Embed Size (px)
Citation preview
1
MEETING AGENDA
Nomination and Selection Advisory Committee July 2, 2015
2:00 PM – 3:00 PM 4699 Murphy Canyon Road
San Diego, CA 92123
Members: Kevin Crawford, Sister RayMonda Duvall, Lila Fetherolf, Tuck Forsyth, Rick Gentry (Chair), Todd Henderson, Jennifer LeSar (Vice-Chair), Michael McConnell, Tricia Tasto Levien, Deacon Jim Vargas, Melanie Wilson
1. Welcome and Introductions Chair Gentry
2. Review and Approval of Previous Minutes (June 4, 2015) Chair Gentry
3. Information Items a. Board Seat Rotation & New Member Recruitment Melissa Peterman b. Executive Committee Nominations Process Melissa Peterman c. Infrastructure Organization RFP Melissa Peterman
4. Action Items a. RCCC Governance Charter Revision Process Chair Gentry
5. Committee Member Updates Chair Gentry
6. Adjourn Chair Gentry
Next Meeting: August 6, 2015 from 2:00 PM – 3:00 PM at 4699 Murphy Canyon Road, SD 92123
2
MEETING ATTACHMENTS
ATTACHMENT TITLE PAGE NO.
1. Nominations & Selections Committee Roster……………………………………………………………………………3
2. June 4, 2015 Meeting Minutes…………………………………………………………………………………………………..4
3. Board Seat Rotation……………………………………………………………………………………………………………………6
4. New Board Member Recruitment Timeline………………………………………………………………………………8
5. Infrastructure Organization RFP Timeline Updates……………………………………………………………………9
6. RCCC Charter Revisions Interim Process…………………………………………………………………………………..10
7. RCCC Governance Charter Interim Process – Proposed Amendments…………………………………….13
NOMINATIONS & SELECTION COMMITTEE ROSTER Updated on 6/29/15 Committee Member Organization Email Address Government Rick Gentry (Chair) San Diego Housing Commission [email protected]
• Melissa Peterman (Proxy to Rick Gentry) San Diego Housing Commission [email protected] Todd Henderson County of San Diego, Housing & Community Development [email protected] Melanie Wilson County of San Diego, Supervisor Ron Roberts [email protected] Provider Deacon Jim Vargas Father Joe’s Villages [email protected]
• Bill Bolstad (Proxy to Deacon Jim Vargas) Father Joe’s Villages [email protected] Sister RayMonda Duvall Catholic Charities [email protected]
• Casey Cole (Proxy to Sister RayMonda Duvall) Catholic Charities [email protected] Lila Fetherolf Interfaith Community Services [email protected] Philanthropy Kevin Crawford United Way of San Diego County [email protected]
• Erica Snyder (Proxy to Kevin Crawford) United Way of San Diego County [email protected] Michael McConnell Funders Together to End Homelessness San Diego [email protected] Tuck Forsyth San Diego Social Venture Partners [email protected] Community & Development Jennifer LeSar (Vice Chair) LeSar Development Consultants [email protected]
• Vicky Joes (Proxy to Jennifer LeSar) LeSar Development Consultants [email protected] Tricia Tasto Levien Wakeland Development [email protected]
4
Regional Continuum of Care Council Nomination and Selection Committee Meeting
DRAFT Meeting Minutes June 4, 2015
2:00 p.m. to 3:00 p.m.
Reviewed and Approved on: _________ Committee Secretary Initials: ___________ Attendance: Rick Gentry, Tricia Tasto Levien, Kevin Crawford, Lila Fetherolf, Jennifer LeSar (via phone), Sr. RayMonda DuVall, Tuck Forsyth Members Absent: Bill Bolstad Guests: Melanie Wilson Staff: Melissa Peterman, Vicky Joes, Casey Cole Potential Conflict of Interest Summary: Lila Fetherolf explained that Interfaith Community Services is the fiscal agent for Alliance for Regional Solutions and Interfaith submitted a Letter of Interest for Supportive Services Only for the Coordinated Assessment and Housing Placement (CAHP). She recused herself from any discussions and voting related to the Request for Proposals for the Infrastructure Organization (IO). Board Seat Rotation Summary: Kevin Crawford and Vicky Joes introduced a draft Board Seat Rotation recommendation that recommended seats for one-year terms and seats for two-year terms. Kevin Crawford motioned to approve the draft 2015 RCCC Governance Board Seat Recommendation and Rick Gentry seconded. The motion asked that additional language be included in the footnotes that details the terms of the various seats and the term limits outlined in the Charter (10 years). The recommendation will be forwarded to the RCCC Governance Board and then the RCCC full membership for approval. Infrastructure Organization RFP Summary: Kevin Crawford and Vicky Joes explained that the Draft IO RFP had been sent to various parties for review. Erica Snyder and Vicky Joes are also holding a listening session on Friday, June 5th, 9 – 11 am for individuals to discuss their comments/questions in person. There have been several opportunities for public input. Rick Gentry introduced a motion and Tricia Tasto Levien seconded. It was unanimously approved by the Committee members noting that Lila Fetherolf was not in the room during the discussion and vote and is recusing herself from
5
discussion and voting related to the IO RFP. The motion recommended that the RCCC Executive Committee review and approve the final IO RFP. The RCCC Governance Board will not be meeting in June so it was felt that in the interest of time the Executive Board should review and approve the final IO RFP. Several people noted that it’s not typical that RFPs are shared with public prior to finalization. May Minutes Summary: Kevin Crawford motioned to approve the corrected minutes and Sr. RayMonda DuVall seconded. The corrections to the May minutes are as follows: correcting the spelling of Tricia’s last name to Levien; noted that Jennifer LeSar was in attendance at the May meeting; and noting that the next meeting was June 4, 2015 rather than July 3, 2015 as noted in the minutes. The corrected minutes were unanimously approved by the Committee members. RCCC Charter Revision Interim Process Summary: Kevin Crawford and Vicky Joes explained the new proposed structure for the charter revision process. The Chair of the Nomination and Selection Committee will nominate three (3) members from the Committee and three (3) members will be nominated from the full membership. One-half of the members of the Subcommittee must be represented by HUD-funded agencies. Tricia introduced a motion to approve the interim charter review process and Lila Fetherolf seconded. It was unanimously approved by the Committee members. If someone wants to be considered for nomination they should email Melissa Peterman. Chair Update Summary: Kevin Crawford announced that he will be stepping down from Chair of the Nomination and Selection Committee due to his other work responsibilities. He will still be a member of the Nomination and Selection Committee. Kevin Crawford nominated Rick Gentry as the new Chair of the Nomination and Selection Committee and Tricia Tasto Levien seconded. It was unanimously approved by the Committee members. Next Meeting: July 2, 2015 from 2:00 to 3:00 pm. Location to be determined.
SAN DIEGO CITY AND COUNTY CoC GOVERNANCE BOARD
Board Seat Designation
Current Board Member
Organization Affiliation
Proposed Seat Term
Next Seat Turnover
1. Homeless/Formerly Homeless
Jessyca Elgart Salvation Army - San Diego County Social Services
6/2014 – 6/2016 2016
2. Homeless Service Provider - Central
Herb Johnson San Diego Rescue Mission 6/2014 – 6/2015 2017
3. Homeless Service Provider - East
Marie McKenzie Volunteers of America 6/2014 – 6/2015 2017
4. Homeless Service Provider – North Coastal
Sr. RayMonda Duvall
Catholic Charities 6/2014 – 6/2016 2016
5. Homeless Service Provider – North Inland
Phil Landis Veterans Village of San Diego 6/2014 – 6/2015 2017
6. Homeless Service Provider – South Bay
Larissa Tabin South Bay Community Services
6/2014 – 6/2016 2016
7. Homeless Service Provider Laura Mustari Home Start, Inc. 6/2014 – 6/2016 2016 8. Public Housing Authority Rick Gentry San Diego Housing
Commission* 6/2014 – 6/2016 2016
9. Public Housing Authority Todd Henderson County of San Diego Department of Housing and Community Development*
6/2014 – 6/2015 2017
10. San Diego Workforce Partnership
Peter Callstrom San Diego Work Force Partnership*
6/2014 – 6/2015 2017
11. Education VACANT Desire K-12 Representative 2017 12. Health Sue Lindsay Institute for Public Health -
San Diego State University 6/2014 – 6/2016 2016
13. Health Tom Gammiere Scripps Mercy Hospital 6/2014 – 6/2015 2017 14. Law Enforcement Shelley Zimmerman San Diego Police Department 6/2014 – 6/2015 2017 15. Business Branden Wermers Wermers Companies 6/2014 – 6/2015 2017 16. Business Karen Brailean San Diego Social Venture
Partners 6/2014 – 6/2016 2016
17. Business VACANT 2017 18. Elected Official Greg Cox District 1, San Diego County
Board of Supervisors 6/2014 – 6/2015 2017
19. Elected Official Todd Gloria City of San Diego 6/2014 – 6/2016 2016 20. SD County Health & Human
Services Agency Nick Macchione County Health and Human
Services Agency* 6/2014 – 6/2016 2016
21. SD County Health & Human Services Agency
VACANT HHSA Behavioral Health Services*
2017
22. U.S. Department of Veterans Affairs
Jessica Chamberlain Veterans Affairs – San Diego Office*
6/2014 – 6/2015 2017
23. Funder Representative Judy Forrester United Service Organizations, Inc. (USO)
6/2014 – 6/2016 2016
24. Funder Representative Mary Herron Funders Together to End Homelessness / Parker Foundation
6/2014 – 6/2015 2017
25. Funder Representative Kevin Crawford United Way Of San Diego County*
6/2014 – 6/2016 2016
26. Faith Community VACANT Desire multi-faith non-direct service provider
2017
As per Section 6.07D of the Governance Charter, Board Members are limited to 10-year terms.
KEY Seat Rotating in 2015 Seat Rotating in 2016 Vacant Seats
* Denotes appointed Board seat for named organization
Board Seat Designation
Current Board Member
Organization Affiliation
Proposed Seat Term
Next Seat Turnover
27. Technology Business John Ohanian 2-1-1 SanDiego 6/2014 – 6/2016 2016 28. Homeless Advocate Michael Hopkins Jewish Family Service 6/2014 – 6/2016 2016 29. Flexible Seat Simonne Ruff Corporation for Supportive
Housing 6/2014 – 6/2015 2017
30. Flexible Seat Mack Jenkins County of San Diego Probation Department
6/2014 – 6/2016 2016
31. Flexible Seat Rick Schnell San Diego Police Department Homeless Outreach Team (HOT)
6/2014 – 6/2015 2017
BOARD SELECTION SEAT ROTATION PROCESSDRAFT TIMELINE
All dates are tentative.
8
Action Step Person(s) Responsible Asking Date Notes Date Expected Date Completed
Draft Board Report Melissa 7/2/2015
Will cover the previously approved Board Seat Rotation along with short-term extensions on existing Board Member seats.
7/8/2015
Prepare Application Materials Melissa 7/2/2015 7/23/2015
Application Review Panel Selected Rick 7/2/2015
Chair of Nominations Committee selects Nominations Committee members to review applications and recommend new Board members; Charter rules apply (e.g., conflict of interest). Committee members will represent the major categories of organizations on the Nominations Committee.
7/23/2015
Board Presentation Rick 7/23/2015 7/23/2015
Nominations Process Melissa 7/27/2015Publish application on CoC website and via listservs. Will indicate which seats are open.
8/27/2015
Compile Applications Melissa 8/28/2015 Send to Sub-Committee Members for review. 8/28/2015
Review Applications Sub-Committee 8/31/2015 9/14/2015
Finalize Recommendations
Sub-Committee 9/14/2015 9/18/2015
Review Recommendations with Full Committee Nominations 10/1/2015 10/1/2015
Draft Board Report Sub-Committee /
Melissa10/1/2015 10/7/2015
Prepare Orientation Materials RCCC Staff 10/1/2015 11/17/2015
Board Presentation Rick 10/22/2015 10/22/2015
Executive Committee Nominations Melissa 10/22/2015 Existing and new Board Members will be
asked to submit their nominations for Executive Committee positions to Melissa.
11/18/2015
Full Membership Agenda Request Melissa 10/23/2015 Full Membership only has two more
meetings this year, 9/17/15 and 11/1715. 10/23/2015
Full Membership Meeting Rick 11/17/2015 11/17/2015Create Balllots for Executive Committee Voting
Melissa 11/18/2015 11/18/2015
Orient New Board Members RCCC Staff 11/18/2015 11/30/2015
Executive Committee Elections RCCC Board 11/19/2015 11/19/2015
INFRASTRUCTURE ORGANIZATION SELECTION PROCESSDRAFT TIMELINE
All dates are tentative.
9
Action Step Person(s) Responsible
Asking Date Notes Date
Expected Date Completed
Compile Edits/Suggestions from Community Melissa 6/22/2015 7/17/2015
Create Overview of Questions Remaining & Sections Requiring Considerable Work
Melissa 7/20/2015 7/22/2015
Send Overview to HUD TA Melissa 7/22/2015 7/22/2015
Review Overviewwith HUD TA & Determine Action Plan
Melissa / Jill S. 7/27/2015 7/31/2015
Finalize RFP Melissa 8/3/2015If RCCC Project Management Services comes on-board during this time, work with them on this step.
8/13/2015
Executive Committee Approve RFP
Executive Committee 8/17/2015 8/21/2015
Form Evaluation Panel Rick 8/24/2015Panel selected by N&S Committee Chair and will consist of Governance Board and Full Membership Body representatives.
8/28/2015
RFP Open Melissa 8/24/2015If RCCC Project Management Services comes on-board during this time, work with them on this step.
10/19/2015
Compile Responses & Review for Responsiveness
Melissa 10/19/2015If RCCC Project Management Services comes on-board during this time, work with them on this step.
10/20/2015
Review Responses Evaluation Panel 10/21/2015 10/28/2015
Recommend Respondent Evaluation Panel 10/29/2015 10/29/2015
Draft Board ReportRick / Eval
Panel Chair / Melissa
10/30/2015
Evaluation Panel Chair informs N&S Committee Chair of recommendation and works with N&S Committee Staffer and/or RCCC Project Management Services to draft Board Report.
11/5/2015
Board Presentation Rick 7/23/2015 7/23/2015
10
Background
The Charter states specifically that the “Nominations & Selection (N&S) Committee
“reviews the Governance Charter and provides recommendations to the Board and Full
Membership Body.”
On May 28, 2015, the RCCC Chair convened a meeting with staff and leaders from the N&S
Committee and the Charter Revision Ad Hoc Committee of the Full Membership Body in
order to provide clarity on the process for revising the RCCC Charter, gain consensus on
who will coordinate, convene and communicate this process, and determine next steps.
The group agreed to forward this proposed process to the N&S Committee for
consideration, after which it will be presented to the RCCC Board for final approval. The
group also acknowledged bigger issues of authority, accountability, efficiency and
effectiveness that are not addressed through this process.
This is a proposal for an Interim Process, until the selection of the Infrastructure
Organization (IO). In the future, we envision that this process could be facilitated by the IO.
Structure
The RCCC will form a Subcommittee of the N&S Committee, consisting of at least 3
members of the N&S Committee and 3 representatives from the Full Membership.
Half of the subcommittee must be represented by HUD-funded agencies, either from
the N&S Committee or the Full Membership.
The Chair of N&S will choose the 3 representatives to serve on this Committee, and
the Full Membership will choose 3 representatives.
Regional Continuum of Care Council RCCC Charter Revisions Interim Process
DRAFT Updated June 4, 2015
11
We will need to give careful consideration to the stakeholder composition of this
group so that there is equal representation of funded and non-funded
representatives involved to ensure an unbiased process.
Representatives are expected to be in direct communication with their respective
groups to provide updates on the Subcommittee’s discussions.
Once seated, this group will select a Subcommittee Chair to guide through the
process and facilitate meetings.
The Committee will be staffed by the new Project Director (who is a neutral staff to the
entire RCCC).
This person or consultant will be responsible for convening meetings, communicating
information, and preparing and keeping materials and records.
Interim Process
This group will begin by reviewing the slate of recommendations brought forward to the
full membership last month:
1) Staff will create a clear standardized form for proposed changes, which would list the
proposed change, the originating Committee of the proposal and originating date,
the reason for the proposal, the legal analysis, and the Board’s response, and the
final outcome at the Full Membership.
2) Prior to Subcommittee review, the full slate of recommendations brought to the Full
Membership Body on X date will be sent to Procopio for legal review and feedback,
and then back to the Subcommittee for any changes.
3) The Subcommittee will also allow for an open input period from other Advisory
Committees to forward recommendations to them for consideration.
4) With the legal analysis and additional recommendations, the Subcommittee will
consolidate a list of agreed upon recommendations.
12
5) Recommendations would then be sent to the Nominations & Selection Committee
for feedback and vote of endorsement.
6) Then the Subcommittee would bring forward slate of recommendations to the Board
for feedback, input and endorsement.
7) Finally, the Subcommittee would bring forward the slate of recommendations to the
Full Membership Body for review and adoption.
The recommendations must be posted publically on the website at least 2
weeks prior to Full Membership review and approval, in order to allow for
extensive public input and review by the Full Membership.
The Full Membership will hold two meetings at a minimum on the proposed
changes, with at least one informational community input session prior to the
vote.
Timeline
The group meet will meet monthly at a minimum, with the GOAL of bringing forward the
next set of recommendations to the Board and Full Membership Body for adoption in 6
months, by December 31, 2015.
13
RCCC Charter Revisions Interim Process Proposed Amendments
Updated July 2, 2015
Background
On June 4, 2015, the Nominations & Selection (N&S) Committee approved the “RCCC Charter Revisions Interim Process” with the intent of presenting it to the RCCC Board for final approval. The process includes a six-member sub-committee consisting of three N&S Committee members and three members of the Full Membership Body. This group is to convene monthly and propose changes to the Governance Charter by December 31, 2015.
To ensure the process more closely aligns with the Governance Charter and the work of the other Standing Advisory Committees, four amendments are proposed for N&S Committee consideration.
Proposed Amendments
1. Sub-Committee Structure a. Current Statement: The RCCC will form a Sub-committee of the N&S Committee, consisting
of at least 3 members of the N&S Committee and 3 representatives from the Full Membership. Half of the sub-committee must be represented by HUD-funded agencies, either from the N&S Committee or the Full Membership. The Chair of N&S will choose the 3 representatives to serve on this Committee, and the Full Membership will choose 3 representatives (pgs. 10-11 of Meeting Packet).
b. Proposed Amendment: The N&S Committee will form a sub-committee consisting of six members of the N&S Committee. The representatives will be selected by the N&S Committee Chair and consist of one individual from each of the major N&S Committee member categories: City, County, Community & Development, Philanthropy, and Provider. One exception is the Provider category, which will have two representatives.
c. Reason for Amendment: It is the responsibility of the N&S Committee, which consists of Full Membership and Governance Board representatives, to review and recommend changes to the Governance Charter. This amendment brings the process closer in-line with the existing Governance Charter, which outlines the responsibilities of both the N&S Committee as well as the Full Membership Body. o It is the responsibility of the RCCC Full Membership to, “Review and approve
Governance Charter and all amendments at least annually” (p. 9 of the Charter). o The Nominations & Selection Committee is, “Responsible for the RCCC Governance
structure, this Committee evaluates and recommends changes to improve the structure and ensure it is operating in an optimum way to meet the mission. It reviews Board Member nominations, reviews solicitation responses and provides recommendations to the Board. It also reviews the Governance Charter and provides recommendations to the Board and Full Membership Body” (p. 19 of the Charter).
14
2. Interim Process a. Current Statement: The Sub-committee will also allow for an open input period from other
Advisory Committees to forward recommendations to them for consideration (p. 11 of the Meeting Packet).
b. Proposed Amendment: The Sub-committee will conduct a series of three community input sessions on proposed Charter revisions. Feedback will also be accepted electronically. Other Standing Advisory Committees are encouraged to submit their feedback through this method.
c. Reason for Amendment: The other Standing Advisory Committees have adopted the process of hosting community meetings to solicit stakeholder feedback on high-profile topics. This change brings the Charter revision process in-line with the work of the RCCC.
3. Staffing a. Current Statement: The Committee will be staffed by the new Project Director (who is a
neutral staff to the entire RCCC; p. 11 of the Meeting Packet). b. Proposed Amendment: The sub-committee will be staffed by the new RCCC Project
Management Services entity (who is a neutral staff to the entire RCCC). c. Reason for Amendment: The RCCC is not currently hiring a Project Director but instead
seeking an entity to provide Project Management Services.
4. Approval a. Current Statement: The group agreed to forward this proposed process to the N&S
Committee for consideration, after which it will be presented to the RCCC Board for final approval (p. 10 of the Meeting Packet).
b. Proposed Amendment: The review process with amendments will be approved by the N&S Committee.
c. Reason for Amendment: It is not necessary for the Board to approve working group processes.
