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Me, We, All: OneDrive, Teams, and SharePoint Online
By Craig Jahnke
• Craig Jahnke – Technical Architect – Concurrency, Inc• Worked in IT past 15 years• M.S. in Information Systems• Organize SPS Chicago and Cloud Saturday Chicago
• Next Event May 4th, 2019 – SPSEvents.org
• www.craigjahnke.com• @TechJahnke on Twitter
About me
Office 365 – Collaboration and Productivity
• Overview of Office 365
• Me: OneDrive for Business
• We: Microsoft Teams
• Us: SharePoint Online
OneDrive for
Business
Microsoft Teams
SharePoint Online
From Me to We to Us (All of Us)
Me - OneDrive for Business
• Why OneDrive?
• What can you do with OneDrive?
• Personal Storage
• Share Securely
• Set up syncing of your files and folders
• OneDrive Files On Demand
• Access and Edit on any device
• Map Known Folders
Why OneDrive?
With OneDrive, you can:
• Access and edit your files from all your devices
• Share inside or outside your organization
• Work together in real-time on Office documents1
• Quickly find the files that matter to you
• Keep your files protected and backed up
1 Co-authors must be using Office 365, Office 2016, Office 2019, or the latest mobile apps
With OneDrive for Business, so you can share and collaborate on all your files from anywhere.
Access the file you want
Search for files across Office 365
See recently used files sorted by date
See files that have been shared with you or shared by you.
Select to filter by when modified, file type, or who shared file
See files from SharePoint sites and Teams
OneDrive tour Select a command from menu bar,or right-click a file in the list and select a command from menu
Select a file, then select to see the file’s info, preview, and recent activity, and to manage sharing rights
Find and restore earlier versions of your files
Find trending content, files shared with you, SharePoint sites you’re following, and more
View your files from a mobile deviceTap Files to access your files and folders on OneDrive.
Select next to a file to open the menu
…
Tap Recent to see your most recently active files.
Tap Shared to see files shared with you and discover content trending around you..
Tap Sites to access your SharePoint sites.
Tap Scan to scan a document, whiteboard, or business card.
View file version history
Select a file and select Version history
Select a version of the file to open it. You can then save it as the current version, or save it under a new name.
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Share a fileSelect Share
Select to choose share settings
Note: See next slide for details
Select Send to send the sharing link directly to the recipients
Select Copy Link to get a link you can use in IMs, email, etc.
Select Outlook to open an email message window with the link already attached
Enter who to share file with
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Choose your share settings
Set a date if you want the link to expire automatically
Allow link recipients to edit the file. Leave blank to make link read-only.
Choose who can use the link:
Anyone – people inside and outside your org can access. Receive links directly or forwarded.
People in <organization> – everyone in your org can access.
People with existing access – create a link to be used by people who already have access.
Specific people – enter email addresses of the people you want to give access to.
Contoso
Annual Financ…(DRAFT).docx
Share safely with people outside the company
Contoso
Annual Financ…(DRAFT).docx
Choose Specific people in Link Settings, and enter the email addresses of who you want to share the file with.
They will be sent an email message with a time-limited, single-use verification code when they open the link. By entering the verification code, they prove ownership of the email account to which the secure link was sent.
Find relevant content in Discover view
See file info in the Hover card
See file activity and other details on a file
select a file and then select to view details
See a preview of the file and the number of views
See any recent edits or other activity on the file
See other file information
See who the file is shared with, and change or remove sharing settings
Set up syncing for your files and folders
Sync files with
the OneDrive sync client in Windows
1
See Which version of OneDrive am I using?if you need to confirm which version of the Sync Client you have.
In the Windows system tray, select the OneDrive icon to view the Activity center and see the sync activity and access options.
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OneDrive Files On-DemandWith OneDrive Files On-Demand, you can set files
and folders to always be available locally on your
device or save space by making files online only.
In the taskbar, select the OneDrive icon, and select
More > Settings. Then, on the Settings tab select
Save space and download files as you use them.
Files you download to your device and available offline.<name>@ORG_ADDRESS
Mark files/folders to be always available, even offline.<name>@ORG_ADDRESS
Online only files/ folders do not use space on your device.<name>@ORG_ADDRESS
Change file/folders back to online only.<name>@ORG_ADDRESS
Map Known Folders
There are two primary advantages of moving or
redirecting Windows known folders (Desktop, Documents,
Pictures, Screenshots, and Camera Roll) to OneDrive for
Business for the users in your domain:
• Your users can continue using the folders they're
familiar with. They don't have to change their daily
work habits to save files to OneDrive.
• Saving files to OneDrive backs up your users' data
in the cloud and gives them access to their files
from any device.
DEMO
We - Microsoft Teams
• Teams It’s in the Name – small or large groups
• Quick Start
• Use Cases
• Channels
• Persistent Chat
• Meetings – Say Goodbye to Skype
• Personal Apps
Manage your time & communications
Microsoft Teams Quick Start Guide
Microsoft Teams use case examples
Example Teams & Channels Cross organization & function teams are the best practice
Not sure how to begin?To help identify business scenarios, consider using the framework below
Using…(Specific application of the technology)
As someone in…
(Team)
I’ll know this is successful when….(Solutions success
measure)
I want to….(Description of
what I want to do)
As someone inSales Management
I want to
have a single version of the
sales proposal that everyone
has access to rather than
managing multiple versions in
Usinga SharePoint site to centrally
store and share a single version of a sales proposal
that my team can edit together using co-authoring
in Word and PowerPoint
I’ll know this is successful when my sales team creates
proposals more easily, giving them more time to close deals
Microsoft Teams
Microsoft Teams
Microsoft Teams
DEMO
Us – SharePoint Online
• Communications/Publishing Sites
• Wide Audience
• Permissions Management
• Content Management
• Flexability
How to create oneSharePoint Home > Create Site
• Self-Service Site Creation: Specified users
have the ability to provision new sites.
• Future Provisioning will allow for themes to
be applied through site script functionality
• Choose an OOTB Template
• Custom site scripting will allow for custom
templating of sites in near future
Your options
Start with a blank site and make your
design come to life quickly and easily
Use this design to showcase a
product, team, or event using photos
or images.
Use this design if you have a lot of
information to share such as news,
events, and other content
Easy to edit experiences
• Auto Saves your work
• No more clunky ribbon
• Responsive natively
• Easy to adjust
• Consistent experience
• Text
• Image
• File Viewer
• Link
• Embed
• Highlighted Content
• Bing Maps
• Document Library
• Quick Links
• Site Activity
• Yammer Feed
Out of the Box Web Parts
• Text
• Image
• File Viewer
• Link
• Embed
• Highlighted Content
• Bing Maps
• Document Library
• Quick Links
• Site Activity
• Yammer Feed
• Divider
• Events
• Group Calendar
• Hero
• Image Gallery
• List
• News
• Office 365 Video
• People
• PowerBI
• Quick Chart
• Stream
• Spacer
And growing…
New Web Parts rolling out
• New Web Part Tool Box
• Forms
• Updated People Webpart
• File Viewer – Supporting 270 file types
• Highlighted Content – Additional
filtering capabilities
Change the Look - Themes
Change the color theme to one of eight out-of-
the-box themes.
Site Actions > Change the Look
• Brings together related team sites
and communication sites
• Roll up news and site activity
• Search across related sites
• Cross-site navigation
• Consistent look-and-feel across
sites
• Admins create, users adopt and
use
SharePoint Hub Sites
There is a life cycle to managing Office 365
Managing OneDrive and SharePoint Online
DEMO
Thank You
• Resources• https://docs.microsoft.com
• http://icansharepoint.com/an-everyday-intro-to-office-365/
• https://support.office.com/en-us/article/should-i-save-my-documents-to-onedrive-for-business-or-a-team-site-d18d21a0-1f9f-4f6c-ac45-d52afa0a4a2e
• https://www.microsoft.com/en-us/microsoft-365/success/