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MD.120 INSTALLATION INSTRUCTION

PREPAYMENT INVOICE WORKFLOW (CEMLI NO. 30)

Author: Pradyumna Kumar BeheraCreation Date: 29-Jul-2011Last Updated: 29-Jul-2011Document Ref: MOLT\07.CEMLI\1.1 MD050-MD070\Finance\Invoice Approval WF.DOCVersion: 1.0

Approvals:

Umang Verma Technical Consultant

.

Page 1 MD120_AP_Invoice_Approval_Setup

Document Control

Change Record

Date Author Version Change Reference

22-Jul -2011 Pradyumna Kumar Behera

1.0 Initial version

Reviewers

Name Position

Umang Verma Technical consultant

Distribution

Copy No. Name Location1 Library Master Project Library2 Project Manager34

Page 2MD120_AP_Invoice_Approval_Setup

ContentsDocument Control..........................................................................................2

Contents.........................................................................................................3

Overview........................................................................................................4Associated Documents............................................................................4Pre Installation Steps...............................................................................4Installation Details...................................................................................5

Deployment Instructions...............................................................................5File Execution Sequence.........................................................................6Location, Description, and Action of Deployment Components.............6Post Deployment Follow-up.....................................................................7Verification Checklist...............................................................................7

Open and Closed Issues for this Deliverable................................................8Open Issues..............................................................................................8Closed Issues...........................................................................................8


Overview Related Documents

Document Type Document name

Functional Design MOLT\07.CEMLI\1.1 MD050-MD070\Finance\Invoice Approval WF.DOC

Technical Design MOLT\07.CEMLI\1.1 MD050-MD070\Finance\Invoice Approval WF.DOC

Unit Test Plan

Pre-Installation Steps

If Destination Environment Does not Include Create custom top XXMSSL_TOP with directory structure if not

defined in destination instance. Ensure that the admin folder has been created under custom

top (XXMSSL). Create a new folder

MSSL_AP_Invoice_approval_setup_Cemli_30 inside admin folder if not exists.


Installation Details

Step1.

Copy attached “MSSL_AP_Invoice_approval_setup.rar” in “$XXMSSL_TOP/admin/ MSSL_AP_Invoice_approval_setup_Cemli_30” folder & extract rar file. Replace already existing files.

Step2. Login as SYSADMIN

Step 3. User Management -> Users -> Search-> Update -> Assign roles-> Roles Only (5) -> ApplyStep 4. Select Responsibility “Functional Admin” Step 5. Home-> Security->Grant->Search->Create Grant

Name: Payable Approver Desc: Test Grantee Type=Specific,<USERNAME> Data Security-Object: AME Transaction Types Object Context: All Rows Set: AME Calling Applications

Step 6. Select Responsibility “Approval Management Administrator” (Refer Document id 121ameig.pdf)Step 7. Administrator Dashboard->Search->Filter:Transaction Type, Payable% ->GoStep 8. Select “Payables Invoice Approval (APINV)” Update. Proceed Till Step 3 of 4 (Mandatory

Attributes), Here the attribute “USE_WORKFLOW” will be set to Static (True) and the ‘WORKFLOW_ITEM_KEY” query will be (standard).

select to_char(invoice_id)||'_'||to_char(approval_iteration)from ap_invoices_allwhere invoice_id = :transactionId

Step 9. Select Responsibility “Approvals Management Business Analyst” .Step 10. From the Transaction Type list, Click on “Rules” icon for “Payables Invoice Approval” .

Step 11. Click on the “Create” button


Step 12. On “Rules” Tab, At “Enter Rule Details” step, Enter the name of the rule. (Ex: XXMSSL_AP_PREPAYMENT_INV_APPR2), Rule Type is “List Creation”, Item Class “Header”, Start Date must be current date or date in future. Then click on “Next”. If the below Error screen is display, means the “action type” is not defined. Otherwise go to step 18.

Step 13. Go to Setup-> ActionTypes and click on “Use Existing Action Type “

Step 14. Select “approval-group chain of authority” then click on Continue.


Step 15. Click on “Finish”.

Step 16. Click on Approval Groups.

Step 17. Click on Create.


The query as below: select 'person_id:' || to_number(flv.attribute2) from fnd_lookup_values flv where flv.lookup_type = 'XXMSSL_AP_PREPAY_APPROVAL' and flv.attribute_category = 'AP Prepayment Approval WF' and rownum = 1 and flv.attribute1 = ( select apsa.attribute15 from ap_suppliers aps ,ap_supplier_sites_all apsa where aps.vendor_id = apsa.vendor_id and apsa.attribute_category = 'Site Purpose' and apsa.vendor_site_id = (select vendor_site_id from ap_invoices_all where invoice_id = :transactionId))

Then click on “Validate” for validation of query.From step 16, is continue for creation of N nos of approval group. Ex. Below screen display 3 approval group.

Step 18.


Step 19. On “Rules” Tab, At “Add Conditions” step, Click on the “Add Condition” button.

Step 20. Select “Condition Type” as “Ordinary”, Select Attribute “SUPPLIER_INVOICE_TYPE_LOOKUP_CODE”.Click on “Create” button.

Type “SUPPLIER_INVOICE_TYPE_LOOKUP_CODE” in Attribute. Click on “Create Another(1)”.


Step 21. Type “PREPAYMENT” in String value. If user want to create one more conditions then Click on “Add Another Row” and type “SUPPLIER_INVOICE_AMOUNT is greater than 0 and less than 10000,INR” in String values. Then click on “Apply”.

Select “SUPPLIER_INVOICE_TYPE_LOOKUP_CODE in (PREPAYMENT)” . Then click on “Continue”.

Click on “Next”.


Select “Action Type as “Final approver only” “ and select the Action from List of Action:

Click on “Next”.

Click on “Finish”.



Deployment Instructions

File Execution Sequence

Seq Action File Name Parameter value(s)

Target Estimated Execution Time

Location, Description, and Action of Deployment Components

A. Oracle Forms

Oracle Repository Location

File Name File Description Action Contact

B. Oracle Reports



C. Oracle PL/SQL Objects: Packages, Procedures, Triggers, Tables



D. Oracle Database Scripts



E. UNIX Shell Scripts



F. SQL Loader Files




G. Oracle Form Libraries (PLL)



Post Deployment Follow-up - N/A


Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date
