MB290 MFP User Guide

Users Guide

59313801 my.okidata.com

RT322MB290 MFP

MB290

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erDear customerFor your security and comfort, we urge you to carefully read the Safety booklet before attempting use.

In buying this multifunction machine, you have opted for a quality OKI product. Your device satisfies all of the different needs of a modern office automation tool.

This machine allows you to scan in colour, to fax, print and copy in black and white. You can connect the multifunction device to your PC (Microsoft Windows 2000/XP/Vista) or Mac/Linux.

Install the software included to use the multifunction device as a printer. Besides, you can scan, edit and save documents through your PC. If you have a WLAN adaptor (optional) you can communicate with a personal computer wirelessly.

WLAN is an optional working only with a specific adaptor that you can obtain from your retailer. You will find further information on our website: http://www.okiprintingsolutions.com.

Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use.

The MB290 multifunction machines come with a 600 dpi scanner and a black and white laser printer offering a printing speed of 20 ppm. The Companion Suite Pro software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer. It also gives you the ability to manage your multifunction machine.

ConsumablesRefer to section Specifications, page 94.

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sContentsDear customer. . . . . . . . . . . . . . . . . . . . . . . .2

Consumables . . . . . . . . . . . . . . . . . . . . . . . . . .2

Preface . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .7Document Information . . . . . . . . . . . . . . . .7Disclaimer . . . . . . . . . . . . . . . . . . . . . . . . .7

Laser Safety Information . . . . . . . . . . . . . . . . . .7For Europe/Asia . . . . . . . . . . . . . . . . . . . . . . .7For North America . . . . . . . . . . . . . . . . . . . . .7

Positions of Safety labels on the machine . . . .8Symbols for the main power switch . . . . . . . . .8Registered trademarks . . . . . . . . . . . . . . . . . . .9Prohibited reproductions . . . . . . . . . . . . . . . . . .9

Installation . . . . . . . . . . . . . . . . . . . . . . . . . .10Location conditions . . . . . . . . . . . . . . . . . . . . .10

Cautions of use . . . . . . . . . . . . . . . . . . . . . .10Safety information . . . . . . . . . . . . . . . . . . . . . .11

Safety During Operation . . . . . . . . . . . . . . .11Power Supply. . . . . . . . . . . . . . . . . . . . . . . .12For Fax or Telephone . . . . . . . . . . . . . . . . .12

Paper recommendations . . . . . . . . . . . . . . . . .12Loading paper in the main unit tray . . . . . . .12Handling of paper. . . . . . . . . . . . . . . . . . . . .12Humidity control . . . . . . . . . . . . . . . . . . . . . .12

Handling the unit . . . . . . . . . . . . . . . . . . . . . . .12Operator shocks. . . . . . . . . . . . . . . . . . . . . .12Moving the unit. . . . . . . . . . . . . . . . . . . . . . .12Handling the Toner Cartridge. . . . . . . . . . . .13

Rules for use symbols . . . . . . . . . . . . . . . . . . .13Terminal description . . . . . . . . . . . . . . . . . . . .14Command panel . . . . . . . . . . . . . . . . . . . . . . .15Accessing terminal menus . . . . . . . . . . . . . . .15Packaging contents . . . . . . . . . . . . . . . . . . . . .16Device installation . . . . . . . . . . . . . . . . . . . . . .16Installing the document feeder . . . . . . . . . . . .16Feed cassette paper insertion . . . . . . . . . . . . .16Cartridge installation . . . . . . . . . . . . . . . . . . . .17Paper delivery stop . . . . . . . . . . . . . . . . . . . . .18Starting your device . . . . . . . . . . . . . . . . . . . .18

Device connection . . . . . . . . . . . . . . . . . . . .18Device initial setup . . . . . . . . . . . . . . . . . . . .18

Paper insertion in the manual input tray . . . . .20Use of envelopes . . . . . . . . . . . . . . . . . . .20

Copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .21Simple copy . . . . . . . . . . . . . . . . . . . . . . . . . .21ECO mode copy . . . . . . . . . . . . . . . . . . . . . . .21Advanced copying . . . . . . . . . . . . . . . . . . . . . .21ID Card Copy mode . . . . . . . . . . . . . . . . . . . .22Special setup for the copying . . . . . . . . . . . . .22

Resolution setup . . . . . . . . . . . . . . . . . . . . .22Zoom setup . . . . . . . . . . . . . . . . . . . . . . . . .23Collated copy setup . . . . . . . . . . . . . . . . . . .23Analysis origin setup . . . . . . . . . . . . . . . . . .23Contrast setup . . . . . . . . . . . . . . . . . . . . . . .23Brightness setup . . . . . . . . . . . . . . . . . . . . .23

Paper type setup . . . . . . . . . . . . . . . . . . . . . 23Paper tray selection . . . . . . . . . . . . . . . . . . 24Sheet-feed analysis margins setup . . . . . . . 24Flat-bed analysis margins setup . . . . . . . . . 24Left and right printing margins setup. . . . . . 24Top and bottom printing margins setup. . . . 24Format paper setup. . . . . . . . . . . . . . . . . . . 24

Fax . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25Fax transmission . . . . . . . . . . . . . . . . . . . . . . 25

Print a header page. . . . . . . . . . . . . . . . . . . 25Immediate transmission . . . . . . . . . . . . . . . 25Delayed transmission . . . . . . . . . . . . . . . . . 25Transmission with auto redial . . . . . . . . . . . 26

Fax reception . . . . . . . . . . . . . . . . . . . . . . . . . 26Relay broadcast . . . . . . . . . . . . . . . . . . . . . . . 26Fax answering machine . . . . . . . . . . . . . . . . . 27

Saving an access code . . . . . . . . . . . . . . . . 27Activating / Deactivating the answering ma-chine . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27

Printing fax messages stored in the memory27Fax rerouting . . . . . . . . . . . . . . . . . . . . . . . . . 27

Activating rerouting . . . . . . . . . . . . . . . . . . . 27Setting the re-direction contact . . . . . . . . . . 28Printing rerouted documents . . . . . . . . . . . . 28

Rerouting fax messages to a USB memory key 28

Activating rerouting . . . . . . . . . . . . . . . . . . . 28Printing rerouted documents . . . . . . . . . . . . 28

Transmission waiting queue . . . . . . . . . . . . . 28Performing immediate transmission from the waiting queue. . . . . . . . . . . . . . . . . . . . . . . 28

Consulting or modifying the waiting queue . 29Deleting a transmission on hold . . . . . . . . . 29Printing a document in waiting or in deposit 29Printing the waiting queue. . . . . . . . . . . . . . 29

Cancelling a transmission in progress . . . . . . 29MailBoxes (MBX Fax) . . . . . . . . . . . . . . . . . . 29

Creating an MBX. . . . . . . . . . . . . . . . . . . . . 29Modifying the features of a MBX. . . . . . . . . 30Printing the contents of a MBX . . . . . . . . . . 30Deleting a MBX . . . . . . . . . . . . . . . . . . . . . . 30Printing the MBX list . . . . . . . . . . . . . . . . . . 30MBX deposit in your fax . . . . . . . . . . . . . . . 30MBX deposit in a remote fax . . . . . . . . . . . . 30MBX polling from a remote fax . . . . . . . . . . 30

Deposit and Polling . . . . . . . . . . . . . . . . . . . . 31Placing a document in deposit . . . . . . . . . . 31Polling a deposited document . . . . . . . . . . . 31

SMS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32SMS Parameters . . . . . . . . . . . . . . . . . . . . . . 32

Presentation of the sender . . . . . . . . . . . . . 32SMS Center transmission number . . . . . . . 32

Sending an SMS . . . . . . . . . . . . . . . . . . . . . . 32

Parameters/Setup . . . . . . . . . . . . . . . . . . . 33Remote configuration . . . . . . . . . . . . . . . . . . . 33

Conditions required . . . . . . . . . . . . . . . . . . . 33Accessing the embedded Web server . . . . 33- 3 -

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sDate/Time . . . . . . . . . . . . . . . . . . . . . . . . . . . .33Summer time / Winter time setting . . . . . . . . .33Your fax number/Your name . . . . . . . . . . . . . .34Type of network . . . . . . . . . . . . . . . . . . . . . . .34Geographical settings . . . . . . . . . . . . . . . . . . .34

Country . . . . . . . . . . . . . . . . . . . . . . . . . . . .34Telecommuncation Network . . . . . . . . . . . .34Language . . . . . . . . . . . . . . . . . . . . . . . . . . .34

Local prefix . . . . . . . . . . . . . . . . . . . . . . . . . . .35Transmission report . . . . . . . . . . . . . . . . . . . .35Document feed type . . . . . . . . . . . . . . . . . . . .35Economy period . . . . . . . . . . . . . . . . . . . . . . .36Reception Mode . . . . . . . . . . . . . . . . . . . . . . .36Reception without paper . . . . . . . . . . . . . . . . .36Number of copies . . . . . . . . . . . . . . . . . . . . . .36Fax or PC reception . . . . . . . . . . . . . . . . . . . .37PC de-registering . . . . . . . . . . . . . . . . . . . . . .37Fax Server configuration . . . . . . . . . . . . . . . . .37

Configuring Fax server network parameters 37Configuring fax server function . . . . . . . . . .37Selecting the access mode . . . . . . . . . . . . .37Lock the Fax server settings . . . . . . . . . . . .37

Adjust to page . . . . . . . . . . . . . . . . . . . . . . . . .38Received faxes reduction mode . . . . . . . . . . .38Technical Parameters . . . . . . . . . . . . . . . . . . .38Printing the functions guide . . . . . . . . . . . . . . .41Printing the logs . . . . . . . . . . . . . . . . . . . . . . .41Print the list of setups . . . . . . . . . . . . . . . . . . .41Font printing . . . . . . . . . . . . . . . . . . . . . . . . . .41Lock the machine . . . . . . . . . . . . . . . . . . . . . .41

Lock the keyboard . . . . . . . . . . . . . . . . . . . .41Lock the numbers . . . . . . . . . . . . . . . . . . . .42Lock the Internet settings. . . . . . . . . . . . . . .42Lock the SMS service . . . . . . . . . . . . . . . . .42Lock the Media service . . . . . . . . . . . . . . . .42

Read the counters . . . . . . . . . . . . . . . . . . . . . .42Sent pages counter . . . . . . . . . . . . . . . . . . .42Received pages counter . . . . . . . . . . . . . . .42Scanned pages counter . . . . . . . . . . . . . . . .42Printed pages counter . . . . . . . . . . . . . . . . .43

Display the consumables status . . . . . . . . . . .43Calibrate your scanner . . . . . . . . . . . . . . . . . .43

Directory . . . . . . . . . . . . . . . . . . . . . . . . . . .44Creating subscribers record . . . . . . . . . . . . . .44Creating subscribers list . . . . . . . . . . . . . . . . .45Modifying a record . . . . . . . . . . . . . . . . . . . . .45Deleting a record or a list . . . . . . . . . . . . . . . .45Printing the directory . . . . . . . . . . . . . . . . . . . .45Importing a directory . . . . . . . . . . . . . . . . . . . .45

How to structure the file . . . . . . . . . . . . . . . .45How to a import a directory . . . . . . . . . . . . .46

Exporting a directory . . . . . . . . . . . . . . . . . . . .46LDAP Server . . . . . . . . . . . . . . . . . . . . . . . . . .47

Configuration . . . . . . . . . . . . . . . . . . . . . . . .47Accessing server contacts . . . . . . . . . . . . . .47Adding LDAP entries in the local directory. .47

Saving/Restoring the directory (Smart card op-tion) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .47

Calendar . . . . . . . . . . . . . . . . . . . . . . . . . . . 48Network features . . . . . . . . . . . . . . . . . . . . 49

Selecting the type of your local network . . . . 49Ethernet network settings . . . . . . . . . . . . . . . 49

Automatic configuration. . . . . . . . . . . . . . . . 49Manual configuration. . . . . . . . . . . . . . . . . . 49

IP address . . . . . . . . . . . . . . . . . . . . . . . . 49Sub-network mask . . . . . . . . . . . . . . . . . 49Gateway address . . . . . . . . . . . . . . . . . . 49

IEEE Address (or Ethernet address) or MAC address . . . . . . . . . . . . . . . . . . . . . . . . . . . 49

NetBIOS names . . . . . . . . . . . . . . . . . . . . . 49Name servers . . . . . . . . . . . . . . . . . . . . . . . 49Connection to a domain (for instance with Win-dows NT, 2000 or XP) . . . . . . . . . . . . . . . . 50

Domain Login user name . . . . . . . . . . . . 50Domain Login password . . . . . . . . . . . . . 50Domain name . . . . . . . . . . . . . . . . . . . . . 50

SNTP server configuration . . . . . . . . . . . . . 50SNTP server address . . . . . . . . . . . . . . . 50SNTP server port . . . . . . . . . . . . . . . . . . 50Activating the server access . . . . . . . . . . 50Time zone . . . . . . . . . . . . . . . . . . . . . . . . 50Summer time. . . . . . . . . . . . . . . . . . . . . . 50

WLAN network . . . . . . . . . . . . . . . . . . . . . . . . 51Type of radio network . . . . . . . . . . . . . . . . . . 51

Radio infrastructure network . . . . . . . . . . . . 51Radio ad-hoc network . . . . . . . . . . . . . . . . . 51

Radio networks (WLAN) . . . . . . . . . . . . . . . . 51Connect your WLAN adaptor . . . . . . . . . . . . . 52Configure your network . . . . . . . . . . . . . . . . . 52

Creating or rejoining a network . . . . . . . . . . 52Referring to or changing your network parameters 53

An example of how an AD-HOC network may be set up . . . . . . . . . . . . . . . . . . . . . . . . . . 54

Setting up a multifunction machine . . . . . . . . 54Setting up the PC . . . . . . . . . . . . . . . . . . . . 55

SNMP service configuration . . . . . . . . . . . . . . 55SNMP agent configuration . . . . . . . . . . . . . 55SNMP browser configuration . . . . . . . . . . . 55

Message Service . . . . . . . . . . . . . . . . . . . . 56Information required to set up message service 56

Configuring initialisation parameters . . . . . . . 56Access to servers parameters. . . . . . . . . . . 56

Access to SMTP authentication parameters56

Sending an E-mail text . . . . . . . . . . . . . . . . . . 56Scan to Mail . . . . . . . . . . . . . . . . . . . . . . . . . . 56Scan to FTP . . . . . . . . . . . . . . . . . . . . . . . . . . 57Scan to Disk . . . . . . . . . . . . . . . . . . . . . . . . . . 57Connection configuration . . . . . . . . . . . . . . . . 58

Standard settings . . . . . . . . . . . . . . . . . . . . 58Selecting the connection type . . . . . . . . . 58Selecting the transmission type . . . . . . . 58Modifying the connection period (Periodic type) . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58- 4 -

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sModifying the connection time(s) (Set Times type) . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Selecting the print mode for the deposit no-tice . . . . . . . . . . . . . . . . . . . . . . . . . . . . .58

Specifying an E-mail reply address . . . . .58Printing the Internet settings . . . . . . . . . .58

Mail sorting. . . . . . . . . . . . . . . . . . . . . . . . . .58F@X Only mode . . . . . . . . . . . . . . . . . . .59PC Only mode . . . . . . . . . . . . . . . . . . . . .59PC share mode . . . . . . . . . . . . . . . . . . . .59

USB Memory Key . . . . . . . . . . . . . . . . . . . .60Use of the USB memory key . . . . . . . . . . . . . .60

Print your documents . . . . . . . . . . . . . . . . . .60Print the list of files located in the key . . .60Print the files located in the key . . . . . . . .60

Delete your files located in the key . . . . . . .61Analyse the USB memory key content . . . . . .61Save a document on a USB memory key . . . .61

PC Features . . . . . . . . . . . . . . . . . . . . . . . . .63Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . .63Configuration requirements . . . . . . . . . . . . . . .63Installation . . . . . . . . . . . . . . . . . . . . . . . . . . . .63

Installing the full software package . . . . . . .63Installing the drivers using the Companion Suite Pro software . . . . . . . . . . . . . . . . . . .64

Installing the drivers manually . . . . . . . . . . .66USB print and scan drivers . . . . . . . . . . .66LAN print and scan drivers. . . . . . . . . . . .66Installing PostScript print drivers . . . . . . .67

Multifunction Terminal's Supervision . . . . . . . .67Checking the connection between the PC and the multifunction machine . . . . . . . . . . . . . .67

Companion Director . . . . . . . . . . . . . . . . . . . .67Graphical presentation. . . . . . . . . . . . . . . . .67Utilities and applications activation . . . . . . .67

Companion Monitor . . . . . . . . . . . . . . . . . . . . .67Graphical presentation. . . . . . . . . . . . . . . . .67Device management . . . . . . . . . . . . . . . . . .68

Adding a device connected via USB . . . .68Adding a device connected to the network .68

Adding manually a device connected to the network . . . . . . . . . . . . . . . . . . . . . . . . . .69

Selecting the current device. . . . . . . . . . .70Status of the connection. . . . . . . . . . . . . .70Device parameters . . . . . . . . . . . . . . . . . .70Removing a device. . . . . . . . . . . . . . . . . .71

Display the consumable status . . . . . . . . . .71Links. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .71

Links available for connected USB devices .71

Links available for connected network devic-es . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .72

Companion Suite Pro functionalities . . . . . . . .72Document analysis. . . . . . . . . . . . . . . . . . . .72

Analysis with Scan To . . . . . . . . . . . . . . .72Character recognition software (OCR). . .73

Printing. . . . . . . . . . . . . . . . . . . . . . . . . . . . .73

Printing on the multifunction machine . . . 73Printing in duplex mode with the multifunc-tion machine. . . . . . . . . . . . . . . . . . . . . . 73

Address book . . . . . . . . . . . . . . . . . . . . . . . . . 75Add a contact to the terminal address book 75Add a group to the terminal address book . 75Manage the address book. . . . . . . . . . . . . . 75

Modify the information related to a contact . 76

Modify a group . . . . . . . . . . . . . . . . . . . . 76Delete a contact or a group from the address book . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76

Print the address book . . . . . . . . . . . . . . 76Import or export an address book . . . . . . . . 76

Save / Export your address book . . . . . . 76Import an address book . . . . . . . . . . . . . 76

Fax communications . . . . . . . . . . . . . . . . . . . 76Presentation of the Fax window . . . . . . . . . 76Send a fax . . . . . . . . . . . . . . . . . . . . . . . . . . 77

Send a fax from the hard disk or the terminal77

Send a fax from an application . . . . . . . . 77Receive a fax . . . . . . . . . . . . . . . . . . . . . . . 78Follow-up of fax communications . . . . . . . . 78

The outbox . . . . . . . . . . . . . . . . . . . . . . . 78The send memory (items sent) . . . . . . . . 78The outbox log . . . . . . . . . . . . . . . . . . . . 78The inbox log. . . . . . . . . . . . . . . . . . . . . . 78

Fax parameters . . . . . . . . . . . . . . . . . . . . . . 79Access to fax parameters . . . . . . . . . . . . 79Description of the tab Logs and Reports. 79Description of the tab Fax Parameters . . 79Cover page . . . . . . . . . . . . . . . . . . . . . . . 80Creating a cover page template . . . . . . . 80Creating a cover page. . . . . . . . . . . . . . . 81Description of the tab Cover page. . . . . . 82

SMS Communications . . . . . . . . . . . . . . . . . . 83Presentation of the SMS window . . . . . . . . 83Send an SMS . . . . . . . . . . . . . . . . . . . . . . . 83Follow-up of SMS . . . . . . . . . . . . . . . . . . . . 84

The outbox . . . . . . . . . . . . . . . . . . . . . . . 84The outbox log . . . . . . . . . . . . . . . . . . . . 84The sent item memory (items sent). . . . . 84

SMS Parameters. . . . . . . . . . . . . . . . . . . . . 84Access to SMS parameters. . . . . . . . . . . 84Description of the tab Logs and reports . 84

Software Uninstallation . . . . . . . . . . . . . . . . . 85Uninstall the software from your PC . . . . . . 85Uninstall the drivers from your PC . . . . . . . 85

Uninstall the drivers using the Companion Suite Pro software . . . . . . . . . . . . . . . . . 85

Uninstall the drivers manually . . . . . . . . . 85

Maintenance. . . . . . . . . . . . . . . . . . . . . . . . 87Service . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87

General information. . . . . . . . . . . . . . . . . . . 87Toner cartridge replacement . . . . . . . . . . . . 87Issues with smart cards. . . . . . . . . . . . . . . . 88

Cleaning . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88- 5 -

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sScanner reading system cleaning . . . . . . . .88Printer cleaning . . . . . . . . . . . . . . . . . . . . . . . .88

Printer external cleaning . . . . . . . . . . . . . . .88Document-feeder roller cleaning . . . . . . . . .88

Printer issues . . . . . . . . . . . . . . . . . . . . . . . . .89Error messages . . . . . . . . . . . . . . . . . . . . . .89

Paper jam . . . . . . . . . . . . . . . . . . . . . . . . . . . .89Scanner issues . . . . . . . . . . . . . . . . . . . . . . . .90Miscellaneous issues . . . . . . . . . . . . . . . . . . .90Communication errors . . . . . . . . . . . . . . . . . . .90

Transmission from the feeder . . . . . . . . . . .90Transmission from memory . . . . . . . . . . . . .90Communication error codes. . . . . . . . . . . . .90General codes . . . . . . . . . . . . . . . . . . . . . . .90

PC printing issues . . . . . . . . . . . . . . . . . . . . . .91PC printing via USB connection. . . . . . . . . .92

GDI, XPS or PCL printing. . . . . . . . . . . . .92PostScript printing . . . . . . . . . . . . . . . . . .92

PC printing via LAN/WLAN connection . . . .93GDI, XPS or PCL printing. . . . . . . . . . . . .93PostScript printing . . . . . . . . . . . . . . . . . .93

Specifications . . . . . . . . . . . . . . . . . . . . . . . . .94Physical specifications . . . . . . . . . . . . . . . . .94Electrical specifications . . . . . . . . . . . . . . . .94Environmental specifications . . . . . . . . . . . .94Peripheral specifications . . . . . . . . . . . . . . .94- 6 -

MB290

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acePreface

Copyright 2009 Oki Data Americas, Inc.

Document InformationMB290 MFP Users Guide

P/N 59313801, Revision 1.0

May, 2009

DisclaimerEvery effort has been made to ensure that the information in this document is complete, accurate, and up-to-date. Oki assumes no responsibility for the results of errors beyond its control. Oki also cannot guarantee that changes in software and equipment made by other manufacturers and referred to in this guide will not affect the applicability of the information in it. Mention of software products manufactured by other companies does not necessarily constitute endorsement by Oki.

While all reasonable efforts have been made to make this document as accurate and helpful as possible, we make no warranty of any kind, expressed or implied, as to the accuracy or completeness of the information contained herein.

The most up-to-date drivers and manuals are available from the Oki web site:http://www.okiprintingsolutions.com

.

Laser Safety InformationCAUTION: Use of controls, adjustments, or performance of procedures other than those specified in this guide may result in hazardous light exposure.

This equipment complies with international safety standards and is classified as a Class 1 Laser Product.

With specific reference to lasers, the equipment complies with laser product performance standards set by governmental, national, and international agencies as a Class 1 Laser Product. It does not emit hazardous light, as the beam is totally enclosed during all phases of customer operation and maintenance.

For Europe/AsiaThis machine complies with IEC 60825-1:1993+A1:1997+A2:2001 standard, is classified as laser class 1 product and is safe for office/EDP use. It contains one class 3B laser diode, 10.72 mW max, 770-795 nm and other class 1 LEDs (280 W at 639 nm).

Direct (or indirect reflected ) eye contact with the laser beam might cause serious eye damage. Safety precautions and interlock mechanisms have been designed to prevent any possible laser beam exposure to the operator.

For North AmericaCDRH Regulations.

This equipment complies with the FDA performance standards for laser products except for deviations pursuant to Laser Notice No.50, dated 24 June 2007 and contains 1 class 3B laser diode, 10.72 milliwatt, 770-795 nanometer wavelength and other class 1 LEDs (280 W at 639 nm).

Repairs/maintenance: Repairs and maintenance should only be carried out by a qualified technician. There are no user serviceable parts inside the machine. To reduce the risk of electrical shock, you must not carry out these operations yourself. Opening or removing the covers exposes you to two hazards:

- The laser beam can cause irreversible eye damage.

- Contact with electrical components can lead to electrical shock.

For installation conditions and safety precautions, refer to the separate Safety/Installation Instructions booklet provided.- 7 -

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aceThis equipment does not emit hazardous light, since the beam is totally enclosed during all customer modes of

operation and maintenance.

Positions of Safety labels on the machineThe device has warning labels at the positions shown below. For your safety, you must never touch these surfaces when you remove a paper jam or when you replace the Toner cartridge.

Symbols for the main power switchIn accordance with IEC 60417, this machine uses the following symbols for the main power switch:

- means POWER ON.

- means POWER OFF.- 8 -

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aceRegistered trademarks

PCL is a registered trademark of the Hewlett-Packard Company.

PostScript is a registered trademark of Adobe Systems Incorporated.

Adobe and the Adobe products referred to here are registered trademarks of Adobe Systems Incorporated.

PaperPort11SE is a registered trademark of ScanSoft.

Microsoft Windows 2000, Microsoft Windows Server 2003, Microsoft Windows XP, Microsoft Windows Vista and any other Microsoft product referred to here are registered trademarks of Microsoft Corporation registered and/or used in the United States and/or in other countries.

All the other brands or products referred to as examples or in order to give additional information are registered trademarks of their respective owners.

The informations contents of this user manual are subject to change without notice.

Prohibited reproductionsDo not copy or print any item for which reproduction is prohibited by law.

Copying or printing the following items is generally prohibited by local law:

- bank notes;- checks;- bonds;- stock certificates;- bank drafts;- passports;- driver's licenses.

The preceding list is meant as a guide only and is not inclusive. If you have any questions concerning the legality of copying or printing certain items, consult with your legal advisor.- 9 -

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tionInstallation

Location conditionsBy choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics:

- Choose a well ventilated location.- Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the

installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

- Make sure that this location does not present any ammonia nor any other organic gasses emission hazard.- The ground outlet (refer to the security notices presented in the Safety booklet ) to which you plan to connect the

machine must be located close to this one and have an easy access.- Make sure that the machine is not directly exposed to sun light.- Make sure not to place the machine in an area exposed to an air flow generated by an air conditioning, heating or

ventilation system, nor in an area subject to large temperature or humidity variations. - Choose a solid and horizontal surface on which the machine will not be exposed to intense vibrations.- Keep the machine away from any object that could obstruct its ventilation ports.- Do not place the machine close to hangings or any other flammable objects.- Choose a location where splashes of the water and other liquids are limited.- Make sure that this location is dry, clean and dust free.

Cautions of useTake into account the important precautions below when using the machine.

Running environment:

- Temperature: 10 C to 27 C [50 F to 80.6 F] with an ambient humidity included between 15 to 80% (up to 32C [89.6 F] with an ambient humidity included between 15 to 54%).

Terminal:

The section below describes the precautions to be taken when using the machine:

- Never turn the machine off and never open the lids while printing.- Never use gas or flammable liquids, or objects generating magnetic field close to the machine.- When you unplug the power cord, always hold the connector without pulling the cord. A damaged cord presents

a potential fire hazard or an electric shock hazard.- Never touch the power cord with wet hands. You risk getting an electric shock.- Always unplug the power cord before moving the machine. Otherwise, you could risk having the cord damaged

and create a fire hazard or an electric shock hazard.- Always unplug the power cord when you plan not to use the machine for a long period of time.- Never put objects on the power cord, never pull it and never fold it. This could cause a fire hazard or an electric

shock hazard.- Always make sure that the machine is not sitting on the power cord or any other electric device communication

cables. Make sure also that neither cord nor cable is introduced to the machine inner mechanism. This would expose you to a machine malfunction risk or to a fire hazard.

- Make sure that the printer is unplugged from the power outlet before connecting or disconnecting an interface cable to the printer (use a shielded interface cable).

- Never try to remove any fixed pane or hood. The machine contains high voltage circuits. Any contact with these circuits can cause an electric shock risk.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated premises.- 10 -

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tion- Never try to modify the machine. This could cause a fire hazard or an electric shock hazard.

- Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports. Such items create fire hazards or electric shock hazards.

- Prevent water and any other liquid from spilling on the machine or near to it. Any contact of the machine with water or liquid can cause a fire hazard or an electric shock hazard.

- If liquid or metallic item gets accidentally inside the machine, turn it off immediately, unplug the power cord and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- In case of heat, smoke, unusual smell or abnormal noise emissions, turn the machine off, unplug the power cord immediately and contact your retailer. Otherwise, you will face a fire hazard or an electric shock hazard.

- Avoid using the machine during an "electric storm", this can cause an electric shock hazard due to lightning.- Never move the terminal during printing.- Always lift the terminal when you wish to move it.

Safety informationWhen using your product, the following safety precautions should always be followed.

Safety During OperationIn this information slip, the following symbols are used:

WARNING

- Connect the power cord directly into a wall outlet and never use an extension cord.- Disconnect the power plug (by pulling the plug, not the cable) if the power cable or plug becomes frayed or

otherwise damaged.- To avoid hazardous electric shock or laser radiation exposure, do not remove any covers or screws other than

those specified in the Operating instructions.- Turn off the power and disconnect the power plug (by pulling the plug, not the cable) if any of the following

conditions exists: You spill something into the product. You suspect that your product needs service or repair. Your products cover has been damaged.

- Do not incinerate spilled toner or used toner. Toner dust might ignite when exposed to an open flame.- Disposal can take place at our authorised dealer or at appropriate collection sites.- Dispose of the used toner cartridge (or bottle) in accordance with the local regulation.

CAUTION

- Protect the product from dampness or wet weather, such as rain, snow, and so on.- Unplug the power cord from the wall outlet before you move the product. While moving the product, you should

take care that the power cord will not be damaged under the product.

Make sure to place the machine in well ventilated premises. When in operation, the printer generates a small amount of ozone. An unpleasant smell can come from the printer if it is used intensively in poorly ventilated premises. For a secure use, make sure you place the machine in well ventilated premises.

WARNING:Indicates a potentially hazardous situation which, if instructions are not followed, could result in death or serious injury.

CAUTION:Indicates a potentially hazardous situation which, if instructions are not followed, may result in minor or moderate injury or damage to property.- 11 -

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tion- When you disconnect the power plug from the wall outlet, always pull the plug (not the cable).

- Do not allow paper clips, staples, or other small metallic objects to fall inside the product.- Keep toner (used or unused), toner cartridge (or bottle), ink (used or unused) or ink cartridge out of reach of

children.- Be careful not to cut yourself on any sharp edges when you reach inside the product to remove misfed sheets of

paper or masters.- For environmental reasons, do not dispose of the product or expended supply wastes at household waste

collection point. Disposal can take place at our authorised dealer or at appropriate collection sites.- Our products are engineered to meet the high standards of quality and functionality, and we recommend that you

only use the expendable supplies available at an authorised dealer.

Power SupplyThe socket-outlet shall be installed near the product and shall be easily accessible.

For Fax or Telephone

- Do not use this product near water, for example near bath tub, wash bowl, kitchen sink or laundry tub, in a wet basement or near a swimming pool.

- Avoid using a telephone (other than a cordless type) during an electrical storm. There may be a remote risk of an electric shock from lightning.

- Do not use a telephone in the vicinity of a gas leak to report the leak.

Paper recommendations

Loading paper in the main unit tray Insert paper with the face down, and adjust paper guides to the paper format to avoid feed failure, skewing, and

paper jams. Amount of loaded paper must not exceed the loading mark. If the loading mark is exceeded, this may cause feed

failure, skewing, and paper jams. Adding paper in the pile must be avoided because it may cause double feeding. When withdrawing the cassette from the main unit, always support it with both hands to avoid dropping it. If you use paper already printed by your machine or another printer, the printing quality may not be optimal.

Handling of paper Curling must be corrected before printing. Curls must not exceed 10 mm. Care must be taken with storage to prevent feed faults and image defects due to leaving the paper in conditions of

high humidity.

Humidity control Paper which has become damp, or paper which has been left unused for a very long time, must not be used. After opening the paper, it must be kept in a plastic bag. Paper with waved ends, paper which is creased, paper with crumples, and any other non-normal paper must not

be used.

Handling the unit

Operator shocksDuring printing, shocks must not be applied to the paper feed cassette, tray, cover, and other parts of the machine.

Moving the unitWhen moving the unit on a desk, it must be lifted, and not dragged.- 12 -

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tionHandling the Toner Cartridge

Must not be stood on the side, or held upside down. Must not be shaken strongly.

Rules for use symbols

WARNINGIndicates important safety notes.Ignoring these notes could result in serious injury or death. Be sure to read these notes. Refer to the security notices presented in the Safety booklet.

CAUTIONIndicates important safety notes.Ignoring these notes could result in moderate or minor injury, or damage to the machine or to property. Be sure to read these notes. Refer to the security notices presented in the Safety booklet.

ImportantIndicates points to pay attention to when using the machine, and explanations of likely causes of paper misfeeds, damage to originals, or loss of data. Be sure to read these explanations.

NoteIndicates supplementary explanations of the machines functions, and instructions on resolving user errors.- 13 -

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tionTerminal description

Front and Back sides

1. Control panel

2. Document feeder

3. Paper jam cover

4. Power supply cord connection

5. On/Off switch

6. LINE socket - telephone cable connection

7. EXT. socket - connection for external telephone devices

8. Slave USB connection (for PC)

9. LAN connection

10. Master USB connection (USB key)

11. Manual paper feed setup guides

12. Manual input tray

13. Paper tray

14. Cartridge access cover

15. Fold-down stopper for paper delivery

16. Paper output

17. Smart card insertion point- 14 -

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tionCommand panel

Accessing terminal menusAll terminal functions and settings are available via the menu and are associated to a specific menu command. For example, the menu command 51 launches the printing of the functions list (the functions list stores the list of all terminal menus, sub-menus and their identification number).

Two methods are available to access menu items: the step by step method or the shortcut method.

To print the functions list with the Step by step method:1 Press !.2 Use the ! or " button to browse the menu and select 5 - PRINT. Confirm with OK.3 Use the ! or " button to browse the menu PRINT and select 51-FUNCTIONS LIST. Confirm with OK.

To print the functions list with the shortcut method:1 Press !.2 Enter 51 with the numerical keypad to directly print the functions list.

1. Screen.2. Digital keypad.3. Alphabetical keypad.4. Key !: deletes the character to the left of the cursor.5. Key : input or line feed.

6. Key : access to special characters.

7. Key : Shift.

8. Key : document analysis to the PC or a media (USB key).

9. Key : local copy.

10. Key : stops the current PC print job.

11. Key : sending of an SMS (Short Message Service).

12. Key : sending of a fax.

13. Key : access to directory and quick dial numbers.

14. Key : line manual connection, listen for tone during fax sending.

15. Key : multiple contact sending (fax, e-mail or SMS).

16. Key : Validation.

17. Key OK: confirms the displayed selection.18. Key !: menu access and navigation down the menus.19. Key C: back to the previous menu and input correction.20. Key ": navigation up the menus.

21. Key : stops the current operation.

22. Key : sets up the activation delay and toner save incopy mode.

23. Key : access to print menu (print functions list,machine settings, etc.).

24. Key : analysis resolution setup.

25. Key : contrast setup.

26. Icon : resolution "Copy: Quality Text / Fax: SFine".

27. Icon : resolution "Photo".

28. Icon : resolution "Copy: Text / Fax: Fine".29. Icon : colour mode.

30. Icon : activity on the telephone line.

31. Icon : Fax mode.32. Icon : external answering machine mode.- 15 -

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tionPackaging contents

The packaging contains the items listed below:

Multifunction device

1 toner cartridge

1 Installation guide

1 PC installation CD ROM and 1 Scan and Print drivers CD ROM for Mac/Linux

2 booklets (safety and warranty)

1 power cord

1 telephone cord

Device installation1 Unpack the device.2 Install the device respecting the security notices

stated at the beginning of this booklet.3 Remove all stickers from the machine.4 Remove the plastic protection film from the screen.

Installing the document feeder1 Secure the document feeder by fitting the two clips

(B) in the notches (A) provided for this purpose.

Feed cassette paper insertion

Your device accepts a number of formats and types of papers (refer to the paragraph Specifications, page 94).

1 Remove the paper feed cassette completely.

ImportantBefore inserting paper, refer to the paragraph Paper recommendations, page 12.

Important You can use paper weighing between 60 and 105 g/m2.- 16 -

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tion2 Push the lower panel down until it clicks.

3 Setup the back side feed cassette stop by pushing the "PUSH" lever (A). Then adjust the lateral paper guides to the paper format by pushing lever (B) located on the left guide. Adjust the length paper guide to the paper format by pushing lever (C).

4 Take a paper stack, pull the paper off and align it on a flat surface.

5 Put the paper stack in the feed cassette (200 sheets of 80 g/m paper for instance).

6 Put the feed cassette back in its location.

Cartridge installation1 Stand in front of the machine.2 Push the left and right sides of the cover and pull it

towards you at the same time.

3 Unpack the new cartridge. Gently roll the cartridge 5 or 6 times to distribute the toner evenly inside the cartridge. Thoroughly rolling the cartridge will assure the maximum copies per cartridge. Hold it by its handle.

4 Insert the cartridge in its slot by pushing it until it clicks (last move down) as shown on the picture below.

5 Close the cover.- 17 -

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tionPaper delivery stop

Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down.

Starting your device

Device connection

1 Plug the end of the telephone line into the terminal socket and the other end into the wall telephone socket.

2 Plug the end of the LAN cord (as provided by your network administrator) into the terminal LAN port and the other end into the local network port

dedicated to your machine.

3 Make sure that the On/Off switch is on Off (O position).

4 Connect the power cord to the device. Plug the power cord to outlet on the wall.

5 Press the On/Off button to turn on the device (I position).

Device initial setupAfter a few seconds, when the machine has warmed up, the Easy Install function is launched and the LCD screen displays the following message:

The Easy Install function will help you configure your machine by guiding you through the basic settings.

If you wish to modify the setting displayed, press the OK button. If you do not want to modify the displayed setting, press the C button: the Easy Install function then

WARNINGBefore plugging the power cord, it is imperative to refer to the Safety booklet.

WARNING

The power cord is used as a power unit cut off. As a precaution, the outlet shall be located close to the device and be of easy access in case of danger.

1 - FRANCAIS2 - ENGLISH- 18 -

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tiondisplays the next basic setting.

1 Select the desired language using the " or ! buttons and confirm with OK.

2 To set the country, press the OK button.

3 Select your country in the list displayed using the " or ! buttons and confirm with OK.

4 If you have set the country to "Other", you may need to set the public telephone NETWORK to use. Press the OK button to specify it.

Select the telephone network to use in the list displayed using the " or ! buttons and confirm with OK.

5 To set the date and time, press the OK button.

6 Enter the numbers of the required date and time one after another using the numerical keypad. The date format depends on the country you have selected: for instance, DDMMYY for France, MMDDYY for the USA. Use the C button to correct an entry. Press OK to confirm.

7 To specify the fax number and machine name, press the OK button. This information will appear on your transmitted documents when the "Sending Header" function is activated.

8 Enter your fax number (20 digits max.) using the numerical keypad. To type the "+" sign, press simultaneously the CTRL and Q keys. Use the C button to correct an entry. Press the OK button to confirm.

9 Enter your machine name (20 characters max.) using the alphanumerical keypad. Press the OK button to confirm.

10 If you are connecting your machine to a private network, behind a companys PABX, you may need to specify a local prefix. This prefix will be then used to exit the companys telephone network. To set up this function, press the OK button.

11 Enter the minimal size of the companys outside numbers (1 to 30) using the numerical keypad. This setting is used to differentiate internal telephone numbers from external telephone numbers. For example, if you are installing the machine in France, behind your companys PABX, enter 10 (10 digits being the standard telephone number length for France). Use C to correct an entry. Press the OK button to confirm.

12 Enter the local prefix number (10 characters max.) using the numerical keypad. This prefix will automatically be added when an external number is dialled. To insert a pause for dial tone ("/" sign), press simultaneously the CTRL and M keys, or long press the 0 (zero) key on the numerical keypad until the "/" sign is displayed. Use the C button to correct an entry. Press the OK button to confirm.

The setup is now complete and the functions list is automatically printed out.

The LCD screen displays the message PAPER EMPTY if no paper has been loaded in the paper tray (see Loading paper in the main unit tray, page 12). Once paper has been loaded, printing will resume.

Note

If you do not want to carry out the

initial setup, press the button. A confirmation message appears. Press

the button again to confirm.To manually modify and customise the machine settings, refer to Parameters/Setup, page 33.

SET COUNTRYYES=OK - NO=C

Note If none of the options in the list is suitable, select the "OTHER" option.

SET NETWORKYES=OK - NO=C

Important

If none of the options in the list is suitable, select the "OTHER X" option: OTHER 1 = TRB21 OTHER 2 = US OTHER 3 = Russia OTHER 4 = Jordan OTHER 5 = Israel OTHER 6 = TRB21

DATE/TIMEYES=OK - NO=C

NAME/NUMBERYES=OK - NO=C

PREFIXYES=OK - NO=C- 19 -

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tionPaper insertion in the manual input

tray

The manual input tray allows you to use various paper formats with greater grammage than the one used in the paper feed cassette (refer to the paragraph Specifications, page 94).

Only one sheet or envelope can be fed at a time.

1 Spread the manual feed guides to the maximum.

2 Insert a sheet or an envelope in the manual input tray.

3 Adjust the paper guides against the right and left edges of the sheet or the envelope.

4 Print making sure that the chosen paper format corresponds to the selected format on the printer (refer to Copy, page 21).

Use of envelopes

Feeding can be done only through the manual feed. Recommended area should be the area which

excludes 15 mm from the leading edge, 10 mm from both the left and right edges, and the rear edge.

A few lines may be given in solid print at the part of being overlapped.

Envelopes which are not recommended may lead to improper printing (refer to the paragraph Specifications, page 94).

Curled envelope after printing should be fixed manually.

Small crumples on the edge of the wide side of envelopes, smearing, or less clear printing may appear on the reverse side.

Set envelope by pressing the folding line of four edges properly after releasing air inside.

Set envelope in a proper position after aligning in case it is bent or warped.

Paper conditioning is not allowed. And it should be used under normal office environment.

ImportantBefore inserting paper, refer to the paragraph Paper recommendations, page 12.

Important You can use paper weighing between 52 and 160 g/m.- 20 -

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yCopyYour machine has the function to make one or more copies.

You can also set up several parameters in order to make copies at your will.

Simple copyIn this case, the default parameters are applied.

1 Place the document to be copied in the automatic document feeder, printed face on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Press the button twice. The copy is made using the default parameters.

ECO mode copyThe ECO mode enables you to reduce the amount of toner consumed on the page so as to save your printing costs.

When the ECO mode is used, the toner consumption is reduced and the print density becomes lighter.

1 Place the document to be copied in the automatic document feeder, printed face on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Press the button.

3 Press the button.

Advanced copyingThe sophisticated copy allows to do custom setups for the current copy.

1 Place the document to be copied in the automatic document feeder, face printed on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Press the button.

3 Enter the number of copies that you want and confirm with the OK button.

4 Choose the paper tray AUTOMATIC or MANUALwith the buttons " or !, then confirm with the OKbutton.

5 Choose with the buttons " or ! the printing option (see examples below) depending on the copy mode that you want: - Mosaic mode (document feeder): 1 Page onto 1,2 Pages onto 1, or 4 Pages onto 1.

- Poster mode (flat-bed scanner): 1 Page to 1, 1 Page to 4 or 1 page to 9.

Confirm with the OK button.

NoteYou can start copy by pressing the

button at any time in below steps.

Note

After step 1, you can directly enter the number of copies with the numerical keypad and press the OK button to validate. Then refer to step 4.- 21 -

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y6 Adjust the desired zoom level, from 25% TO 400%with the buttons " or !, confirm with the OKbutton (only available in 1 Page to 1 copy mode).

7 Adjust the desired origin values with the digital keyboard buttons " or ! then confirm with the OKbutton.

8 Choose the resolution depending on the printing quality that you want AUTO, TEXT, QUALITY TEXT or PHOTO with the buttons " or !, then confirm with the OK button.

9 Adjust the contrast level with the buttons " or !, then confirm with the OK button.

10 Adjust the desired brightness level with the buttons " or !, then confirm with the OK button.

11 Choose the paper type NORMAL, THICK with the buttons " or !, then confirm with the OK button.

ID Card Copy modeThe ID CARD copy function is used for copying both sides of an identity card or drivers license type document on an A4 format sheet (original document size < A5) or on a Letter format sheet (original document size < Statement).

The LCD screen displays useful operating instructions (when the original document should be placed, when the document should be turned over, etc.) and asks for your confirmation to proceed with the operation.

1 Make sure that there is no document in the automatic document feeder.

2 Press the button.3 Enter the desired number of copies and confirm

with the OK button.4 Choose the paper tray AUTOMATIC or MANUAL

with the buttons " or !, then confirm with the OKbutton.

5 Choose the copying option ID CARD with the buttons " or ! and confirm with the OK button.

6 Choose the resolution depending on the desired printing quality AUTO, TEXT, QUALITY TEXT or PHOTO with the buttons " or !, then confirm with the OK button. For optimal results with ID documents, select the PHOTO resolution.

7 Adjust the contrast level with the buttons " or !, then confirm with the OK button.

8 Adjust the desired brightness level with the buttons " or !, then confirm with the OK button.

9 Choose the paper type NORMAL, THICK with the buttons " or !, then confirm with the OK button. The LCD screen displays the following message:

10 Place your identity card or any other official document against the glass of the flatbed scanner, as shown below:

11 Press the OK button. The document is scanned then the LCD screen displays the following message:

12 Turn your document over then confirm with the OK button.

The machine prints out a copy of your document.

Special setup for the copyingSetups done through this menu become the device default setups after you confirm.

Resolution setupThe RESOLUTION parameter allows you to setup the photocopy resolution.

! 841 - ADVANCED FCT/COPY/RESOLUTION

1 Press !, enter 841 using the keypad.2 Choose the resolution with the buttons " or !

according to the following table:

Important

This function is available only if the document to be copied is placed on the flatbed scanner, and if no paper is detected in the automatic document feeder.Zoom and Origin adjustments are not available in this copy mode.

Important

Copying in ID Card mode is only possible on A4 (original document size < A5) or Letter (original document size < Statement) paper size. Make sure that the selected paper tray uses the correct paper size.

PUT ID CARDTHEN OK

TURN UP DOCTHEN OK

Important

When the quality of the printing is not satisfying, you can proceed to a calibration (see Calibrate your scanner, page 43).

Parameter Signification Icon

AUTO Low resolution. none

TEXTStandard resolution for documents containing text and graphics.- 22 -

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y3 Confirm your choice by pressing the OK button.

4 Quit this menu by pressing the button.

Zoom setupThe ZOOM parameter allows you to reduce or enlarge an area of a document by choosing the origin and the zoom level to apply to the document, from 25 to 400 %.

! 842 - ADVANCED FCT/COPY/ZOOMING

1 Press !, enter 842 using the keypad.2 Enter the desired zoom level with the

alphanumerical keypad or choose among predefined values with the buttons " and !.

3 Confirm your choice by pressing the OK button.


Collated copy setupThe COLLATED parameter allows you to assemble or disassemble your copies.

! 843 - ADVANCED FCT/COPY/COLLATED

1 Press !, enter 843 using the keypad.2 Select the desired option with the buttons " and !


3 Confirm your choice by pressing the OK button.


Analysis origin setupIf you want, you can change the origin of the scanner.

By entering new values for X and Y in mm (X < 209 and Y < 280), you move the analysed area as shown on the diagram below.

! 844 - ADVANCED FCT/COPY/ORIGIN

1 Press !, enter 844 using the keypad.2 Select the X and Y coordinates with the buttons "

or !.3 Setup the desired coordinates with the numerical

keypad or the buttons " and !.4 Confirm your choice by pressing the OK button.


Contrast setupThe CONTRAST parameter allows to choose the photocopy contrast.

! 845 - ADVANCED FCT/COPY/CONTRAST

1 Press !, enter 845 using the keypad.2 Setup the desired level of contrast with the buttons

" and !.3 Confirm your choice by pressing the OK button.


Brightness setupThe BRIGHTNESS parameter allows to lighten or darken your output.

! 846 - ADVANCED FCT/COPY/BRIGHTNESS1 Press !, enter 846 using the keypad.2 Setup the desired brightness with the buttons "

and !.3 Confirm your choice by pressing the OK button.


Paper type setup! 851 - ADVANCED FCT/SCAN. & PRINT/PAPER

TYPE

1 Press !, enter 851 using the keypad.2 Select the paper NORMAL or THICK that you use

with the buttons " and !.3 Confirm your choice by pressing the OK button.


QUALITY TEXT

Optimal resolution for documents containing text.

PHOTOOptimal resolution for documents containing photographies.

NoteYou can also change the resolution by

pressing the button.

Parameter Signification

COLLATED

The printer assembles the copies of the original document.

E.g.: if you make three copies of a 10-page document, the document is copied from page 1 to 10 three times over.

UNCOLLATED

The printer does not assemble the copies of the original document.

E.g.: if you make three copies of a 10-page document, page 1 is copied three times, then page 2, then page 3, etc.

Parameter Signification Icon- 23 -

MB290

Cop

yPaper tray selectionThe Automatic selection can have two meanings depending on the paper format defined on the paper trays. The following table describes the different cases.

! 852 - ADVANCED FCT/SCAN. & PRINT/TRAY PAPER

1 Press !, enter 852 using the keypad.2 Select the default paper tray to use, AUTOMATIC

or MANUAL, with the buttons " and !.3 Confirm by pressing the OK button.


Sheet-feed analysis margins setup If you want to, you can offset the lateral margins of the document to the left or right during the analysis with your sheet-feed scanner.

! 853 - ADVANCED FCT/SCAN. & PRINT/ S.F. MARGINS

1 Press !, enter 853 using the keypad.2 Setup the left / right margins offsets (by 0.5 mm

steps) with the buttons " and !. 3 Confirm by pressing the OK button.


Flat-bed analysis margins setupIf you want to, you can offset the lateral margins of the document to the left or right during the analysis with your flat-bed scanner.

! 854 - ADVANCED FCT/SCAN. & PRINT/FLATBED MARG


steps) with the buttons " and !.3 Confirm by pressing the OK button.


Left and right printing margins setupIf you want to, you can offset the lateral margins of the document to the left or right during printing.

! 855 - ADVANCED FCT/SCAN. & PRINT/PRINTER MARG




Top and bottom printing margins setupIf you want to, you can offset the lateral margins of the document towards the top or the bottom during printing.

! 856 - ADVANCED FCT/SCAN. & PRINT/TOP PRINT.

1 Press !, enter 856 using the keypad.2 Setup the top / bottom margins offsets (by 0.5 mm



Format paper setupThis menu allows you to define the default paper format of the manual tray and the main tray. You can also setup the default scanning width.

! 857 - ADVANCED FCT/SCAN. & PRINT/PAPER FORMAT

1 Press !, enter 857 using the keypad.2 Select the paper tray for which you want to define

a default paper format with the buttons " and !.3 Confirm by pressing the OK button.4 Choose the paper format with the buttons " or !


5 Confirm by pressing the OK button.


Default tray Tray used for copy

Same paper format in the trays

AUTOMATICSelection between the main tray and the manual tray.

MANUAL The manual tray is used.

Different paper format in the trays

AUTOMATIC The main tray is used.

MANUAL The manual tray is used.

Paper tray Available paper format

MAN. TRAY A5, Statement, A4, Legal and Letter

AUTO. TRAY A5, Statement, A4, Legal and Letter

SCANNER LTR/LGL and A4- 24 -

MB290

FaxFax

This chapter describes all the fax processing and configuration functions.You will also find a section describing fax mailboxes.

Fax transmission

Print a header pageA header page is stored in your terminal. To send your fax using this header page, you can print it at any time and fill in your details.

1 Select !30 - FAX /HEADER PAGE.2 Select:

301 - LOCAL, to print a header page according to the language configured on the terminal, 302 - INTERNAT, to print a bilingual header page, the language of the country configured on the terminal and English. The separator between the two languages is "/".

Example of the international header page:

Immediate transmission1 Place the document to be copied in the automatic

document feeder, face printed on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Enter the fax number then press or .3 If you are using the flatbed scanner, you can scan

more than one page. Place the next page on the scanner, select NEXT and confirm with OK. Select DONE when all pages have been scanned.

The icon flashes during the call phase, it stays lit when both faxes are in communication.

At the end of transmission the initial screen is displayed.

Delayed transmissionThis function allows you to transmit a document at a later time.

To program a postponed transmission you need to identify the subscriber number, transmission time, feeder type and number of pages.

To delay the transmission time of your document :

1 Place the document to be copied in the automatic document feeder, face printed on the top. or Place the document to be copied face down on the glass, respecting the indications around the glass.

2 Select !31 - FAX / TRANSMISSION.3 Enter the subscriber number you wish to program

at a different time or choose your dialling mode and confirm with OK.

4 Next to the current time, enter the new time and confirm with OK.

5 Adjust the contrast and confirm with OK.6 Select the feed type, FEEDER or MEMORY and

confirm with OK.7 You may enter the number of pages before

transmission and confirm with OK.

8 Confirm postponed transmission by pressing .9 If you are using the flatbed scanner, you can scan


Your document is stored and will be sent at the new time.

NoteIf English is the language configured on the terminal, the header page will only be printed in English.

NoteYou can modify transmission options when sending a fax. To do so, press OK after entering the fax number.

Important

Make sure that the document in the feeder tray or on the scanner window is properly located in order to avoid sending blank or incorrect pages.- 25 -

MB290

FaxTransmission with auto redial

This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum transmission rate will be 14400 bps.

This function allows for example:

to hear if the subscribers fax is engaged and if so, choose the moment when the line is clear to start the document transmission.

to control the communication progress in case of uncertain numbers, etc.

To take the line manually:

1 Place the document in the fax feeder.

2 Press .3 If necessary, set the sound level using the ! or "

keys.4 Enter the subscriber number.

As soon as you hear the remote fax tone, the line is clear and you can start the transmission.

5 Press to start the document transmission.

If your machine is set in order to print a transmission report, the reduced copy of the document first page will not be printed and it notifies you that the communication is manual (see Transmission report, page 35).

Fax receptionFax reception depends on the parameter settings of your machine.

The following parameters let you customize the printing of received faxes:

- Reception Mode, page 36;- Reception without paper, page 36;- Number of copies, page 36;- Fax or PC reception, page 37;- Received faxes reduction mode, page 38;- Technical Parameters, page 38.

The following tables give which tray is used to print received fax depending on the default tray and the paper format in both trays.

Default tray set to Manual:

Default tray set to Automatic:

Relay broadcastYour fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list.

To do this the initiator fax and the remote fax must both have the relay function.

To relay you need to supply the remote fax with the document and the relay list number. The remote fax will then transmit this document to all subscribers on the list.

Once the relay is activated by your fax and as soon as the document is received by the remote fax, the document is printed before relaying to all subscribers on the list.

Important The printing is not possible on A5 (or Statement) paper format.

Manual tray paper format

Main tray paper format Action

A4,Letter and Legal

A4,Letter and Legal

The fax is printed on manual tray.

A4,Letter and Legal

A5, Statement

The fax is printed on manual tray.

A5, Statement

A4,Letter and Legal

The paper on manual tray is incompatible.

The fax is printed on the main tray.

A5, Statement

A5, Statement

An error message is displayed on the screen.

The paper on manual tray is incompatible.

Manual tray paper format

Main tray paper format Action

A4,Letter and Legal

A4,Letter and Legal

The fax is printed with an automatic selection of tray.

A4,Letter and Legal

A5, Statement


The paper on automatic tray is incompatible.

A5, Statement

A4,Letter and Legal

The fax is printed on the main tray.

A5, Statement

A5, Statement


The paper on automatic tray is incompatible.- 26 -

MB290

FaxTo activate relay from your fax machine:

1 Insert the document to relay.

2 Select !37 - FAX / BROADCAST.3 Enter the remote fax number where you will relay to

or choose your dialling mode and press OK.4 Enter the relay list number used by the remote fax

and press OK.5 You may enter the time you wish to transmit the

document next to the current time and press OK.6 If you wish to modify the document feed type,

select one of the options FEEDER or MEMORY, then press OK.

7 If you wish, you may enter the number of pages of your documents before transmitting.

8 Activate relay by pressing .9 If you are using the flatbed scanner, you can scan


The document in the feeder will be relayed either immediately or at a later time (according to your choice) to the remote fax which will relay the document.

Fax answering machineThe Fax answering machine allows you to keep confidential documents in storage and to avoid printing them as you receive them.

The indicator light lets you know the state of your Fax answering machine:

Light on: the answering machine is on. Blinking: your fax has documents in storage or is in the

process of receiving faxes. Light off: memory full, the terminal cannot receive any

more documents.

You can assure document confidentiality by using the 4 digit access code. Once saved, you will require this access code for:

printing fax messages in memory, activating or deactivating the fax answering machine.

Saving an access code!383 - FAX / FAX ANSW. / ANSWER CODE

1 Press !, enter 383 using the keypad.2 Enter the code (4 digits) and confirm with OK.


Activating / Deactivating the answering machine

!382 - FAX / FAX ANSW. / ACTIVATION

1 Press !, enter 382 using the keypad.2 If you saved an access code for your fax answering

machine, enter it and confirm with OK.3 Select the required answering machine option, ON

or OFF, and confirm you choice with OK.


Printing fax messages stored in the memory

!381 - FAX / FAX ANSW. / PRINT

1 Press !, enter 381 using the keypad.2 If you saved an access code for your fax answering

machine, enter it and confirm with OK.

Documents received and stored in the memory are printed.

Fax reroutingThis function is used to reroute faxes received to a directory contact. To use this function, you have to perform two operations:

1 Activate rerouting.2 Set the rerouting address of the fax.

Activating rerouting

!391 - FAX / REROUTING / ACTIVATION

1 Press !, enter 391 using the keypad.2 Using the keys ! and " within the navigator,

select option ON.3 Using the keys ! and " within the navigator,

select the subscriber from the directory.4 Confirm with OK.5 Quit this menu by pressing the button.

If the option OFF is selected, the menus 392 and 393 will not be included in the functions overview, when it is printed out.

Important

Make sure that the document in the feeder tray or on the scanner window is properly located in order to avoid sending blank or incorrect pages.


ImportantMake sure that the subscriber exists in the directory (see Directory, page 44).- 27 -

MB290

FaxSetting the re-direction contact

!392 - FAX / REROUTING / CALL NUMBER

1 Press !, enter 392 using the keypad.2 Using the keys ! and "within the navigator,

select the subscriber from the directory.3 Confirm with OK.4 Quit this menu by pressing the button.

Printing rerouted documents !393 - FAX / REROUTING / COPY

1 Press !, enter 393 using the keypad.2 Using the keys ! and "within the navigator,

select the COPY option (local printout of the information relayed to your device) either ON or OFF.

3 Confirm with OK.4 Quit this menu by pressing the button.

Rerouting fax messages to a USB memory keyThis function allows you to reroute received fax messages directly in the folder OKI MB290\FAX on a USB memory key connected to your terminal. The folder OKI MB290\FAX is created by the application. The USB memory key then becomes the terminal reception memory.

Fax messages that are rerouted are therefore saved on the USB memory key with format Tiff and are named as follows: "FAXYYMMDDHHMMSS" where YYMMDDHHMMSS corresponds to the fax reception date and time.

You can also print fax messages rerouted to your USB memory key automatically by activating menu 052 PRINT.

Activating rerouting

!051 - MEDIA / FAX ARCHIVING / ACTIVATION

1 Press !, enter 051 using the keypad.2 Using the keys ! and " within the navigator,

select option ON and confirm your choice with OK.


Printing rerouted documents

!052 - MEDIA / FAX ARCHIVING / PRINT

1 Press !, enter 052 using the keypad.2 Using the keys ! and ", select the option ON to

print all rerouted documents automatically.3 Confirm your choice with OK.4 Quit this menu by pressing the button.

Transmission waiting queueThis function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

It allows you to: Consult or modify the waiting queue. In this waiting

queue the documents are coded the following way: Order number in the queue / document status / subscribers telephone number. Documents may have the following status: - TX: transmission - REL: relay - DOC: in deposit - POL: polling - MBX: send to mailbox - PMB: mailbox polling - TR: ongoing commands - SMS: SMS transmission

Immediately perform a transmission from the waiting queue,

Print a document in storage, waiting to be transmitted or in deposit,

Print the waiting queue, in order to get the status of each document in the queue, by either: - queue order number, - document name or number, - scheduled transmission time (fax), - operation type regarding the document: transmission from memory, delayed transmission, deposit, - number of pages of the document, - document size (percentage of space stored in memory)

Cancel a transmission request in the waiting queue.

Performing immediate transmission from the waiting queue

! 61 - COMMANDS / PERFORM

1 Press !, enter 61 using the keypad.2 Select the document in the waiting queue.

3 Confirm your choice with OK or to immediately perform the selected transmission.

ImportantBefore activating this function, connect the USB memory key to the terminal.


ImportantThis menu is only accessible when the function FAX ARCHIVING is activated.- 28 -

MB290

FaxConsulting or modifying the waiting queue

! 62 - COMMANDS / MODIFY

1 Press !, enter 62 using the keypad.2 In the waiting queue select the required document

and confirm your choice with OK.3 You may now modify the parameters of the given

document then confirm your modifications by

pressing .

Deleting a transmission on hold! 63 - COMMANDS / CANCEL

1 Press !, enter 63 using the keypad.2 In the waiting queue select the desired document

and confirm your choice with OK.

Printing a document in waiting or in deposit! 64 - COMMANDS / PRINT

1 Press !, enter 64 using the keypad.2 In the waiting queue select the desired document

and confirm your choice with OK.

Printing the waiting queue!65 - COMMANDS / PRINT LIST

Press !, enter 65 using the keypad.

A document called ** COMMAND LIST ** is printed.

Cancelling a transmission in progressCancelling a transmission in progress is possible no matter what the type of transmission but varies depending on whether the transmission is a single call number or a multi-call number.

For a single call number from the memory, the document is erased from the memory.

For a multi-call number, only the call number in progress at the time of the cancellation is erased from the transmission queue.

To cancel transmission in progress:

1 Press . A message will ask you to confirm cancellation.

2 Press to confirm cancellation in progress.

If your machine is set to print a transmission report, it will print that the communication was cancelled by the user.

MailBoxes (MBX Fax)There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named MBX code), to all subscribers equipped with a fax compatible to yours.

MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service.

MBXs 01 to 31 are private. Each is password-protected. They can be used to receive documents confidentially.

The use and access to MBX 01 - 31 are conditioned by the initialisation, defined by a MBX code (if needed) and a mnemonic (its S.I.D.).

Later you may: modify the features of an MBX, print the contents of an MBX, only possible if the MBX

contains one or more documents (with a star next to the MBX). When the contents of an MBX have been printed it becomes empty,

delete an MBX, only if the MBX is initialised and empty,

print the list of your fax machines MBXs.

You may receive and send through an MBX in complete confidentiality.

When depositing a document into your MBX, the access code is not needed. All documents deposited in a MBX are added to the ones already present.

In polling, the MBXs are only accessible with an MBX code.

You may perform MBX deposits or polls by: depositing a document in a fax MBX, transmitting to deposit a document in a remote fax

MBX, performing document poll from a remote fax.

Creating an MBX! 71 - MAILBOXES / CREATE MBX

1 Press !, enter 71 using the keypad.2 Select a free MBX out of the 31 MBX or directly

enter the number of a free MBX and confirm with OK.

3 Select option MAILBOX CODE and press OK. Value 0000 is always displayed.

4 Enter the code of your choice, if needed, and press OK.

5 Select option MAILBOX NAME and press OK.6 Enter this MBXs S.I.D. (20 characters max.) and

press OK. The MBX is initialised. If you wish to initialise another, press C and repeat the same procedure.

7 To exit the MBX, press .

Note You can also print the waiting queue with menu !57 - PRINT / COMMANDS.- 29 -

MB290

FaxModifying the features of a MBX

! 71 - MAILBOXES / CREATE MBX

1 Press !, enter 71 using the keypad.2 Select the desired MBX out of the 31 MBXs, or

enter the number of the MBX directly and press OK.

3 Enter the code of this MBX, if there is one, and confirm with OK.

4 Select the menu MAILBOX CODE or MAILBOX NAME, then confirm your choice with OK.

5 Perform data modification of the menu and confirm with OK.

If needed, repeat the last two steps for the other menu.

Printing the contents of a MBX! 73 - MAILBOXES / PRINT MBX




All documents found in the MBX are printed and the MBX is emptied.

Deleting a MBXBefore deleting an MBX, you need to make sure it is empty, by printing its content.

!74 - MAILBOXES / DELETE MBX




4 Press OK to confirm the MBX deletion.

The MBX is deleted and will appear as a free MBX in the list.

Printing the MBX list!75 - MAILBOXES / PRT MBX LIST

Press !, enter 75 using the keypad.

The list gives the status of each MBX.

MBX deposit in your fax1 Insert the document in the fax machines feeder.2 Select !72 - MAILBOXES / DEPOSIT MBX.3 Select the desired MBX out of the 31 MBXs, or


The document is placed in the feeder and saved in the selected MBX.

MBX deposit in a remote fax1 Insert the document in the fax machines feeder.2 Select !35 - FAX / MBX SENDING.3 Enter your subscribers number for MBX deposit or

choose your dialling mode and validate with OK.4 Enter the subscribers MBX number and confirm

with OK.5 If you wish to delay transmission, enter the new

transmission time next to the current time and press OK.

6 If you wish to modify the document feed type, select one of the options FEEDER or MEMORY, and press OK.

7 If you wish, you may enter the number of pages of your document before transmitting and confirm with OK.

8 Confirm the transmission request to a remote MBX

fax by pressing .

In the case of an immediate transmission, the document is sent immediately.

If the document is set for a postponed transmission, the document will be stored in the memory and sent at the requested time.

MBX polling from a remote fax!36 - FAX / MBX POLLING

1 Press !, enter 36 using the keypad.2 Enter your subscribers number for MBX polling or

choose your dialling mode and confirm with OK.3 Enter the subscriber MBX number and press OK.4 Enter this MBX access code and press OK.5 If you wish to delay the poll time, enter the

departure time next to the current time and press OK.

6 Confirm the MBX poll request by pressing .

As soon as the remote fax is subscribed, either immediately or later, the document(s) in the remote fax MBX are received in your fax.

Note You can also print the MBX list with menu !58 - PRINT / LIST MBX.

Note Please check for remote fax compatibility.- 30 -

MB290

FaxDeposit and Polling

You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the POLLfunction.

Setting the machine for document deposits, you must define the type: SIMPLE- it may be polled only once from the memory

or feeder, MULTIPLE- it may be polled as many times as

necessary from the memory.

Setting the machine for polled documents, you must define the poll number, then depending on the type of poll you may: launch an immediate poll, program a delayed poll with a chosen time, launch a multi-poll, either immediately or later.

Placing a document in deposit1 Insert the document to deposit in the feeder.2 Select !34 - FAX / POLLING TX.3 Choose the deposit type, according to the table

below:

4 Confirm deposit by pressing OK.

Polling a deposited document!33 - FAX / POLLING RX

1 Select !33 - FAX / POLLING RX.2 Enter the number of the party whose document you

want to poll or choose your dialling mode. You can poll several documents using the

key .

3 Depending on the type of poll, you should:

Menu Procedure

Simple

1 Select FEEDER or MEMORY.2 If necessary, adjust the contrast

and confirm with OK.3 Enter the number of pages that you

wish to deposit.

Multiple

1 If necessary, adjust the contrast and confirm with OK.

2 Enter the number of pages that you wish to deposit.

Menu Procedure

Immediate poll 1 Press .

Delayed poll

1 Press OK.2 Next to the current time, enter

the time you wish to poll the

document and press .- 31 -

MB290

- 32 -

SMSSMS

Thanks to the SMS button, you can send an SMS to subscribers all over the world. An SMS (Short Message Service) is a service which permits short written messages to be sent to mobile phones or other SMS-compatible devices.The number of characters you can send per message is dependent upon the service provider and the country you are sending your SMS from (e.g. France 160 characters, Italy 640 characters).

SMS Parameters

Presentation of the senderThis setting allows you to show the name or the number of the sender when sending an SMS.

! 41 - SMS SERVICE / SENDER

1 Press !, enter 41 using the keypad.2 Select the required presentation of the sender

option, ON or OFF, using the ! or " keys.3 Validate with OK.

SMS Center transmission numberThis setting allows you to enter the transmission number for the SMS Server. Your Internet provider will provide you with this number.

! 421 - SMS SERVICE / INIT. SMS / SERVER

1 Press !, enter 421 using the keypad.2 Enter the number of the transmission server using

the numerical keypad.3 Validate with OK.

Sending an SMS

1 Press the key.2 Write your SMS using the alphabetical keypad.

To do so, an editor is at your disposal: for upper case letters, use the " key, to move inside the data entry field, use !

and ", to move in the text from one word to another,

press CTRL and one of the navigator keys (! or ").

to go to the next line, use , to delete a character (by moving the cursor to

the left), use ! or C.3 Validate with OK.4 Dial the number of the recipient (mobile phone or

any other SMS-compatible device) in one of the following ways: dial the number using the numerical keypad, enter the first letters of the recipient name,

press the key until the required name appears (names are classified in alphabetical order).

Your SMS may be sent to only one person or to several people. To send an SMS:

to only one person, press OK to confirm. to several people:

5 Press the key and enter the next recipient's number.

6 Repeat the operations as many times as required (10 persons max.). Press OK to validate the last recipient; "SENDING SMS" is displayed as the SMS is being sent.

If SMS appears, then the SMS has been put on hold and a further attempt will take place a couple of minutes later. To immediately execute or cancel transmission, refer to paragraph Transmission waiting queue, page 28.

To check the SMS has been sent properly, you may print the transmission/reception log (refer to paragraph Printing the logs, page 41).

Important The SMS service is dependent upon the country and the service provider.

Note There is a special scale of charges for the SMS service.

MB290

Para

met

ers/

Setu

pParameters/SetupYou can setup your machine as you like depending on the use. You will find in this chapter description of the functions.

You can print the functions guide and the available setup of your multifunction machine.

Remote configurationYou may configure the same parameters by remote as you would locally.

Conditions requiredTo be able to configure your machine by remote, you must:

have a Web browser on your PC (Internet Explorer version 4 or above for optimal operation).

define your machines local network settings - IP address, subnet mask, etc. (see Network features, page 49).

Accessing the embedded Web server1 Open a Web browser using a PC that is registered

on the network.2 Enter the IP address of the machine in the Address

field and confirm by pressing Enter.3 When the homepage opens, select the interface

language.4 Modify the parameters you want on screen then

confirm.

Date/TimeAt any moment you may change the date and time on your multifunction machine.

Depending on the country configured on the machine, the date format is of type DDMMY