ORANGE COUNTY BOARD OF EDUCATION

AGENDA ITEM ABSTRACT

Meeting Date: March 25. 2013

AGENDA ITEM No. 13-03-(2)-08

ACTION ITEM: (Y/N) Y

SUBJECT: Request for Matching Funds

INFO.CONTACT: --~P~at~r~ic~k~R~h~od~e~s~.~s~u~pe~r~in~te~n~d~e~n~t ____ _ PHONE: 919-732-8126

ATTACHMENTS:

Request for Matching Funds from: 1 . Cameron Park Elementary School 2. Hillsborough Elementary School 3. Pathways Elementary School 4. A.L. Stanback Middle School 5. C.W. Stanford Middle School 6. Orange High School

PURPOSE: To secure approval from the Board of Education for a $1,000.00 matching funds request for each requesting school.

BACKGROUND: To encourage the participation and efforts of organized booster and parent-teacher groups in support of the schools, the Orange County Board of Education has established and operates a matching funds program. Each fiscal year, one group per school may request a one-time matching grant of up to $1,000.00 on a dollar-for-dollar basis to match an amount of money generated by the group for the benefit of the school. To qualify for matching funds, the applicant group must agree to spend the total amount (both matching grant and collected funds) on a project that benefits a large school group and has a lasting value to the students.

Following Board approval, in order for matching funds to be disbursed, school principals submit a Request for Reimbursement Form, with required documentation of expenditures, to the Director of Finance for processing.

FINANCIAL IMPACT: $6,000.00.

RECOMMENDATION: The Superintendent recommends the Board of Education approve the request for matching funds for an appropriation of $1,000.00 for the following schools:

1. Cameron Park Elementary School - playground equipment. 2. Hillsborough Elementary School - seating and floor rug for Learning Commons area. 3. Pathways Elementary School - concrete pad for playground area. 4. A.L. Stanback Middle School-% upright bass instrument. 5. C.W. Stanford Middle School - upholstered furniture for Media Center. 6. Orange High School -metal benches and tables for outdoor courtyard areas.

Cameron Park Elementary School Dr. Julie Vandiver 240 St. Mary's Road Fran Hall

Principal Hillsborough, NC 27278 Assistant Principal

MEMORANDUM:

TO:

FROM:

REFERENCE:

919-732-9326

Board of Education Orange County Schools

~trick Rhodes vsuperintendent ocs

Dr. Julie Vandiver Principal

Matching Funds Request

March 8, 2013

RECEIVED MAR 1 1 2013

SUPT'S OFFICE

During the 2012-2013 school year, the Parent Teacher Governance Organization {PTGO) at Cameron Park conducted a fall fund raiser which was a school-wide Read-a-Thon. Some of the profits from the fund raiser were used towards the purchase of new playground to be used by all students in grades K-S. The actual cost of the playground totaled $39,673.07. Attached you will find the estimate for sale that we have agreed upon. The playground should be delivered and installed on April 3, 2013. We are requesting matching funds in the amount of $1,000 from the Board of Education. The playground will provide the students with opportunities for increasing their levels of physical fitness through physical activity. If you need additional information, please let me know. Thank you for your consideration in this matter.

Sincerely,

:J>A.»"f~ Dr. Julie ~iver Principal

CC: Dr. Eric Davis President

Lynn Pinnell Treasurer

Playgrounds of the Carolinas

9521 Lumley Road Morrisville, NC 27560

Name I Address

Cameron Park School 240 St. Mary's Rd Hillsborough, NC 27278

L_ ______________________ _j

Custom Estimate

Date Estimate#

12/5/2012 7101

Ship To

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Item

Commercial Equip ...

I Discount Install of Commer ... Shipping

Description

Nucleus/Intensity design per proposal # 405-72646-2 Cash 4 Kids discount expires Dec. 19th 2012 Installation of Commercia.! Equipment Shipping charges via ABF9022823402

Qty

1

1

I Price of Each 1

4o,9w.oo 1

-12.846 oo 1

7,900.00 1,700.00

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Total

40,910.00T

-12,846 00 7,900.00 1,700.00T

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1'---1

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- --··-··-------------'----~__L__ ________ l _____ __ www.playgroundsofthecarolinas.com

All purchases subject to a 4 - 5 week delivery schedule, unless otherwise noted. This quote is valid for 30 days. Payment terms are 50% deposit with order, balance due upon delivery (or completion of installation if we are providing that service).

To accept this quotation, please sign and date on line below, and fax to (919) 781-5779 Thank you for your consideration.

Subtotal $37,664.00 ---------·------ . -------

Sales Tax (6.75%) $2,009.07

Total $39,673.07

j---;o~;--r-----·­~=:-f-:: Fax#

I (919l 781-4870 I (919l 781-5779

HILLSBOROUGH ELEMENTARY SCHOOL Steven Weber, Principal Jon Corcoran, Assistant Principal

RECEIVED MAR 1 5 2013

March 15, 2013

Mr. Rhodes, SUPT'S OFFICE This letter is to request the generous $1,000 matching grant from the Orange County School

Board. Recently, Orange County Schools made a decision to invest in student achievement by

voting to purchase a device for each student in grades 3-S. I would like to develop a Learning

Commons at Hillsborough Elementary School. A Learning Commons is flexible, open, wireless,

comfortable, inspiring and practical. The key to the Learning Commons is ownership; the

students own it. It is a place where space, resources, and help are always available; a place

where technology is available to create products; a place where students can visit virtual spaces

they've helped create. lfthey own it, they will use it.

We will no longer need a computer lab, once students have their own device. The goal is to

convert the 3-S grade computer lab into a Learning Commons. I want to create a learning space

that every student wants to visit on a regular basis. The furniture would be student-friendly.

The space would be open and flexible. The students could read an eBook, collaborate, watch a

video, use a flip cam, read a hardback book, plan a project, use Ed modo and more.

I am writing to request the $1,000 matching grant to be utilized for 12 cube seats and a 12 x 8

area rug. Tracy Shopmyer, the school's media specialist and Angie Veitch, Director of

Technology and Media have contributed to the planning ofthe Learning Commons. On

February 12, the HES PTA voted to provide the school with $1,000, if the matching grant is

approved. The PTA supports the funding of this project and they see it as a project that will

impact all K-5 students, along with supporting blended learning at Hillsborough Elementary

School.

Therefore, I request you to petition the school board for a $1,000 matching grant on our behalf.

Through our annual Read-A-Thon, the HES PTA has secured the required one thousand dollars

to meet the minimum requirement for a matching grant. This project will make a significant

impact on teaching and learning atHillsborough Elementary School.

Respectfully Submitted,

)L_f~~

919.732.6137 • 402 North Nash Street • Hillsborough, NC 27278

.PTJJ every child. one voice.•

Hillsborough Elementary School

Parent Teacher Association

March 1, 2013

Steven Weber, Principal

Hillsborough Elementary School

402 North Nash Street

Hillsborough, North Carolina 27278

Mr. Weber,

Could you please submit a request to Superintendent Rhodes for a matching grant on our

behalf? At the February PTA meeting, the PTA voted to support the goal of converting the

existing computer lab in the 3-5 grade building to a Learning Commons. Through the annual

Read-A-Than, the PTA has raised $1,000 to match the matching grant from the Board of

Education.

The PTA is pleased that the Board of Education has made such a strong commitment to

purchasing a device for each student in grades 3-5, beginning in 2013-2014. Purchasing new

equipment is one way to support student achievement. The PTA heard your vision for

developing a Learning Commons and we feel that a student-friendly environment that is

flexible, open, wireless, comfortable, inspiring, and practical will support student achievement.

As learning continues to change in elementary schools so do learning environments. We

believe that a Learning Commons will encourage communication, collaboration, creativity and a

place to develop new understandings. A Learning Commons will support multiple students and

will change how students approach learning.

The PTA is ready to provide the school with a check for $1,000 in order to purchase furniture

for the Learning Commons. Please let me know if the Board of Education approves this

request. Thank you for sharing the research on Learning Commons with the HES PTA. We

support your goal of designing an environment focused on the whole child, where learning is

maximized!

Sincerely,

Faculty work table

I Copier I

I Printer I

I Radiator I ~~~~ ttm~~

Saucer Chairs -Allow for independent work or small group

collaboration.

Creation Station: Students could create videos, .podcasts,

or presentations using existing desktup computers,

tables and chairs. ~--'

Technology Facilitator's

Desk

Board of Education Funds - Total for these items is $1,004.77

Window Seat- With a cushion and pillows across the top. Students could curl up with an e-reader, tablet, or iPod Touch.

Communication Station: Students could blog or

Skype on existing desktup computers, tables and

chairs.

Cubes measure l5x15xl5 and weigh only 9 lbs. They will allow for flexible seating, individua1, small or whole groups.

Cube Seats- 6 at $38.23 each~ $229.38, $16.06 tax, free shipping~ $245.44. Available at: http://www.wavfair.com/Ave-Six-Detour-Fabric-Cube-Ottoman-DTRl5-AVSl433.html Saucer chairs- 3 at $172.95 each~ $518.85, $190.80 shipping, $49.68 tax~ $759.33. Available at: http://www.thelibrarvstore.com/product/adl9-00037/s

PTA Funds - Total for these items is $995.23 Area rug- l2x8 for $329.99, $94.68 shipping, $29.73 tax~ $454.40 Available at: http:/ /www.demco.com/goto?BLS 185302&ALLOOOO&es~201302281 02118761934 Cube Seats- 6 at $38.23 each~ $229.38, $16.06 tax, free shipping~ $245.44. Available at: http://www.wayfair.com/Ave-Six-Detour-Fabric-Cube-Ottoman-DTR15-A VS1433.html Additional items to be purchased with remaining funds: paint and supplies, additional seating, etc.

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Requested by: Tracy Shopmyer

Daytime Phone Number: 9197326137

Shipping Address: 402 N Nash Street Hillsborough NC 2727B

Merchandise total amount: $329.99

Estimated shipping & handling: $94.68

Estimated sales tax: $29.73

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This PO Requisition reflects the contents and pricing of your Web cart or list as of the above date. Actual prices are deternined at time of order entry. Any tax. shipping, or handling will be added to your invoice. W you place your order by mail or fax please include a copy of this document.

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RECEIVED Pathways Elementary chool 431 Strouds Creek Rd MAR 1 5 2013 Hillsborough, NC 2727

SUPT'S OFFICE March 8, 2013

Dear Board of Education and Pat Rhodes:

It is my understanding that the Pathways PTA has applied for the $1000.00 matching funds grant offered by the Orange County Board of Education. First, let me thank you for sponsoring such as wonderful program. I am writing you in support of the PTA's request. The current playground is often very wet after any kind of precipitation. Often students have indoor recess for several days after wet weather in order to allow the playground to dry out. A cement pad will allow the children to have a high and dry area to play on these days. In addition, a cement pad would give students a level surface to engage in organized student activities such as jumping rope and four square. The PTA has estimated the cost of the cement pad to be $7,000. A local paving company is donating their cost of labor which is estimated to be an approximate $3,000 savings. The PTA would use the matching funds grant in addition to the money raised this year to cover the remaining amount.

On behalf of the staff, students, and parents of Pathways, thank you for considering this request. If you have further questions or concerns, please feel free to contact me.

Sincerely,

Connie L. Brimmer, Principal

Dear Board of Education and Pat Rhodes:

Pathways Elementary School 431 Strouds Creek Rd Hillsborough, NC 27278

March 8, 2013

Through the Orange C9unty Schools Board of Education Policy #8430 the Pathways PTA would like to request $1,000 matching funds for the purchase of materials that will provide a playground surface for students at Pathways. The current playground, after any precipitation, is too wet to allow the children to enjoy their recess outside. A pad constructed of concrete will improve the conditions and provide a high and dry area for the children to play on all school days.

The cost of this 50' x 50' concrete pad is estimated at $7,000. A local paving company is donating their labor costs to make this improvement. (Estimated cost of labor is $3,000.) The PTA will cover the $4000 cost of concrete with money earned in our 2012 Fall Fundraiser.

Thank you for your consideration in providing Pathways Elementary with $1000 through the Matching Funds Program. This project will benefit all of the Pathways' student population. It will be completed during Spring Break of this school year and will serve the children of Pathways for many years to come.

Sincerely,

lJ~~ jm~4a.JLL

Wendi Spicer and Monica Franklin Pathways PTA Co-Presidents

March 14,2013

tHOMAS L. MERRITT CONSTRUCTION CO., INC. 220StaggRd

Hills~oroug4, NC 27278 General Contractor License No. 35767

To Whom ItMay Concern

Re: Pathway Elementary School, Hillsborm.igh,NC

This is to advise that my quote for a 50' x 50' concrete pad on the playground is $4,000.00. .

Thi\Uk yot~Jor the opportunity to submit this quote.

March 15, 2013

Orange County Board of Education

Hillsborough, N.C. 27832

Mr. Rhodes:

A. L. Stanback Middle School 3700 NC Hwy 86S

Hillsborough, NC 27278

Phone: (919) 644-3200 • Fax: (919) 644-3226

Dr. Gloria Jones, Principal Mr. Jason Burt,Assistant Principal

RECEIVED MAR 1 5 2013

SUPT'S OFFICE

We are requesting the Matching Funds Grant to support the following item funded by the A.l. Stanback

Band Booster Organization. The Band Booster Organization sponsored a fund raiser to raise money for

the band program. One of the primary purchases they plan to make is a% upright bass to be used with

concert and jazz bands at all grade levels. Additionally, this size upright bass is more ergonomically

appropriate for students of certain heights. This instrument has significant benefit for the students at

A.l. Stanback and the continued success of the band program. We are requesting the complete

reimbursement of $1,000 to go toward the cost of the upright bass.

Item Cost

% Upright Bass $2,265.00

x:r your consideration of this request.

Gloria H. Jone~

J. Michael Capps Director of Bands

3-15-13

Dr. Jones and Mr. Rhodes:

A.L. Stanback Middle School Bands 3700 NC Hwy 86 South Hillsborough, NC 27278

919/644-3200 Ext. 31802

Dr. Gloria Jones Principal

We would like to take advantage of the matching grant that is offered from the County. The band would be purchasing a 3/4 upright bass that will be used with 6th, 7th and 8th grade bass players in concert band and jazz band to add depth of sound to our low brass section. By adding another bass to our band we would be able to allow for the current taller bass player in 6th grade to use the correct size bass during jazz and offer more opportunities for band students to play bass in the band.

Musically,

eryl Sobnosky A.L. Stanback Band Booster Co-Presidents

ichael Capps A.L. Stanback, Director of Bands

IVIUSJCe Al8:! I ORDER#:

SHIP TO: BILLING

To: ALSTANBACK OK lo Partial Bill? I I Yes c::::JNo

Street: 3700 NC HIGHWAY 86S Bill to Account Number:

City: HILLSBOROUGH State: NC Zip Code27278 APO I IP.O.#

Phone: Fax: Deduct from Open P.O. Account#:

Attention: MICHAEL CAPPS Charge to Credit Card #:

Ship To Customer Number: 6300116 CODE-5186 ExpDate: Cardholder:

New Account: I !Choral !Band I !Orchestra Taxable? !Yes I !No Exempt#:

DELIVERY METHOD

I Rep Will Deliver I Ground! It Day I 2 Day I I3Day Shipping$: ED REP DELIVERY DA'Yi

MAC VENDOR TITLE/DESCRIPTION INSTRUMENT DISCO!

QUANTITY ITEM# VENDOR ITEM# COMPOSEWARRANGEER VOICE MSRP %

1 H. CORE K61V-3/4 3/4 STRING BASS W/ BAG AND FRENC $2,625.00

BOW/ Helicore strings/ VIO shaped

1 471782905 MOORADIPJI, DELUXE DOUBLE BASS BAG

1 473983933 GAGE REALIST DOUBLE BASS TRANDUCER

PICKUP

1 331655077 Monster 12 foot Performer 500 Bass Straight/angled

Duroflex cable

QUANTITY TOTAL TOTAL# ITEMS

C 4 I ,-------

I SPECIAL INSTRUCTIONS' I

~a'W!Io @fr@[fj)~@[f'(Q] ~o(Q](Q]~@ @@[(u@@~ 308 Orange High School Rd. Hillsborough, NC 27278

Anne Purcell, Principal Quanda Turner, Assistant Principal

Ron Roche, Assistant Principal

March 11,2013

To:

From:

Orange County Board of Education Superintendent, Patrick Rhodes

Anne Purcell, Principal GLncf> C.W. Stanford Middle School Parent Teacher Organization

Date: March 11, 2013

Re: Request for Matching Funds

RECEIVED MAR 1 2 2013

SUPT'S OFFICE

The C.W. Stanford PTSA has approved the use of$1000.00 to purchase upholstered furniture for the Media Center. This furniture will match the furniture purchased two years ago with funds from the Book Fair. There is a small sofa, two chairs and a bench that will make another seating arrangement for students or visitors to the media center.

Thank you for your consideration of this request. If further information is needed please feel free to contact Will Owens, PTSA president, or you may contact me at the school. Thank you for all you do for the students of Orange County.

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NAME:

CONTACT: PHONE:

EMAIL:

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Orange Cnty Schools BONITA ROEMMICH 919-732-6121 bonita.roemmich®orange.k12.nc.us

Line -.wv Pr:qdoct ~rodu'et Dia_:§$riPJ!bi'l

P.O. Box 7488 Madison, WI 53707-7488 PH 800-356-1200 FAX 800-245-1329

1 1 P12235510 Upholstered Club Loveseat 35" X 52" X 27"

2 2 Pl2235520 Upholstered Club Chair 35 11 X 28" X 27 11

3 1 P12235530 Upholstered Club Bench 15" X 48" X 18"

*Delivery Provisions: This quote has been specifically prepared to deliver with: Tailgate Delivery

Order Provisions: Please note the attached freight terms.

BILL TO: SHIP TO: CONTACT:

Bonita Roemmich BONITA ROEMMICH

QUOT~TfON

Co'tJ)t'S/:f.infdi~/OptiO'n!j

Fabric color? Book Tapestry

Wood finish? Cherry on Beech

Fabric color? Book Tapestry

Wood finish? Cherry on Beech

Fabric color? Book Tapestry

Wood finish? Cherry on Beech

Orange cnty Schools Accts Payable 200 E King St Hillsborough

Stanford Middle School 308 Orange High School Rd

STANFORD MIDDLE SCHOOL 308 ORANGE HIGH SCHOOL RD

NC 27278-2623 Hillsborough NC 27278-7503 HILLSBOROUGH NC 27278-7503

contract/Bid ID: Reference: G3066280

Today: 3/07/13 Quote Expiration Date: S/06/13

Unit'Priee

619.99

399.99

309.99

Order Subtotal

*Shipping/Processing Sales Tax

Grand Total

-Di,$0Uht

Net

Net

Net

Ell:-t. Tatal

619.99

799.98

309.99

1,729.96

162.82 132.50

2,025.28

March 13,2013

To Whom It May Concern:

Orange High School 500 Orange High School Road Hillsborough, NC 27278

RECEIVED MAR 1 4 2013

SUPT'S OFFICE

This letter respectfully requests on behalf of the Orange High School's Parent Teacher Student Organization (PTSO) to receive the $1,000 grant for matching funds per board policy #8430.

Attached, please find: (1) Proposal submitted to me and presented to our School Improvement Team by Sandy

Chandler, OHS PTSO President; (2) Initial expenditures for benches & tables; (3) Product descriptions for benches & tables; (4) Request for Reimbursement for Matching Funds Form.

This is an amazing opportunity that brings our community members together for a long lasting and beneficial project to our student liody. It should be noted that this project will expand over more than one fiscal year and require additional funding which is outlined in the PTSO proposal.

Background:

OHS Courtyard Project Proposal

March 2013

The OHS PTSO would like to pursue improving the courtyard areas at OHS. Ideally we would like to work on all3 areas outlined below. Initially we met with Mr. Johnson and discussed

the options to work on one courtyard area, and were so encouraged by community

leaders support, we have begun to think of gathering a proposal together for work to be done on all three courtyard areas identified as well as try to tie some of the

beautification work/improvements to the 50th anniversary celebration for Orange High

which will take place in the 2013-14 school year. We see this project as a natural extension

of the project completed at C W Stanford- and hope for similar results in terms of funding and community involvement.

The committee members participating in the project thus far are listed below.

Several of the committee members were involved in the stormwater project at CWS*.

Name Position Email/Contact Info

Jason Johnson OHS Principal jason.johnson@orange.k12.nc.us

David Latta Horticulture Teacher david.latta@orange.k12.nc.us

Debbie Piscitelli* Parent and OCS Board debbie.piscitelli@orange.k12.nc.us Member

Jean Ricca Parent and OHS PTSO jclricca@embarqmail.com Secretary

Pat Herrera Parent and OHS PTSO VP Pat. Herrera@adp.com

Sandy Chandler* Parent and OHS PTSO chandlersjs@gmail.com President

Holly Reid-Shaw* Parent reidshaws@gmail.com

Rich Shaw* Parent and Orange County rshaw@orangecountync.gov Land Conservation Manager

Terry Hackett* Parent Stormwater Program terry.hackett@hillsboroughnc.org Manager for Town of Hillsborough

Gail Hughes* Former Parent and Soil ghughes@orangecountync.gov Conservationist

Jeanette O'Connor Community Member, landsandwaterssouth@gmail.com Landscape Designer

Key Ideas Discussed by committee: (from 2/14/13 initial meeting)

Courtyard #1 (east to west)- outside of guidance area

- landscape rocks -mulch

- sculpted art -covers to door suspension rods - power washing - native plantings - rain garden -entrance improvement (cinder blocks, railing, lights)

Courtyard #2 (current eating area for students)

- container plants - brick walls going up stairs (improve faces) - round tables & benches - deciduous trees on either side of entrance - painted murals -vegetable or native garden (if interest from Ag teachers)

Courtyard #3 (in between 300 and 400 wing)

- rain garden - repair Japanese bridge

Between Courtyards Facing Parking Lot - experimental masonry area? - determine purpose/needs -add plants Overall areas to address -drainage - adopt-a-garden or area for classes - check for long-term improvement conflicts - matching donations (including materials like mulch) - collaborate with teachers

We have also begun to gather comments from the students as well as the faculty. There is a

tri-fold poster board with photos of the proposed areas outside of Mr. Johnson's office, and we have asked the school community for their input on what they would like to see addressed.

We would like to involve the students as well as the staff at many levels to get their input and thoughts on what they would like to see in these three areas. We also see this as an opportunity to create some outdoor learning environments as well as areas to showcase student work.

We also have identified some potential outside funders/grants that we may consider applying to in order to augment this project. We plan it to be a multi-phase project which will be broken out into several distinct phases. Those phases are still being outlined at this time.

Thank you for your consideration. Sandy Chandler PTSO President

Initial Expenditures

Item Cost Per Unit Total Cost Metal Benches with back (estimate at least 2 per 300.00 1800.00

courtyard- 6 total) Round Metal Table

(estimate at least 4 for 600.00 2400.00 student seating and dining

area) Total estimated cost for

outdoor benches 4200.00

Standard Expanded Metal Bench With Back http://www.outdoorschoolfumiture.com/store/products/standard_e ...

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Standard Expanded Metal Bench With Back

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Description

Standard Expanded Metal Bench With Back Outdoor School Furniture

Anti~skateboard tabs available.

Features

• 9 Gauge expanded metal seat and back • Black powder coated galvanized steel2 3/8" tubular legs • Thermoplastic finish

Product 10 : B4WBPSMIG Manufacturer: Leisure Craft Weight: 164.00 lbs

Price: $295.42

Select length : ,··4·-.-= i ___ ce_>u,.

Select Color : ~Black ---::n Select Mount : ~:-N6tMOUnted ___ "Tl

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46" Round Expanded Metal Table

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Description

46" Round Expanded Metal Table Outdoor School Furniture

This popular table seats up to 8 people comfortably.

Optional umbrella, leg protectors, and skateboard tabs are available.

All 46" tables are available in an ADA version.

Features

• 9 Gauge expanded metal seats and top • Black powder coated galvanized steel 2" tubular understructure • Thermoplastic finish • 1 3/4" umbrella hole

Product 10: T46ROP Manufacturer : leisure Craft Weight : 265.00 lbs

Price : $594.42 Color Options:

• r•· ii.-Hi! 1.! __ /l~L, __ JblJ ·1···1 ·i·J· Select Mount :

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Quantity : 1 f.i.!.I!.IDf.UI+

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Welcome to Outdoor School Furniture! The best place for outdoor benches, outdoor tables, and furniture. We guarantee the lowest prices and superior customer service. We have over 2.0 years experience servicing the outdoor furniture industry. Feel free to call our trained staff at

1-888-719-3330 for any help or questions about our products. Online supplier for outdDor benches, outdDDr tables, picnic tables, bike racks and morel

©Copyright 2010 Educational Furniture & Equipment Co. Meridian. MS 39301 1-888-719-3330