McMinn County Board of Education In Regular Monthly Session

November 8, 2012

The McMinn County Board of Education met in regular monthly session on Thursday, November 8, 2012 at Englewood Elementary School. Chairman Quinten Howard called the meeting to order and asked for the roll call. ROLL CALL:

PRESENT ABSENT Sharon Brown Larry Cantrell Donna Cagle Joe Coleman

Kathy Dougherty Johnna Hampton Melinda King Mike Lowry Henry Webb Chairman Howard WELCOME/PLEDGE OF ALLEGIANCE Mr. David Decker, Principal at Englewood Elementary School, welcomed everyone and introduced Girl Scouts from Troop #41049 who led the Pledge of Allegiance. Girl Scout members participating were: Jodi Chrisman, Leanne Conley, Sadie Burke, Lainey Buchanan, Jayda Brewster, Madison Howard, Ashley Shelton, Courtney Croft and Troop Leaders, Cecilia Carter and Stephanie Chrisman. Mr. Decker introduced Pre-K students from the classes of Ms. Janet Slack and Ms. Jessica Lee. The students performed selections from their upcoming Thanksgiving Program for the board and for those in attendance. APPROVE AGENDA AGENDA CALL TO ORDER ROLL CALL WELCOME-Mr. David Decker, Englewood School Principal PLEDGE OF ALLEGIANCE APPROVE AGENDA

1. GUESTS a. Volunteer of the Month Award b. Robert Sneed, East View Baptist Church 2. REGULAR CONSENT AGENDA a. Minutes- October 11, 2012 Regular Monthly Session Minutes b. Bids and Purchases c. Salary Supplements d. Budget Amendments e. Surplus Equipment f. Banking Institution Transfer Request-Englewood Elementary g. Field Trip Request h. Fundraising Request 2A. UPDATED CONSENT AGENDA a. Budget Amendments b. Bids and Purchases 3. PERSONNEL 4. COMMUNICATIONS a. Board Workshop-November 13, 2012 b. McMinn County Schools Grade Card- 2011/2012 SY Ms. Diane Vinson, Elementary Supervisor Dr. Phillip Swanson, Secondary Supervisor c. MCHS Phase II Renovations – Change Orders d. Resolution against Sequestration e. Legislative Memo 5. REPORTS a. Report from TSBA Board of Directors b. Review Policy Section 4 6. DIRECTOR OF SCHOOL’S REPORT 7. PRAISES, COMPLIMENTS AND ANNOUNCEMENTS 8. CHAIRPERSON’S COMMENTS ADJOURN Chairman Howard asked for a motion to approve tonight’s agenda. A motion was made by Larry Cantrell, seconded by Mike Lowry. A voice vote was recorded. Motion carried by unanimous vote. 1. GUESTS a. Volunteer of the Month Award Vice Principal of Englewood Elementary School, Ms. Kristi Darnell, recognized Ms. Stephanie Chrisman as the Volunteer of the Month. Ms. Darnell thanked Ms. Chrisman for her active

involvement with the school’s PTO and praised the organization’s success with their fundraising efforts for this school year. b. Robert Sneed, East View Baptist Church Mr. Robert Sneed, Pastor of East View Baptist Church, shared a brief presentation of his church’s Backpack Ministry program which is part of the church’s food ministry outreach program. Mr. Sneed stated the church purchased backpacks for students and fills them each week with staple items to send home with students whose family situation might prevent them from having a meal prepared over the course of a weekend. Ms. Sneed said they are filling approximately 113 backpacks to send home with students at Riceville, Englewood, Mt. View and Etowah City Schools. The program has been very successful which Mr. Sneed says he would like to commend the school principals and staff for assisting them with this project. 2. REGULAR CONSENT AGENDA a. Minutes – October 11, 2012 Regular Monthly Session Minutes b. Bids and Purchases PURCHASE REQUEST Gov Connection: $14,272.11 Upgrades to hardware and memory on server units at CHS and MCTE for Business classes and Computer Infrastructure repair classes (Funding-Carl Perkins) Phoenix Partners: $10,860.00 Reading Plus Program at Niota Elementary School- program accessibility three (3) years (Funding-Title 1/Reward Schools) Sweetwater Valley Oil Company: $1,799.55 450 gallons regular unleaded gasoline @ $3.99/gallon- Only quote for a delivery this small (requisition amount provided for the board’s information) LEASE REQUEST McMinn County High School: Bera Leasing and Beeler Impression Products Lanier MP4002 and MP4002sp copiers-U.S. Community pricing contract #5879 60 mos. lease agreement-$188.89/month Maintenance agreement billed monthly for copies used only @ $.007/copy c. Salary Supplements NAME Date ACCOUNT TITLE AMOUNT

Shirk, Jerry 10/5/2012 MCBOE Bus Driver $60.00

Hiefnar, Janet 10/5/2012 MCBOE Bus Driver $60.00 Leamon, Jack 10/5/2012 MCBOE Bus Driver $40.00

Mills, Pam 9/17, 19/12 Health Dept. Grant Bus Driver $80.00

Mills, Pam 9/26/2012 Health Dept. Grant Bus Driver $40.00

Mills, Pam 10/1,3/12 Health Dept. Grant Bus Driver $80.00

Sewell, Sue 9/24/2012 Niota Bus Driver $60.00 Shelton, Judy 10/5/2012 Niota Bus Driver $40.00 Passmore, William 9/28/2012 Calhoun Bus Driver 60.00 Liner, Susan 9/28/2012 Calhoun Bus Driver 60.00 Liner, Susan 10/2/2012 Calhoun Bus Driver 60.00 Moss, Lisa 9/25/2012 Spec Ed Bus Driver 40.00

Mills, Pam 10/8/2012 Health Dept. Grant Bus Driver 40.00

Harris, Lindsay 10/5/2012 MCBOE Bus Driver 60.00 Plaster, Jerry 10/5/2012 MCBOE Bus Driver 60.00 Liner, Susan 10/10/2012 MCBOE Bus Driver 60.00 Cook, Paul 10/10/2012 MCBOE Bus Driver 60.00 Shelton, Judy 10/10/2012 MCBOE Bus Driver 60.00

Buck, Sue 10/8/2012 MVS Bus Driver 60.00 Blankenship, Marie 10/8/2012 MVS Bus Driver 60.00 Sulzer, Kathy 10/8/2012 MVS Bus Driver 60.00 Blankenship, Marie 10/5/2012 MVS Bus Driver 60.00

Tate, Jackie 10/5/2012 MVS Bus Driver 60.00 Harris, Jerry 9/14/2012 MCHS Bus Driver 75.00 Harris, Jerry 10/5/2012 MCHS Bus Driver 75.00 Harris, Jerry 10/6/2012 MCHS Bus Driver 75.00 Harris, Jerry 10/11/2012 MCHS Bus Driver 50.00

Harris, Jerry 10/13/2012 MCHS Bus Driver 100.00 Harris, Lindsay 9/27/2012 MCHS Bus Driver 60.00 Harris, Lindsay 10/11/2012 MCHS Bus Driver 60.00 Harris, Lindsay 9/14/2012 MCHS Bus Driver 75.00 Harris, Lindsay 10/5/2012 MCHS Bus Driver 75.00 Harris, Lindsay 10/6/2012 MCHS Bus Driver 75.00 Harris, Lindsay 10/11/2012 MCHS Bus Driver 50.00 Harris, Lindsay 10/13/2012 MCHS Bus Driver 100.00 Plaster, Jerry 10/12/2012 Pre-K Bus Driver 60.00

Mills, Pam 10/24/2012 Health Dept. Grant Bus Driver 40.00

Carter, Brent 10/22/2012 Pre-K Bus Driver 40.00 Pierce, Ronald 10/1-5, 8-12, 22-26/12 Spec Ed Bus Driver 300.00 Bivens, Nathan 10/8/2012 MVS Bus Driver 60.00 Bivens, Nathan 10/12/2012 MVS Bus Driver 60.00 Bivens, Mary Lou 10/12/2012 MVS Bus Driver 60.00

Murray, Mary 10/12/2012 Spec Ed Sub Bus Driver 40.00

Duncan, Floyd 10/3/2012 Riceville Bus Driver 60.00 Harris, Jerry 10/5/2012 Riceville Bus Driver 60.00 Morgan, Jerry 10/3/2012 Riceville Bus Driver 60.00

Vincent, Jennifer 10/5/2012 Riceville Bus Driver 60.00

Givens, Kathy 10/29-31/12 Spec. Ed Bus Driver 60.00

Burchfield, Fran 10/1-5,8-12,22-26,29-31/12 Spec. Ed Bus Driver 360.00

Murray, Mary 10/1-5,8-12,22-26,29-31/12 Spec. Ed

Sub Bus Driver 360.00

NAME Date ACCOUNT TITLE AMOUNT

Shirk, Jerry 7/28/2012 CHS Bus Driver 100.00

Harris, Jerry 8/17/2012 MCHS Bus Driver 75.00

Harris, Lindsay 8/17/2012 MCHS Bus Driver 75.00

Murray, Mary 8/27-31/12 Spec. Ed. Sub Bus Driver 100.00

Murray, Mary 8/14-24/12 Pre-K Sub Bus Driver 100.00

Pierce, Ronald 8/19-21, 29-31/12 Spec. Ed. Bus Driver 120.00

Burchfield, Fran 8/20-24, 27-31/12 Spec. Ed. Bus Driver 200.00

Harris, Jerry 7/27/2012 MCHS Bus Driver 100.00

Harris, Lindsay 7/27/2012 MCHS Bus Driver 100.00

d. Budget Amendments Fund #141-General Purpose Schools To budget funds for items entered in reserve for encumbrances prior year-These were purchase orders issued in FY 2011/12 that will be completed in FY 2012/13 Fund #141-General Purpose Schools To budget additional funds received from the state for special education high cost students Fund #142-Federal Projects-IDEA Part B, 11.21, #91R To enter Budget Amendment No. 1 to the IDEA-Part B, 11.21 Grant- approved by the state August 29, 2012

Fund #142 Federal Projects-IDEA Preschool Grant, 11.21, #911 To enter Budget Amendment No. 2 to the IDEA Preschool 11.21 Grant- approved by the state August 31, 2012 e. Surplus Equipment A list of items to be declared as surplus from the vocational class of Ms. Beverly Jackson at Central High School was provided for the board’s approval. f. Banking Institution Transfer Request- Englewood Elementary A letter was submitted by Englewood School requesting permission to transfer the school’s current banking account from BB&T to Peoples Bank of Englewood. g. Field Trip Request CENTRAL HIGH SCHOOL CHS Band requesting permission to travel to Williamsburg, VA to compete in the WorldStrides Heritage Festival: April 18-20, 2012 h. Fundraising Request RICEVILLE ELEMENTARY SCHOOL Basketball Teams and Cheerleaders- request to sell COKE products by the case- 11/9-11/20/12 Monies collected will be used to purchase additional uniforms Chairman Howard asked for any items to be pulled from the regular consent agenda. Mr. Blevins referenced item 2f. Mr. Blevins informed the board of this request to transfer banking institutions at Englewood School is due to charges BB&T are now imposing to public entities which would affect monthly charges to the school’s individual account. Mr. Blevins recommended the regular consent agenda. Chairman Howard asked for any questions. A motion to accept was made by Donna Cagle, seconded by Joe Coleman. A voice vote was recorded. Motion carried by unanimous vote. 2A. UPDATED CONSENT AGENDA a. Budget Amendments Fund #142-Federal Projects- #581 First to the Top To adjust estimated budget for Race to the Top, FY 2012/13 to actual budget

Fund # 141-General Purpose School-Early Childhood Education To adjust estimated budget for Pre-K to actual budget, FY 2012/13 b. Bids and Purchases PURCHASE REQUEST Discovery Education: $13,550. United Streaming/Teacher Resources Funding-Technology Chairman Howard asked for any item needing to be pulled from the updated consent agenda. Mr. Blevins recommended the updated consent agenda for approval. A motion to accept was made by Larry Cantrell, seconded by Henry Webb. A voice vote was recorded. Motion carried by unanimous vote. 3. PERSONNEL Mr. Blevins said a list of personnel changes was provided for the board’s information. Mr. Blevins stated as required by school board policy 1.108 regarding Nepotism, he was informing the board of the recommendation to hire Tyler Sauceman, son-in-law of board member Sharon Brown, for a position at Niota Elementary School.

PROFESSIONALS Last Name First Name Assignment Action Location EFFECTIVE

Williams Holly Instr. Coach Resign Riceville 9/28/2012

PARA PROF.

Haro Stacia Vol. Bowling Coach Hire MCHS 2012/13 SY

King Jeff Vol. Bowling Coach Hire MCHS 2012/13 SY

Arms Robin Federal Aide Hire MVS 10/8/2012

PROFESSIONALS Last Name First Name Assignment Action Location EFFECTIVE

Skelton Melanie Pre-K Teacher Resign Niota 12/20/2012

Roach Denise Inst. Coach Promotion Riceville 11/1/2012

Baker Jessica Teacher Promotion Niota Aide to 11/6/2012

Rcvl Teacher

PARA PROF. Carpenter Joshua PT Media-Aide Resign Riceville 10/16/2012

(will remain as a Volunteer FB Coach at MCHS)

Sauceman Tyler Aide Hire Niota 11/15/2012

Crabtree Vickie Cook Resign McMinn 10/30/2012

LEAVE OF ABSENCE Giles Gail Secretary LOA MCHS 10/31-3/15/13

Lawson Pamela Teacher LOA Calhoun 9/24-5/22/13

McKeehan Andrea Aide LOA-revised Riceville 11/5-1/3/12

Queen Renee `Teacher LOA Niota 11/7-11/20/12

Rowland Charles Bus Driver LOA

10/9-11/27/12

Simpson Joyce Teacher LOA-Military CHS 10/29-11/9/12

Tuggle Brent Teacher LOA CHS 11/1-12/3/12

Williams Lula Cook LOA Rog. Creek 10/11-10/25/12

PROFESSIONALS Last Name First Name Assignment Action Location EFFECTIVE

Bain Krista Elem. Girls Basketball Rog. Creek 2012/13 SY

Roberts Taylor Elem. Boys Basketball Rog. Creek "

PARA PROF. Arterburn Amelia Aide/Nurse Hire E.K. Baker 8/22/2012

Bare Deborah Music Hire Rog. Creek 8/8/2012

Brady Linda Cook Hire Calhoun 8/16/2012

Buckner Brooke Pre-K Aide Resign Riceville 8/17/2012

Dake Jennifer Art Hire Riceville 8/14/2012

Espinoza Kami Teacher Aide Hire Rog. Creek 9/4/2012

Goforth Kim Teacher Aide Resign Rog. Creek 8/24/2012

Haire Dana PT Cook to FT Cook Hire CHS 8/16/2012

Hicks Leah Pre-K Aide Hire Riceville 8/21/2012

Newman Debbie PT Cook Hire CHS 8/16/2012

Tucker Kitty Cook Resign CHS 8/14/2012

4. COMMUNICATIONS Chairman Howard asked the board to address item 4c on the agenda first and asked Mr. Derrick Clemow, Architect with Upland Design Group, to present this item. Mr. Clemow referenced copies of the requested change orders for the MCHS reconstruction project included in tonight’s board packet. Mr. Clemow stated during the Phase II construction at MCHS, we incurred a leak in the roofing structure which caused damage to interior rooms and floors not originally included in the scope of work of the contract. Mr. Clemow recommended the approval of the change orders as presented which will adjust the original base bids submitted by both Wilson Construction and Parris Roofing to accurately reflect the additional construction costs incurred to be included in the scope of work of the entire project. Mr. Clemow further stated there had been an overpayment made to Parris Roofing in the amount of $10,558.52 which has since been returned to the board of education. Mr. Clemow also spoke of the next construction phase, Phase III, and referenced a diagram displayed. He indicated this was just to begin identifying the needs for this next phase which the board would be addressing in the near future. Mr. Blevins stated he recommended the approval of the change orders as presented. Chairman Howard asked for any discussion. A motion to accept was made by Kathy Dougherty, seconded by Larry Cantrell. A voice vote was recorded. Motion carried by unanimous vote. a. Board Workshop-November 13, 2012 Mr. Blevins stated preparations are being made to finalize the workshop with an agenda enclosed in tonight’s board packet. Mr. Howard asked the board to review the Director of School’s evaluation instrument as this will be discussed at the workshop. b. McMinn County Schools Grade Card-2011/12 SY, Ms. Diane Vinson and Dr. Phillip Swanson Mr. Blevins asked Ms. Diane Vinson and Dr. Phillip Swanson to give a report of the school system’s report card just released for the 2011/12 school year. Both supervisors stated gains were evident in all categories with AYP’s (annual yearly progress) being replaced with AMO’s (annual measurement objectives). Both instructors discussed the newly adopted Common Core Standards and how this will change the current instructional time to involve more hands on learning and critical thinking. Mr. Blevins said the focus will be with gap closures and reducing the gaps in math, reading, and language arts. Mr. Blevins also said this was the best report card he had seen in the past eight years and expressed his appreciation to all our instructional staff for their hard work. c. MCHS Phase II Renovations-Change Orders This item was pulled and addressed first under communications.

d. Resolution Against Sequestration

RESOLUTION AGAINST SEQUESTRATION

WHEREAS, a world class public education is essential for the future success of our nation and

today’s schoolchildren; and

WHEREAS, the Budget Control Act of 2011 includes a provision to impose $1.2 trillion in

across-the-board budget cuts to almost all federal programs including education that would

become effective January 2, 2013; and

WHEREAS, these across-the-board budget cuts would impact school districts during the 2013-

14 school year, with the exception of the Impact Aid program, with which a reduction would

become effective this school year; and

WHEREAS, these across-the-board budget cuts, also known as sequestration, would impact

education by a reduction in funds of 8.2 percent or more and could result in larger class sizes,

fewer course offerings, possible four-day school weeks, loss of extracurricular activities, teacher

and staff lay-off, decreased funding for professional development, and the difficulty to fulfill

legal state and federal mandates and

WHEREAS, sequestration would impact almost every public school system in the nation and

the millions of students educated through programs such as Title I grants for disadvantaged

students, the Individuals With Disabilities Education Act (IDEA), English Language

Acquisition, Career and Technical Education, 21st Century Community Learning Centers, and

more; and

WHEREAS, McMinn County Board of Education, as well as other public schools, would be

impacted nationwide by an estimated $2.7 billion loss from just three programs alone – Title I

grants, IDEA special education state grants and Head Start – that serve a combined 30.7 million

children; and

WHEREAS, federal funding for K-12 programs was already reduced by more than $835 million

in Fiscal Year 2011, and state and local funding for education continues to be impacted by

budget cuts and lower local property tax revenues; and

WHEREAS, states and local governments have very limited capacity to absorb further budget

cuts from sequestration, as McMinn County Board of Education has already implemented cuts

commensurate to state and local budget conditions;

NOW THEREFORE, BE IT RESOLVED, that the McMinn County Board of Education on

this 8th

day of November, 2012, urges Congress and the Administration to amend the Budget

Control Act to mitigate the drastic cuts to education that would affect our students and

communities, and to protect education as an investment critical to economic stability and

American competitiveness.

McMINN COUNTY BOARD OF EDUCATION

_____________________ __________________________ Quinten Howard, Chairman Kathy Dougherty, Vice Chairman ___________________________ ________________________________ Sharon Brown Donna Cagle ___________________________ ________________________________ Larry Cantrell Joe Coleman __________________________ ________________________________ Johnna Hampton Melinda King __________________________ ________________________________ Mike Lowry Henry Webb

Mr. Blevins stated he received an email from TSBA requesting boards to approve and submit this resolution to state legislators in opposition of cuts to the deficit at the national level which could affect our local federal funding. Mr. Blevins said we have adjusted our budget for this school year should these cuts take place and said such cuts would affect our title funds and our special education funds with a possible reduction of 8-9%. Mr. Blevins recommended the approval of this resolution. Chairman Howard asked for any discussion. A motion to accept was made by Mike Lowry, seconded by Kathy Dougherty. A voice vote was recorded. Motion carried by unanimous vote. e. Legislative Memo Chairman Howard asked the board to approve a memo to be sent to all state legislators requesting their support against the sequestration. A motion was made to accept by Larry Cantrell, seconded by Kathy Dougherty. A voice vote was recorded. Motion carried by unanimous vote. 5. REPORTS a. Report from TSBA Board of Directors

Kathy Dougherty said the board recently attended the TSBA State Convention where she also attended a board of directors’ meeting. Ms. Dougherty said there were talks of vouchers being discussed again in the near future. b. Review Policy Section 4 Chairman Howard reminded board members to review this section of the policy manual and report back to Policy Chairman, Kathy Dougherty, with any questions or concerns. 6. DIRECTOR OF SCHOOL’S REPORT Mr. Blevins introduced Ms. Patti Weaver, Instructor at Cleveland State Community College, along with some of her Introduction to Education students who came to observe tonight’s board meeting. Ms. Weaver asked students to introduce themselves and to share the area of certification they were pursuing. Chairman Howard thanked Ms. Weaver and her students for attending tonight. Mr. Blevins asked Ms. Jill Pierce, STEM Coordinator, to share with the board of an opportunity made available to our schools through the Microsoft IT Academy. Ms. Pierce said our school system was very fortunate to participate in the IT Academy offered by Microsoft which will provide opportunities for our students to receive certificated training in areas such as Excel, Word, and other programs which will better prepare them for the workforce upon graduating. The academy will also provide professional development opportunities for teachers. Ms. Pierce praised Microsoft for their high standards and stated how fortunate we are to be able to participate in this program. 7. PRAISES, COMPLIMENTS, AND ANNOUNCEMENTS Kathy Dougherty said she recently attended the Beta Club Initiation at Niota School and praised the sponsor, Ms. Cindy Jenkins, for her coordination efforts as they had more students to participate than expected. Quinten Howard shared he had attended several Veteran’s Day programs this week along with other board members. Chairman Howard also commented on our school’s cafeteria reports and praised Ms. Young and her staff for the high scores. 8. CHAIRPERSON’S COMMENTS Chairman Howard said he was in the process of updating the board’s custom and procedures manual. Mr. Howard said the manual has not been updated since 2008 and that he was

working with Mr. Joe Gaston and Kathy Dougherty on this project. Mr. Howard stated he hoped to get this out to all board members soon. Chairman Howard reminded the board of the next regular scheduled monthly session meeting to be held on Thursday, December 13, 2012, at Central High School at 7:00 p.m. Chairman Howard adjourned the meeting. ____________________________________ ____________________________________ Chairperson Director of Schools