MCCPTA REFLECTIONS MCCPTA REFLECTIONS TRAININGTRAINING

FALL 2013FALL 2013

““Believe, Dream, Believe, Dream, Inspire”Inspire”

MCCPTA REFLECTIONS CHAIRMCCPTA REFLECTIONS CHAIR

Chris McDermottChris McDermott Phone: 301-253-9059Phone: 301-253-9059

E-mail: E-mail: malimcdermott@verizon.net

WHAT IS REFLECTIONS?WHAT IS REFLECTIONS?

• Since the Reflections Program was started in 1969 by Since the Reflections Program was started in 1969 by then Colorado PTA President Mary Lou Anderson, the then Colorado PTA President Mary Lou Anderson, the program has encouraged millions of students across program has encouraged millions of students across the nation and in American schools overseas to the nation and in American schools overseas to explore their artistic talentsexplore their artistic talents

• Each year, the Reflections Program challenges Each year, the Reflections Program challenges students to create art that relates to a specific theme. students to create art that relates to a specific theme.

• Themes are selected from thousands of ideas Themes are selected from thousands of ideas submitted by students to PTA’s Reflections Program submitted by students to PTA’s Reflections Program Theme Search. Past themes include “Theme Search. Past themes include “A Different Kind A Different Kind of Heroof Hero”, “”, “Imagine ThatImagine That…”, “…”, “Beauty IsBeauty Is…”, and …”, and “The “The Magic of a Moment…”.Magic of a Moment…”.

Students in preschool through grade 12 are Students in preschool through grade 12 are encouraged to submit works of art in six areas in their encouraged to submit works of art in six areas in their division:division:CategoriesCategories • Dance ChoreographyDance Choreography

• Film ProductionFilm Production• LiteratureLiterature• Music CompositionMusic Composition• PhotographyPhotography• Visual Arts Visual Arts

DivisionsDivisions • Primary: Grades preK-2Primary: Grades preK-2• Intermediate: Grades 3-5Intermediate: Grades 3-5• Middle/Junior: Grades 6-8Middle/Junior: Grades 6-8• Senior: Grades 9-12Senior: Grades 9-12• Special Artist – non-gradedSpecial Artist – non-graded

WHO CAN PARTICIPATE?

THE 2013-2014 THE 2013-2014 REFLECTION THEME ISREFLECTION THEME IS

““Believe, Dream, Believe, Dream, Inspire”Inspire”

MCCPTA REFLECTIONS MCCPTA REFLECTIONS YAHOO LISTSERVEYAHOO LISTSERVE

• All communication and notices are via e-mail and All communication and notices are via e-mail and the Yahoo listserv – please join the Yahoo listserv – please join todaytoday!!

• Local Reflections Chairperson Local Reflections Chairperson andand PTA President PTA President are asked to join the MCCPTA Reflections listserv:are asked to join the MCCPTA Reflections listserv:

http://groups.yahoo.com/group/http://groups.yahoo.com/group/ReflectionsMCCPTAReflectionsMCCPTA

TO ACCESS THE MCCPTA YAHOO TO ACCESS THE MCCPTA YAHOO GROUP, MCCPTA, MDPTA and GROUP, MCCPTA, MDPTA and

NATIONAL PTA, NATIONAL PTA, PLEASE VISIT THESE SITESPLEASE VISIT THESE SITES

• http://groups.yahoo.com/group/ReflectionsMCCPTA/ ((Please join this listserv as it is the primary form of Please join this listserv as it is the primary form of

communication for chairscommunication for chairs))

• www.mccpta.org/Reflections.html (MCCPTA Reflections website)(MCCPTA Reflections website)

• www.mdpta.org/bridge_reflections.html (Maryland State Reflections website)(Maryland State Reflections website)

• www.ptareflections.org/ ((National Reflections websiteNational Reflections website))

TO ACCESS REFLECTIONS CHAIR TO ACCESS REFLECTIONS CHAIR GUIDELINES, STUDENT ENTRY GUIDELINES, STUDENT ENTRY

FORM AND OTHER DOCUMENTS, FORM AND OTHER DOCUMENTS, PLEASE VISIT THESE SITESPLEASE VISIT THESE SITES

• http://pta.org/files/statereflectionslibrary/13-14%20Student%20Entry%20Form.doc** (Student Entry Form)

• http://pta.org/files/FileDownloads/13-14%20%20Student%20Entry%20Form%20for%20the%2015-16%20Theme%20Search%20Contest.doc (2015-2016 Theme Search, due to MDPTA by 12/6/13)**

• http://pta.org/statereflectionslibrary** (All forms, sample documents and flyers)

**NEW

ONLINE PROGRAM TRAINING

Webinar: Reflections 101, Presented by: National PTA

• This webinar will introduce general program information, share ideas, and offer recommendations on how to implement Reflections in your school and beyond. Follow along with your State’s PTA Reflections Guide for Local PTAs.

• Dates: Join us live on the second Tuesday of the month from 8:30 P.M. to 9:30 P.M. ET

• September 10, 2013 https://www3.gotomeeting.com/register/494872822

• October 8, 2013https://www3.gotomeeting.com/register/832222294

• Create an Account• Submit your PTA Participation Form• Submit your Student Entry Forms • Review & Advance Winning Entries

• Join us live on the third Tuesday of the month from 8:30 P.M. to 9:30 P.M. ET

• September 17, 2013 https://www3.gotomeeting.com/register/924000326

• October 15, 2013 https://www3.gotomeeting.com/register/238460638• November 19, 2013 https://www3.gotomeeting.com/register/899255502• December 17, 2013 https://www3.gotomeeting.com/register/689518126

• You can also visit http://pta.org/files/statereflectionslibrary/State%20Admin%20Features.pdf

WEBINAR: NATIONAL PTA REFLECTIONS

ONLINE REGISTRATION SYSTEMYou’ve hosted your Reflections program and you are ready to advance winners to the next round! Before joining us, confirm your state’s participation in the online registration process. This webinar will guide Local, Council, District, and State PTAs on how to:

IMPLEMENT A SUCESSFUL IMPLEMENT A SUCESSFUL REFLECTIONS PROGRAM REFLECTIONS PROGRAM

AT YOUR SCHOOLAT YOUR SCHOOL

• PublicityPublicity

• JudgingJudging

• Completed Paperwork Completed Paperwork

• PTA CompliancePTA Compliance

PUBLICITYPUBLICITY

• Let your school’s teachers know about the programLet your school’s teachers know about the program

• Speak directly to teachers at a staff meeting or Speak directly to teachers at a staff meeting or speak to students at a school assemblyspeak to students at a school assembly

• Leave flyer in mailbox, send via email, hang posters Leave flyer in mailbox, send via email, hang posters at schoolat school

• Announce in the school’s newsletter, morning Announce in the school’s newsletter, morning announcements, web site, Listserve, etc.announcements, web site, Listserve, etc.

• Post the Student Guidelines and official entry form Post the Student Guidelines and official entry form on your school or PTA websiteon your school or PTA website

Customizable flyer is available for your use atCustomizable flyer is available for your use athttp://pta.org/files/FileDownloads/13-14%20Participationhttp://pta.org/files/FileDownloads/13-14%20Participation

%20Flyer.doc%20Flyer.doc

INCLUDE CRITICAL PROGRAM INCLUDE CRITICAL PROGRAM DETAILS ON FLIERS AND DETAILS ON FLIERS AND

ELECTRONIC INFO YOU MAKE ELECTRONIC INFO YOU MAKE AVAILABLE TO PARTICIPANTSAVAILABLE TO PARTICIPANTS

•Deadline for submission

•Where to submit (drop off location in the school)

•Details for submitting a completed entry form

•Date of showcase & reception

•Chairperson’s contact information

JUDGINGJUDGING

• Each local PTA Reflections chairperson is responsible for Each local PTA Reflections chairperson is responsible for securing judges for their own school contest. Find judges securing judges for their own school contest. Find judges who work with children and understand their levels of who work with children and understand their levels of abilityability

• Judges Judges should notshould not be from your own school and MUST be from your own school and MUST conduct conduct blind judgingblind judging (judge cannot see the name of the (judge cannot see the name of the student). If the student’s name in on the front of the student). If the student’s name in on the front of the artwork, cover with something that can be removed artwork, cover with something that can be removed without damaging the artwork.without damaging the artwork.

• Judging can be done at your school, or you may take the Judging can be done at your school, or you may take the entries to the judgeentries to the judge

• Thank your judge with a gift card, school items or a Thank your judge with a gift card, school items or a basket of art supplies!basket of art supplies!

• Sample judging rubric available at Sample judging rubric available at http://pta.org/files/FileDownloads/13-14%20Judging%20Scorehttp://pta.org/files/FileDownloads/13-14%20Judging%20Score%20Card.doc%20Card.doc

STUDENT ENTRY FORMSSTUDENT ENTRY FORMS

MUST HAVESMUST HAVES

STUDENT ENTRY FORM STUDENT ENTRY FORM MUST MUST HAVESHAVES

• The form MUST be completed in its entirety, The form MUST be completed in its entirety, including all including all requested dates, signatures and PTA information. No exceptions.requested dates, signatures and PTA information. No exceptions.

• Students may attach typed or handwritten forms to their art, Students may attach typed or handwritten forms to their art, BUT, all local PTAs should use the online National PTA system to BUT, all local PTAs should use the online National PTA system to register entries. No exceptions.register entries. No exceptions. ****

• All local PTAs musts complete a PTA Participation Form online to All local PTAs musts complete a PTA Participation Form online to register for the Maryland State PTA Reflections program ASAP register for the Maryland State PTA Reflections program ASAP (see section 6.1 of the Local Chair Guide).(see section 6.1 of the Local Chair Guide).****

• Title and artist’s statement required. See Student Entry Form.Title and artist’s statement required. See Student Entry Form.

**NEW**NEW

FORMS, PAPERWORK & FORMS, PAPERWORK & DEADLINESDEADLINES

• Local unit entries are due to the MCCPTA office only on Local unit entries are due to the MCCPTA office only on December 16, 17 and 18, 2013December 16, 17 and 18, 2013 (hours to be (hours to be determined). No exceptionsdetermined). No exceptions****..

• COMPLIANCE DUE DATE CHANGECOMPLIANCE DUE DATE CHANGE: Local PTAs : Local PTAs must be in good standing must be in good standing with MCCPTA by with MCCPTA by December December 31, 201331, 2013 in order to participate in MCCTPA in order to participate in MCCTPA Reflections.Reflections.**** No exceptions. Students from a PTA that No exceptions. Students from a PTA that is not in compliance with MCCPTA or MDPTA rules by is not in compliance with MCCPTA or MDPTA rules by this date will not be able to continue in the competition. this date will not be able to continue in the competition.

• All forms, including the original Student Entry Form, a All forms, including the original Student Entry Form, a copy of the electronic student entry form and the Local copy of the electronic student entry form and the Local PTA submission form, PTA submission form, must be must be completed and included completed and included with artwork when brought to MCCPTAwith artwork when brought to MCCPTA****. .

**NEW**NEW

LOCAL PTA LOCAL PTA MUST HAVESMUST HAVES

COMPLIANCECOMPLIANCE

• All local PTA must be in GOOD STANDING as All local PTA must be in GOOD STANDING as directed by Maryland PTA (MDPTA) by directed by Maryland PTA (MDPTA) by December 31, 2013December 31, 2013 in order to have your in order to have your student entries accepted by MCCPTA.student entries accepted by MCCPTA.**** No No exceptions.exceptions.

• Entries cannot be accepted at the MCCPTA office Entries cannot be accepted at the MCCPTA office if your PTA is not in good standing with MDPTA if your PTA is not in good standing with MDPTA by the by the 12/31/13 due date.**12/31/13 due date.** No exceptions. No exceptions.

**NEW**NEW

LOCAL PTA MUST HAVES

MANDATORY MARYLAND PTA COMPLIANCE

• Local Chairs should CONFIRM with MDPTA (410-760-6221 or 1-800-707-7972) and MCCPTA (301-208-0111) that your PTA unit meets all requirements before bringing entries to the county for judging. See http://www.mccpta.org/SoCA_Requirements.html for specific requirements.

• Units not meeting the Standards of Affiliation for compliance by December 31, 2013 MUST be disqualified.**

**NEW

AWARDS & RECOGNITION AWARDS & RECOGNITION CEREMONIESCEREMONIES

• Local level – Local level – top 3 top 3 in each category & division move up in each category & division move up to county levelto county level

• Local award ceremonies and recognition are the Local award ceremonies and recognition are the responsibility of the local Reflections chairperson. responsibility of the local Reflections chairperson.

•

• County level- top 3 in each category & division County level- top 3 in each category & division move move up to state levelup to state level

• State level:State level:• Outstanding Interpretation of Theme Outstanding Interpretation of Theme • Award of ExcellenceAward of Excellence• Award of Merit ( similar to honorable mention)Award of Merit ( similar to honorable mention)

EXAMPLES OF AWARDSEXAMPLES OF AWARDS

Lapel Pins

• You may choose your own vendors, but we have You may choose your own vendors, but we have used Wholesale Medals used Wholesale Medals www.wholesalemedals.com and Crown Trophy and Crown Trophy www.crowntrophy.com, and have had good , and have had good service from both companies. service from both companies.

• The National PTA web site offers Reflections The National PTA web site offers Reflections awards : awards : www.pta.org (click on PTA store link) (click on PTA store link)

SAMPLE CERTIFICATESAMPLE CERTIFICATE

This certificate is awarded to

“I Can Make a Difference by...”

Principal, Your School Your Name, Reflections Chairperson

Student’s name

In recognition of your 2007-2008 PTA Reflections literature Entry

Certificate of Excellence

Date

SHOWCASE/RECEPTION IDEASSHOWCASE/RECEPTION IDEAS

• Hang a Reflections ‘gallery’ in a hallway near the Hang a Reflections ‘gallery’ in a hallway near the site of your awards ceremony two weeks before the site of your awards ceremony two weeks before the reception so that students and teachers can view reception so that students and teachers can view submissions.submissions.

• Tie ceremony in with a PTA meeting: Reflections Tie ceremony in with a PTA meeting: Reflections Showcase & Reception before your December PTA Showcase & Reception before your December PTA meeting.meeting.

• Hold reception/ceremony in the Media Center in the Hold reception/ceremony in the Media Center in the evening. Have each child introduce his or her art evening. Have each child introduce his or her art piece, and then received certificate & pin.piece, and then received certificate & pin.

• Have your award ceremony in the morning and Have your award ceremony in the morning and include breakfast.include breakfast.

MCCPTA REFLECTIONS MCCPTA REFLECTIONS AWARDS CEREMONY & AWARDS CEREMONY &

GALLERYGALLERY

• All local Reflections chairpersons are on the All local Reflections chairpersons are on the MCCPTA Reflections Awards Ceremony committee MCCPTA Reflections Awards Ceremony committee – thank you in advance for your time, energy and – thank you in advance for your time, energy and support! support!

• Event details TBD – watch the listserv for details!Event details TBD – watch the listserv for details!

SUGGESTIONS FOR SUGGESTIONS FOR PRESENTATION OF ARTWORKPRESENTATION OF ARTWORK

• You are encouraged to shrink wrap or place a You are encouraged to shrink wrap or place a transparent cover on visual arts and photography transparent cover on visual arts and photography submissions for protectionsubmissions for protection

• Mount artwork on foam core or stiff poster board Mount artwork on foam core or stiff poster board (but do not exceed maximum dimensions)(but do not exceed maximum dimensions)

• Check individual category guidelines to adhere to Check individual category guidelines to adhere to specific rules (dimensions of art, length of literature, specific rules (dimensions of art, length of literature, types of recordings, etc.) types of recordings, etc.)

PLEASE NOTE!PLEASE NOTE!

• Read the Chairperson guide carefully before Read the Chairperson guide carefully before implementing your local program.implementing your local program.

• Note new compliance due date to Note new compliance due date to County.**County.**

• There are NO EXCEPTIONS to any and all of the There are NO EXCEPTIONS to any and all of the mandatory requirements as outlined in the Local Chair mandatory requirements as outlined in the Local Chair Guidelines. MCCPTA cannot accept any entries that Guidelines. MCCPTA cannot accept any entries that do not adhere to the requirements. do not adhere to the requirements.

• Contact MCCPTA Chair Chris McDermott at Contact MCCPTA Chair Chris McDermott at malimcdermott@verizon.net with any questions!malimcdermott@verizon.net with any questions!

**NEW**NEW

MCCPTA OFFICEMCCPTA OFFICE

Upcounty Regional Services CenterUpcounty Regional Services Center12900 Middlebrook Road, 3rd Floor12900 Middlebrook Road, 3rd Floor

Germantown, MD  20874Germantown, MD  20874(301) 208-0111 Voice(301) 208-0111 Voice(301) 208-2003 Fax(301) 208-2003 Fax

E-mail: office@mccpta.comE-mail: office@mccpta.comOffice Administrator: Pamela LoebachOffice Administrator: Pamela Loebach

Entries accepted on these dates only : Entries accepted on these dates only : 12/16, 12/17, 12/18 and 12/19, 201312/16, 12/17, 12/18 and 12/19, 2013

Times to be determined and announced via the Reflections yahoo Times to be determined and announced via the Reflections yahoo listserve.listserve.

BEFORE YOU DO ANYTHING, BEFORE YOU DO ANYTHING, JOIN OUR YAHOO GROUP!JOIN OUR YAHOO GROUP!

http://groups.yahoo.com/group/ReflectionsMCCPTA/

All important announcements and useful information are All important announcements and useful information are posted on and sent via the yahoo group – JOIN NOW!posted on and sent via the yahoo group – JOIN NOW!

Have fun with your program! The quality of the students’ Have fun with your program! The quality of the students’ art will amaze you!art will amaze you!