Leominster Lassie League

Board Meeting

April 14, 2019

7:30 PM

BOD Members Present: Nichole Wheeler, Dawn Grebinar, Dave Dube, Maeghan Abrams, Shawn

McNamara, Alba Contreras, Julie Bergstrand, Curtis Ruby, Ron Bidinger, Andrea Belcastro, Scott

Wheeler, Jason Ayik

Excused – Chuck Sargent, Tara Witzgall

Quorum Met (12 present/9 needed for quorum. passing vote requiring 6 votes or 2/3 of quorum) Called to order: 7:35 PM 1. Bylaws Second reading of recommended changes, Discussion, and votes as follows: Change #1 – PREAMBLE TO BE ADDED The name of the organization is Leominster Lassie League, Inc. The organization has not been formed for the making of any profit, or personal financial gain. The assets and income shall only be used to promote corporate purposes. This organization shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax. The organization shall not endorse, contribute to, work for, or otherwise support (or oppose) a candidate for public office. The organization is organized exclusively as a 501(c)(3) of the Internal Revenue Code. All in Favor: Dawn Grebinar, Dave Dube, Maeghan Abrams, Shawn McNamara, Alba Contreras, Julie Bergstrand, Curtis Ruby, Ron Bidinger, Andrea Belcastro, Scott Wheeler, Jason Ayik (President abstained) ------------------------------------------------------------------------- Change #2 – Add Section 1 (Change other section numbers if this passes)

Article IV Board of Directors

Section 1. The Board of Directors shall consist of the following: Six officers of the Corporation: President, Vice President, Treasurer, Secretary, Youth Player Agent (1 to be voted on), Women’s Player Agent (1 to be voted on), and 5 at-large members. The Board of Directors will have the only voting rights but will confer with coaches and other members of the league. All Board of Directors voted in need to have been involved in the Leominster Lassie League for at least the past year as a parent/guardian, coach, and/or volunteer. The Board of Directors shall have a term of two years. All in Favor: Dawn Grebinar, Dave Dube, Maeghan Abrams, Shawn McNamara, Alba Contreras, Julie Bergstrand, Curtis Ruby, Ron Bidinger, Andrea Belcastro, Scott Wheeler, Jason Ayik (President abstained) -------------------------------------------------------------------------- Change #3 – Add Section 9 and Section 10 Section 9. Board of Directors may vote via email when time is of the essence on an immediate issue that cannot wait for the next board meeting. All email votes need to be sent as reply-all. Email receipts are to be printed and verified at the next meeting and attached to the meeting minutes.

All in Favor: Dawn Grebinar, Dave Dube, Maeghan Abrams, Shawn McNamara, Alba Contreras, Julie Bergstrand, Curtis Ruby, Ron Bidinger, Andrea Belcastro, Scott Wheeler, Jason Ayik (President abstained) Section 10. Any Board of Director who misses 3 consecutive meetings without contacting the president prior to the meeting will be subject to removal from the Board of Directors pending Board approval. All in Favor: Dawn Grebinar, Dave Dube, Maeghan Abrams, Shawn McNamara, Alba Contreras, Julie Bergstrand, Curtis Ruby, Ron Bidinger, Andrea Belcastro, Scott Wheeler, Jason Ayik (President abstained) ---------------------------------------------------------------------- Change #4

Article V Duties of Officers

Section 5. The Player Agent shall conduct annual tryouts and oversee the draft, check birth records and eligibility of players if necessary in the event of a dispute; shall serve as a member of the Board of Directors and shall generally supervise and coordinate the transfer of players. The Player Agent will oversee scheduling games and any games to be re-scheduled must go through the Player Agent. All in Favor: Dawn Grebinar, Dave Dube, Maeghan Abrams, Shawn McNamara, Alba Contreras, Julie Bergstrand, Curtis Ruby, Ron Bidinger, Andrea Belcastro, Scott Wheeler, Jason Ayik (President abstained) ---------------------------------------------------------------------- Change #5

Article IX Umpiring and Playing Rules

Section 2. The rules committee shall formulate the local rules of the League and those rules must be presented for discussion at the annual coaches meeting and approved by the Board of Directors. Any modification or amendments to the rules must be brought to the rules committee to follow the same approval process as above (discussion at coaches meeting and vote by the board of directors). All in Favor: Dawn Grebinar, Dave Dube, Maeghan Abrams, Shawn McNamara, Alba Contreras, Julie Bergstrand, Curtis Ruby, Ron Bidinger, Andrea Belcastro, Scott Wheeler, Jason Ayik (President abstained) ----------------------------------------------------------------------- Change #6

Article X Managers and Coaches

Section 4. The President shall not umpire any division without Board approval. All in Favor: Dawn Grebinar, Dave Dube, Maeghan Abrams, Shawn McNamara, Alba Contreras, Julie Bergstrand, Curtis Ruby, Ron Bidinger, Andrea Belcastro, Scott Wheeler, Jason Ayik (President abstained) 2. Opening Day-April 27, 2019

Pictures- Molly is scheduled

Letters of Invitation-Sent

Raffle Tickets-ordered and scheduled to be delivered Thursday

Color Guard (boy scouts)-Dave confirmed scheduled

PA system-Dave to contact Paul’s Rental

Games all divisions- Majors missing several players, agreed to scrimmage and post pone games to Sunday. Jay to contact Joanne to reschedule umps (Dube 10 AM and Ruby 12 pm)

Concession Stand: Nichole made amazon order, Scott to go stock on Monday 3. Concession Stand Sundays:

Maeghan to staff on Sundays with 1 parent volunteer

Dawn finalizing contract with Pepsi

Alba to follow up with Ken about refunding broken cooler

Nichole to list old cooler on Facebook Marketplace 4. Coach’s Clinic

4/28/2019 3-5 PM Field 2 (Dave, Nichole, and Jay to staff) Adjourn 9:35 PM