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2016-2017 MCGILL UNIVERSITY ANNUAL SAFETY REPORT A Report to the Human Resources Committee of the Board of Governors of McGill University Submitted by Yves Beauchamp, Vice-Principal, Administration and Finance Diana Dutton, Interim Associate Vice-Principal, Human Resources Robert Couvrette, Associate Vice-Principal, Facilities Management & Ancillary Services October, 2017
McGill University 2016-2017 Safety Annual Report Page 2 of 32
TABLE OF CONTENTS Executive Summary .................................................................................................................................... 4
1 Introduction ........................................................................................................................................... 5
1.1 Administration ............................................................................................................................................... 5
2 Compliance Framework ....................................................................................................................... 6
2.1 Safety Committee Management System ...................................................................................................... 7
3 CNESST Claims .................................................................................................................................... 9
4 Environmental Health & Safety ......................................................................................................... 10
4.1 Laboratory Inspection Program .................................................................................................................. 10
4.2 Hazardous Waste Disposal Statistics ......................................................................................................... 15
5 Emergency Management & Preparedness ....................................................................................... 16
5.1 University Emergency Notification Systems ............................................................................................... 16
5.2 Emergency Planning and Preparedness .................................................................................................... 16
6 Fire Prevention.................................................................................................................................... 16
6.1 Fire Alarms ................................................................................................................................................. 16
6.2 Reasons for Fire Alarms ............................................................................................................................. 18
6.3 Building Evacuation Exercises .................................................................................................................... 18
7 Security Services ................................................................................................................................ 19
7.1 Calls to the Security Operations Centre (Downtown & Macdonald Campus) ............................................. 19
7.2 Reported Criminal Incidents (Downtown & Macdonald Campus) ............................................................... 21
7.3 Benchmarking Criminal Incidents ............................................................................................................... 23
8 2016-2017 Safety Activities ................................................................................................................ 24
8.1 McGill Safety Training................................................................................................................................. 24
8.2 2016-2017 Highlights .................................................................................................................................. 26
9 The Year Moving Forward .................................................................................................................. 28
9.1 Environmental Health and Safety ............................................................................................................... 28
9.2 Campus Public Safety ................................................................................................................................ 29
Appendix 1 Campus Public Safety Organizational Chart ..................................................................... 31
Appendix 2 Environmental Health & Safety Organizational Chart ...................................................... 32
McGill University 2016-2017 Safety Annual Report Page 3 of 32
LEXICON AED Automated External Defibrillator
CFIA Canadian Food Inspection Agency
CNSC Canadian Nuclear Safety Commission
CNESST Commission des normes, de l’équité, de la santé et de la sécurité du travail
CPS Campus Public Safety
DSC Departmental Safety Committee
EHS Environmental Health and Safety
EM&P Emergency Management & Preparedness
EOC Emergency Operations Centre
ERAP Emergency Response Assistance Plan
FMAS Facilities Management & Ancillary Services
FP Fire Prevention
FSC Facilities Safety Committee
HR Human Resources
HWM Hazardous Waste Management
ICS Incident Command System
IRS Internal Responsibility System
JAC John Abbott College
MNI Montreal Neurological Institute
MUHC McGill University Health Centre
PHAC Public Health Agency of Canada
PI Principal Investigator
RAD Rape Aggression Defense System
SOC Security Operations Centre
SPVM Service de police de la Ville de Montréal
SSMU Students’ Society of McGill University
TC Transport Canada
UERP University Emergency Response Plan
UHSC University Health and Safety Committee
ULSC University Laboratory Safety Committee
WHMIS Workplace Hazardous Materials Information System
McGill University 2016-2017 Safety Annual Report Page 4 of 32
EXECUTIVE SUMMARY
Environmental Health &
Safety
(page 10)
Environmental Health & Safety
HazardousWaste
Management
Apprehension of a known thief on
campus
(page 21)
Two new EHS Safety Training Sessions
(page 24)
New Construction Safety Work Group
(page 27)
Emergency Operations Centre
equipment upgrade
(page 27)
Ammonia leak response drill at Glenfinnan Arena
(page 27)
Emergency Response Assistance Plan for Radioactive Waste
Transport
(page 28)
Collaboration with the School of Social Work to address indigent persons
on campus
(page 29)
Enhanced Fire Prevention data tracking and analysis
(page 29)
Security Services (page 19)
Fire Prevention (page 16)
Emergency Management &
Preparedness (page 16)
Parking & Transportation Services
Campus Public Safety
49% increase in scrap metal collected for recycling (page 15)
24% decrease in unsecured area alarms at Macdonald Campus (page 19)
40% decrease in criminal incidents on the Downtown Campus (page 21)
Tre
nd
s
The Year Moving Forward
Highlights
McGill University 2016-2017 Safety Annual Report Page 5 of 32
1 INTRODUCTION
This report summarizes the events and activities related to issues of health and safety at McGill University for the period of May 1st 2016 to April 30th 2017. The scope of this report includes all aspects of safety, reflecting the mandate of the safety units under Campus Public Safety (Security Services, Fire Prevention, and Emergency Management & Preparedness) and Environmental Health and Safety (Environmental Health & Safety and Hazardous Waste Management). The Director of Campus Public Safety also oversees the Parking and Transportation Services department, which manages all parking activities on both campuses. The unit provides guidance and support to the community on logistical issues related to parking and transportation on the campus grounds. Due to their limited involvement in safety, this report will not include the Parking & Transportation Services department.
1.1 Administration
Through sharing of resources, information, and expertise, the three safety branches of Campus Public Safety as well as the Parking and Transportation Services department collaborate with other units, including Environmental Health and Safety, to provide services to the McGill community. The structure of the organization and current staffing levels are shown in Appendices 1 and 2.
1.1.1 Mission Statement – Campus Public Safety
McGill University's Campus Public Safety Department works with the community to promote a safe and secure environment for students, faculty, staff and visitors through education, prevention and response.
The members of the Campus Public Safety Department: Security Services, Fire Prevention, Parking and Transportation Services, and Emergency Management and Preparedness, are committed to respecting the needs and interests of the university community, and to be diligent in the protection of both persons and property.
As such, we encourage our partners in the community to assume their individual and collective responsibilities to make McGill University a place that is safe, and to provide an open environment that fosters learning and education.
1.1.2 Mission Statement – Environmental Health & Safety
Environmental Health and Safety supports the continuous improvement of a safety culture at the University by providing advice, guidance, training, and technical support to the McGill community. The safety culture encompasses a healthy and safe environment achieved through everyone’s understanding of their related responsibilities and compliance with all regulatory requirements and University safety policies.
McGill University 2016-2017 Safety Annual Report Page 6 of 32
2 COMPLIANCE FRAMEWORK
The regulatory framework for safety within which the University operates falls under three levels of jurisdiction and encompasses a wide variety of relevant laws and regulations. The principal legislative entities driving compliance management and the associated means of monitoring and judging compliance are summarized in Figure 1.
Figure 1 Compliance Framework
Jurisdiction Legislation Scope Monitored by Means of judging
compliance
Federal
The Nuclear Safety and Control Act, S.C. 1997, c. 9
Governs the acquisition, storage, use, transfer, and disposal of radioactive materials (used in approximately 75 research labs)
EHS
Inspection
Internal licensing system
“Cradle-to-grave’’ tracking of radioactive materials
The Human Pathogens and Toxins Act and Regulations
Biosafety and biosecurity requirements under a single Act, licensing required by regulations.
EHS
Registration with federal government
Inventory of pathogens
Laboratory biosafety
Security clearance for risk level III and up
Administrative Oversight Plan
Provincial
The Act respecting Occupational Health and Safety, R.S.Q., c. S-2.1 and associated regulations
General duties of care e.g. employer’s obligation to provide a safe workplace
Prescriptive regulations governing work conditions
EHS
Inspection
Internal activity reporting
Incident tracking
System audits
The Act respecting industrial accidents and occupational diseases, R.S.Q., c. A-3.001
Quebec’s system of compensation for the cost of work-related injuries or illnesses
Benefits Office (HR) & EHS
Tracking and managing CNESST claims, costs, & return-to-work efficiency
The Environmental Quality Act, R.S.Q., c. Q-2 and related hazardous waste regulations
The collection, transfer and disposal of hazardous wastes
EHS (HWM)
Tracking and reporting of wastes collected, transferred and shipped
Inspection of waste collection
Incident tracking
Audits of service providers
Safety Code for the Construction Industry s-2.1,r6
Safety in construction sites Works liable to disturb asbestos
Facilities Operations and Development and EHS
Site inspection
Accident investigations
Safety interventions
Asbestos registry, inspection, training, management
Municipal Municipal Fire Code
Governs all aspects of fire protection, including the application of the national fire code
FP
Inspection
System certification
Incident tracking
McGill University 2016-2017 Safety Annual Report Page 7 of 32
2.1 Safety Committee Management System
As shown in Figure 2, there are a number of safety committees at McGill. This structure includes committees with representation from across the University as well as committees within academic, administrative and service units. The most notable development this past year is the expansion of the Facilities Safety Committee to include all facilities managers. Originally set up to deal with safety issues in Facilities Management and Ancillary Services, the Committee now also includes Athletics, Residences, the Macdonald Campus Farm and the Gault Nature Reserve.
Figure 2 Structure of Safety Committees at McGill University
2.1.1 University Health and Safety Committee (UHSC)
The University Health and Safety Committee is the umbrella safety committee, responsible for university-wide health and safety issues. It is chaired by the Associate Vice-Principal, Facilities Management & Ancillary Services, and met six times in 2016-2017. This committee includes all of the McGill staff and student unions and associations, balanced with a nearly equal number of management representatives. Topics addressed throughout the year included:
Smoke-free Campus
Accident Reporting Procedures
Radioactivity at the Life Sciences Building
Chemical Spill at Macdonald Campus
Security at McIntyre Garage
UHSC
ULSC
Medicine Science Engineering Agriculture &
Env. Sciences Administration
Anatomy
Biochemistry
Physiology
Total of 18 Committees
Chemistry
Biology
Physics
Total of 7 Committees
Civil
Mechanical
Chemical
Total of 8 Committees
Plant Science
Nat. Res. Sciences
Food Science
Total of 8 Committees
FSC
McGill University 2016-2017 Safety Annual Report Page 8 of 32
2.1.2 University Laboratory Safety Committee (ULSC)
The University Laboratory Safety Committee (ULSC) provides a forum where laboratory safety issues can be addressed and where policies and protocols can be developed in a consistent and effective manner. The committee structure continued to work well; each faculty presented a summary of their activities of the year and shared ideas for improving safety culture that are working well. The biosafety and radiation safety officers also presented their annual reports. The ULSC reports to the Office of the Vice-Principal, Research & Innovation. The committee met seven times in 2016-2017. Topics addressed throughout the year included:
Administrative Oversight Plan (for Human Pathogens and Toxins) reviewed and approved
McIntyre Waste Solvent Pumping
Sustainable Labs Working Group
Reproductive Hazards Working Group
Lab Cleaning Personnel SOP and Training Video
Transport of Dangerous Goods
EHS activity reports
New Software Requirements for EHS Training and Incident Tracking
2.1.3 Facilities Safety Committee (FSC) (Previously known as the University Services Safety Committee (USSC))
The Facilities Safety Committee provides a forum for facilities managers and employees to receive and review safety issues related to their specific operations and to develop safety policies and procedures. This Committee was originally set up to deal with Facilities Management and Ancillary Services (FMAS) only, however it has been expanded to include all facility managers in order to attain a consistent safety standard across all University Facilities. Representatives are now drawn from FMAS, Athletics, Residences, and, as of 2016-2017, the Macdonald Campus Farm, and the Gault Nature Reserve. In 2016-2017, the Committee met six times. Items discussed included:
Montreal Alouettes safety issues (roof access)
Confined Space Entry
Lock-out Tag out Training
Bishop Mountain Hall – kitchen ventilation in the cafeteria
Retooling of Facilities Safety Manual
MNI mechanical room sump pit ventilation
Construction Safety 2.1.4 Faculty Safety Committees (FSC)
Faculty Safety Committees exist in the four faculties with laboratory operations and provide oversight of the Departmental Safety Committees and representation to the ULSC. These committees report to their respective Faculty Deans on health and safety activities and the head of each committee acts as a faculty representative on the ULSC. The Chair of each committee is also automatically a member of the ULSC. All four faculties sent representatives to ULSC meetings and all but one faculty presented an activity report. The Faculty Safety Committee Chairs are:
Science – Professor Karine Auclair
Medicine – Professor Dieter Reinhardt and Dr. Carmen Lampron
Agricultural and Environmental Sciences – Professor Stan Kubow and Professor Niladri Basu (sabbatical replacement)
Engineering – Professor Milan Maric
McGill University 2016-2017 Safety Annual Report Page 9 of 32
2.1.5 Departmental Safety Committees (DSC)
Departmental Safety Committees are required for all departments, which have operating labs. Each committee is required to submit a report of their annual activities and priorities for the upcoming year. At the time of this report, 29 out of 35 Committees submitted activity reports, a total of 83% of submissions. The reports were compiled and summarized by EHS and used as one of the criteria to select the annual winner of the Departmental Safety Committee Productivity Award. The winner for 2016-2017 was the DSC from Natural Resources Science, chaired by Dr. Sébastien Faucher.
3 CNESST CLAIMS
CNESST Statement CNESST claims for the calendar years from 2011 to 2017 are presented below.
Figure 3 CNESST Claims from 2011 to June 2017
Claims per year (1) 2017(2) 2016 2015 2014 2013 2012 2011
Claims made 26 57 58 59 61 76 56
Claims accepted 17 45 34 39 50 55 40
Claims charged 13 33 29 37 44 48 35
(1) CNESST’s reference period is the calendar year. (2) Represents data collected during the first 6 months of 2017.
Financial Data Figure 4 contains financial data associated with the University’s insurance premium. McGill is subject to the retrospective plan which means the impact of a certain year will be felt four years later; i.e. the results of 2017 will be realized in 2021.
Figure 4 Financial Data
Rate 2017 2016 2015 2014 2013 2012 2011
Unit rate $ (1) 0.57 0.59 0.63 0.66 0.71 0.70 0.72
McGill initial rate $ (2) 0.54 0.57 0.61 0.63 0.62 0.64 0.68
McGill current rate $ (3) 0.54 0.56 0.58 0.57 0.56 0.59 0.62
Premium $ (4) N/A 2,532,846 2,538,346 2,496,666 2,349,963 2,445,460 2,429,784
(1) The unit rate represents a comparison rate for all colleges and universities in Quebec. (2) Represents the initial rate assessed by CNESST based on our past experience (for example, the 2016 McGill rate is based on our experience of
the years 2011, 2011, 2013 and 2014). (3) If McGill’s experience of previous years changes, the CNESST will recalculate the University’s rate and this will be reflected by an increase or a
decrease in the rate. (4) The premium used to be estimated at the beginning of each year. As of 2011, the CNESST has implemented a procedure for the payment of
premiums requesting that it be paid bi-weekly, based on wages paid, along with all others statutory governmental deduction remittance. The total premium for 2017 will be known in 2018. The premium is based on the University’s insurable salary (calculation is: insurable salary x McGill rate / 100).
McGill University 2016-2017 Safety Annual Report Page 10 of 32
4 ENVIRONMENTAL HEALTH & SAFETY
4.1 Laboratory Inspection Program
All laboratories are inspected a minimum of once every two years. During the period from May 1st, 2016 to April 30th, 2017, 138 laboratories were inspected (123 initial inspections for the eighth inspection cycle and 15 follow-up inspections for the seventh cycle) with a resultant score of 79%. Figure 5 shows laboratory inspections scores since 2008-2009.
Figure 5 Laboratory Inspection Score History, by Fiscal Year
Because the entire inspection cycle is completed over a period of three years, only the departments listed in Figure 6-a (Initial Scores) and 6-b (Follow-up Scores) have been inspected.
7978
79
71 71
7980
76
82
64
66
68
70
72
74
76
78
80
82
84
2016-2017 2015-2016 2014-2015 2013-2014 2012-2013 2011-2012 2010-2011 2009-2010 2008-2009
Laboratory Inspections Scores
McGill University 2016-2017 Safety Annual Report Page 11 of 32
Figure 6-a Laboratory Inspection Initial Scores (May 1, 2016 – April 30, 2017)
Faculty / Department Score (%)(1),(2)
Total Inspections
No Reply Received(
5)
Score <60%
Score > 75%
Score previous cycle(3)
Faculty of Engineering 79 65 41 9 44 76
Bioengineering 66 5 0 3 2 -
Center for Intelligent Machines (CIM) 55 1 0 1 0 50
Chemical Engineering 84 18 12 0 15 76
Civil Engineering and Applied Mechanics 76 6 3 1 3 69
Electrical and Computer Engineering 56 5 3 2 0 67
Mechanical Engineering 79 13 11 2 8 83
Mining and Materials Engineering 86 17 12 0 16 81
Faculty of Medicine 77 58 2 39 73
Microbiology & Immunology 78 2 0 1 67
Anatomy and Cell Biology 86 9 0 8 75
Anesthesia Research Unit 87 1 0 1 71
Animal Resource Centre 91 1 0 1 74
Biochemistry 79 17 0 12 71
Biomedical Engineering 74 5 1 3 74
Dentistry 87 7 0 6 67
Goodman Cancer Centre 75 15 1 7 75
Physiology 73 1 0 0 70
Figure 6-b Laboratory Inspection Follow-Up Scores (May 1, 2016 – April 30, 2017)
Faculty / Department Score (%)(1),(2)
Total Inspections
No Reply Received
Score <60%
Score > 75%
Score previous cycle(4)
Faculty of Agricultural and Environmental Sciences (Follow-ups)
82 8 1 1 8 62
Animal Science 82 4 0 0 5 62
Food Science and Agricultural Chemistry 56 1 1 1 0 57
Natural Resource Sciences 91 3 0 0 3 64
Faculty of Science (Follow-ups) 77 7 4 0 5 74
Biology 75 2 1 0 1 84
Chemistry 80 4 3 0 4 66
Earth and Planetary Sciences 67 1 0 0 0 79
(1) Computed as percentages using the formula: # of inspection items deemed as “PASS”/ # of applicable items x 100-
(2) Numbers are rounded to the nearest whole number
(3) Score received for original inspections during the 7th inspection cycle (2013-2016)
(4) Score received for follow-up inspections during the 6th inspection cycle (2011-2013)
(5) myLab system was used for inspections, but statistical reports not yet available.
McGill University 2016-2017 Safety Annual Report Page 12 of 32
Interpreting Laboratory Inspection Scores The inspection checklist is based on key “auditable” items. Prior to each cycle, the list is reviewed for relevance, adherence to regulatory compliance and relative importance. Once complete, laboratory inspection reports and scores are first sent to the principal investigator (PI) of the lab along with an explanation of how the items were interpreted. If the PI receives less than a perfect score (100%), they are asked to respond to the Environmental Health and Safety (EHS) office within six weeks, explaining the corrective measures or action plan they will take. In addition, laboratories scoring less than 60% are subject to a follow-up inspection by EHS. As a new feature in the inspection program, sustainability has been introduced and is being tracked in myLab. Note, PIs are not required to respond to the observed items and no grades are generated for this checklist. The sustainability items on the checklist were developed by the multi-stakeholder Sustainable Labs Working Group based on a review of best practices at peer institutions, and approved by the University Lab Safety Committee to ensure relevance to the McGill context and its sustainability goals. The results of the sustainability inspection would provide a benchmark on sustainable labs practices and promote the development of potential lab sustainability initiatives across campus. Laboratories with scores of 75% and greater are considered “certifiable”, therefore qualify for approval of internal permits, safety certifications and sign-offs for research grant applications. However, they are still required to respond to EHS to explain the corrective measures they will take to further improve their scores. In instances where laboratories continue to score poorly after a follow-up inspection, EHS escalates the situation to the departmental Safety Committee and subsequently the Departmental Chair. Upon initial inspection in the Faculty of Engineering, 9 out of 65 labs scored below 60% and 44 scored above 75%. Following these inspections, 41 labs failed to provide a reply to outline the measures they would take to improve their scores. In the Faculty of Medicine, 2 out of 71 labs scored below 60% and 39 labs scored above 75%. MyLab system was used for the laboratory safety inspections in the Faculty of Medicine and the statistical reports for the number of responses received are not yet available. Upon follow-up inspections in the Faculty of Agricultural and Environmental Sciences, 1 out of 7 labs scored below 60% and 6 scored above 75%. Following these inspections, 1 lab failed to provide a reply to outline the measures they would take to improve their scores. In the Faculty of Science, no lab scored below 60% and 5 out of 7 labs scored above 75%. Following these inspections, 4 labs failed to provide a reply to outline the measures they would take to improve their scores. Ideally, labs strive to achieve maximum scores to ensure lab personnel are working, studying, and researching in the safest possible environments while also increasing the culture of safety at McGill. In an effort to increase commitment concerning awareness of danger in the laboratory inspection process, EHS has continued to offer a special edition of the Internal Responsibility System (IRS) course offered exclusively for principal investigators and laboratory managers. The IRS course was offered at the Macdonald Campus on November 3, 2015 and another at the Downtown Campus on February 2, 2016 (Figure 6-c).
McGill University 2016-2017 Safety Annual Report Page 13 of 32
RISK
Figure 6-c Risk and Impact Involving Laboratory Inspections
PROBABILITY
EHS Service Calls The EHS service calls data are shown in Figure 7. In 2016-2017, EHS reported a total of 664 service calls, on par with the average over the past several years. This table is generally reflective of the calls for service that come through the EHS office either by telephone or e-mail. The HEAT software used to input all the service calls is obsolescent. It was primarily designed for issuing call tickets and is not up to standard for generating reports and statistics on accidents and incidents. A new incident management software, required for time and cost saving purposes, is being considered for both EHS and Campus Public Safety.
HIGH RISK/LOW PROBABILITY
Requires immediate action e.g. gas cylinder not secure
HIGH RISK/ HIGH PROBABILITY
e.g. daily toxic substance manipulation
CLOSE LAB
LOW RISK/LOW PROBABILITY
e.g. the appropriate training was not completed
LOW RISK/HIGH PROBABILITY
Requires correction as soon as possible
e.g. no proper identification
McGill University 2016-2017 Safety Annual Report Page 14 of 32
Figure 7 Environmental Health & Safety Service Calls History, by Fiscal Year
Category 2016-2017
2015-2016
2014-
2015
2013-
2014
2012-
2013
Access to Information 1 2 1 0 1
Accident, Incident and Occupational Disease Investigation
76 57 61 72 101
Air Sampling 0 3 3 3 1
Animal Use Protocol 99 61 34 54 26
Annual Inspection of AED 16 15 4 11 10
Asbestos 24 32 29 14 17
Biosafety 32 30 34 37 38
Biosafety Site Visit 1 0 0 3 2
Chemical Fume Hood 9 4 5 4 5
Compliance Certificate 0 0 0 2 1
Construction Safety 36 32 46 29 31
CPR / First Aid 6 1 2 8 6
Decommissioning 9 5 8 6 12
EHS Administration 11 3 16 14 12
Emergency Response Plans 3 3 0 0 0
Environmental Issues 3 0 1 0 5
Ergonomics 41 9 13 13 15
General Safety Inquiry 51 45 67 50 67
Health and Safety Committees 11 17 9 10 7
Indoor Air Quality 50 46 57 48 91
IRS – Internal Responsibility System 0 1 0 1 0
Laboratory Safety 38 50 53 65 77
Laboratory Safety Inspections 6 13 6 11 16
Legal Issues 0 1 1 0 0
Media 1 0 1 1 0
myLab 1 0 1 19 2
Nanotechnology 3 2 4 2 2
New & Expectant Mothers Risk Assessment 2 6 6 8 9
Noise 10 2 1 2 2
Occupational Health 2 0 1 4 0
Orientation Session (New PI) 22 8 20 15 6
Radiation Safety 13 9 13 16 17
Regulatory Agency (CNESST/CNSC/PHAC/CFIA) 18 19 29 28 24
Review of Plans 1 0 4 1 3
Safety Training (including WHMIS) 40 42 39 61 74
Temperature Regulation 4 2 1 2 0
Waste Management 17 12 15 16 12
Water Quality Testing 6 3 3 3 9
Water Spill & Flood 0 3 1 11 29
Workplace Evaluations 1 1 3 0 1
Total 664 539 592 644 731
McGill University 2016-2017 Safety Annual Report Page 15 of 32
4.2 Hazardous Waste Disposal Statistics
Hazardous Waste Management (HWM) is mandated to collect, prepare and ship hazardous waste for disposal in accordance with legislation in a safe, environmentally sound and cost effective manner. The department also provides services in the area of laboratory decommissioning, response to hazardous materials emergencies and the collection of electronic waste (e-waste). Figure 8 shows the volumes for each of the categories of waste handled by HWM. Waste volumes fluctuate annually based on use by the McGill community.
Figure 8 Hazardous Waste Statistics, by Treatment Type, Material and Fiscal Year
Treatment Material 2016-2017 2015-2016 2014-2015 2013-2014 2012-2013
Recycling
Alkaline batteries 809 kg 1,726 kg 269 kg 608 kg 810 kg
E-waste 35,312 kg 38,159 kg 30,682 kg 40,673 kg 30,472 kg
Fluorescent light bulbs 36,427 ft. 46.249 ft. 58,291 kg 55,014 ft. 47,829 ft.
Lead-acid batteries 2,300 kg 3,093 kg 1,727 kg 3,320 kg 2,542 kg
Mercury bulbs 2431 units 2321 units 1,481 units 1407 units 282 units
Paint 1,520 kg 1,340 kg 2,720 kg 800 kg 1200 kg
Scrap metal 38,332 kg 25,808 kg 20,726 kg 34,386 kg 30,583 kg
Oil 1,000 L 1,800 L 1,200 L 2,600 L 1,600 L
Incineration / Landfill
Biomedical animal 14,504 kg 15,604 kg 12,695 kg 14,547 kg 14,832 kg
Biomedical cytotoxic 9,895 kg N/A N/A N/A N/A
Biomedical non-anatomical
35,380 kg 42,740 kg 54,403 kg 49,874 kg 56,727 kg
Cyanides and reactives 158 kg 191 kg 174 kg 265 kg 127 kg
Cylinders 15 units 38 units 24 units 19 units 0 unit
Liquid scintillation cocktails
0 L 320 L 200 L 600 L 160 L
Other hazardous solids 1,200 kg 2,110 kg 2,080 kg 3,548 kg 960 kg
Other hazardous liquids 572 L 1,200 L 400 L 752 L 200 L
PCB ballast 522 kg 716 kg 463 kg 1440 kg 951 kg
Solvents 35,040 L 34,000 L 49,280 L 51,720 L 53,040 L
Neutralization Corrosive liquids 13,700 L 10,800 L 13,360 L 11,360 L 9,740 L
Regular waste
Decayed radioactivity 1392 kg 1,516 kg 2,258 kg 2,927 kg 2,098 kg
While the averages are fairly consistent with those of previous years, there has been a significant increase in the volume of scrap metal collected and shipped for recycling. This is most likely caused by the increasing number of renovation projects on campus. Also, we are now segregating biomedical cytotoxic waste as a separate category. As McGill’s biomedical waste used to be entirely incinerated, we did not have to do that segregation in the past. Our new service provider is treating non-anatomical waste differently (sterilization by autoclaving), so we are now required to identify cytotoxic waste as a stand-alone category. In previous years, the cytotoxic volumes were included in the non-anatomical waste stream.
McGill University 2016-2017 Safety Annual Report Page 16 of 32
5 EMERGENCY MANAGEMENT & PREPAREDNESS
5.1 University Emergency Notification Systems
McGill’s emergency notification system consists of several alerting tools which can be layered to ensure that as many people as possible are reached during an emergency. Tools include Push Notifications through the McGill App, SMS notification through Mir3, desktop pop-up messages through Alertus, as well as Alnote email messages and the www.mcgill.ca website. Currently, enhanced notifications are being developed for the McGill App. This will in all probability lead to the phase out of the Mir3 SMS notification system by the end of 2017.
5.2 Emergency Planning and Preparedness
The Emergency Management and Preparedness unit engages in ongoing emergency planning and preparedness activities. In addition to annual reviews of all major emergency response plans (i.e., University Emergency Response Plan, Ammonia Leak Response Plans, Convocation Emergency Plan), this year unit members began chairing several planning groups including the Mass Notification Work Group, the Travel Emergency Work Group, and the EOC Work Group for Active Shooter Preparedness. The unit also sits on the Construction Safety Work Group and EOC Construction group.
6 FIRE PREVENTION
6.1 Fire Alarms
The City of Montreal imposes an incremental fine structure for unfounded fire alarms that occur at each civic address. Fines range from $0 for a first alarm, $250 for the second, $750 for the third, and up to $2700 for the fourth and above. In order to reduce the number of unfounded fire alarms on campus and to defray the costs of those that continue to occur, the Fire Prevention Office imposes a penalty of $3000 per unfounded fire alarm. Since the 2009-2010 operating year, the number of unfounded alarm notices has decreased by 7%. From May 1st 2016 to April 30th 2017, the Fire Prevention Office (FPO) received 100 notices for unfounded fire alarms from the cities of Montreal and Sainte-Anne-de-Bellevue, an increase of 16 from the previous operating year. The office contested nine fines, five successfully. Ninety-one fines were considered justified. Figure 9 shows the number of unfounded fire alarms per location. Note that improvements in tracking processes has prompted the FPO to revise statistics for previous years. In order to enhance specificity, two categories have been added, the Montreal Neurological Institute (MNI) and Macdonald Campus. Note that MUHC staff handle MNI’s fire prevention operations, but the City of Montreal addresses notices for unfounded alarms at MNI to McGill University.
McGill University 2016-2017 Safety Annual Report Page 17 of 32
Figure 9 Number of Municipal Notices for Unfounded Alarms, by Location, Occurrence and Fiscal Year
Location 2016-2017 2015-2016 2014-2015 2013-2014
Unfounded Alarms
% Unfounded
Alarms %
Unfounded Alarms
% Unfounded
Alarms %
Downtown Campus Buildings*
46 46 43 50 32 56 35 45
Macdonald Campus Buildings*
4 4 10 12 4 7 1 1
Montreal Neurological Institute
15 15 16 19 10 18 14 18
Residences 28 28 17 20 9 16 21 27
Molson Stadium
7 7 0 0 2 4 7 9
Total 100 100 86 100 57 100 78 100
Frequency
First 29 29 31 36 15 26 28 36
Second 15 15 13 15 13 23 18 23
Third 15 15 8 9 5 9 12 15
Fourth 10 10 3 3 6 11 5 6
Fifth and higher 31 31 31 36 18 32 15 19
Total 100 100 86 100 57 100 78 100
* Downtown and Macdonald Campus buildings excluding Residence buildings.
Figure 10 Incidences of Unfounded Alarms, and % Change Year Over Year (2009-2017)
-40
-30
-20
-10
0
10
20
30
40
50
60
0
20
40
60
80
100
120
140
2009-2010 2010-2011 2011-2012 2012-2013 2013-2014 2014-2015 2015-2016 2016-2017
# Unfounded Alarms % Change
McGill University 2016-2017 Safety Annual Report Page 18 of 32
6.2 Reasons for Fire Alarms
After the rollout of the safety permits for Fire Protection Equipment Shutdowns (FS-002) and Hot Work in 2014, incidences of unfounded alarm notices dropped by 27%. However, unfounded alarm incidences have continued to increase, though in 2016-2017 at a smaller rate (16%) compared to the increase in 2015-2016 (51%). There are several reasons for these increases, most notably the increase in construction work in and around the University. The increase in FS-002 and Hot Work permit requests as shown in the graph below may support the premise that consequently, incidences of unfounded alarms have also increased.
Figure 11 Number of FS002 and Hot Work Requests, and Unfounded Alarms (2014-2017)
6.3 Building Evacuation Exercises
The Fire Prevention Office conducted fire drills in 87 out of 126 required buildings (discounting seven buildings that were empty during the drills period), for a success rate of 70%. Of the 39 remaining buildings, the FPO deemed 29 unsafe for evacuation due to construction work taking place in or around these buildings. As a contingency, affected occupants received training to raise awareness on how to evacuate safely around construction sites. The remaining 10 buildings did not require fire drills, as fire alarms around the fire drills period had triggered evacuations meeting exercise objectives.
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McGill University 2016-2017 Safety Annual Report Page 19 of 32
7 SECURITY SERVICES
7.1 Calls to the Security Operations Centre (Downtown & Macdonald Campus)
Figure 12 summarizes the incident reports triggered by calls and alarms recorded by the Security Services Operations Centre (SOC) on the Downtown and Macdonald campuses from 2014 to 2017.
Downtown Campus
The SOC downtown received on average, 327 calls a week compared to 326 last reporting year. The only noticeable change from last year is a decline in Criminal Incidents, which is outlined in more detail in “Reported Criminal Incidents” in Figure 12.
Macdonald Campus
The number of weekly calls received by the Macdonald Campus SOC dropped quite a bit from last year. There was a significant decrease in unsecured area alarms as compared to last year, from 285 to 217, due to our efforts in educating and promoting safety initiatives across various campus units.
McGill University Annual Safety Report 2016-2017 Page 20 of 32
Figure 12
Incident Reports Triggered by Calls and Alarms Received by Security Services on the Downtown and Macdonald Campuses, by Fiscal Year
2016-2017 2015-2016 2014-2015 2013-2014
Downtown Macdonald Downtown Macdonald Downtown Macdonald Downtown Macdonald
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Unsecured Areas(1) 1,265 24 217 4 1,271 24 285 5 1752 34 206 4 777 15 105 2
Alarms(2) 6,383 123 302 6 6,056 116 366 7 8,203 158 321 6 11,417 220 251 5
Emergency Calls(3) 558 11 68 1 504 10 71 1 498 10 70 1 467 9 54 1
Criminal Incidents(4) 273 5 93 2 465 9 79 2 294 6 64 1 373 7 62 1
Provide Assistance(5) 8,197 158 382 7 8,263 158 427 8 9,480 182 285 5 8,655 166 190 4
Miscellaneous(6) 309 6 1,324 25 393 8 2,002 39 377 7 1,549 30 299 6 1,570 30
Total 16,985 327 2,386 45 16,952 326 3,255 63 20,604 397 2,495 48 21,988 423 2,232 43
Context for Incident Categories: (1) Open doors, windows and buildings that are meant to be secured. (2) Unauthorized exit/entry, fire panel trouble, PC tab alarm etc. (3) Disturbance or emergency situation. (4) Criminal act or attempted criminal act. (5) Safety hazards, security risks, parking issues, lost & found etc. (6) Rule violation, non-criminal mischief, criminal information, etc.
McGill University Annual Safety Report 2016-2017 Page 21 of 32
7.2 Reported Criminal Incidents (Downtown & Macdonald Campus)
A detailed breakdown of crime-related incidents for this and the previous three years is shown in Figure 13 on the following page. It is noteworthy to mention that there are no national standards governing the reporting and classification of crime statistics for Canadian post-secondary institutions and therefore these statistics are compiled by Security Services.
Downtown Campus
This year saw a noticeable decrease in criminal incidents on the downtown campus (nearly a 40% drop from the previous year), consistent with an overall downward trend in criminal incidents on campus over the last five years. As mentioned last year, some incidents previously listed as “Attempted Theft” were revised to “Break and Enter” to reflect an illegal entry into a restricted area even though nothing was stolen. This year, 50% of “Break and Enters” on campus occurred at the McGill Sports Complex, although the number of incidents in this location has dropped significantly from 49 incidents last year to only 4 this year.
The largest single category in this reporting period is “Theft under $5000”, comprising 63% of all criminal incidents on campus. Laptops were the most targeted item for theft, representing 46% of all items stolen on campus. 29% of these thefts are attributed to two individuals working in multiple locations. The Security Services Investigator completed a criminal trend analysis to determine theft patterns, and subsequently apprehended one of the suspects in a sting operation with the help of the SPVM (Montreal Police).
An aggressive awareness campaign on laptop theft was launched during Orientation 2016 to advise students of risks and theft hot spots. Tabling activities, presentations and events were held and posters (both printed media and digital signage) were placed in areas most affected by laptop theft. Additionally, the STOP laptop theft deterrent system saw heavy promotion, offering discount incentives and on-site installations in libraries to facilitate the purchase and installation of the STOP laptop tags.
The theft of “cash” (i.e., wallets, debit/credit cards, money) was the second most targeted item at 19% of thefts. Gym lockers were primarily affected, at 42% of incidents, leaving the Sports Complex as our most vulnerable theft location. A stake-out operation took place in May 2016 and provided staff with the opportunity to test a new alarm system that could be used in future operations. Additionally, a project was launched to better secure exterior Emergency Exit doors, limiting unauthorized access to the building. Bicycles were the third most targeted item, with the most common theft location being bicycle racks positioned outside of campus buildings. In 2015, the Security Services team began a collaboration with the Montreal Police to engrave bicycles and raise awareness about the issue as a counter-measure to bicycle theft. Since the program’s inception, 148 bicycles have been engraved with the Police and entered into their database, assisting in tracking and recovery of stolen bikes.
Also of note this year is an increase in the categories of “Threats or Harassment” and “Disorderly Conduct - Indecent Exposure”. In the case of the former, there was an 80% increase in incidents of “Threats or Harassments” from the previous year. This increase may be due, in part, to promotion of McGill’s zero tolerance for harassment policy during presentations to students at Orientation. Community members are encouraged to report Harassment of any kind to CPS. For “Disorderly Conduct - Indecent Exposure”, one individual linked to several incidents was fortunately arrested. Another individual, based on location, time and behavior, was similarly linked to a series of incidents. For this reason, a “Lookout” was created by the Investigator so that special patrols could be on alert for anything suspicious in the affected area.
Macdonald Campus
In the Criminal Incidents category, an increase was seen over last year’s numbers due primarily to increased trespassing incidents into Glenaladale House and Brittain Hall. Both buildings are unoccupied, have been empty for many years, and have been determined as safety hazards. Hit and Run motor vehicle accidents have also increased, and these types of accidents are categorized as a criminal offence. There were also improved community relations between Macdonald campus and John Abbott College, resulting in higher visibility of our agents and better community relationships.
McGill University Annual Safety Report 2016-2017 Page 22 of 32
Figure 13 Summary of Reported Criminal Incidents, by Fiscal Year
2016-20171 2015-20161 2014-2015 2013-2014
McGill University
Off Campus2
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JAC3
McGill University
Off Campus
Mac Campus
Mac and JAC
McGill University
Off Campus
Mac Campus
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McGill University
Off Campus
Mac Campus
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Incidents against Property
Theft of over $5000 4 0 0 0 2 0 0 1 2 0 0 1 3 0 0 0
Theft of under $5000 163 4 22 49 302 3 24 54 166 5 16 37 251 9 10 40
Break and Enter 8 1 2 1 60 2 9 1 8 4 2 2 17 1 1 3
Computer Crime 1 0 0 0 0 0 0 1 0 0 0 1 1 0 2 3
Fraud 0 1 0 3 0 0 2 2 0 0 1 3 0 1 0 8
Mischief 24 0 4 6 36 1 0 5 37 3 4 7 28 0 8 14
Trespassing 0 0 18 0 1 0 9 2 1 0 2 4 0 0 4 8
Arson 0 0 1 0 0 0 1 0 0 0 0 0 0 0 0 0
Attempted Incidents against Property
6 2 3 2 22 0 2 0 19 1 12 36 10 0 1 2
Total 206 8 50 61 423 6 47 66 233 13 37 91 310 11 26 78
% of Total Crime 79.6% 57.1% 61.7% 62.9% 93.6% 46.1% 61.0% 66.7% 86.6% 52% 61.6% 64% 89.9% 44.0% 59% 62%
Incidents against the Person
Assault 6 1 3 1 8 0 1 0 7 0 0 6 3 4 0 0
Threats or Harassment 19 2 0 0 10 4 4 5 6 3 3 7 11 2 0 3
Mugging or Robbery 0 0 0 0 0 0 0 1 2 4 0 0 0 3 0 0
Sexual Assault 2 1 0 0 2 0 0 0 3 1 0 0 0 3 0 0
Homicide 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0
Total 27 4 3 1 20 4 5 6 18 8 3 13 14 12 0 3
% of Total Crime 10.4% 28.6% 3.7% 1% 4.4% 30.8% 6.5% 6.1% 6.7% 32% 5.0% 9.2% 4.0% 48.0% 0 0.8%
Incidents against Good Order
Indecent Exposure or Peeping 15 1 1 1 3 1 2 1 8 1 1 3 10 1 0 2
Altercation or Drunkenness 1 0 2 1 3 1 6 1 1 0 5 6 1 0 3 4
Bomb Threat 1 0 0 0 0 0 0 1 1 0 1 0 1 0 0 0
Drug or Liquor Law Violation 2 0 11 13 0 0 9 14 6 0 7 21 2 0 9 31
Weapons Law Violation 1 0 1 0 0 1 0 0 0 0 0 0 1 1 1 1
Other 6 1 13 20 3 0 8 10 2 3 6 8 6 0 5 7
Total 26 2 28 35 9 3 27 27 18 4 20 38 21 2 18 45
% of Total Crime 10% 14.3% 34.6% 36.1% 2% 23.1% 32.5% 27.2% 6.7% 16% 33.3% 26.8%
6.1% 8.0% 41% 38%
TOTAL NUMBER OF RECORDED INCIDENTS
259 14 81 97 452 13 79 99 269 25 60 142 345 25 44 126
(1) These statistics represent only those incidents that were reported to McGill Security Services. (2) “Off Campus” incidents refer to incidents occurring adjacent to McGill property. (3) Macdonald Campus is shown in two columns. “Mac Campus” indicates incidents that occurred on Mac Campus property, and “Mac and JAC” indicates incidents that occurred on the joint Macdonald - John
Abbott College (JAC) property,
McGill University Annual Safety Report 2016-2017 Page 23 of 32
7.3 Benchmarking Criminal Incidents
The Criminal Incidents Index (CII) measures the number of criminal incidents on both McGill campuses per 1,000 students over a specified fiscal year, compared to eight other Canadian universities whose student populations exceed 20,000 and for which criminal incidents data are available. Campus Public Safety relies on its own resources to collect this data given that there is no national body that publishes such statistics. Universities publish their own statistics with considerable delay and, as a result, the CII cites statistics for the previous fiscal year, 2015-2016. As a result of this delay the statistics for McGill University are for the fiscal year 2015-2016 and thus do not match the current year statistics presented elsewhere in this report. Note that these statistics are calculated based on individual interpretation of annual reports published online by the various listed universities. The definition of criminal incidents and how statistics are categorized across each university may vary.
Figure 14 Criminal Incidents Index (CII), by Fiscal Year
University
2015-2016 2014-2015 2013-2014
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McGill University 531 40,493 13.1 329 39,497 8.3 389 39,349 9.9
McMaster University 436 27,987 15.5 455 26,077 17.4 444 30,117 14.7
Queen's University 315 22,461 14.0 433 22,199 19.5 399 22,114 18.0
University of Alberta(4) 567 37,380 15.2 185 38,681 4.8 361 38,733 9.32
University of British Columbia(2)(3)
435 61,113(5) 7.1 230 52,721 4.4 365 51,447 7.1
University of Toronto(2)(3)(4)
564 60,595 9.3 624 53,770 11.6 666 58,286 11.4
University of Waterloo(2) (4)
557 36,670 15.2 526 32,900 16.0 658 35,900 18.3
University of Western Ontario
481 28,864 16.7 427 28,908 14.8 498 27,360 18.2
York University 714 52,300 13.7 734 52,418 14.0 594 52,800 11.3
Average 13.3 Average 12.3 Average 13.1
(1) All student population data extracted from university websites. (2) Annual security reports represent a calendar year. (3) Statistics include only the main campus for U of T and UBC. (4) Statistics are for the 2016 calendar year. (5) UBC population data for 2015-16 reflects both Vancouver and Okanagan campuses.
McGill University Annual Safety Report 2016-2017 Page 24 of 32
8 2016-2017 SAFETY ACTIVITIES
8.1 McGill Safety Training
Figure 15 on the following page summarizes the safety training sessions provided by the various McGill safety units between May 1st 2016 and April 30th 2017. Two new training sessions were introduced by the EHS unit:
1) Confined Space Awareness Training for Managers was introduced in compliance with new legislation, and
2) Transports of Dangerous Goods Class 6.2 – Infectious Substances training was created following an incident related to the transfer of specimen that exploded in a public place.
There were no sessions of the Non-Violent Crisis Intervention (NVCI) training scheduled this year while a cost-effective replacement training was researched. This replacement was found and trainers received their certification in spring of 2017; sessions for the new training will recommence in 2017 and numbers will be reflected in next year’s Safety Report.
McGill University Annual Safety Report 2016-2017 Page 25 of 32
Figure 15 Safety Training Sessions Conducted by McGill Safety Units, by Fiscal Year
S: Sessions P: Participants
2016-2017 2015-2016 2014-2015 2013-2014
S P S P S P S P
Ammonia Leak 0 0 2 15 1 26 N/A N/A
Asbestos Awareness Session (1) 0 0 1 25 N/A N/A N/A N/A
Asbestos General Training(3) 3 41 7 96 3 51 0 0
Asbestos High Risk Management 1 24 1 7 0 0 0 0
Biosafety for Manager (1)(8) 0 0 6 63 N/A N/A N/A N/A
Cardiopulmonary Resuscitation (CPR) 0 0 1 8 1 11 1 8
Confined Space Awareness for Manager 1 13 N/A N/A N/A N/A N/A N/A
Ergonomic Workshop for HR Advisor (1)(8) 0 0 2 11 N/A N/A N/A N/A
First Aid in the Workplace 15 166 19 184 17 188 12 160
Guest Lecture(2) 1 85 1 70 1 79 0 0
Hazardous Waste Training for Lab Personnel(3)(4) 6 188 7 245 4 153 9 288
Hazardous Waste Training – Web Training (3)(4) 19 338 14 251 12 268 N/A N/A
In-Person EHS sessions or certifications(7) 12 63 12 122 N/A N/A N/A N/A
Internal Responsibility Laboratory Managers 1 17 2 57 3 39 1 11
Internal Responsibility Managers & Supervisors 3 54 0 0 2 33 1 6
IRS - Enforcement Workshop (1)(8) 0 0 1 13 N/A N/A N/A N/A
Introduction to Biosafety(3) 14 627 13 558 13 400 12 287
Laser Safety(3) 6 188 5 99 5 109 4 97
Lock out Tag out (LOTO) 4 57 0 0 1 22 N/A N/A
myLab (Chem Module) 8 172 9 172 3 72 N/A N/A
myLab (Rad Module) 0 0 1 3 2 10 3 21
N95 Respirator Fit Testing 0 0 0 0 9 69 0 0
Powered Air Purifying Respirators (PAPR) 0 0 1 2 1 2 0 0
Radiation Safety(3) 3 44 4 43 6 79 6 73
Radiation Safety Web Refresher Training(3)(4) 7 24 7 40 6 31 7 32
Radiation Safety Awareness 0 0 1 2 5 62 2 26
Respirator Fit Testing 9 42 4 13 5 26 3 10
Safeguarding Science (PHAC) (1)(8) 0 0 1 25 N/A N/A N/A N/A
Safe Use of Biological Safety Cabinets(3) 12 440 12 444 12 318 11 258
Sante et sécurité général sur les chantiers de construction (ASP) 2 24 1 7 0 0 1 7
Town Hall(5) 0 0 1 27 2 82 N/A N/A
Transports of Dangerous Goods Class 6.2 – Infectious Substances
1 32 N/A N/A N/A N/A N/A N/A
Type A Package Training (Radiation)(3) 0 0 1 10 1 3 2 21
WHMIS for Lab Personnel(3) 23 1163 25 1308 18 1366 25 1750
WHMIS for Lab Personnel Web Training3)(4) 32 1316 22 841 13 780 4 61
WHMIS for Non-Lab Personnel 0 0 6 103 N/A N/A N/A N/A
Active Shooter Protocol Training 6 154 4 67 10 295 8 216
Event Security Presentation 6 19 6 19 N/A N/A N/A N/A
Non-Violent Crisis Intervention 0 0 4 48 2 19 8 80
RAD (Rape Aggression Defense) 6 55 4 35 2 26 4 50
Incident Command System (all levels) 3 121 6 128 4 98 3 26
Emergency Operations Centre (EOC) 1 37 1 24 1 16 1 16
Emergency Notification Initiator Exercises 6 21 N/A N/A N/A N/A N/A N/A
Evacuation Teams 26 453 25 392 19 420 22 254
Fire Extinguisher Training 3 27 3 19 8 21 2 19
Hot Work Web Training N/A 19 N/A 9 N/A 18 N/A 74
Hot Work Classroom Training 4 21 3 9 6 30 11 102
Total 244 6,045 249 5,734 223 5,984 186 5,015 (1) New Training Module
(2) Title of seminar: Occupational Health & Safety for Food Science Students, presented by Wayne Wood.
(3) Mandatory training includes an examination to establish competency.
(4) Presentation on Cool McGill, and/or on EHS web site as video presentation
(5) Safety related Town Hall sessions
(6) Session no longer offered
(7) This category regroups all types of sessions from exam rewrite, refresher training to first time safety training certificates.
(8) Sessions provided upon request.
McGill University Annual Safety Report 2016-2017 Page 26 of 32
8.2 2016-2017 Highlights
8.2.1 Environmental Health and Safety
Environmental Health & Safety
One of the university’s obligations for obtaining a license from the Public Health Agency of Canada under the Human Pathogens and Toxins Act was to prepare and submit an Administrative Oversight Plan to demonstrate that our policies, protocols and internal responsibilities are sufficient to demonstrate control over pathogens and toxins. This document was prepared by EHS, reviewed and endorsed by the University Health and Safety Committee throughout 2016-2017, and officially approved by the Public Health Agency of Canada in May 2017. The Sustainable Laboratory Work Group developed and released a Sustainable Laboratory Guide to the research community in January. From this, a sustainability checklist was developed and integrated into the EHS laboratory inspection process. The Laboratory Safety Inspection process was successfully migrated from an in-house system to one supported by the myLab system. This enabled the transition from paper-based inspection checklists to mobile tablets, thus alleviating the work of transcribing the data from paper to computer. The McGill asbestos database was also successfully migrated to the myLab system, the end result being a web-based database that is easier to use. The Internal Audit Unit of McGill University (IA) informed EHS that they would be visiting EHS and HWM in April 2017 to evaluate their risk management, control and governance processes. As the majority of activities related to IA occurred after April 2017, this will be discussed in next year’s report. Hazardous Waste Management
In August 2016, the manager of Hazardous Waste Management presented the results of the department’s “control banding exercise” at the College and University Hazardous Material Management Conference (CUHMMC) held in Miami, Florida. Many attendees showed interest in the exercise, as it is a risk assessment tool with an application to unconventional environments, such as McGill’s hazardous waste transfer center. From January to April 2017, a Master’s student collaborated with the HWM Hazmat Specialist, to complete an assessment of exposure levels to organic solvents during waste solvent pumping operations. The results provided Hazardous Waste Management with valuable data to strengthen safety controls. The department was inspected twice in 2017 by Transport Canada (TC):
1) Hazardous material transport activities: The inspector found four minor deficiencies, all pertaining to the shipping document used by the team. All deficiencies were corrected and the operation is in full compliance.
2) Emergency Response Assistance Plan (ERAP): A request was sent by TC in late 2016 to update McGill’s ERAP. This document is required to transport radiative waste. The Plan was approved and is valid for the next 6 years.
To improve pedestrian safety near the Life Science Complex loading dock area, a project was initiated to modify signage and road configuration in the lane that connects Peel street and Promenade Sir William Osler. A report was generated by a consultant (WSP), and the proposed solution will be implemented next fiscal year.
McGill University Annual Safety Report 2016-2017 Page 27 of 32
8.2.2 Campus Public Safety
Security Services
Beginning in fall 2016, the Security Services Operations unit spearheaded the creation and administration of a new Construction Safety Work Group (with members of other Campus Public Safety departments, EHS, Facilities, the Dean of Students, Communications, Risk Management, SSMU, and more) to facilitate discussion surrounding construction projects and related safety issues throughout the year. This group meets bi-weekly and allows for quick and consistent information sharing, early identification of hazards, and proactive problem-solving with all involved parties. The group also facilitated the creation of the Construction Feedback email account, a resource that has been used and appreciated by much of the McGill community to voice their concerns or ask questions related to the many construction projects throughout campus.
The first season of Security Services’ collaboration with patrollers at Gault Nature Reserve was a great success. Based on the feedback of employees, the project was renewed again for summer 2017 with a few small changes (such as the addition of a team lead position among the Gault patrollers) to improve communication and efficiency during patrols. In summer 2016, the Investigations and Community Relations unit began a collaboration with the First Year Office to better implicate itself into Orientation and Frosh training activities. This provided the opportunity to establish a safety mindset with activity organizers and students participating in the activities themselves, as well as to increase Security Services’ visibility during these events. Primary topics discussed in this first year included the McGill Active Shooter training program, a new Security Services welcome video, and theft awareness. The collaboration was deemed extremely beneficial for all involved and will be expanded in 2017. Emergency Management & Preparedness
In fall 2016, the main site and backup location for the Emergency Operations Centre received equipment upgrades including state-of-the-art video walls and a video-conferencing system. These new tools enhance the ability of the EOC to gather and view situational information, track resources, and record operations. In December 2016, the Justice Institute of British Columbia returned to provide Incident Command System (ICS) and Emergency Operations Centre (EOC) training to McGill emergency responders. The training also included a tabletop exercise for EOC members based on a major construction accident scenario. In January 2017, the Travel Emergency Working Group began meeting to discuss expanding the university’s emergency response procedures to include McGill travellers experiencing emergencies abroad. In March of 2017, a tabletop exercise took place at the Glenfinnan Arena on Macdonald campus to review response procedures in case of an ammonia leak. This exercise was the work of Macdonald Campus Security and Emergency Management & Preparedness, with the assistance of other Campus Public Safety and EHS units. In April 2017, the Incident Response Support Team (IRST) was launched. The team is composed of the Security Services, Fire Prevention, Environmental Health & Safety, Emergency Management & Preparedness, and Media Relations units. The IRST is designed to rapidly deploy from downtown to either Macdonald campus or Gault Reserve in the event an incident requires additional personnel to support the response. Fire Prevention
Due to the increase in construction work on campus, a fourth Fire Prevention Officer position was created and filled.
McGill University Annual Safety Report 2016-2017 Page 28 of 32
The frequency of inspections of fire safety equipment as required by the fire code has steadily improved. Fire extinguishers, fire pumps, fire curtains, sprinkler connectors, and special extinguishing systems now meet the required frequency. The inspection of fire alarms, sprinkler heads, and flow tests are now three months short (down from six months last year) of meeting the required frequency. In order to increase our focus on fire safety priorities, Security Services agents received training, and are now more involved in providing access to fire equipment inspections technicians. Ongoing improvements to data entry and tracking processes have resulted in greater operational insights into inspections and maintenance expenses. However, the department is still working towards the adoption and integration of an incident management system to ensure accuracy of data and reduce data entry and analysis time. The annual inspection of fire extinguishers was outsourced in 2017 due to the logistical constraints and costs associated with performing hydrostatic tests off-site and replacing faulty or expired extinguishers by in-house staff. Special training sessions on evacuating safely around construction sites were offered to occupants of 29 buildings affected by construction.
9 THE YEAR MOVING FORWARD
9.1 Environmental Health and Safety
9.1.1 Environmental Health & Safety EHS was audited in the spring and summer of 2017. This will be discussed in next year’s report, and in the meantime, EHS will begin to implement recommendations. This will be the year that biohazards inventory becomes obligatory for researchers. The myLab system will be modified to enable EHS to oversee the data and manage its integrity, as per the requirements of the Public Health Agency of Canada. EHS is participating on a project to develop a Lab Design standard for McGill to better address the future needs for safety, sustainability, accessibility, and flexibility. A report is anticipated for early 2018. 9.1.2 Hazardous Waste Management In the interests of sustainability, Hazardous Waste Management would like to invest in a new centralized autoclave to avoid the necessity of transporting biomedical waste long distances for disposal. An application to the Sustainability Project Fund (SPF) will be sent to the Office of Sustainability for consideration in 2017.
The department will develop a new protocol to improve oversight of controlled substances (i.e., drugs) used for research purposes on campus. This will facilitate management of such substances from the time of purchase to final disposal. HWM, in conjunction with other Campus Public Safety units, will test the recently approved Emergency Response Assistance Plan (ERAP) for radioactive waste transport by organizing a simulation over the course of next summer. This will provide first responders with hands-on training and help optimize strategies and tactics in the event of a real emergency. We will also be involved in the implementation of WSP’s proposed solution to improve pedestrian safety in the Life Science Complex loading dock area.
McGill University Annual Safety Report 2016-2017 Page 29 of 32
9.2 Campus Public Safety
9.2.1 Emergency Management & Preparedness Moving forward, EM&P will focus on building capacity for emergency response at McGill, including running an ammonia leak response drill at Macdonald campus, developing an Emergency Management 101 presentation for McGill community members, creating a Tabletop exercise in fall 2017, and planning for a full-scale exercise slated for 2018. This will also include continuing to seek out and improve collaboration with our external partners such as Concordia University, John Abbott College, and the Centre intégré universitaire de santé et de services sociaux (CIUSSS). The unit will also present at the Association des Cadres et Administrateurs de Sécurité des Universités du Québec (ACASUQ) Conference in 2017. 9.2.2 Fire Prevention The FPO will put in place measures to ensure the inspection of back flow preventers, self-contained emergency lights and batteries; kitchen hood vents, filters, and conduits; as well as kitchen fire extinguisher systems as required by the plumbing and fire codes. Staff from Residences, Facilities, and other departments are generally involved in these inspections, but the FPO does not, at this time, have a follow-up system in place to ensure such inspections take place. The FPO will continue enhancing data entry and tracking processes, with a focus on unfounded alarms causes, inspection and maintenance expenses related to specific fire safety equipment types and related labor costs, and evacuation drills performance. Outdated, analog-based transmitters connecting fire alarm signals to the monitoring agency (ADT/TYCO) will be replaced with IP-based ones. The FPO will explore means to assist Building Directors with the recruitment of evacuation teams in their respective buildings. 9.2.3 Security Services The Security Services Community Relations unit will be working to increase collaborations with other McGill units and external partners. Notably, the success of last year’s partnership with the First Year Office has expanded to include the SPVM for Frosh activities in 2017 and throughout the year. Montreal Police will set up command posts near off-site McGill activities to act as both safe areas and deterrents to criminal activity, ensuring the safety of students who may be at increased risk due to intoxication. The contract with Securitas, who provides uniformed agents to the McGill Security Services department, has been renewed for a 2-year period commencing May 1st, 2017. This renewal prolongs an already-strong and well-established relationship with Securitas agents and administrators, and demonstrates McGill’s level of satisfaction with the performance of agency personnel. A new adapted transport vehicle for mobility-reduced individuals will be purchased in the 2018 fiscal year to improve services to the community, as well as greatly reduce ongoing maintenance costs. In collaboration with the School of Social Work, Security Services has undertaken a project to manage the presence of vulnerable, homeless, and indigent individuals on campus. The project was launched following repeated calls to expel homeless persons who had taken up shelter on University property. Throughout 2017, a student will complete a work-study analysis of local resources for persons experiencing homelessness, then create a thorough training program (including procedure, resource handouts, interactive campus map) to equip agents and Security Services staff members with enhanced and more compassionate response skills when responding to calls involving indigent persons.
McGill University Annual Safety Report 2016-2017 Page 30 of 32
Security Services, in collaboration with other CPS and EHS units, will continue to work towards acquiring an online Incident Management System, allowing more efficient tracking of calls to the SOC and incidents on campus. This system will also allow for more accurate reporting of trends and issues arising from these calls, improve communication between McGill’s safety units and maximization of staff’s time, and will help in the gathering of the many pieces of information requested through Access to Information requests. Following an upward trend towards mass vehicular attacks, Campus Public Safety will prioritize a bollard installation project across the downtown campus, both for access control and to protect our community from terrorist attacks on campus. This project includes assessment of high-risk areas for such attacks, as well as improve overall campus access restrictions to ensure vehicles on campus are limited to community members and visitors only. In summer of 2017, Student Housing and Hospitality Services (SHHS) began proactively introducing various security measures to increase resident safety, including the creation of the position of Associate Director of Protection Services. This Associate Director will work closely with Campus Public Safety over the coming year to shape the procedures and relationship between both departments. This transition will mean more security personnel (Night Stewards) on-site in campus residence buildings; Security Services agents will continue to respond to calls for support and assistance as needed.
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APPENDIX 1 CAMPUS PUBLIC SAFETY ORGANIZATIONAL CHART
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APPENDIX 2 ENVIRONMENTAL HEALTH & SAFETY ORGANIZATIONAL CHART
