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MEETING AGENDA
KEADUE WWTP UPGRADE WORKS
KMCF ENGINEERING
DUBLIN ROAD
ATHLONE
2014
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1
NO. 1 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes
Below are list of the action items assigned to the various team
members over the course of this meeting: Mark OReilly (Project
Manager) 1. Project Scope Statement 2. Activity List Farah Liyana
Azman (Research and Development Manager) 1. Meeting Agenda 2.
Meeting Minutes 3. Stakeholder Management Plan Mouhanad Cherbatji
(Implementation Manager) 1. Statement of Work
SCHEDULE REVIEW Mark OReilly 45 minutes At this stage, all the
works are in the initial phases.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes
Below are list of the risk management face by various team
members over the course of this meeting:
Inadequate project scoping
Changes to brief and or scope of works
NEW ACTION ITEMS Mark OReilly 5 minutes Below are list of the
new action items assigned to the various team members over the
course of upcoming meeting: Mark OReilly (Project Manager) 1.
Activities Attributes (22/1/2014) 2. Project Charter (30/1/2014)
Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown Structure
(27/1/2014)
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2
NO. 2 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes
Below are list of the action items assigned to the various team
members over the course of previous meeting and this meeting: Mark
OReilly (Project Manager) 1. Activities Attributes 2. Project
Charter 3. Project Scope Statement 4. Activity List
Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown Structure
Farah Liyana Azman (Research and Development Manager) 1. Meeting
Agenda 2. Meeting Minutes 3. Stakeholder Management Plan Mouhanad
Cherbatji (Implementation Manager) 1. Statement of Work
SCHEDULE REVIEW Mark OReilly 45 minutes New works commencing and
only one works from last week activity still in progress.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes Below are list of
the risk management face by various team members over the course of
this meeting:
Affecting performance other projects
Estimating and /or scheduling errors
NEW ACTION ITEMS Mark OReilly 5 minutes Below are list of the
new action items assigned to the various team members over the
course of upcoming meeting: Cathal Fitzpatrick (Design Engineer) 1.
Human Resources Management Plan (31/1/2014)
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3
Mouhanad Cherbatji (Implementation Manager) 1. Milestone List
(30/1/2014)
NO. 3 - MEETING OBJECTIVES
The meeting is to discuss about all component of works relate to
Upgrade Works of Keadue WWTP. In addition, is to get agreement
across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes Below are list of the
action items assigned to the various team members over the course
of previous meeting and this meeting:
Mouhanad Cherbatji (Implementation Manager) 1. Milestone List
Mark OReilly (Project Manager) 1. Project Charter 2. Activities
Attributes Cathal Fitzpatrick (Design Engineer) 1. Work Breakdown
Structure 2. Human Resources Management Plan Farah Liyana Azman
(Research and Development Manager) 1. Meeting Agenda 2. Meeting
Minutes 3. Stakeholder Management Plan
SCHEDULE REVIEW Mark OReilly 45 minutes Some activities are
continuation from the last week work.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes Below are list of
the risk management face by various team members over the course of
this meeting:
Affecting performance other projects
Estimating and /or scheduling errors
NEW ACTION ITEMS Mark OReilly 5 minutes Below are list of the
new action items assigned to the various team members over the
course of upcoming meeting:
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4
Mouhanad Cherbatji (Implementation Manager) 1. Earned Value
Management System (14/2/2014) Mark OReilly (Project Manager) 1.
Automated Delay and Extension of Time Programme (14/2/2014) Kenneth
Geelan (Design Engineer) 1. Feasibility Study Report (24/2/2014) 2.
Initial Design of Traditional WWTP System (14/2/2014)
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5
NO. 4 - MEETING OBJECTIVES
The meeting is to discuss about all component of works relate to
Upgrade Works of Keadue WWTP. In addition, is to get agreement
across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes Below are list of the
action items assigned to the various team members over the course
of previous meeting and this meeting:
Cathal Fitzpatrick (Design Engineer) 1. Human Resources
Management Plan 2. Work Breakdown Structure
Mouhanad Cherbatji (Implementation Manager) 1. Milestone List 2.
Earned Value Management System Mark OReilly (Project Manager) 1.
Automated Delay and Extension of Time Programme 2. Project Charter
Kenneth Geelan (Design Engineer) 1. Feasibility Study Report 2.
Initial Design of Traditional WWTP System Farah Liyana Azman
(Research and Development Manager) 1. Meeting Agenda 2. Meeting
Minutes
SCHEDULE REVIEW Mark OReilly 45 minutes More new project
management works are assigned. Design components are about to
start.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes
Below are list of the risk management face by various team
members over the course of this meeting:
Affecting performance other projects
Estimating and /or scheduling errors
Unforeseen agreements required
Incompetent staff assigned to project
Lack of Experts staff
Changes to brief and or scope of works
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6
Insufficient design analysis and data
NEW ACTION ITEMS Mark OReilly 5 minutes
Below are list of the new action items assigned to the various
team members over the course of upcoming meeting: Mouhanad
Cherbatji (Implementation Manager) 1. Pert Analysis System
(28/2/2014) Mark OReilly (Project Manager) 1. Automated Report
Generator (28/2/2014)
Kenneth Geelan (Design Engineer) 1. Initial Design of Package
WWTP System (21/2/2014)
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7
NO. 5 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes Below are list of the
action items assigned to the various team members over the course
of previous meeting and this meeting: Mouhanad Cherbatji
(Implementation Manager) 1. Pert Analysis System 2. Earned Value
Management System 3. Milestone List Mark OReilly (Project Manager)
1. Automated Report Generator 2. Automated Delay and Extension of
Time Programme Kenneth Geelan (Design Engineer) 1. Initial Design
of Package WWTP System 2. Feasibility Study Report 3. Initial
Design of Traditional WWTP System Farah Liyana Azman (Research and
Development Manager) 1. Meeting Agenda 2. Meeting Minutes
Cathal Fitzpatrick (Design Engineer) 1. Human Resources
Management Plan
SCHEDULE REVIEW Mark OReilly 45 minutes Progress of design work
and start to focus on monitoring elements.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes Below are list of
the risk management face by various team members over the course of
this meeting:
Affecting performance other projects
Estimating and /or scheduling errors
Unforeseen agreements required
Incompetent staff assigned to project
Lack of Experts staff
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8
Changes to brief and or scope of works
Insufficient design analysis and data
Lack of coordination and communication
NEW ACTION ITEMS Mark OReilly 5 minutes
Below are list of the new action items assigned to the various
team members over the course of upcoming meeting: Mark OReilly
(Project Manager) 1. Comparison of Units (28/2/2014) Kenneth Geelan
(Design Engineer) 1. Identification of Most Attractive Option
(1/3/2014) Cathal Fitzpatrick (Design Engineer) 1. Cost Benefit
Analysis (28/2/2014)
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9
NO. 6 - MEETING OBJECTIVES
The meeting is to discuss about all component of works relate to
Upgrade Works of Keadue WWTP. In addition, is to get agreement
across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes Below are list of the
action items assigned to the various team members over the course
of previous meeting and this meeting: Farah Liyana Azman (Research
and Development Manager) 1. Meeting Agenda 2. Meeting Minutes
Mark OReilly (Project Manager) 1. Comparison of Units 2.
Automated Report Generator 3. Automated Delay and Extension of Time
Programme Kenneth Geelan (Design Engineer) 1. Identification of
Most Attractive Option 2. Initial Design of Package WWTP System 3.
Feasibility Study Report 4. Initial Design of Traditional WWTP
System Cathal Fitzpatrick (Design Engineer) 1. Cost Benefit
Analysis
Mouhanad Cherbatji (Implementation Manager) 1. Pert Analysis
System 2. Earned Value Management System
SCHEDULE REVIEW Mark OReilly 45 minutes Selection on the best
treatment system and carry out the cost benefit analysis on
selection item.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes Below are list of
the risk management face by various team members over the course of
this meeting:
Affecting performance other projects
Unforeseen agreements required
Incompetent staff assigned to project
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10
Lack of Experts staff
Insufficient design analysis and data
Lack of coordination and communication
NEW ACTION ITEMS Mark OReilly 5 minutes
Below are list of the new action items assigned to the various
team members over the course of upcoming meeting: Kenneth Geelan
(Design Engineer) 1. Pipeline Design (5/3/2014) 2. Pump Design
(7/3/2014) 3. Development of Site Layout (15/3/2014) Farah Liyana
Azman (Research and Development Manager) 1. Design of
Upgrade/Reinstatement of Reed Beds (7/3/2014)
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11
NO. 7 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes Below are list of the
action items assigned to the various team members over the course
of previous meeting and this meeting: Farah Liyana Azman (Research
and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3.
Design of Upgrade/Reinstatement of Reed Beds Kenneth Geelan (Design
Engineer) 1. Identification of Most Attractive Option 2. Pipeline
Design 3. Pump Design 4. Development of Site Layout Mark OReilly
(Project Manager) 1. Comparison of Units Cathal Fitzpatrick (Design
Engineer) 1. Cost Benefit Analysis
SCHEDULE REVIEW Mark OReilly 45 minutes Continue on design
calculation on the opted treatment system.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes
Below are list of the risk management face by various team
members over the course of this meeting:
Affecting performance other projects
Unforeseen agreements required
Incompetent staff assigned to project
Lack of Experts staff
Insufficient design analysis and data
Lack of coordination and communication
Estimating and /or scheduling errors
Hydraulic features
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12
NEW ACTION ITEMS Mark OReilly 5 minutes Below are list of the
new action items assigned to the various team members over the
course of upcoming meeting: Kenneth Geelan (Design Engineer) 1.
Overall Design of Chosen WWTP (14/3/2014) Farah Liyana Azman
(Research and Development Manager) 1. Bill of Quantities
(21/3/2014)
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13
NO. 8 - MEETING OBJECTIVES
The meeting is to discuss about all component of works relate to
Upgrade Works of Keadue WWTP. In addition, is to get agreement
across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes Below are list of the
action items assigned to the various team members over the course
of previous meeting and this meeting: Farah Liyana Azman (Research
and Development Manager) 1. Meeting Agenda 2. Meeting Minutes 3.
Bill of Quantities 4. Design of Upgrade/Reinstatement of Reed Beds
Kenneth Geelan (Design Engineer) 1. Development of Site Layout 2.
Overall Design of Chosen WWTP 3. Identification of Most Attractive
Option 4. Pipeline Design 5. Pump Design
SCHEDULE REVIEW Mark OReilly 45 minutes Conduct the Bill of
Quantities.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes Below are list of
the risk management face by various team members over the course of
this meeting:
Affecting performance other projects
Incompetent staff assigned to project
Lack of Experts staff
Insufficient design analysis and data
Lack of coordination and communication
Estimating and /or scheduling errors
Incomplete / Inadequate quantity estimates
Inaccurate assumptions during the design phase
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14
NEW ACTION ITEMS Mark OReilly 5 minutes
Below are list of the new action items assigned to the various
team members over the course of upcoming meeting: Kenneth Geelan
(Design Engineer) 1. Construction Schedule (28/3/2014)
NO. 9 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes
Below are list of the action items assigned to the various team
members over the course of previous meeting and this meeting: Farah
Liyana Azman (Research and Development Manager) 1. Meeting Agenda
2. Meeting Minutes 3. Bill of Quantities Kenneth Geelan (Design
Engineer) 1. Construction Schedule 2. Development of Site Layout 3.
Overall Design of Chosen WWTP 4. Identification of Most Attractive
Option
SCHEDULE REVIEW Mark OReilly 45 minutes Continuation of the
previous week works. Construction schedule is about to start.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes Below are list of
the risk management face by various team members over the course of
this meeting:
Affecting performance other projects
Incompetent staff assigned to project
Lack of Experts staff
Insufficient design analysis and data
Lack of coordination and communication
Estimating and /or scheduling errors
Incomplete / Inadequate quantity estimates
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15
Inaccurate assumptions during the design phase
NEW ACTION ITEMS Mark OReilly 5 minutes
Below are list of the new action items assigned to the various
team members over the course of upcoming meeting: Kenneth Geelan
(Design Engineer) 1. Works Schedule (28/3/2014) Mouhanad Cherbatji
(Implementation Manager) 1. Risk Register (28/3/2014)
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16
NO. 10 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes
Below are list of the action items assigned to the various team
members over the course of previous meeting and this meeting: Farah
Liyana Azman (Research and Development Manager) 1. Meeting Agenda
2. Meeting Minutes 3. Bill of Quantities Kenneth Geelan (Design
Engineer) 1. Construction Schedule 2. Works Schedule Mouhanad
Cherbatji (Implementation Manager) 1. Risk Register
SCHEDULE REVIEW Mark OReilly 45 minutes Risk register and works
schedule are about to begin. The construction schedule is in
progress.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes
Below are list of the risk management face by various team
members over the course of this meeting:
Affecting performance other projects
Incompetent staff assigned to project
Lack of Experts staff
Lack of coordination and communication
Estimating and /or scheduling errors
Approval and decision processes cause delays
Unforeseen agreements required
NEW ACTION ITEMS Mark OReilly 5 minutes Below are list of the
new action items assigned to the various team members over the
course of upcoming meeting: Mark OReilly (Project Manager) 1.
Combination of all Spreadsheets (11/4/2014)
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17
Cathal Fitzpatrick (Design Engineer) 1. Development of User
Manual (5/4/2014)
NO. 11 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes Below are list of the
action items assigned to the various team members over the course
of previous meeting and this meeting: Mark OReilly (Project
Manager) 1. Combination of all Spreadsheets
Cathal Fitzpatrick (Design Engineer) 1. Development of User
Manual Farah Liyana Azman (Research and Development Manager) 1.
Meeting Agenda 2. Meeting Minutes Kenneth Geelan (Design Engineer)
1. Construction Schedule 2. Works Schedule Mouhanad Cherbatji
(Implementation Manager) 1. Risk Register
SCHEDULE REVIEW Mark OReilly 45 minutes All the design
calculation will be combined in a single spreadsheet.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes
Below are list of the risk management face by various team
members over the course of this meeting:
Affecting performance other projects
Lack of Experts staff
Lack of coordination and communication
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18
NEW ACTION ITEMS Mark OReilly 5 minutes Below are list of the
new action items assigned to the various team members over the
course of upcoming meeting: Mark OReilly (Project Manager) 1.
Creation of Inter-Programme Links (MS Word - Project etc.)
(11/4/2014)
Cathal Fitzpatrick (Design Engineer) 1. Generation of Final
Report (11/4/2014) 2. Lesson Learned (11/4/2014) 3. Post Project
Review (11/4/2014)
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19
NO. 12 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes
Below are list of the action items assigned to the various team
members over the course of previous meeting and this meeting: Mark
OReilly (Project Manager) 1. Combination of all Spreadsheets 2.
Creation of Inter-Programme Links (MS Word - Project etc.)
Cathal Fitzpatrick (Design Engineer) 1. Generation of Final
Report 2. Lesson Learned 3. Post Project Review 4. Development of
User Manual Farah Liyana Azman (Research and Development Manager)
1. Meeting Agenda 2. Meeting Minutes
SCHEDULE REVIEW Mark OReilly 45 minutes All the works are at
final stage. Re-checking the project management documents and
design calculations have to be done.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes Below are list of
the risk management face by various team members over the course of
this meeting:
Affecting performance other projects
Lack of Experts staff
Lack of coordination and communication
NEW ACTION ITEMS Mark OReilly 5 minutes Below are list of the
new action items assigned to the various team members over the
course of upcoming meeting: As a group 1. Final Handover of
Programme (28/4/2014)
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20
NO. 13 - MEETING OBJECTIVES The meeting is to discuss about all
component of works relate to Upgrade Works of Keadue WWTP. In
addition, is to get agreement across the group member.
ACTION ITEM REVIEW Mark OReilly 15 minutes
Below are list of the action items assigned to the various team
members over the course of previous meeting and this meeting: Mark
OReilly (Project Manager) 1. Combination of all Spreadsheets 2.
Creation of Inter-Programme Links (MS Word - Project etc.)
Cathal Fitzpatrick (Design Engineer) 1. Generation of Final
Report 2. Lesson Learned 3. Post Project Review Farah Liyana Azman
(Research and Development Manager) 1. Meeting Agenda 2. Meeting
Minutes
As a group 1. Final Handover of Programme and Presentation
SCHEDULE REVIEW Mark OReilly 45 minutes All the works are at
completed stage. Re-checking the project management documents and
design calculations have to be done.
RISK MANAGEMENT Mouhanad Cherbatji 10 minutes Below are list of
the risk management face by various team members over the course of
this meeting:
Affecting performance other projects
Lack of Experts staff
Lack of coordination and communication
