were removed, HII mentioned that the areas were the bales were removed needs to be cleaned, CTA to review. Also, was noted that CTA will submit the final SWPPP reports for Fred’s review and processing. 08/14/14: DDP noted they are waiting on final SWPPP reports from CTA, it was noted by CTA that they gave all SWPPP reports to Fred King and Fred said that no more information is needed. DDP will ask Fred King to clarify the requirements. 08/21/14: it was noted by CTA that they are working on the final SWPPP report. 08/28/14: CTA noted that they are still working the final SWPPP reports. DDP noted that as soon as they ready and available will send to their consultant, USGBC to review and begin the process for obtainig the LEED certification. This process can take a few months. 09/04/14: DDP noted they have not received the reports yet. 09/11/14: it was noted by CTA that the final SWPPP reports will be coming soon. Also, it was noted that Prime will mow the area by the detention pond and at the southwest area of the track tomorrow. 09/18/14: CTA noted that the SWPPP reports and the Site As Built drawings have been uploaded on Submittal Exchange. It was noted that the lawn at the southwest end of the track is an open item. CTA to provide a timeline to solve all items that are pre-requisite to the LEED submission. 09/25/14: it was noted by DDP that their consultant Schofield Bros. the southwest of track can have 75% coverage. The SWPPP report was submitted for Schofield Bros. for final review and acceptance. BC (TOD) will have Steve Zisk to review and note any issues that need to be corrected.
TOD/CTA
In Progress
Page 12 of 23
MS-050-008
MS-071-008
MIDDLE SCHOOL OLD BUSINESS:
Phase -1- and Phase 2 – One Year Warranty –Middle School (see MM#62and MM#071,MM#079 for more information): 06/12/14: NO UPDATE 06/26/14: No Update 07/10/14: No Update 07/24/14: No Update 08/07/14: no update. 08/14/14: no update 08/21/14: no update. 08/28/14: NO UPDATE 09/04/14: DDP will coordinate a walkthrough/meeting with SD, MEP consultants and CTA for phase 1 and phase 2 One-Year-Warranty. 09/11/14: it was discussed that DDP will schedule a walk thru with consultants, CTA and Jeff (SD). DDP to send correspondence of when this will take place. 09/18/14: it was noted that DDP has requested availability of consultants and Jeff Kollett (SD) hopefully for next week. Once scheduled DDP will notify CTA and HII so they may also attend. 09/25/14: a walk thru of Phase 1 & 2 is scheduled for today at 1:00 PM. Lighting Programming: (see MM#080 for more information) 08/07/14: in progress. 08/14/14: CTA noted that the work is in progress; they are working on quality controls and testing the system. DDP noted that based on observation last week the lights are not programmed per the submitted schedule. CTA noted that they gave the schedule to Griffin foreman this week. 08/21/14: it was noted that CTA will check with Dave Barboza (Griffin) for an update. Also, it was noted that that the lighting consultant for DDP visited the site and punched the lights. Punch list is pending to be distributed, DDP to check with lighting consultant. 08/28/14: CTA noted that the lighting programmer will be in tomorrow. DDP also noted that the lights punch list was issued and sent a PDF to CTA for their review and correction. 09/04/14: CTA noted that the lighting in the classrooms cannot be programmed as discussed. DDP requests that WJG provide explanation why the lighting cannot be done per DDP request and also explain how the rooms are currently programmed. DDP and SD will determine if the current programming is acceptable or if modifications are required. Owner training is scheduled for September 9, 2014. 09/11/14: it was mentioned by CTA that Griffin needs to install two relays. It was noted by the SD that the teachers are having problem with the functioning of the lights. The SD personnel have been trained and they are responsible for assisting the teachers with how to operate the lights. NS (SD) noted that the light sensors are turned off when the lights are turned off, and are turned on when the lights are turned on manually. DDP noted the lights sensors should always turn lights off when the room is unoccupied and never turn the lights on. CTA to provide the classroom light controls information requested last week. 09/18/14: CTA noted that the relays were received and Griffin, CTA is coordination with Griffin to have them installed. It was noted that as per design, the occupancy sensors are not intended to turn the lights on, only off for energy savings. 09/25/14: DDP noted that they do not understand why Griffin could not program the lighting as per the SD requirement. CTA noted they have forwarded DPP comments to Griffin. CTA and DDP to review after the meeting today the consistency of the classroom lighting.
ALL
DDP/CTA
In Progress
In Progress
Page 13 of 23
MS-071-009
Existing Doors: 05/14/14: it was noted by MK (CTA) that there are seven doors and frames that require modifications to accept the new hardware and would like DDP to provide direction of how to proceed. 06/12/14: it was noted by CTA that Long Island door is coming next week to review, recommends and submit price. 06/26/14: in progress. 07/10/14: CTA is preparing PCO. Long Island reviewed and will make recommendations. 07/24/14: it was noted by CTA that they are close of having a recommendation from Long Island Fire Door. 08/07/14: it was noted that CTA is expecting information today from LIFD. 08/14/14: it was noted by CTA that they would like to present two options: (1) leave doors as is and provide new hardware. (2) Provide new doors. CTA to provide price for review and comments. 08/21/14: to review after the meeting with DDP. 08/28/14: CTA has submitted a PCO for new doors /hardware. DDP and HII to review and provide comments. 09/04/14: HII and DDP to review ASAP. 09/11/14: it was noted that DDP and HII proposes new doors and use the already delivered hardware. CTA agreed to install temporary lock at the Gymnasium storage room. DDP will send a description of the proposed new doors to the SD for review and approval. CTA shall replace the temporary lock at the Nurse toilet room as soon as the hardware arrives. CTA will provide temporary locking hardware at the Gym Storage room. 09/18/14: it was noted that door at Closet door #281.1 and Boiler room door 254.1 are missing and CTA may be responsible to replace them if indeed those doors were disposed of during demolition. The replacement doors should be fitted to accept the specified hardware that is already on site. 09/25/14: it was noted by CTA that Modern Glass was on site and adjusted the District Office exterior door as well as the exterior door at the Auditorium entrance. DDP asked the SD if they are OKAY replacing the door leafs at the Gym and cafeteria. CK (SD) noted will review and provide input on Monday.
CTA/DDP/SD
In Progress
Page 14 of 23
MS-074-004 MS-075-004
MS Gym floor existing conditions: 07/10/14: it was noted that after removing the temporary tarp placed in the Gym, many of pock-marks are visible throughout the entire gym floor. New England Sports Floor indicated that the remaining two coats will not remedy the pock-marks and recommend resanding the floor in order to bring it to an acceptable conditions; the sealer only will provide approximate 60% of repair. AC (HII) noted that repair of the gym needs to happens soon in order to allow curing time and be ready for school opening day. It was agreed that CTA will provide a PCO to repair the pock-marks in the MS Gym floor. 07/24/14: received PCO from CTA and it is under review. 08/07/14: it was noted that DDP sent a letter to CTA rejecting PCO #241, it was noted by CTA that they don’t agree sharing a 50-50 cost. It was noted by MC (SBC) that the Gym needs to be in operation by September 3, 2014. CTA requests for a conference call later today and it was agreed to talk at 2:00 pm between CTA/DDP and HII to discuss PCO #241. 08/14/14: it was noted that direction of how the Owner would like to proceed will be provided to CTA soon. 08/21/14: it was noted by CTA that if sanding is needed, they won’t be able to do the sanding and application of the two remaining coats and be completed by next week, however, CTA noted that the application of the tow coats can be achieved by next week and the gymnasium will be operational for school opening day. HII will provide direction to CTA by tomorrow morning if sanding will be needed, and CTA agreed to wait until hearing from HII. 08/28/14: CTA noted there has been a delay, CTA to call sub today at noon and to let us know when they will be on site to apply the two finish coats in the Gym. 09/04/14: It was noted that the two finish coats were applied on Tuesday and Wednesday of this week, but the logo was not touched up. It was reported that the curing time is 24 – 36 hours after application for foot traffic and five days for rolling traffic including the bleachers. The school is planning on using the gym on the coming Monday. CTA to find out when the logo repair is scheduled. MC (SBC) requests CTA to apply 2 sealer/finish coats over entire floor following the logo repair. 09/11/14: it was noted that two coats were applied at the Gymnasium but the logo was not repaired and it will be done at a later date this month. It was mentioned that it would best to schedule the log repair during a long weekend so that there is no interruption with the school program and use of the Gym. All parties to agree on the date to repair the logo. 09/18/14: CTA and NESF are coordinating the schedule to repair the logo and to make sure the school schedule will not be disrupted. 09/25/14: it was noted that no date is set yet; CTA is working with NESF and will advise. Status of Electrical Bills: 07/24/14: it was noted by JG (CTA) that a check has already been issued to the Town. 08/07/14: it was noted that the cut-off date was June and the bill extends till August. 08/14/14: it was noted by CTA that they are working on PCO. 08/21/14: it was noted by JG (CTA) that he is working on it and will be e-mailing CK (SD). 08/28/14: CTA already sent information to Courtney; she is reviewing. 09/04/14: CK (SD) noted that she and Jeanne are reviewing CTA’s response. 09/11/14: it was noted by CK (SD) that she sent to TE (HII) for additional review of the information submitted by CTA. CK (SD) and Jeanne (TOD) are asking TE (HII) for additional review and comments. 09/18/14: CK (SD) noted that she sent an email to TE (HII) to review and confirm when the building is turned over. TE will review it. 09/25/14: it was noted that TE (HII) is reviewing and it is in progress.
CTA
HII
In Progress
In Progress
Page 15 of 23
MS-077-009
MS-077-010
MS-077-012
Building Flushout: 08/14/14: it was noted that CTA needs the Building Flushout calculations. DDP to check with consultant and provide information to CTA. 08/21/14: it was noted by CTA that they received from DDP the building flushout calculations. CTA to schedule the building flushout AS SOON AS POSSIBLE. 08/28/14: in progress, CTA to indicate of start and finish date of the flush out. 09/04/14: CTA noted the building flush out is still in progress and GMC has not provided a schedule yet. 09/11/14: no update, in progress. 09/18/14: CTA stated that the flush-out will be complete by September 29th except for the AHU serving the Auditorium. HII noted that the filters need to be changed when the flush period ends and CTA must coordinate that work with GMC. 09/25/14: on – going. It was noted that September 29th is the final day for flush out period in the Auditorium. Lockers: 08/14/14: It was noted that the sub will visit the site to look and determine if swapping locker door faces would be a feasible solution. 08/21/14: it was noted that CTA will bring to the site their sub to evaluate and submit price for swapping locker doors. 08/28/14: it was noted by CTA that their sub will visit the site soon to review the locker doors conflict and provide a recommendation and cost estimate. 09/04/14: CTA noted that the sub-contractor has not come back to the site to review. 09/11/14: it was noted that swapping of locker doors is feasible. CTA noted that they will send a PCO soon. 09/18/14: after further review on site, it was confirmed by CTA that swapping locker doors is not feasible, the doors need to be replaced. BC (TOD) recommends abandoning the lockers in place and providing a new bank of lockers elsewhere in the school, or providing an alternate locks that fit the corner condition 09/25/14: it was noted by CTA that the swapping of locker doors is possible; CTA to revise cost and resubmit. BC (TOD) asked DDP to verify the capacity of the school versus the availability of lockers. If the school does not need the lockers then we do not need to spend additional money. Basketball Backboards: 08/14/14: CTA reports that the PCO to replace the basketball goals was never submitted. CTA inquired if the owner would still like this proposal. Vendor proposals include replacement of the four side-court basketball goals in the amount of $17,000. DDP notes that new safety padding will be provided as part of base contract. DDP will send an email to the Owner requesting direction. 08/21/14: CTA will send a formal PCO for DDP & HII to review. 08/28/14: CTA will issue a revised proposal for wood backboards instead of glass. 09/04/14: DDP noted they are still waiting on a revised PCO from CTA. TD/SD wants the PCO to include pricing for new winches. 09/11/14: it was noted that CTA is waiting to hear from their sub. Also, it was discussed that the SD would like the price to include the installation of new winches. 09/18/14: questions from the supplier were sent by CTA to DDP. MC (SBC) requests that CTA provide the cost to supply and install the winches as a separate line item for the Owner’s consideration. 09/25/14: it was noted that CTA is preparing the final revised cost.
CTA
CTA/SD
CTA
In Progress
In Progress
In Progress
Page 16 of 23
MS-078-002 MS-079-004
MS-080-002
MS-080-003
Location of the missed new lockers: 08/21/14: The SD will review internally and provide a final a decision to CTA. 08/28/14: it was noted that there are a total of 8 additional uninstalled lockers. The SD would like a total of 6 to be installed on the second floor and to keep 2 as spares. CTA to install only 6 lockers as discussed with the SD. 09/04/14: CTA needs to coordinate with the SD for installing six existing lockers on the 2nd floor and ordering two new lockers. 09/11/14: CTA to meet with JK (SD) to review the location of where to install as per contract 6 lockers; 2 new lockers owned as per contract were ordered by CTA; it was noted by CTA that it takes approximately 4 weeks from last week to arrive. 09/18/14: Matt (CTA) and Jeff (SD) to resolve the location of where to install 6 relocated lockers and where to deliver the 2 new lockers. 09/25/14: JK (SD) and CTA to coordinate location of where to install the missing lockers. Training Schedules: 8/28/14: AC (HII) asked CTA to provide a training schedule. 09/04/14: CTA is finalizing. 09/11/14: it was noted that CTA will provide an excel file to Heery. 09/18.14: AC (HII) noted that received empty schedule training list from CTA; CTA will provide an updated list including dates of completed training sessions and dates of upcoming training sessions. 09/25/14: CTA to submit training schedule. Dishwashing Trough Sink in Room 239: 09/04/14: DDP noted that the dishwashing trough sink in room 239 needs to be re-connected to the sanitary line. CTA noted that the subcontractors are having difficulty of finding the right parts due to its odd size. If they cannot find the right parts they will custom fit it. 09/11/14: it was noted by CTA that Boston Showcase is working on this. 09/18/14: CTA mentioned that Boston Showcase will be on site by Wednesday, September 24th to correct/custom fit the drain at the drying counter attached to the dishwasher. The new drain must be inset properly to avoid creating a ridge. 09/25/14: CTA is following it up with Boston Showcase. Dishwasher Backflow Preventer Valve in Room 239: 09/04/14: DDP noted that they observed last week that water discharging out of the valve when the dishwasher was turned on and Off quickly. DDP noted the valve will go off only when there is a problem with the dishwasher. CTA noted the valve and dishwasher are running fine now. The SD will advise if connecting the drain pipe to the sanitary is desired/required then DDP will issue a directive. 09/11/14: It was noted that the SD may purchase a rubber mat to eliminate the slippery condition caused by the water. 09/18/14: DDP requested TVA to provide price for rubber matt. 09/25/14: this will be tracked via the FF&E process. Owner to decide to purchase. Item Closed.
CTA/SD
CTA
CTA
SD
In progress
In Progress
In Progress
Closed
Page 17 of 23
MS-080-004
MS-080-006 MS-080-007 MS-080-007-A
Auditorium Projector Conduits: 09/04/14: DDP noted that the conduits for the projector in the Auditorium are installed incorrectly and asked when WJG is going to correct the work. CTA noted that PD (CTA) is discussing the issue with WJG. MC (TD) noted the work need to be done ASAP so the school is able to use the projector and the ownership discussion of the work can be dealt with later. 09/11/14: it was noted that Griffin will proceed with the work. It was also noted that a conference call between WJG and 3si will be conducted today for clarification. 09/18/14: CTA requests Griffin have access in the Auditorium on 9/22-9/23 to finalize the projector conduits installation. AC (HII) will confirm with SD and will report back to CTA. CTA will send letter to the team/Owner regarding the work Griffin will be doing in the Auditorium. 09/25/14: CTA informed that Griffin already installed the counduits item is complete. SD to follow up with Valley. Item closed. Light in Corridors: 09/04/14: JK (SD) noted that the lights in the corridors at both the ES and MS are staying on the weekend; the emergency light only need to be on. DDP noted that there is lighting programming training scheduled for September 9, 2014 at which time the programmer can fix the lighting schedule and train the SD personnel how to make future adjustments. 09/11/14: it was noted that there are some areas where programming is not complete. 09/18/14: all emergency lights are on 24/7. It was noted that the SD have been trained and are able to re-program them as they wish. 09/25/14: it was agreed to DDP and CTA to review. DDP will forward meeting minutes for review beteen DDP and CTA. Attic Stocks: 09/04/14: HII noted contractors must submit a transmittal of the attic stock material that is being turned over to the owner. Attic stock material should not be used for punch list work. HII is preparing a list of the attic stock material. JK (SD) asked if there is attic stock for lamps 09/11/14: CTA to provide transmittal when submitting Attic Stocks with a description and what is owned. 09/18/14: CTA noted in progress. 09/25/14: CTA noted that they are still assembling all pending attic stocks. Replacement of Lamps: 09/04/14: HII noted per contract WJG owns replacing the lamps that burned out within three months of substantial completion. HII also noted that WJG used permanent lights during construction since early March 2014 (approx. 5 months prior to substantial completion). DDP noted in lieu of WJG installing replacement lamps that were used during construction they may turn over the lamps to the SD. 09/11/14: it was noted that CTA/Griffin is responsible to replace the permanent lamps that were in use during construction; it was discussed that Griffin to provide replacement lamps and NOT to remove those lamps that were in use during construction. 09/18/14: CTA noted this item is tied to the schedule and the date of substantial completion discussion; it was suggested to discuss further for final clarification and mutual understanding between DDP, CTA and HII. 09/25/14: it was suggested by CTA to resolve the schedule issue first and then review the lamps replacement.
CTA/SD
DDP/CTA
CTA
CTA/ALL
Closed
In Progress
In Progress
In progress
Page 18 of 23
MS-080-008 MS-080-009 MS-081-002 MS-081-003 MS-081-005 MS-081-006
Key Schedule: 09/04/14: JK (SD) noted that the key schedule provided to the SD by CTA was “cut off” so that the District Office information is missing. CTA to provide a complete copy without delay. 09/11/14: it was noted that CTA will submit a full keys schedule. Also, it was noted that the SD would like to have additional keys. CTA to provide keys for display cases. 09/18/14: it was noted that a full key schedule was sent. It was noted that the District Office keys are not complete; therefore, the District Office needs more keys. An actual keys inventory must be conducted to verify what was delivered/received, who checked/ confirmed and what was accepted. 09/25/14: it was mentioned by JK (SD) that he needs additional keys and blanks. It was agreed that the SD will send form and letter to LIFD. Crosswalk at the Skateboard Parking: 09/04/14: MC (TOD) asked if there is a crosswalk to be installed from the skateboard parking to the school side. It was mentioned that there is crosswalk there to be installed per contract. BC (TOD) noted if the school desires a crosswalk it has to be HC accessible and will require curb cuts. TOD/SD will review. JK (SD) noted the paint is fading at the crosswalks north of the ES and the upper parking lot and should be repainted. 09/11/14: it was noted that the crosswalk that connect from the skateboard parking lot to the MS was not part of the original scope of design; it was agreed to review after the meeting the location of where the SD would like a crosswalk. 09/18/14: a crosswalk was not painted over the weekend. TOD/SD to check and confirm which Town’s department will paint the crosswalk. 09/25/14: BC (TOD) indicated that this item will be tracked internally. Item closed. District Office Exterior Door: 09/11/14: it was noted by the NS (SD) that the exterior door needs to be adjusted, it does not fully close and it is a safety concern. 09/18/14: the lock does not close itself as it is supposed to; CTA to immediately engage Modern Glass Doors to address and solve this problem. 09/25/14: door was adjusted by Modern Glass. Item closed. Speed Limit Signs: 09/11/14: NS (SD) asked MG (TOD) about installing speed limit signs; it will be discussed with the local Chief of Police. If it is OK then DPW can install. 09/18/14: Nancy Spitulnik (SD) and TOD are having a safety meeting soon and will address this issue. 09/25/14: BC (TOD) indicated that this item will be tracked internally. Item closed. Sign Removal: 09/11/14: it was discussed to leave on site for now the main construction sign located at the main access road and Rt-16; CTA to schedule immediately the removal of all other signs. 09/18/14: CTA removed all construction signs except the Project Sign. 09/25/14: sign will be removed before the Ribbon Cutting ceremony. Item closed. Sitework: 09/11/14: it was noted that Bill Brown visited the site on 09/10/14 and reviewed the MS landscape, it was mentioned that the previously accepted 90 Days Maintenance which was set to expire on 09/08/14 was not accepted due to the lack of maintenance observed at the time of the review. DDP will forward list of outstanding items for CTA/Prime to review and address. 09/18/14: CTA noted that they are working to finalize the latest BSI list. It was suggested that a meeting /conference call should occur between Bill Brown, (landscape architect) and Prime, (subcontractor) to review the list and critical items that are impeding acceptance of the 90 Days Maintenance. 09/25/14: CTA/Prime will schedule to meet with Bill Brown.
SD
TOD
CTA
SD
CTA
CTA
In Progress
Closed
Closed
Closed
Closed
In progress
Page 19 of 23
MS-082-001 MS-082-002 MS-082-003 MS-082-004
Fire Department Issues/ Opening Day Trouble Alarm: 09/18/14: Douglas Fire Chief (KV) addressed the following questions/ concern and would like the design team/ Kevin Murphy to review and to assist with an answer to the following:
CONCERNS:
(Extracted from DDP’s post meeting e-mail).
1. The Fire Chief asked for clarification if the system know the difference between dust and smoke.
2. The Fire Chief asked if the cause of the alarm is dust, does the system ignore signals from other detectors?
3. The Fire Chief noted that the fire alarm panel reports the trouble alarm as "smoke",
whereas the BAS reports "dust", explain why would that be the case?
4. The Fire Chief noted that in some new facilities; all in-duct smoke detectors are programmed to only report trouble alarms versus evacuation alarms because the detectors tend to send many false alarms. Is this the case at the ms?
5. It was noted that when there is an evacuation alarm the school staff indicated that the
voice commands are reportedly not loud enough, can the volume be adjusted?
6. The Fire Chief asked the following: who determines which alarms result in a message sent to building operations vs fire department vs evacuates the school?
The Fire Chief, CTA and Heery checked the system on 09/17/14 and found the audio evacuation alarm is sufficiently loud. CTA noted that they asked Griffin if the voice command volume can be turned up; Griffin said it cannot and CTA will confirm. 09/25/14: it was noted that DDP responded to the Fire Chief’s concern; AC (HII) spoke with the Fire Chief and the Fire Chief is satisfied with the response provided by DDP. Voice command to be adjusted by CTA. Item closed. Cafeteria Shutter: 09/18/14: DDP noted the cafeteria shutter was working properly before the SD turned over the building to CTA. Presently, the shutter is broken and need to be fixed. 09/25/14: it was noted that Boston Showcase will review when on site. Cleaning of Parking Lot: 09/18/14: MA (HII) indicated that CTA needs to clean/sweep the parking lot and roadways around the MS and clean the ES & MS drainage structures as noted on Fred’s punch list. 09/25/14: CTA to schedule Powell to clean parking lot. Monetized Punch List: 09/18/14: JG (CTA) asked DDP to create a monetized punch list for the MS. It was noted that the back-punch is on-going and a monetized list will be provided once the first round of backpunch is complete. 09/25/14: DDP will create a monetized punch list.
CTA
CTA
CTA
DDP
Closed
In progress
In progress
In Progress
Page 20 of 23
MS-082-005 MS-082-006 MS-083-001 MS-083-002 MS-083-003
Heery On Site Field Office Trailer : 09/18/14: AC (HII) once again mentioned to CTA to coordinate the time to have the electrical account disconnected as well as all electrical wiring underneath the trailer pulled out. Also, to have the internet service disconnected; all disconnection and wires must be pulled out and everything should be done/completed on or before the end of business day on Friday, September 26th, 2014. 09/25/14: trailer scheduled to be removed this weekend. Item closed. General Office/Reception Area: 09/18/14: it was noted by CTA that General Woodworking will install the low/half door that connect the reception area and the General Office. CTA believes it will be done/installed by Wednesday, September 24th , 2014 09/25/14: CTA agreed to have the half/low door installed later today. Item closed.
MIDDLE SCHOOL NEW BUSINESS:
On September 25, 2014
National Grid Rebate: 09/25/14: BC (TOD) asked for an update for the MS National Grid Rebate. DDP noted that for the ES NG visited the school and verified that items were installed per the design intent. JK (SD) will contact NG. Release of Retainage: 09/25/14: DDP noted in order to release the retainage, the Owner needs to obtain from the contractor Release of Lien Certificate. Water Leak at the Staff Bathrooms: 09/25/14: CK (SD) asked for reports of the water leak at the staff Bathrooms. MD (CTA) noted that their hygienist performed air sampling and testing of the areas and we still waiting for his report. The report will be forwarded to the SD and the project team once received. CTA noted that they will star fixing the bathrooms after Tighe & Bond perform their inspection. BC (TOD) wants Tighe & Bond to be copied on all correspondences relating to this issue.
All
CTA
SD
CTA
CTA
Closed
Closed
In Progress
In Progress
In Progress
Page 21 of 23
MS-069-004 TM-053-022
MS- CLOSE OUT / SUBSTANTIAL COMPLETION O&M
MANUALS / PUNCH LIST AND TRAINNING: Punch List of the MS (see MM#078 for additional information): 08/07/14: CTA noted that the punch list work is in progress. CTA asked DDP if they want to back punch the whole building or they want to do it by sections. DDP replied they will be back punch the building in sections. 08/14/14: it was noted that CTA will VOID redundant items created by both Matt Kaye and Matt Dileo. DDP will back punch once a substantial group of items are completed by the contractor and have been marked “ready for review” on Bim 360 08/21/14: it was noted by CTA that there are a substantial amount of items ready for DDP to inspect. 08/28/14: DDP to back punch the MS, approximately 1,200 items ready to inspect, 600 are open. CTA has a list of items to change status to ready to inspect items. 09/04/14: DDP noted that last week walked through the MS with the SD so they can have an idea what is on the punch list. DDP also added few punch list items as well. DDP will be back punch the interior of the ES in lieu of the MS today. 09/11/14: it was noted that Craig and Matt expect to finish the ES back punch today. 09/18/14: it was noted by CTA that correcting the punch list is in on-going and progressing. CTA noted that there are approximately 471 interior and exterior open items. CTA agreed to remove the dead trees and plant new ones before the Ribbon Cutting Ceremony. MC (SBC) would like to know what punch list items will not be done by 10/27/14; CTA stated that unless there is an unexpected delay, no items will be incomplete by October 27th. 09/25/14: it was noted that the back-punch is in progress.
Fiber Line: (see MM# 61,#071,#077,#079 for complete information): 05/29/14: it was noted that the required work under Whalley’s scope is complete. 06/12/14: it was noted that BC (TOD) is being in contact with Verizon and he is having difficulty with Verizon. 06/26/14: in progress. 07/10/14: it was noted that the Town received invoice; that is a sign that it seems to be moving forward. 07/24/14: in progress as noted by BC (TOD). 08/07/14: In progress. 08/14/14: no report, in progress. 08/21/14: IN PROGRESS 08/28/14: it was noted by BC (TOD) that NGrid is preparing to perform make ready work. 09/04/14: No update 09/18/14: In Progress 09/25/14: ready by November, 27, 2014.
CTA
TOD
In Progress
In Progress
Page 22 of 23
ATTACHMENTS: Sign –In Sheet # 083 Dated: September 25, 2014 Meeting Adjourned at: 10:40 AM Next Meeting scheduled for October 3, 2014 at: 8:30 AM
The above summarizes Heery’s interpretation of items discussed and decisions reached during this meeting. Additions or corrections must be submitted in writing to the author within three days of receipt; otherwise the minutes will stand as written.
HEERY INTERNATIONAL, INC.
Al CalcagnoAl CalcagnoAl CalcagnoAl Calcagno
Page 23 of 23
