Mayor and Council - Regular Meeting of the Mayor and

Regular Meeting of the Mayor and Council

City of Woodstock, GA

The Chambers at City Center - 8534 Main Street

770 592-6000 (Main) 770 592-6050

http://www.woodstockga.gov *Hearing Assistance Available Upon Request

AGENDA

Monday, March 11, 2019


7:00 PM

Mayor and Council Page 1 Printed 3/11/2019

ITEM 1. MEETING CALLED TO ORDER

7:00 PM Meeting called to order on March 11, 2019 at The Chambers at City Center,

8534 Main Street, Woodstock, GA.

ITEM 2. RECOGNITION OF GUESTS AND VISITORS

1. Proclamation - Girl Scout Week - March 10 - 16, 2019 (Mayor Henriques)

2. Proclamation - National Agriculture Day - March 22, 2019 (Mayor Henriques)

3. Police Department Employee of the Quarter (Chief Moss)

ITEM 3. APPOINTMENTS/OATH OF OFFICE

1. Oath of Office (Chief Moss)

ITEM 4. ANNOUNCEMENTS

1. Announcements (Council Member Usher)

ITEM 5. INFORMATIONAL ITEMS/PROJECT UPDATES

ITEM 6. PUBLIC COMMENT

(Please complete the appropriate form at the podium and give to the City Attorney -

You may only discuss items NOT on tonight's agenda.)

ITEM 7. CONSENT AGENDA

1. Surplus of Three Handheld GPS Devices (Katy Leggett)

2. 2019 Summer Concert Series Contracts - Little River Band (Final Contract Attached -

Approved by City Attorney)

3. Request Approval of CPM #500-0005 Inclement Weather Policy (Jeff Moon)

4. Northside Hospital Cherokee Amphitheater Policies and Procedures Revisions (Preston

Pooser)

5. Land Engineering - Proposal for Concept Planning Assistance (Brian Stockton)

6. Approval of JustFOIA Contract (Jeff Moon)

ITEM 8. PETITIONS AND COMMUNICATIONS

1. Public Hearing/1st Reading: LDO Ch. II Definitions and Ch. XIII Floodplain Ordinance

Text Amendments (Janis Steinbrenner)

Regular Meeting of the Mayor and Council Agenda March 11, 2019


2. Public Hearing/Vote: Fee Schedule Amendment - Ch. 5 Food Vendors for 2019 Summer

Concert Series (Preston Pooser)

ITEM 9. NEW BUSINESS

1. ARCADIS No. 12

2. Outlet Shoppes Entertainment District Request (Brantley Day)

3. Appointment of CMA Delegates (Jeff Moon)

ITEM 10. OLD BUSINESS

ITEM 11. MINUTES APPROVAL

1. Approval of Minutes - 2/25/2019 Regular Council Meeting (Rhonda Pezzello)

ITEM 12. MAYOR AND COUNCIL COMMENTS

ITEM 13. CITY MANAGER AND STAFF COMMENTS

ITEM 14. EXECUTIVE SESSION - Personnel, Litigation, Real Estate

ITEM 15. FINAL ADJOURNMENT

CITY OF WOODSTOCK STATE OF GEORGIA

PROCLAMATION

DOC ID: 5552 Page 1

Please see the attachment

As proclaimed on March, 2019.

___________________________

Donnie Henriques, Mayor

ATTEST: _________________________

Rhonda Pezzello, City Clerk

2.1

Packet Pg. 3

girl scout? WOOCBEIOIEOCK

GEORGIA

PROCLAMATION

Girl Scout Week

WHEREAS, the movement now known as Girl Scouts began in 1912 when Juliette Gordon Low

gathered 18 girls in Savannah, Georgia. Juliette Gordon Low envisioned an organization that would

prepare all girls, regardless 0f their class, cultural or ethnic backgrounds, to be leaders in their

communities; and

WHEREAS, Girl Scouts was founded by Juliette Gordon Low whose life mission was to build girls of

courage, confidence, and character and through her legacy continues to have an extraordinary

influence on the lives of millions of girls across the country; and

WHEREAS, Girl Scouts is recognized as a national leader in providing the best leadership development

experience in the world for girls. lt brings time-tested methods and research backed programs that

speak to the strengths of girl leadership development, backed by more than 100 years of experience

and expertise in the field; and

WHEREAS, Girl Scouts offers a Girl Scout Leadership Experience that encourages girls to develop a

strong sense of self, connect to their communities, locally and globally, and feel empowered to make a

difference in the world. Girl Scouts offers hand—on, girl—Ied, girI-centered learning in STEM, the

outdoors and entrepreneurship, and abundant opportunities to develop invaluable life skills, helping

all girls take the lead early and often; and

WHEREAS, the Girl Scout Gold Award, the highest honor a Girl Scout can earn, acknowledges each

recipient’s power and dedication to not only bettering herself, but to making the world a better place

for others; and

WHEREAS, more than 59 million American women are Girl Scout alumnae and 2.6 million girls and

adult volunteers are active member. Today there are 2,065 Girl Scout members in Cherokee County.

NOW, THEREFORE, BE IT RESOLVED that l, Donnie Henriques, Mayor of the City of Woodstock,

Georgia, do hereby applaud the Girl Scout Movement and recognize the week of March 10, 2019 as

Girl Scout Week in the City of Woodstock, in celebration and recognition of the girI—led, a|| girl space

where girls thrive and develop their talents and leadership skills.

As proclaimed this day March 11, 2019.

ifi; g>2

§ ATTEST:

DoWflayor Rhonda ezzello,City

2.1.a

Packet Pg. 4

Att

ach

men

t: P

RO

- G

irl S

cou

t W

eek_

2018

-12-

12_1

4-59

-51

(55

52 :

Pro

clam

atio

n -

Gir

l Sco

ut

Wee

k -

Mar

ch 1

0 -

16, 2

019)

CITY OF WOODSTOCK STATE OF GEORGIA

PROCLAMATION

DOC ID: 5651 Page 1

Please see attachment

As proclaimed on March, 2019.

___________________________


ATTEST: _________________________


2.2

Packet Pg. 5

CITY OF

woon§TocKGEORGIA

PROCLAMATIONWhereas, Cherokee County covers 423.7 square miles with 157,228 acres in

forest and, 25,173 acres in farms,- and

Whereas, American’s farmers and ranchers help feed the world, fuel our

Nation’s economy, and lead global markets in output and productivity. Today

the average U.S. farmer feeds 155 people. ln 1960, a farmer fed just 26 people;

and

Whereas, the agriculture sector of the United States is endlessly innovative. It

continuously builds on its centuries of progress through advances in science,

research, technology, safety, production, and marketing to meet the demands of

changing consumer needs and complex world markets; and

Whereas, the agriculture sector provides jobs across our Nation, not just for

farmers and ranchers, but for foresters, scientists, processors, shippers,

firefighters, police and retailers. American agriculture is the largest positive

contributor to our Nation’s net trade balance; and

Whereas, American farmers and ranchers are the heart and soul of America and

they represent the determined, self—reliant character of our nation. We are

proud of American agriculture and we recognize agriculture’s critical role to our

Nation’s bright future.

Now, Therefore, Be It Resolved, the Mayor and Council of the City of

Woodstock, Georgia do hereby proclaim March 22, 2019 as National Agriculture

Day. We encourage all the citizens of Woodstock to observe this day by

recognizing the preeminent role that agriculture plays in American’s daily life,

acknowledging agriculture’s continuing importance to our country’s economy.

Dated this 11th day of March 2019% Attest: QmmbuWDonnie Henriques Rhonaa Pezzello, CitVEIerk/

2.2.a

Packet Pg. 6

Att

ach

men

t: P

RO

- A

gri

cult

ure

Day

_201

9-02

-28_

10-0

1-40

(56

51 :

Pro

clam

atio

n -

Nat

ion

al A

gri

cult

ure

Day

- M

arch

22,

201

9)

City of Woodstock

State of Georgia

Council Meeting Date

March 11, 2019

INFORMATIONAL ITEM - NO VOTE NEEDED (ID # 5665)

DOC ID: 5665 Page 1

Police Department Employee of the Quarter

Presented by:

Summary:

Chief Moss to recognize Officer Marsha Allen at the Woodstock Police Department Employee of

the Quarter. <<Enter Information Body Here>>

Supporting Documents:

Reviews / Approvals

Calvin Moss Completed 03/06/2019 6:31 PM

Mayor and Council Pending 03/11/2019 7:00 PM

2.3

Packet Pg. 7

City of Woodstock

State of Georgia


March 11, 2019


DOC ID: 5620 Page 1

Oath of Office

Presented by:

Summary:

Officer Javardia Wynn to take her Oath of Office with Mayor Henriques.


Reviews / Approvals


3.1

Packet Pg. 8

City of Woodstock

State of Georgia


March 11, 2019


DOC ID: 5679 Page 1

Announcements

Presented by:

Summary:

Announcements for March 11, 2019

BUDGET MEETINGS SCHEDULED FOR MARCH 18TH AT 7 PM AND MARCH 21ST AT 6

PM AT 8534 MAIN STREET, WOODSTOCK, GA 30188.

GREENSTOCK DAY COMING SOON! APRIL 27, 2019 - SEE OUR WEBSITE FOR DETAILS

AMPED IN THE PARK

Returns Saturday, April 6, 2019

AMPED IN THE PARK is a monthly fitness series from April - November powered by PLAE

HARD. Woodstock Parks & Recreation is encouraging all residents and visiting families to

join in the activities. For more information, visit ampedinthepark.com

MILITARY BANNER PROGRAM

The City of Woodstock and American Legion Post 316 are currently accepting

applications for Woodstock's Military Banner Program. Orders for this year's Memorial

Day will be accepted until May 1. The banners will be on display 1 week before

Memorial Day and taken down 1 week after Memorial Day. Banners will be placed out

again for Veterans Day.

If you would like to honor someone you care about who has served in our military,

please visit our website for more information.

For more information on all of these events and more, visit www.woodstockga.gov or call Brittany at 770-592-6000 ext: 1008


4.1

Packet Pg. 9

Reviews / Approvals


4.1

Packet Pg. 10

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5649 Page 1

Surplus of Three Handheld GPS Devices

Presented by: Katy Leggett

Summary:

GIS is requesting the surplus of 3 obsolete handheld mapping-grade GPS devices that were

purchased in 2006, and have been out of service since 2015. The devices are running Windows

CE, which is considered "end of life" by Microsoft Support. Thanks to the advancement of smart

phone technology, these handhelds will not need to be replaced. 2 of 3 devices are in working

condition with all supplemental accessories (batteries, cords, cases, etc) and will be going to

auction.

Additional Information:

Recommendation:

Budget Information:

Supporting Documents: • FY2019_Surplus_ThalesMobileMapper_ForAuction_20190222 (PDF)

Reviews / Approvals Finance Skipped 03/07/2019 9:30 AM

No response from finance

City Clerk Completed 03/06/2019 6:33 PM

Jeff Moon Completed 02/28/2019 4:22 PM


7.1

Packet Pg. 11

DATE

DEPARTMENT TRANSFERRED FROM

METHOD OF RETIREMENT * &

REASON FOR RETIREMENT

Sell; Unit Obsolete

Sell; Unit Obsolete

Sell; Unit Obsolete

Sell; Unit Obsolete

REQUESTED BY DATE

REVIEWED DATE

APPROVED DATE

DELIVERED BY DATE

RECEIVED BY DATE

P/N: 11141( 7 ) - Thales Mobile Mapper Lithium Ion Batteries

(Model: CS-ME1141SL)Sell; Unit Obsolete

( 3 ) - Thales Navigation I/O ModuleP/N: 702191

CITY OF WOODSTOCK, GEORGIA

ASSET RETIREMENT / TRANSFER ORDER

PROPERTY TAG # (if a

vehicle this is the tag #)

SERIAL # (if a vehicle this is

the VIN #)

15-Feb-19

GIS

DEPARTMENT/VENDOR TRANSFERRED TO N/A

* Transfer, Sell, Trade, Surplus, Destroy, Other (Describe)

DESCRIPTION (Year, Make, Model)

( 1 ) - Thales Mobile Mapper Car Charger

(Department Head)

(Purchasing Manager)

( 3 ) - Thales Mobile Mapper CE Handheld GPS (with

case, stylus, USB, ArcPad 7.1)S/N: 115470059073 Sell; Unit Obsolete

(Print & Sign Name)

(Print & Sign Name)

(City Manager)

P/N: 730394-01-C

S/N: 205151B ( 3 ) - Thales GPS Differential For ArcPAD SD Card

( 2 ) - Thales Mobile Mapper External Battery ChargerP/N: 730488

7.1.a

Packet Pg. 12

Att

ach

men

t: F

Y20

19_S

urp

lus_

Th

ales

Mo

bile

Map

per

_Fo

rAu

ctio

n_2

0190

222

(56

49 :

Su

rplu

s H

and

hel

d G

PS

City of Woodstock

State of Georgia


March 11, 2019

CONTRACT AND/OR RFP (ID # 5650)

DOC ID: 5650 Page 1

2019 Summer Concert Series Contracts - Little River Band

Project: General Service Agreement

Contract Start Date: August 10, 2019

Contract Expiration Date: August 11, 2019

Contract Status: Final Contract Attached - Approved by City Attorney

Grant Type: Not Applicable

E-Verify Info Attached: Not Applicable

Type of Contract: New Contract

Discussion:

THE LITTLE RIVER BAND

August 10, 2019

Total: $ 45,000

Payable:

Pre-Paid Expenditure FY 20: $ 22,500

FY 20: $ 22,500

Comments:

Budget Information:

280-5535-5230-523967-00 Special Events - Concert Series


• Little River Band Contract & Rider 8-10-19 (PDF)

Reviews / Approvals

Preston Pooser Completed 03/07/2019 9:30 AM

Rhonda Pezzello Completed 03/07/2019 9:30 AM

Jeff Moon Completed 03/07/2019 9:30 AM


7.2

Packet Pg. 13

7.2.a

Packet Pg. 14

Att

ach

men

t: L

ittl

e R

iver

Ban

d C

on

trac

t &

Rid

er 8

-10-

19 (

5650

: 2

019

Su

mm

er C

on

cert

Ser

ies

Co

ntr

acts

- A

ug

ust

)

7.2.a

Packet Pg. 15

Att

ach

men

t: L

ittl

e R

iver

Ban

d C

on

trac

t &

Rid

er 8

-10-

19 (

5650

: 2

019

Su

mm

er C

on

cert

Ser

ies

Co

ntr

acts

- A

ug

ust

)

7.2.a

Packet Pg. 16

Att

ach

men

t: L

ittl

e R

iver

Ban

d C

on

trac

t &

Rid

er 8

-10-

19 (

5650

: 2

019

Su

mm

er C

on

cert

Ser

ies

Co

ntr

acts

- A

ug

ust

)

7.2.a

Packet Pg. 17

Att

ach

men

t: L

ittl

e R

iver

Ban

d C

on

trac

t &

Rid

er 8

-10-

19 (

5650

: 2

019

Su

mm

er C

on

cert

Ser

ies

Co

ntr

acts

- A

ug

ust

)

7.2.a

Packet Pg. 18

Att

ach

men

t: L

ittl

e R

iver

Ban

d C

on

trac

t &

Rid

er 8

-10-

19 (

5650

: 2

019

Su

mm

er C

on

cert

Ser

ies

Co

ntr

acts

- A

ug

ust

)

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5668 Page 1

Request Approval of CPM #500-0005 Inclement Weather

Policy

Presented by: Jeff Moon

Summary:

The purpose of this policy is to implement standard operating procedures in the event of

inclement weather.


Recommendation:

Budget Information:

Supporting Documents: • 500.0005 Inclement Weather Policy Final (DOC)

Reviews / Approvals City Clerk Completed 03/06/2019 10:28 AM



7.3

Packet Pg. 19

Policy #500-0005

New Codification Date:

1

City of Woodstock, GA Council Policy Manual

Subject: Inclement Weather Policy

Policy No.: 500-0005

Effective Date: March 11, 2019

PURPOSE:

To establish uniform standards which govern attendance when adverse weather conditions exist.

I. POLICY

It is the policy of the City that all offices will remain open and all operations continue functioning unless

the City experiences serious inclement weather that renders travel hazardous and unduly exposes

employees to the risk of injury.

Essential personnel, that being those employees designated by management as required to provide

emergency services, must be on the job irrespective of weather conditions. Essential personnel should

make arrangements with their Department Head for alternative transportation if they have reason to

believe they will be unable to travel to work in their personal vehicle.

If during a normal work day, weather conditions deteriorate to the point it is deemed hazardous, the City

Manager may call for skeleton crews for the remainder of that day. Each Department Head may use his

own judgment as to which employees should remain as the skeleton crew. Pay will continue until normal

closing time for personnel excused.*

In the event the City Manager does not call for skeleton crews, a Department Head may approve a request

by an employee who is not required to perform emergency services, to be excused for weather-related

reasons. Time off will be charged to vacation or compensatory time.

It is recognized that snow or ice accumulation on occasion renders certain state, county and/or city streets

very hazardous or impassable. In the event an employee who is not required for essential services is

unable to report to work due to weather conditions, time off will be charged to vacation, compensatory

time or the employee’s personal holiday.

*In the event the City Manager calls for a delayed opening or closes Administrative Offices early due to

inclement weather and/or hazardous road conditions, it is understood that non-essential personnel may

only be paid for the hours needed to obtain their normal work week. No overtime will be calculated

based on those hours that were not physically worked.

• All full-time employees will be paid such weather-related time off as Admin Leave. An

employee that has already requested PTO for a day when the City closes due to weather

is not eligible for Admin Leave.

• Permanent part-time employees will only be paid if normally scheduled to work that day

and only for those hours which the employee would normally work.

• Interns, Seasonal and part-time temporary employees do not receive Admin Leave pay

for weather-related closings.

7.3.a

Packet Pg. 20

Att

ach

men

t: 5

00.0

005

Incl

emen

t W

eath

er P

olic

y F

inal

(56

68 :

CP

M #

500-

0005

Incl

emen

t W

eath

er P

olic

y)

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5667 Page 1

Northside Hospital Cherokee Amphitheater Policies and

Procedures Revisions

Presented by: Preston Pooser

Summary:

Requesting approval of changes to pages 23 and 24 of CPM #900-0011.

Yellow highlighted areas are minor changes (mostly condensing and wording) Green highlighted areas are changes or additions (cooler size and early chair placement)


Recommendation:

Budget Information:

Supporting Documents: • The Northside Hospital-Cherokee Amphitheater Policies and Procedures pages 23 & 24 - Revision Request 3-11-19 (DOCX)

Reviews / Approvals City Clerk Completed 03/06/2019 6:31 PM

Preston Pooser Skipped 03/06/2019 5:55 PM

Preston is out of the office.



7.4

Packet Pg. 21

23 Revised 5-14-18

Guests Rules and Regulations

69. Allowable Items or Activities

• Coolers 28 quarts and smaller are permitted

• Cloth bags, soft packs 12”x17”x12” and smaller are allowed

• Food and beverages are permitted

• Camping Chairs / Bag Chairs / Blankets with no plastic backing

• Alcoholic beverages are permitted but must be kept in a cup. No glass containers allowed in the venue.

• All coolers, bags and picnic baskets are subject to search.

• Service Animals

70. Prohibited Items or Activities

• No glass bottles or containers,

• Coolers larger than 28 quarts not permitted

• No saving large areas with ropes, caution tape, tarps, blankets, etc. Individual chairs only.

• PLASTIC or TARPS on the ground.

• Stakes in the ground.

• Tents

• Tall tables over 2 feet in height.

• Sitting or standing in/on aisle ways, stairs, and walls.

• Helium filled balloons.

• Large shade/patio umbrellas or handheld umbrellas during the show.

• Smoking, vaping or use of tobacco products, illegal drugs.

• Laser pointers or recording devices, bullhorns, or noisemakers.

• Fireworks, confetti, flying objects such as, but not limited to, projectiles, beach balls, Frisbees.

• No Pets, Service Animals Only.

• Skateboards, bikes, or inline skates.

• Personal property that is a potential hazard to others.

• Fires, open flames, charcoal/gas barbecue grills, fuel powered lanterns, camping and “tailgating”.

• Littering, Gambling, Loitering, Picketing or Soliciting.

• Anything that detracts from the entertainment value of the event to other participants.

• Pamphlets, inserts, advertising matter, political handbills or the like.

7.4.a

Packet Pg. 22

Att

ach

men

t: T

he

No

rth

sid

e H

osp

ital

-Ch

ero

kee

Am

ph

ith

eate

r P

olic

ies

and

Pro

ced

ure

s p

ages

23

& 2

4 -

Rev

isio

n R

equ

est

3-11

-19

(56

67 :

24 Revised 5-14-18

71. Early Chair Placement – Woodstock Summer Concert Series and Other Events

a. Woodstock Summer Concert Series - Chairs are not allowed to be put out in the park until after 5 pm on

the Thursday before the concert. If any chairs are placed in the park earlier than that, the chairs will be

removed and placed in a non-secure holding area on site until Monday morning at 8 am at which time

they will be determined to be abandoned and will be discarded.

b. Other Events – At the discretion of the Amphitheater Operations Manager, a similar early chair placement

requirement may be made of a rental event if determined that is necessary. Gated/ticketed events will

have no early chair placement.

72. Violations of Guest Rules and Regulations

a. Failure to abide by or violations of rules and policies may result in termination/cancellation

of event or rental contract, eviction from the premises and loss of future rental privileges.

b. The City of Woodstock reserves the right to refuse any group the privilege of using the Amphitheater

due to abuse of the policies of the facility. In addition, any group charged with an occurrence of abuse

may be barred from making any further reservations and any future reservations may be cancelled in

the sole discretion of the City.

c. Failure to cooperate with Amphitheater staff, who are enforcing the policies of the City of Woodstock

and acting in the performance of their duties, could cause the event to be cancelled and the right to

use the facility forfeited without refund.

d. Anyone found abusing, destroying or removing City property could be barred from the premises.

e. These rules and regulations are enforced by the Woodstock Police Department.

7.4.a

Packet Pg. 23

Att

ach

men

t: T

he

No

rth

sid

e H

osp

ital

-Ch

ero

kee

Am

ph

ith

eate

r P

olic

ies

and

Pro

ced

ure

s p

ages

23

& 2

4 -

Rev

isio

n R

equ

est

3-11

-19

(56

67 :

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5671 Page 1

Land Engineering - Proposal for Concept Planning Assistance

Presented by: Brian Stockton

Summary:

Updated contract for preliminary planning services for City Center (Arnold Mill) site.


Recommendation:

Budget Information: Economic Development Professional /services

101-7510-521210-00

Budget Remaining: $36,040

Amount Requested $6800

Supporting Documents: • Proposal for Concept Planning Assistance (PDF)




7.5

Packet Pg. 24

Page 1 of 3

Client City of Woodstock

Contact Brain Stockton

Address Office of Economic Development 1 Innovation Way Woodstock, GA 30188

Office 770-592-6056

Mobile 678-758-4124

Email [email protected]

Date Proposal / Project No.

March 6, 2019 P-2143

Project Name & Location

Woodstock City Center Concept Planning Assistance

Scope of Services

TASK 1 – PRELIMINARY HYDROLOGY ASSESMENT

The purpose of this study will be to determine the approximate size and location of one or more underground detention facilities necessary to accommodate the City of Woodstock development requirements. The proposed conditions will be based on the concept site plan provided by the Client.

The following scope of services is proposed:

1. Research existing conditions data including development plans for the Woodstock Downtown development. 2. Evaluate the existing conditions survey to determine the existing stormwater flow characteristics such as

discharge points and peak flow rates at those discharge points. 3. Review the design plans and hydrology report for the Woodstock Downtown development to determine how

much capacity in the downstream system was designated for the subject property. 4. Evaluate the concept development plan to determine where one or more stormwater detention facilities may

be placed. The type of facility or facilities will be recommended such as concrete vault(s), chamber system or series of oversized pipes.

5. Prepare a computer simulation model of stormwater flows through the proposed detention facilities and size according to the City of Woodstock development criteria. Water Quality (WQ) requirements will be considered in the selection and sizing of the stormwater facilities.

6. Prepare letter report and indicate stormwater facility locations on the concept site plan.

Understandings and assumptions:

The site will discharge stormwater into at least two separate drainage pipe systems. The stormwater detention facilities will be sized such that the post-developed discharge rates will not exceed the existing discharge rates.

The deliverable will be preliminary in nature. The approximate top and bottom elevations of each facility will be indicated to determine if it can be reasonably placed to accommodate the proposed grading scheme. The proposed drainage basins that indicate the areas required to drain to each detention facility will be delineated and shown on the concept plan. This scope does not include construction details of the detention facilities, outlet control structures or pipe systems.

A letter report will be provided summarizing the work that was completed and a summary of results. The deliverable will also include a sketch of the proposed detention facilities placed on the current site plan.

Any meetings regarding this scope of services or deliverables will be attended on an hourly basis.

Revisions to accommodate site plan modifications are not included.

Any work not specifically mentioned is not included.

1601 S Zack Hinton Parkway McDonough, Georgia 30253

P (678) 814-4346 F (678) 814-4348

Professional Services Agreement

7.5.a

Packet Pg. 25

Att

ach

men

t: P

rop

osa

l fo

r C

on

cep

t P

lan

nin

g A

ssis

tan

ce (

5671

: L

and

En

gin

eeri

ng

- P

rop

osa

l fo

r C

on

cep

t P

lan

nin

g A

ssis

tan

ce)

Page 2 of 3

TASK 2 – TRUCK PATH ANALYSIS

Use AutoTurn software to simulate the anticipated movement paths of a typical delivery truck. The software will determine wheel paths when making turn maneuvers necessary to access designated locations. The deliverable will include a pdf drawing showing the site plan and vehicle paths. The Client shall designate the vehicle size to be used in the analysis.

Any site plan adjustments necessary to accommodate inadequate space for vehicle turns is not included in this scope. Up to two site plan adjustments are included in this scope.

ADDITIONAL CONCEPT PLANNING ASSISTANCE

It is anticipated that additional engineering related services will be needed to assist with preparing the concept plan. Concept planning services will be performed on an hourly basis or agreed lump sum amount prior to performing work. Additional concept planning assistance will be performed under the same terms and conditional contained in this agreement. Hourly rates are attached.

FEES

Task 1 – Preliminary Hydrology Assessment…………………………………………………….$5,000 (Lump Sum)

Task 2 – Truck Path Analysis………………………………………………………..…………………..$1,800 (Lump Sum)

Additional Concept Planning Assistance……………………………………………………………TBD (As Needed)

Schedule 2 weeks (Tasks 1 & 2) Fee See above

Authorization

I, the undersigned, certify that I am an authorized agent of the company or client represented above and authorize Land Engineering, Inc. to proceed with the services as outlined in this agreement in accordance with the contract terms and conditions stated herein. 3/6/2019

Client Signature Date Mitchell J. Paulk, PE, RLS Date President Land Engineering, Inc. Printed Name MP

7.5.a

Packet Pg. 26

Att

ach

men

t: P

rop

osa

l fo

r C

on

cep

t P

lan

nin

g A

ssis

tan

ce (

5671

: L

and

En

gin

eeri

ng

- P

rop

osa

l fo

r C

on

cep

t P

lan

nin

g A

ssis

tan

ce)

Page 3 of 3

Land Engineering, Inc. Contract Terms & Conditions

1. PAYMENT OF CONSULTANT. Monthly invoices will be issued by CONSULTANT for all work performed under the terms of this AGREEMENT. Invoices are due and payable upon receipt. The CLIENT who signs this agreement will be solely responsible for full payment. The CONSULTANT will not be responsible for collecting payment from multiple parties or anyone other than the CLIENT represented herein. In addition to any other remedies CONSULTANT may have, CONSULTANT shall have the absolute right to cease performing any basic or additional services in the event payment has not been made, without any liability to CLIENT, pending payment of CLIENT’s outstanding indebtedness. An interest charge of two percent per month will be added to invoices not paid within sixty days.

2. STANDARD OF CARE FOR CONSULTANT. CONSULTANT shall furnish services in a manner consistent with industry standards and to the level of professional skill generally acceptable in the industry with regard to services of this kind.

3. LIMITATION OF LIABILITY. The owner agrees to limit the CONSULTANT’s liability to the owner for any cause of action or combination of causes, whether arising out of claims based upon contract, warranty, negligence, errors and omissions, strict liability or otherwise, is in the aggregate, limited to $25,000, the CONSULTANT’s total fee for the services rendered on this project (whichever is greater) or other amount agreed upon when added under Special Conditions.

4. LEGAL EXPENSES. In the event legal action is brought by CLIENT or CONSULTANT against the other to enforce any of the obligations hereunder or arising out of any dispute concerning the terms and conditions hereby created, the losing party shall pay the prevailing party its reasonable amounts for attorney's fees, costs and expenses incurred as a result of that action.

5. PROJECT TIME. Should completion of the services be delayed for cause(s) beyond CONSULTANT’s responsible control, including, but not limited to, force majeure and rain delays, the time for performance shall be extended for a period at least equal to the delay and the parties will mutually agree on the terms and conditions upon which the services may be continued.

6. PROJECT DELAYS. The CONSULTANT will provide services in a timely manner, but it is agreed between the parties to this AGREEMENT that the CONSULTANT cannot be responsible for delays occasioned by factors beyond CONSULTANT’s control, nor by factors which could not reasonably have been foreseen at the time this AGREEMENT was prepared and executed.

7. LIMITATION OF PROFESSIONAL SERVICES. Unless expressly stated to the contrary, the professional services to be provided by the CONSULTANT do not include meetings and consultations in anticipation of litigation or arbitration or attendance as an expert witness in any deposition, hearing or arbitration. If requested, these services will be provided by an amendment to this AGREEMENT, setting forth the terms of compensation to be received by the CONSULTANT.

8. CONFIDENTIALITY. The CONSULTANT shall not disclose nor permit disclosure of any information specifically designated by the CLIENT as confidential, except to its employees and other subconsultants who need such information in order to properly execute the services of this AGREEMENT.

9. OWNERSHIP OF WORK PRODUCT. CONSULTANT shall remain the owner of all drawings, reports and other material provided to CLIENT. CLIENT shall be authorized to use the copies provided by CONSULTANT only in connection with the Project.

10. TERMINATION. Either party may terminate this AGREEMENT at any time by giving thirty days (30) notice to the other party. If this AGREEMENT is terminated, the CONSULTANT shall be compensated for work actually performed and expense incurred up to the date of termination.

11. RECORD RETENTION. All records related to this AGREEMENT shall be retained by both parties for a period of four (4) years after the conclusion of this AGREEMENT. Records relating to any claim arising out of the performance of this AGREEMENT, or costs and expenses of this AGREEMENT to which exception has been taken by either party, shall be retained by the other party until the claim has been resolved.

12. GOVERNING LAW. This AGREEMENT shall be governed in all respects by the laws of the State of Georgia.

7.5.a

Packet Pg. 27

Att

ach

men

t: P

rop

osa

l fo

r C

on

cep

t P

lan

nin

g A

ssis

tan

ce (

5671

: L

and

En

gin

eeri

ng

- P

rop

osa

l fo

r C

on

cep

t P

lan

nin

g A

ssis

tan

ce)

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5672 Page 1

Approval of JustFOIA Contract


Summary:

This software was discussed at the Planning Retreat. It will be used City-wide to track, manage,

maintain and organize Open Records Requests. A list of Georgia Clients are attached. I spoke

with Cherokee County's Clerk and she had nothing but great things to say about the program.

Because several Council Members are not attending the GMA Conference, there is a surplus of

funds in Travel and Training We would like to utilize the funds to go ahead and start the

implementation/setup and training for this software so we can begin utilizing it July 1. This

budget amendment will be on the March 18th agenda for Council consideration.

The cost for this fiscal year will not exceed $4400 and for next fiscal year it will be $6750.

Summary of How It Works:

1) There will be two processes: One for Police/Court (Danielle) and one for General

Requests (Me). We can customize our forms as needed.

2) Either the applicant or a staff member can enter the request via JustFOIA.

3) The request is then dated/time stamped and the request is routed to the appropriate staff

member based on what type of request was selected. We can customize who can view a

request, who its routed too, and monitor fees and time estimates. We can even include you in

the loop for certain types of requests. Protecting the document is key and being able to

customize who can view it will help us do that.

4) There is a discussion component between departments so that communications aren't lost.

This will keep everyone in the loop and will keep the request organized by managing the

communications and general notes.

5) During the life-cycle of the request, the requester can create an account, check the status,

process payment, retrieve the fulfilled request document and view their previous requests.

6) This will allow staff in each department to be accountable for their requests. It will

streamline the process, minimize delays and help us run comprehensive reports to see what

we've done, when we did it or identify issues and bottlenecks.

7.6

Packet Pg. 28

7) This software also allows us to calculate time and material, and allow us to post fees and

invoice the requestor. This will insure consistency among all departments and will help us

better track those who make a request and then never pay.

8) JustFOIA integrates with our records management software - Laserfiche and with our

financial/community development software BS&A.

9) We will be able to upload documents, redact them if necessary, assign authorized viewers

and keep these requests neatly organized by requester, topic or date.

This will ensure that if someone makes an open records request and it turns into a lawsuit

later - we can efficiently retrieve the documents and provide to our attorneys; protect

documents from being destroyed that may be needed in a lawsuit and prevent staff from

duplicating efforts by producing the same documents over and over again to the same person

or to someone new who makes the request 6 months apart.


Recommendation:

Budget Information: The cost breakdown is as follows:

2018-2019 (Live date through end of this fiscal year (probably 3 months):

$562.50/month plus one time setup and training expense of $2700 - to be paid out of M/C Budget ($4387.50)

2019-2020 Budget Year: $6750

Supporting Documents: • Woodstock GA JustFOIANewRefresh (FINAL) (2) (PDF)




7.6

Packet Pg. 29

Prepared For:

Woodstock, GA

Presented By:

Scott Mursten

JustFOIA Records Request Solution

Issued: March 5, 2019

DocuSign Envelope ID: 59C62A8A-1D7A-4D88-835F-EEB1229867197.6.a

Packet Pg. 30

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

Scott

March 5, 2019

Ms. Rhonda Pezzello

City of Woodstock

12453 Highway 92

Woodstock, GA 30188

Dear Ms. Pezzello:

I enjoyed speaking with you recently regarding our JustFOIA Open Records Request Tracking Solution. Pursuant to our

discussion, we are pleased to enclose our Professional Services Proposal. While reviewing the proposal, please keep in

mind the following features included with your JustFOIA subscription:

� Hosted Solution: JustFOIA is an affordable hosted solution. The application and associated data is hosted in the

same secure data centers Municode uses to house data for several thousand government clients. This ensures a

minimal IT impact for our clients.

� Unlimited Users: No matter the number of people you have as part of your process, JustFOIA allows for unlimited

users at no additional charge.

� Correspondence: JustFOIA handles Internal emails, emails to the requestor, templates, and even discussion threads

all within the application.

� Training: MCCi offers user training along with administrative training as part of your new JustFOIA subscription.

� JustFOIA Focus Group: All of our clients are invited to participate in our ongoing JustFOIA Focus Group. A periodic

meeting to review product development, solicit new ideas and share best demonstrated practices amongst other

users from around the country.

� Enterprise Capability: JustFOIA offers options for managing a specific Department’s Open Records Requests and

can also be expanded to the Enterprise level.

Why invest in JustFOIA? We are confident that with the help of JustFOIA, you will experience:

� Improved Citizen Engagement and Transparency: Online form, along with automated receipt verification

improves the requester experience.

� Improved Efficiency: With enhanced communication, automated notifications and reminders, fee tracking and

management, request searching, reporting and improved work flow. Your records request process will be more

efficient than ever.

� Mitigated Risk: Automated request tracking, activity and deadline management will help mitigate the risk of non-

compliance.

If you have any questions concerning our proposal or desire additional information, please do not hesitate to contact me

on our toll-free number. We appreciate your interest and hope that we will have the pleasure of working with you.

Sincerely,

Scott Mursten

Account Executive Brian M.

Executive Summary

CORPORATE OFFICE

Sales Department

1958A Commonwealth Lane ● Tallahassee, FL 32303

Phone (800) 342-2633 ● Fax (850) 564-7496

SCOTT MURSTEN

Account Executive

(850) 701-0725 ext. 1520

[email protected]


Packet Pg. 31

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

MCCi | Page 3 of 11

EXECUTIVE SUMMARY

MCCi has been a leader in document management and business process improvement for the

government sector since 1998. With over 1,100 clients, MCCi is uniquely positioned as an expert in helping

government leverage automation to better serve their citizenry.

MCCi began developing JustFOIA in 2013 to provide the most comprehensive and user-friendly platform to

assist government respond to the ever-growing challenges associated with public records requests and

FOIA law. Today we partner with clients across the country in cities large and small to make the records

request process more efficient and transparent.

JustFOIA was born out of our relationship with our clients. When it became clear that we wanted to

develop a solution for public records requests, our first task was to create a focus group of individuals

(predominantly City Clerks) to help guide what features were crucial to meet the needs of the market. The

focus group continues today and is the source of much of our development. MCCi has a tremendous track

record of working with our clients in a collaborative way, to ensure we deliver solutions that match the

needs of the marketplace.

MCCi has successfully deployed JustFOIA to well over 100 clients across the country. Our clients include

some of the largest cities in the country as well as many small and mid-size municipalities as well. The

varying sizes of our clients speaks highly of our ability to understand the needs of our clients as well as the

flexibility of the JustFOIA platform.

MCCi has become experts in the field of transparency by working with our clients to understand the

demands of public records requests, FOIA law, and the challenges of working in an ever-increasing

transparent world. As a testament to this, we have been invited to speak at many different conferences on

the topic of records management and records requests.


Packet Pg. 32

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

MCCi | Page 4 of 11

JUSTFOIA IMPLEMENTATION

REMOTE CONFIGURATION – Configuration services are provided remotely. As part of the standard

configuration services MCCi will work with the client to configure up to two records request intake

processes, unlimited users, as well as the departments, and security rights. The configuration of all forms

and processes are to be completed as part of the initial project; if the client desires to take advantage of

configuring a second process, it must be done as part of the initial configuration services and prior to

training. Subsequent form/process configurations and users will be configured by the client, or the client

may contract with MCCi for additional services.

REMOTE TRAINING – JustFOIA is a simple and easy to use solution, therefore all training is provided remotely.

One remote user training session is included for each form process that is being configured. In addition,

one administrative training is included for the organization. All training is conducted in a train the trainer

format. Onsite live training can be conducted at a negotiated rate.

JUSTFOIA LICENSING AND FEATURES - JustFOIA is an open records request tracking solution. It allows you to

record, track, fulfill, and report on the records request process. Below are the feature sets offered:

� Public Facing Form Site – Online public request form accessible through client’s website.

� Email Notifications – Status and department updates, automated reminders as well as daily digest

and alert notifications.

� Correspondence – Emails can be generated within the system and tracked under the specific request.

Emails can be custom created or through pre-configured templates. In addition, other forms of

correspondence related to a request can be tracked (phone calls, letters or in person conversations).

� Fee Tracking – Track fees, due dates, and payments.

� On-Premise Archival – Export capabilities for archiving record request data locally.

� Proactive Status Reporting – Dashboard interface allows for immediate status update.

� Performance Metric Reports – Measure processing times by request type, department or user.

� Global Reporting – Measure performance for all departments and request types.

� Configurable Intake Form – Client branded intake form that can be configured remotely or locally.

� Mobile compatible – Compatible with most cellular devices.

� Public Portal – Requesters can track their request through a secured private portal. Status updates,

invoices and request documents can all be provided for the requester.

� Payment Portal (Optional) - Requestors can view or print the invoice and make partial or whole

payments. This feature requires an account with Authorize.net, which is the third-party payment

processor for this integration. Authorize.net handles all monetary transactions and sensitive credit

card data.

HARDWARE/SOFTWARE REQUIREMENTS

JustFOIA is a completely web-based hosted solution and therefore has no server-side hardware

components. End-user access is provided through a web interface, which means no client-side software is

required. We test and support the following browsers: Microsoft® Internet Explorer® version 10 or higher;

Google Chrome™, most recent stable version; Mozilla® Firefox®, most recent stable version; Apple®

Safari® most recent stable version.


Packet Pg. 33

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

MCCi | Page 5 of 11

PROFESSIONAL SERVICES

We are fanatical about client success. Your time is limited, but with JustFOIA professional services,

we are an extension of your organization, our qualified experts can assist with a successful

implementation. Not sure which package fits your needs, we are here to help!

STARTER STANDARD ENTERPRISE

Project Kickoff Call and

Implementation Plan

Identify milestones for successful

implementation

� � �

Process Analysis Review

Conduct a remote information

gathering session to understand,

guide, and recommend process

improvement

�

Up to 2 Sessions

�

Up to 6 Sessions

Project Plan Reviews

Detailed weekly project updates � �

User Configuration

Establish and configure initial user

security credentials and roles

�

Up to 25 Employees

�

Up to 50 Employees

�

Up to 100 Employees

Process Configuration

Based on client-supplied

requirements, we will configure

business process forms, workflow

statuses, departments, and holidays

�

Up to 2 Processes

�

Up to 4 Processes

�

Up to 6 Processes

Template Configuration

Configure email templates and

requestor web pages related to the

process

�

1 Template

�

Up to 4 Templates

�

Up to 10 Templates

On-Site Project Management

Facilitate a successful

implementation and training session

�

Up to 2 Days

Support

Technical support through user

testing before going live

� � �

Remote Administrative Training

Remote administrative training up to

two-hour sessions. Recording

available for viewing

�

1 Session

�

Up to 2 Sessions

�

Up to 3 Sessions

Remote User Training

Remote user training up to two-hour

sessions, including a recorded

version.

�

Up to 2 Sessions

�

Up to4 Sessions

�

Up to 6 Sessions

$2,000.00 $4,500.00 $9,500.00


Packet Pg. 34

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

MCCi | Page 6 of 11

MCCI SUPPORT

When you become a client of MCCi, you gain much more than just a new product. You gain a relationship

between our staff and your organization to make your product implementation successful and the usage

of your product an enjoyable experience. In order to make this possible, MCCi offers both proactive and

technical support.

PROACTIVE SUPPORT

You will have already worked with your Account Executive in the pre-project phase and they will continue

to support you. They will assist in pre-implementation processes and be a resource for you for questions

and answer and be in touch throughout the year to discuss optimal system usage and ensure client

satisfaction.

TECHNICAL SUPPORT

Your continued subscription to JustFOIA helps preserve your investment and extend the benefits of your

original purchase by providing you access to the assistance needed. You have access to a toll-free line to

call for technical support or submit tickets online through our support center. You receive the following

benefits:

� Free software updates for your current solution

� Periodic User webinars

� Embedded System Help Files

� Technical bulletins and newsletters

� Email/Phone Support (see below)

MCCi does provide continued technical support for all MCCi applications. Technical support is provided via

email or telephone during normal business hours of 8:00 a.m. to 8:00 p.m. Eastern Time. Clients can

designate several individuals who are to be the technical support contacts. There is no limit on the number

of technical support calls that can be made. Customers may contact MCCi support via the online support

center, email ([email protected]), or telephone (866-942-0464).


Packet Pg. 35

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

MCCi | Page 7 of 11

JUSTFOIA PRICING

To determine which services and products are included with your project, please refer to the Pricing Section

below.

Subscription Annual Expense Cost

Existing

Customer Cost Total

JustFOIA Population Tier 3: 30k - 70k $5,000 $4,500 $4,500

Payment Portal $750 $675 $675

Adobe Pro Plug-In $750 $675 $675

Laserfiche Integration $1,000 $900 $900

Setup and Training: One time Expense

Starter*Up to 2 Business Processes, Security Configuration for Up to 25 Staff Members,

Up to 3 hours of Remote User and Administrative training, and Configuration of 1 email

template $2,000 $1,800 $1,800

Online Payment Portal Setup, Configuring and testing of integration with Authorize.net $250 $225 $225

Adobe Pro Plug-in Setup, Installation and configuration of JustFOIA plugin for Adobe

Acrobat Pro. “Train the Installer”, up to 2 hours of remote assistance $250 $225 $225

Laserfiche Integration Configuration, Installation and configuration of JustFOIA plugin for

Laserfiche. “Train the installer”, up to 2 hours of remote assistance $500 $450 $450

Total Project Cost $9,450

For budgetary purposes, the Client should include $6,750.00 in annual budget for renewal

of the items quoted above.

Client chooses to prorate their subscription from the date software is delivered to August 1, 2019 based on

the monthly rates below.

Subscription $375/month

Payment Portal $56.25/month

Adobe Pro Plug-in $56.25/month

Laserfiche Integration $75/month

Total Proration/month $562.50 from date software is delivered to August 1st. Total Proration will be

invoiced at the time of software delivery.

100% of all services will be due upon completion.

Your JustFOIA service includes up to 500 GB of data storage. While a vast majority of our clients do not go

over this allotted amount, we do charge a fee of $500 per 500 GB over the included amount of data

storage. This fee is added to your yearly subscription.

PAYMENT & BILLING TERMS

MCCi will invoice one hundred percent (100%) of the subscription amount upon providing the Client online

access to the JustFOIA service. Balance of total project will be invoiced upon completion of the proposed

professional services. Sales Tax will be included where applicable. Payment will be due upon receipt of an

invoice. The Client’s annual subscription renewal date is set based on 30 days after contract is received.


Packet Pg. 36

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

MCCi | Page 8 of 11

JUSTFOIA ADD-ONS

ADOBE ACROBAT PRO PLUGIN

With the Adobe Acrobat Pro Plugin, you can easily upload documents you are working on in Adobe to a

specific JustFOIA request. Use Adobe to create and edit documents, as well as to apply redactions and

other features available in the Adobe software. When you are ready, you simply click on the JustFOIA

button in the menu bar and uploading that document to JustFOIA is as easy as picking the request

number. In order to utilize this plugin, your organization will need to have Acrobat Pro available to the

user.

LASERFICHE INTEGRATION

Our Laserfiche integration makes it easy to leverage the power of Laserfiche to help fulfill records

requests. Do all of your searching, editing, and redaction in Laserfiche. Then with a click of the JustFOIA

menu button send selected documents directly into the response documents of the specific JustFOIA

request you choose. This integration makes it more seamless to use Laserfiche and JustFOIA together to

complete records requests. In order to utilize this integration, each user will need a full Laserfiche license.

PAYMENT PORTAL

This feature requires an account with Authorize.net, which is the third-party payment processor for this

integration. Authorize.net handles all monetary transactions and sensitive credit card data. JustFOIA

integrates with Authorize.net to give you the ability to collect payments from requestors online. The

requestor goes to your site and enters in the request number/security key and is able to see any fees that

they owe. If they owe fees, they are able to pay through a secure authorize.net site. Once they pay, you can

make their request documents available for immediate download.


Packet Pg. 37

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

TERMS AND CONDITIONS

MCCi, a Limited Liability Company, which is duly organized and existing under the laws of the State of Florida, hereinafter referred to as MCCi, hereby offers the JustFOIA solution according to

the following terms and conditions.

JUSTFOIA SUBSCRIPTION

MCCi is the developer and hosting provider for JustFOIA. An active subscription is required to access the solution. The official subscription date is established on the date MCCi grants initial

access to JustFOIA. Adjustments in annual subscription rates may be made to coincide with current U.S. inflation rates – any increase will not exceed the cumulative increase in the Consumer

Price Index (CPI) occurring since the last price increase. All subscriptions are prepaid and non-refundable.

JUSTFOIA IS AVAILABLE “AS-IS”

Though we want to provide a great service, there are certain things about the service we cannot promise. For example, the services and software are provided “as is”, at your own risk, without

express or implied warranty or condition of any kind. We also disclaim any warranties of merchantability or fitness for a particular purpose. JustFOIA will have no responsibility for any harm to

your computer system, loss or corruption of data, or other harm that results from your access to or use of the Services or Software. Some states do not allow the types of disclaimers in this

paragraph, so they may not apply to you.

LIMITED LIABILITY

Notwithstanding anything in this Agreement to the contrary, MCCi’s total liability to the client for any and all claims, damages, or liability arising out of or related in any way to this agreement or the products

or services being provided by MCCi to Client shall be strictly limited to the project fees paid to MCCi by the Client for the preceding 12-month period immediately preceding the event giving rise to the claim

by the Client, and shall also be limited to the fees paid to MCCi for the particular service/product that the Client’s claim was caused by or arose out of.

Due to the intended use of JustFOIA being focused on “Open Records” Requests, MCCi assumes that only public and non-confidential data will be uploaded to the solution, and the full Terms of Use are

accessible on the home page of the JustFOIA solution.

INDEMNIFICATION

If MCCi or our affiliates (owners or partners), or any of our or their respective employees, agents, or suppliers (the “Indemnitees”) is faced with a legal claim by a third-party arising out of your actual or

alleged gross negligence, willful misconduct, violation of law, failure to meet the security obligations required by the Agreement, or violation of your agreement with your customers or end users, then you

will pay the cost of defending the claim (including reasonable attorney fees) and any damages award, fine or other amount that is imposed on the Indemnitees as a result of the claim. Your obligations

under this subsection include claims arising out of the acts or omissions of your employees or agents, any other person to whom you have given access to the Services, and any person who gains access to

the Services as a result of your failure to use reasonable security precautions, even if the acts or omissions of such persons were not authorized by you. You must also pay reasonable attorney fees and other

expenses we incur in connection with any dispute between persons having a conflicting claim to control your account with us or arising from an actual or alleged breach of your obligations to them.

FORCE MAJEURE

Neither party shall be liable for any delay or failure in performance due to causes beyond its reasonable control.

CLIENT FINANCIAL SOLVENCY/BANKRUPTCY

MCCi may require payment in advance for products and services in response to learning of financial solvency or bankruptcy issues.

NO HIRE CLAUSE

Client and MCCi agree that during the period that this agreement is in force, including extensions or modifications thereto, and for an additional 12 months following this period, neither Client

nor MCCi will actively recruit, or solicit employees or independent contractors of either company, or the employees of any of the other Subcontractors; who are on active payroll status and are

currently participating in this Program, without the prior written approval of the party whose employee or independent contractor is being considered for employment. This does not prohibit

any employee from responding to or pursuing employment opportunities through normal media channels, i.e. newspapers, professional journals, etc. so long as it is not related to this

particular program and that it is not an attempt to avoid the intent of the above restriction.

If, during the term of, or within (12) months after the termination of the performance period of this agreement, client hires directly, or indirectly contracts with any of MCCi’s personnel for the

performance of systems engineering and/or related services hereunder, client agrees to pay MCCi 125% of the fees paid to, or in favor of such personnel for one (1) year after such personnel

separates from service with MCCi.

TERMINATION

The services provided in this agreement will be in full force and effect for a period of three (3) years from the execution date of the agreement, or from the initial software/maintenance

subscription date (applicable only when such components are included). Thereafter, this agreement will be automatically renewed from year to year, provided that either party may alter or

cancel the terms of this agreement upon 60 days written notice.

USE OF BASECAMP

Through the course of this project, MCCi may choose to utilize the third-party service Basecamp (http://www.basecamp.com) for project management and team collaboration. Documentation

and correspondence exchanged between MCCi and The Client may be stored in Basecamp. The Client acknowledges that Basecamp is responsible for secure storage of this documentation,

and agrees that Basecamp's security guidelines located at https://basecamp.com/security are acceptable for the storage of The Client's data and correspondence exchanged with MCCi.

PROFESSIONAL SERVICES RESCHEDULING/CANCELLATIONS

Travel Expenses: If the client cancels or reschedules an installation after MCCi has made travel arrangements, travel expenses may be incurred due to circumstances such as non-refundable

airline tickets, hotel reservations, rental cars, etc.

Site Preparation: The Client site should be ready for installation according to specifications outlined within the Hardware section. If site is not prepared and results in cancellation, delays, or

rescheduling of an installation after MCCi has made travel arrangements, the client may incur expenses due to circumstances such as non-refundable airline tickets, training/install charges,

hotel reservations, rental cars, etc.

Project Delays: Requests made by the client to cancel/reschedule delivery of services will cause a delay in delivery of the services and the overall project. The client understands that MCCi will

have to respect the timelines of other scheduled projects when rescheduling services due to a request made by the client.

OTHER CONTENT

The Services may contain links to third-party websites or resources. JustFOIA does not endorse and is not responsible or liable for third-party website availability, accuracy, the related content,

products, or services. You are solely responsible for your use of any such websites or resources.

MARKETING & REFERENCES

Client agrees to allow MCCi to publicly announce the client’s selection of MCCi for the specific solution(s), at the time of the client contracting with MCCi. Additionally, upon the client providing

written consent, MCCi is authorized to publish and publicize testimonials and case study information pertaining to MCCi’s work with the Client. This information, including the Client’s

organization name, logo, and contact information will be used in all media types.

MCCi SOFTWARE CONFIGURATION SERVICES

The customer may elect to contract with MCCi to configure the software. The customer is responsible for testing all software configurations completed by MCCi. By acknowledging this testing

requirement, the customer waives any and all liability to MCCi for any fees, damages, etc., that could be related to software configurations.

ADDENDUM ATTACHED AND INCORPORATED HEREIN BY THIS REFERENCE.


Packet Pg. 38

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

Submitted by: MCCi, a Limited Liability Company

Date: March __5th _____, 2019

By: (Signature)

(Printed Name & Title)

Noted Items Accepted by: CITY OF WOODSTOCK, GEORGIA

Date: By: DONNIE HENRIQUES, MAYOR

DocuSign Envelope ID: 59C62A8A-1D7A-4D88-835F-EEB122986719

PresidentDonny Barstow

7.6.a

Packet Pg. 39

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

MCCi | Page 11 of 11

Addendum to Terms and Conditions of Agreement between MCCi, a limited liability company and City of Woodstock, Georgia 1. The indemnification provisions of this Agreement are hereby modifified to reflect that any indemnification obligations of the Client are strictly limited to the extent such obligations are permitted under Georgia law. 2. The termination provisions of this Agreement shall be modified to add at the end of said paragraph a new sentence to read as follows: “Notwithstanding the foregoing, this contract shall terminate absolutely and without further obligation on the part of the Client at the close of each calendar year except that it shall automatically renew for a period of one year unless positive action is taken by the Client to terminate this contract.”

MCCi, a Limited Liability Company

Date: March __________, 2019

By: ___________________________ (Signature)

_______________________________

(Printed Name & Title)

CITY OF WOODSTOCK, GEORGIA

Date: March __5th __, 2019

By: _______________________________ Donnie Henriques, Mayor

DocuSign Envelope ID: 59C62A8A-1D7A-4D88-835F-EEB122986719

President

5th

Donny Barstow

7.6.a

Packet Pg. 40

Att

ach

men

t: W

oo

dst

ock

GA

Ju

stF

OIA

New

Ref

resh

(F

INA

L)

(2)

(56

72 :

Ap

pro

val o

f Ju

stF

OIA

Co

ntr

act)

City of Woodstock

State of Georgia


March 11, 2019

ORDINANCE (ID # 5655)

DOC ID: 5655 Page 1

Public Hearing/1st Reading: LDO Ch. II Definitions and Ch. XIII Floodplain

Ordinance Text Amendments

Presented by:

Summary:

The City of Woodstock, Georgia will conduct a public hearing for a text amendment to the City of Woodstock

Land Development Ordinance (LDO), amending Chapter XIII - Floodplain Management/Flood Damage

Prevention Standards, including Section 13.220 - Applicability, Section 13.510 - General Standards, Section

13.520 - Building Standards for Structures and Buildings Within the Future Conditions Floodplain, and Section

13.530 - Building Standards for Structures and Buildings Authorized Adjacent to the Future Conditions

Floodplain, as well as Chapter II - Definitions, in order to maintain the City’s eligibility in the National Flood

Insurance Program (NFIP).

Recommendation:

Hold Public Hearing.

Vote to recommend approval, amendments, or denial of the ordinance.

Budget Information:


• 2019 Staff Memo - LDO Ch II Ch XIII Floodplain Ordinance Amendment (DOCX)

• 2019 LDO Chapter II Chapter XIII Floodplain Ordinance Amendments (DOCX)

• FEMA - Flood Insurance Rate Map - Flood Insurance Study (002) 12-7-18 (PDF)

Reviews / Approvals



8.1

Packet Pg. 41

City of Woodstock

Ordinance# (ID # 5655)

PUBLIC HEARING/1ST READING: LDO CH. II DEFINITIONS AND CH. XIII FLOODPLAIN

ORDINANCE TEXT AMENDMENTS

See Attached.

___________________________


City of Woodstock, Georgia

Attest: _________________________


City of Woodstock, Georgia

As approved this3/11/2019th day of March, 2019

8.1

Packet Pg. 42

Public Works Department

1

MEMO

DATE: March 7, 2019

TO: Planning Commission

FROM: Janis Steinbrenner, P.E., Engineering Manager

RE: LDO Chapter II and Chapter XIII Floodplain Ordinance Amendment

Council Meeting: March 11, 2019

Proposed is an amendment to Chapter II – Definitions and Chapter XIII – Floodplain Management/Flood Damage

Prevention Standards as requested by FEMA to maintain the City’s continued eligibility in the National Flood

Insurance Program (NFIP). This request stems from the proposed modified flood hazard determinations

affecting the Flood Insurance Rate Map (FIRM) and Flood Insurance Study (FIS) report for Cherokee County,

Georgia and Incorporated Areas that will go into effect on June 7, 2019.

Chapter II – The definitions for the following terms were amended or added to reflect changes specific to

Chapter XIII per FEMA Guidance: Building, Structure, Violation

Chapter II – The definitions for the following terms were amended to reflect the date of the first floodplain

management regulation adopted by the City on September 17, 1988 per EPD Guidance: Existing Construction,

Existing Manufactured Home Park or Subdivision, New Construction, New Manufactured Home Park or

Subdivision

Chapter II – The definition was added for the following term per Metropolitan North Georgia Water Planning

District (MNGWPD) Guidance: Areas adjacent to the Future-Conditions Floodplain

Chapter XIII

13.220 – Applicability: This is amended to be applicable to all areas of the City, not just areas of special flood

hazard, to eliminate the discrepancy in Section 13.530 that regulates areas adjacent to the future-condition

floodplain. By definition, these are not areas of special flood hazard.

The following sections in Chapter XIII add the language of substantial improvement to new construction. There is

no distinction between the two terms in the minimum requirements of the FEMA NFIP:

13.510 – General Standards (1)

13.520 – Building Standards for Structures and Buildings Within the Future-Conditions Floodplain (1)(b), (2)(a),

(2)(b), and (5)(a). 13.520 (2)(a) and (2)(b) amendments will also require elevation details on non-residential

structures that are floodproofed in the future-conditions floodplain

13.530 – Building Standards for Structures and Buildings Authorized Adjacent to the Future Conditions

Floodplain: This section is amended to require hydrostatic flood vents in areas adjacent to the future conditions

8.1.a

Packet Pg. 43

Att

ach

men

t: 2

019

Sta

ff M

emo

- L

DO

Ch

II C

h X

III F

loo

dp

lain

Ord

inan

ce A

men

dm

ent

(56

55 :

LD

O C

h. I

I Def

init

ion

s an

d C

h. X

III F

loo

dp

lain

Public Works Department

2

floodplain as they are required within the future condition floodplain. The proposed change is not mandatory

but encouraged to avoid costly retrofits if subsequent maps include these areas within the limits of the future-

conditions floodplain.

8.1.a

Packet Pg. 44

Att

ach

men

t: 2

019

Sta

ff M

emo

- L

DO

Ch

II C

h X

III F

loo

dp

lain

Ord

inan

ce A

men

dm

ent

(56

55 :

LD

O C

h. I

I Def

init

ion

s an

d C

h. X

III F

loo

dp

lain

1

ORDINANCE NUMBER ____-20__

AN ORDINANCE AMENDING CHAPTERS II (DEFINITIONS) AND IV (SOIL

EROSION AND SEDIMENT CONTROL STANDARDS) OF THE LAND

DEVELOPMENT ORDINANCE OF THE CITY OF WOODSTOCK, GEORGIA

Whereas, the City of Woodstock, Georgia (hereinafter sometimes referred to as the “City”)

is a municipality duly formed and existing pursuant to Georgia law; and

Whereas, the 1983 Constitution of the State of Georgia provides for the self-government

of municipalities without the necessity of action by the General Assembly1; and

Whereas, the City of Woodstock, Georgia, has the legislative power to adopt clearly

reasonable ordinances, resolutions or regulations relating to its property, affairs and local

government for which no provision has been made by general laws or which are expressly allowed

by general laws, and which are not inconsistent with the Constitution or any charter provision

applicable thereto2; and

Whereas, the governing body of the City has determined that it is in the best interest of the

City and its citizens to adopt the following; and

NOW THEREFORE BE IT RESOLVED, THE MAYOR AND COUNCIL OF THE CITY OF

WOODSTOCK, GEORGIA HEREBY ORDAINS:

Section 1. That Chapter II – Definitions, of the Land Development Code, as amended, is hereby

further amended by deleting the following definitions:

Building: Any permanent Structure attached to the ground, which has a roof and which is

designed for the shelter, housing, or enclosure or persons, animals, or property of any kind.

Existing Construction: Any Structure for which the “start of construction” commenced

before December 11, 1986, the effective date of the first FIRM map published for the City

of Woodstock.

Existing Manufactured Home Park or Subdivision: Means a manufactured home park or

Subdivision for which the construction of facilities for servicing the Lots on which the

1 Ga. Const., 1983, Article IX, Section II, Paragraph II provides in pertinent part as follows:

“The General Assembly may provide by law for the self government of municipalities and to that end is expressly given the authority to delegate its power so that matters pertaining to the municipalities may be dealt with without the necessity of action by the General

Assembly. “ 2O.C.G.A. § 36-35-3 (a) provides as follows:

“(a) The governing authority of each municipal corporation shall have legislative power to adopt clearly reasonable

ordinances, resolutions, or regulations relating to its property, affairs, and local government for which no provision has been made by general law and which are not inconsistent with the Constitution or any charter provision applicable thereto. Any such charter provision shall remain in force

and effect until amended or repealed as provided in subsection (b) of this Code section. This Code section, however, shall not restrict the

authority of the General Assembly, by general law, to define this home rule power further or to broaden, limit, or otherwise regulate the exercise thereof. The General Assembly shall not pass any local law to repeal, modify or supersede any action taken by a municipal governing authority

under this Code section, except as authorized under Code Section 36-35-6.”

8.1.b

Packet Pg. 45

Att

ach

men

t: 2

019

LD

O C

hap

ter

II C

hap

ter

XIII

Flo

od

pla

in O

rdin

ance

Am

end

men

ts (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

2

manufactured homes are to be affixed (including at a minimum the installation of utilities,

the construction of streets, and either final site grading or the pouring of concrete pads) is

completed before December 11, 1986, the effective date of the first FIRM map published

for the City of Woodstock.

New Construction: Any Structure for which the “start of construction” commenced after

December 11, 1986, the effective date of the first FIRM map published for the City of

Woodstock. The term also includes any subsequent improvements to such Structures.

New Manufactured Home Park or Subdivision: Means a Manufactured Home Park or


Manufactured Homes are to be affixed (including at a minimum the installation of utilities,


completed on or after the effective date of Floodplain management regulations adopted by

a community.

Structure: Anything constructed or erected which required location on the ground or

attachment to something having a location on the ground. The term shall include such

things as gasoline pumps, signs, mobile homes, and other portable vehicles or Structures

from which products are vended, and similar objects.

Section 2. That Chapter II – Definitions, of the Land Development Code, as amended, is hereby

further amended by inserting the following definitions:

Areas adjacent to the Future-Conditions Floodplain: Means those areas that are at or below

either three (3) feet above the base flood elevation or one (1) foot above the future-

conditions flood elevation, whichever higher, unless the area is hydraulically independent

(meaning absolutely no connection to the flooding source such as through pipes, sewer

laterals, down drains, foundation drains, ground seepage, overland flow, gated or valved

pipes, excavated and backfilled trenches, etc. with no fill or other manmade barriers

creating the separation).

Building: Any permanent Structure attached to the ground, which has a roof and which is

designed for the shelter, housing, or enclosure or persons, animals, or property of any kind.

However, for use in Chapter 13, see “Structure.”

Existing Construction: Any Structure for which the “start of construction” commenced

before September 17, 1988, the date of the first floodplain management regulation adopted

by the City of Woodstock.

Existing Manufactured Home Park or Subdivision: Means a Manufactured Home Park or




8.1.b

Packet Pg. 46

Att

ach

men

t: 2

019

LD

O C

hap

ter

II C

hap

ter

XIII

Flo

od

pla

in O

rdin

ance

Am

end

men

ts (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

3

completed before September 17, 1988, the date of the first floodplain management

regulation adopted by the City of Woodstock.

New Construction: Any Structure for which the “start of construction” commenced after

September 17, 1988, the date of the first floodplain management regulation adopted by the

City of Woodstock. The term also includes any subsequent improvements to such

Structures.

New Manufactured Home Park or Subdivision: Means a Manufactured Home Park or




completed on or after September 17, 1988, the date of the first floodplain management

regulation adopted by the City of Woodstock.

Structure: Anything constructed or erected which required location on the ground or

attachment to something having a location on the ground. The term shall include such

things as gasoline pumps, signs, mobile homes, and other portable vehicles or Structures

from which products are vended, and similar objects. However, for use in Chapter 13,

Structure means a walled and roofed building, including a gas or liquid storage tank, that

is principally above ground, as well as a manufactured home.

Violation: An act of breaking or disregarding an ordinance or law. However, for use in

Chapter 13, a Violation is the failure of a structure to be fully compliant with the

community’s floodplain management regulations. A structure or other development

without the elevation certificate, other certifications, or other evidence of compliance

required by the community’s floodplain management ordinance is presumed to be in

violation until such time as that documentation is provided.

Section 3. That Chapter XIII – Floodplain Management/Flood Damage Prevention Standards,

Section 13.220 of the Land Development Code, as amended, is hereby further amended by

deleting, “This Ordinance shall be applicable to all areas of special flood hazard within the City”

and inserting in lieu thereof the following:

This Ordinance shall be applicable to all areas within the City.



deleting, “1” and inserting in lieu thereof the following:

1. New construction and substantial improvement of principal buildings (residential or

non-residential), including manufactured homes, shall not be allowed within the limits

of the Future-Conditions Floodplain, unless all requirements of sections 13.430,

13.440, and 13.450 have been met;

8.1.b

Packet Pg. 47

Att

ach

men

t: 2

019

LD

O C

hap

ter

II C

hap

ter

XIII

Flo

od

pla

in O

rdin

ance

Am

end

men

ts (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

4



deleting, “1(b)” and inserting in lieu thereof the following:

1. Residential Buildings

(b) Substantial Improvements. Substantial improvement of any principal

structure or principal buildings, including manufactured homes, shall not be

allowed within the limits of the Future-Conditions Floodplain unless all

requirements of sections 13.430, 13.440, and 13.450 have been met. If all

of the requirements of sections 13.430, 13.440, and 13.450 have been met,

all substantial improvements shall have the Lowest Floor, including

basement, elevated no lower than three (3) feet above the base flood

elevation or one (1) foot above the future-conditions flood elevation,

whichever is higher. Should solid foundation perimeter walls be used to

elevate the structure, openings sufficient to equalize the hydrologic flood

forces on exterior walls and to facilitate the unimpeded movements of

floodwaters shall be provided in accordance with standards of subsection

13.510 (5).



deleting, “2(a)” and “2(b)” and inserting in lieu thereof the following:

2. Non-Residential Buildings

(a) New Construction. New Construction of principal buildings including

manufactured homes, shall not be allowed within the limits of the Future-

Conditions Floodplain unless all requirements of sections 13.430, 13.440,

and 13.450 have been met. If all of the requirements of sections 13.430,

13.440, and 13.450 have been met, all new construction shall have the

Lowest Floor, including basement, elevated no lower than one (1) foot

above the base flood elevation or at least as high as the future-conditions

flood elevation, whichever is higher. Should solid foundation perimeter

walls be used to elevate the structure, openings sufficient to equalize the

hydrologic flood forces on exterior walls and to facilitate the unimpeded

movements of floodwaters shall be provided in accordance with standards

of subsection 13.510(5). New construction that has met all of the

requirements of sections 13.430, 13.440, and 13.450 may be floodproofed

in lieu of elevation. The structure, together with attendant utility and

sanitary facilities, must be designed to be watertight to one (1) foot above

the base flood elevation, or at least as high as the future conditions flood

elevation, whichever is higher, with walls substantially impermeable to the

passage of water and structural components having the capability of

resisting hydrostatic and hydrodynamic loads and the effect of buoyancy. A

8.1.b

Packet Pg. 48

Att

ach

men

t: 2

019

LD

O C

hap

ter

II C

hap

ter

XIII

Flo

od

pla

in O

rdin

ance

Am

end

men

ts (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

5

registered Professional Engineer or architect shall certify that the design and

methods of construction are in accordance with accepted standards of

practice for meeting the provisions above and shall provide such

certification to the Administrator.

(b) Substantial Improvements. Substantial improvement of principal buildings

including manufactured homes, shall not be allowed within the limits of the

Future-Conditions Floodplain unless all requirements of sections 13.430,

13.440, and 13.450 have been met. If all of the requirements of sections

13.430, 13.440, and 13.450 have been met, all substantial improvements

shall have the Lowest Floor, including basement, elevated no lower than

one (1) foot above the base flood elevation or at least as high as the future-

conditions flood elevation, whichever is higher. Should solid foundation

perimeter walls be used to elevate the structure, openings sufficient to

equalize the hydrologic flood forces on exterior walls and to facilitate the

unimpeded movements of floodwaters shall be provided in accordance with

standards of subsection 13.510(5). Substantial improvements that have met

all of the requirements of sections 13.430, 13.440, and 13.450 may be

floodproofed in lieu of elevation. The structure, together with attendant

utility and sanitary facilities, must be designed to be watertight to one (1)

foot above the base flood elevation, or at least as high as the future

conditions flood elevation, whichever is higher, with walls substantially

impermeable to the passage of water and structural components having the

capability of resisting hydrostatic and hydrodynamic loads and the effect of

buoyancy. A registered Professional Engineer or architect shall certify that

the design and methods of construction are in accordance with accepted

standards of practice for meeting the provisions above and shall provide

such certification to the Administrator.



deleting, “5(a)” and inserting in lieu thereof the following:

5. Standards for Manufactured Homes.

(a) New and Substantially Improved Manufactured Homes shall not be allowed

to be placed within the limits of the Future-Conditions Floodplain unless all

requirements of sections 13.430, 13.440, and 13.450 have been met;



deleting, “1” and “2” and inserting in lieu thereof the following:

8.1.b

Packet Pg. 49

Att

ach

men

t: 2

019

LD

O C

hap

ter

II C

hap

ter

XIII

Flo

od

pla

in O

rdin

ance

Am

end

men

ts (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

6

1. Residential Buildings. For new construction or substantial improvement of any

principal residential building or manufactured home located adjacent to the Future-

Conditions Floodplain, the elevation of the Lowest Floor, including basement and

access to the building, shall be at least three (3) feet above the base flood elevation or

one (1) foot above the future-conditions flood elevation, whichever is higher. Should

solid foundation perimeter walls be used to elevate the structure, openings sufficient to

equalize the hydrologic flood forces on exterior walls and to facilitate the unimpeded

movements of floodwaters shall be provided in accordance with standards of subsection

13.510(5).

2. Non-Residential Buildings. For new construction or substantial improvement of any

principal non-residential building located adjacent to the Future-Conditions

Floodplain, the elevation of the Lowest Floor, including basement and access to the

building, shall be at least one (1) foot above the level of the base flood elevation or at

least as high as the future conditions flood elevation, whichever is higher. Should solid

foundation perimeter walls be used to elevate the structure, openings sufficient to

equalize the hydrologic flood forces on exterior walls and to facilitate the unimpeded

movements of floodwaters shall be provided in accordance with standards of subsection

13.510(5).

Section 8. Should any provisions of this Ordinance be declared invalid by Court of competent

jurisdiction, such decision shall not affect the validity of this Ordinance as a whole or any provision

thereof other than the provisions specifically declare to be invalid. The Mayor and Council hereby

declare that it would have passed this Ordinance and each subsection, sentence, clause and phrase

thereof, irrespective of the fact that any one or more subsections, sentences, clauses or phrases

may be declared illegal, invalid or unconstitutional.

Section 9. This ordinance shall take effect immediately upon its adoption at the 2nd Reading.

PASSED AND ADOPTED BY THE MAYOR AND COUNCIL OF THE CITY OF

WOODSTOCK, GEORGIA, THIS ____ DAY OF _____________, 2019.

1st Reading: _______ 2nd Reading: _______

____________________________________

DONNIE HENRIQUES, MAYOR

___________________________________

RHONDA L. PEZZELLO, CLERK

Approved as to form:

_____________________________________

ELDON L. BASHAM, CITY ATTORNEY

8.1.b

Packet Pg. 50

Att

ach

men

t: 2

019

LD

O C

hap

ter

II C

hap

ter

XIII

Flo

od

pla

in O

rdin

ance

Am

end

men

ts (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

Federal Emergency Management AgencyWashington, D.C. 20472

CERTIFIED MAIL IN REPLY REFER TO:RETURN RECEIPT REQUESTED 1 15-1

December 7, 20 1 8

The Honorable Donnie Henriques Community: City of Woodstock,

Mayor, City of Woodstock Cherokee County,

12453 Highway 92 Georgia

Woodstock, Georgia 30 1 88 Community N0.: 130264

Map Panels Affected: See FIRM Index

Dear Mayor Henriques:

On February 16, 201 8, you were notified 0f proposed modified flood hazard determinations affecting the

Flood Insurance Rate Map (FIRM) and Flood Insurance Study (FIS) report for Cherokee County, Georgia

and Incorporated Areas. The statutory 90—day appeal period that was initiated on March 2, 201 8, when the

Department of Homeland Security’s Federal Emergency Management Agency (FEMA) published a notice

of proposed flood hazard determinations for your community in the Cherokee Tribune, has elapsed.

FEMA received n0 valid requests for changes in the proposed flood hazard determinations. Therefore, the

determination 0f the Agency as to the flood hazard information for your community is considered final.

FEMA will publish a notice of final flood hazard determinations in the Federal Register as soon as

possible. The modified flood hazard information and revised map panels will be effective as of

June 7, 2019, and revise the FIRM that was in effect prior to that date. For insurance rating purposes, the

community number and new suffix code for the panels being revised are indicated above and 0n the mapsand must be used for all new policies and renewals. Final printed copies of the report and maps will be

mailed to you before the effective date.

The modifications are pursuant to Section 206 of the Flood Disaster Protection Act of 1973

(Public Law 93-234) and are in accordance With the National Flood Insurance Act 0f 1968, as amended(Title XIII 0f the Housing and Urban Development Act of 1968, Public Law 90—448),

42 U.S.C. 4001-4128, and 44 CFR Part 65. Because ofthe modifications t0 the FIRM and FIS report for

your community made by this map revision, certain additional requirements must be met under Section

1361 0f the 1968 Act, as amended, Within 6 months from the date 0f this letter. Prior t0 June 7, 2019, your

community is required, as a condition 0f continued eligibility in the National Flood Insurance Program

(NFIP), t0 adopt 0r Show evidence of adoption of floodplain management regulations that meet the

standards 0f Paragraph 60.3(d) 0f the NFIP regulations. These standards are the minimum requirements

and d0 not supersede any State 0r local requirements 0f a more stringent nature.

It must be emphasized that all the standards specified in Paragraph 60.3(d) 0f the NFIP regulations must be

enacted in a legally enforceable document. This includes the adoption 0f the effective FIRM and FIS

report t0 which the regulations apply and the modifications made by this map revision. Some of the

standards should already have been enacted by your community. Any additional requirements can be met

by taking one 0f the following actions:

1. Amending existing regulations t0 incorporate any additional requirements of Paragraph 60.3(d);

8.1.c

Packet Pg. 51

Att

ach

men

t: F

EM

A -

Flo

od

Insu

ran

ce R

ate

Map

- F

loo

d In

sura

nce

Stu

dy

(002

) 12

-7-1

8 (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

2. Adopting all the standards of Paragraph 60.3(d) into one new, comprehensive set of regulations; or

3. Showing evidence that regulations have previously been adopted that meet or exceed the minimumrequirements of Paragraph 60.3(d).

Communities that fail to enact the necessary floodplain management regulations will be suspended from

participation in the NFIP and subj ect to the prohibitions contained in Section 202(a) of the 1973 Actas amended.

A Consultation Coordination Officer (CCO) has been designated t0 assist your community With anydifficulties you may be encountering in enacting the floodplain management regulations. The CCO will be

the primary liaison between your community and FEMA. For information about your CCO,please contact:

Mr. Joe Martinenza, P.E., Project ManagerGeorgia Department 0f Natural Resources

Environmental Protection Division Floodplain Management2 Martin Luther King Jr. Drive, Suite 1152 E

Atlanta, Georgia 30334

Telephone: (404) 65 1-8499

Joseph. Martinenza@dnr. state. ga. gov

To assist your community in maintaining the FIRM, we have enclosed a Summary of Map Actions

(SOMA) to document previous Letter of Map Change (LOMC) actions (i.e., Letters 0f Map Amendment[LOMAS], Letters 0f Map Revision [LOMRSD that will be superseded when the revised FIRM panels

referenced above become effective. Information 0n LOMCs is presented in the following four categories:

(1) LOMCS for Which results have been included on the revised FIRM panels; (2) LOMCs for whichresults could not be shown on the revised FIRM panels because of scale limitations or because the LOMCissued had determined that the lots 01' structures involved were outside the Special Flood Hazard Area as

shown on the FIRM; (3) LOMCS for Which results have not been included 0n the revised FIRM panels

because the flood hazard information 0n which the original determinations were based is being superseded

by new flood hazard information; and (4) LOMCS issued for multiple lots 0r structures where the

determination for one or more of the lots or structures cannot be revalidated through an administrative

process like the LOMCS in Category 2 above. LOMCS in Category 2 will be revalidated through a single

letter that reaffirms the validity 0f a previously issued LOMC; the letter will be sent to your communityshortly before the effective date of the revised FIRM and will become effective 1 day after the revised

FIRM becomes effective. For the LOMCs listed in Category 4, we will review the data previously

submitted for the LOMA or LOMR request and issue a new determination for the affected properties after

the revised FIRM becomes effective.

The FIRM panels have been computer—generated. Once the FIRM and FIS report are printed and

distributed, the digital files containing the flood hazard data for the entire county can be provided t0 your

community for use in a computer mapping system. These files can be used in conjunction With other

thematic data for floodplain management purposes, insurance purchase and rating requirements, and manyother planning applications. Copies 0fthe digital files 0r paper copies ofthe FIRM panels may be

obtained by calling our FEMA Map Information eXchange (FMIX), toll free, at 1—877—FEMA-MAP(1—877-336—2627). In addition, your community may be eligible for additional credits under our

Community Rating System if you implement your activities using digital mapping files.

8.1.c

Packet Pg. 52

Att

ach

men

t: F

EM

A -

Flo

od

Insu

ran

ce R

ate

Map

- F

loo

d In

sura

nce

Stu

dy

(002

) 12

-7-1

8 (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

If you have any questions regarding the necessary floodplain management measures for your community or

the NFIP in general, we urge you t0 call the Director, Mitigation Division of FEMA in Atlanta, Georgia, at

770-220—5406 for assistance. If you have any questions concerning mapping issues in general or the

enclosed SOMA, please call our FMIX at the number Shown above. Additional information and resources

your community may find helpful regarding the NFIP and floodplain management, such as The National

Flood Insurance Program Code ofFedemZ Regulations, Answers t0 Questions About the NFIP, Use 0fFlood Insurance Study (FIS) Data as Available Data, Frequently Asked Questions Regarding the Effect

that Revised Flood Hazards have 0n Existing Structures, and National Flood Insurance ProgramElevation Certificate and Instructions, can be found on our website at

https://www.floodmaps.fema.g0V/lfd. Paper copies 0fthese documents may also be obtained bycalling our FMIX.

Sincerely,

Luis Rodriguez, P.E., Director

Engineering and Modeling Division

Federal Insurance and Mitigation Administration

Enclosure:

Final SOMA

cc: Community Map Repository

Janis Steinbrenner, Engineering Manager, City of Woodstock

8.1.c

Packet Pg. 53

Att

ach

men

t: F

EM

A -

Flo

od

Insu

ran

ce R

ate

Map

- F

loo

d In

sura

nce

Stu

dy

(002

) 12

-7-1

8 (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

SOMA-Z

FINAL SUMMARY OF MAP ACTIONS

Community: WOODSTOCK, CITY OF Community No: 130264

To assist your community in maintaining the Flood Insurance Rate Map (FIRM), we havesummarized below the effects of the enclosed revised FIRM panels(s) on previously issued Letter of

Map Change (LOMC) actions (i.e., Letters of Map Revision (LOMRs), Letter of Map Revision based0n Fill (LOMR—Fs), and Letters of Map Amendment (LOMAS)) that will be affected When the revised

FIRM becomes effective on June 7, 2019.

1. LOMCs Incorporated

The modifications effected by the LOMCS listed below will be reflected on the revised FIRM. In

addition, these LOMCS will remain in effect until the revised FIRM becomes effective.

Date . . . Original CurrentLOMC Case No.

Issued Prolect IdentifierPanel panel

Wynchase Subdivision 13057003320 1305700332ELOMR 10—O4-8275P 02/1 3/201 2

2. LOMCs Not Incorporated

The modifications effected by the LOMCS listed below will not be reflected on the revised FIRMpanels or will not be reflected 0n the revised FIRM panels because of scale limitations or becausethe LOMC issued had determined that the lot(s) or structure(s) involved were outside the Special

Flood Hazard Area, as shown on the FIRM. These LOMCs will remain in effect until the revised

FIRM becomes effective. These LOMCs will be revalidated free of charge 1 day after the revised

FIRM becomes effective through a single revalidation letter that reaffirms the validity of the

previous LOMCs.

12/1 1/2018 Page 1 of5

8.1.c

Packet Pg. 54

Att

ach

men

t: F

EM

A -

Flo

od

Insu

ran

ce R

ate

Map

- F

loo

d In

sura

nce

Stu

dy

(002

) 12

-7-1

8 (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in


SOMA-2


2A. LOMCs on Revised Panels

D t . . . Ori inal CurrentLQMC Case No. Issaueed Preject Identlfler

Pagnel panel

ANSLEY FOREST SUBDIVISION, UNIT

LOMA 98-04—2778A 11/18/1998 2 - LOT 41 324 JUSTIN DRIVE 13057003308 1305700353E

KINGSGATE SUBDIVISION

LOMA 00—04—1752A 02/17/2000 13057003308 1305700351 E

204 SHANNON DRIVE

LOMA 00-04-2418A 05/1 1/2000 13057003303 1305700353E

126 NOCATEE TRAIL

LOMR-F 00—04—4086x 09/12/2000 13057C03303 1305700351E

CREEKSTONE RIDGE SUBDIVISION

LOMR—F 00-04-4098A 10/17/2000 13057003100 1305700334E

REGENCY AT KINGSGATE SID - LOTSLOMR—F 01-04-2882A 04/25/2001 288-292» 297, 299 & 300 13057003308 1305700351 E

LOT 12, ANSLEY FOREST S/D, UNIT

LOMA o2-o4-4924A 04/19/2002 1 - 319 JUSTIN DRIVE 13057000808 13057003535


LOMA 02-04-4990A 05/01/2002 1 315 JUSTIN DRIVE 13057003308 13057003535

LOT 11, ANSLEY FOREST SID, UNIT

LOMA 02—04-5958A 06/1 9/2002 1 317 JUSTIN DRIVE 13057003308 1305700353E


LOMA 02—04—6070A 06/19/2002 1 - 203 SHANNON DRIVE 13057003808 1305700334E

Lot 62, Anslgy Forest S/D, Unit 1 — 207

LOMA 02-04-7036A 07/17/2002 Shannon Drive 13057003308 1305700295E

LOTS 1-29 & 48-59, CREEKWOODLOMR—F 02—04-8202A 11/27/2002 COMMONS 13057003100 1305700332E

LOTS 80—47, CREEKWOOD COMMONSLOMA 03-04—1 140A 11/27/2002 13057003100 1305700310E

LOT 42, ANSLEY FOREST S/D - 322

LOMA 03-04—8714A 08/1 1/2003 JUSTIN DRIVE 130570083le 1305700353E

SPRINGFIELD, UNIT I, LOT 121 -—430

LOMA 05-04-4347A 09/01/2005 SPRINGFIELD DRIVE 13057C031OC 1305700334E

ANSLEY FOREST, UNIT 1, LOT 9 —- 313

LOMRFW 06—04—BI13A 06/13/2006 JUSTIN DRIVE 13057003308 1305700353E

12/11/2018 Page 2 of 5

8.1.c

Packet Pg. 55

Att

ach

men

t: F

EM

A -

Flo

od

Insu

ran

ce R

ate

Map

- F

loo

d In

sura

nce

Stu

dy

(002

) 12

-7-1

8 (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in


SOMA-2


Date . . . Ori inal CurrentLOMC Case No_ IssuedPreject Identifier

Pagnel panel

ANSLEY FOREST, LOT 14 —— 323 JUSTIN

LOMA 07-04-3282A 05/24/2007 DRIVE 1305700353D 1305700353E

SPRINGFIELD, UNIT ll, LOT 202 -- 325

LOMA 08—04—1289A 02/28/2008 WINCHESTER WAY 1305700332D 1305700332E

SPRINGFIELD, UNIT II, LOT 203 -- 327

LOMA 08-04-2399A 04/01/2008 WINCHESTER WAY (JRH) 13057003320 1305700332E

PN: 15N12 134 1N LAND LOT 1163 OF_ _ THE 15TH DISTRICT, 2ND 13057003330LOMA 08 o4 4715A 08/26/2008

SECTION __ 345 PARKWAY 5751305700333E

SPRINGFIELD, UNIT II, LOT 204 -- 329

LOMA 08-04—471 9A 09/23/2008 WINCHESTER WAY 1305700332D 1305700332E

THE GLENS AT KINGSGATE, UNIT 1,

_ _ _ 008 BLOCK B, A PORTION OF LOT 80 -- 124 13057c0351 DLOMR Fw 08 o4 3407A 10/09/2NOCATEE TRAIL

1305700351E

SPRINGFIELD, UNIT II, LOT 206 —— 333

LOMA 09-04-1441A 12/1 8/2008 WINCHESTER WAY 1305700332D 1305700332E

MADISON POINTE AT TOWNE LAKE,

LOMA 09—04—0855A 02/05/2009 BUILDING 200 -- 900 TOWNE LAKE 1305700331 D 1305700331 EPARKWAY

PN: 15N12 131 —— 275 and 285 PARKWAYLOMA 09o4-5088A 06/30/2009 575 1305700333D 1305700333E

PN: 1512 086 A IN LAND LOT 1214 OF_ _ _ THE 15TH DISTRICT, 2ND 13057003340LOMR Fvv 09 o4 5665A 10/01/2009

SECTION __ 9500 HIGHWAY 921305700334E

SPRINGFIELD SUBDIVISION, UNIT II,

LOMA 10-04-2846A 02/23/201 o LOT 205 - 331 WINCHESTER WAY 1305700332D 1305700332E

THE GLENS AT KINGSGATE, UNIT 1,

LOMA 1104-0543A 11/1 8/201 o LOT 77 -- 130 NOCATEE TRAIL 1305700351 D 1305700351 E

355 Parkway 575

LOMA 11—044868A 04/1 8/2011 1305700333D 1305700333E

Lot 201, Springfield, Unit ||

LOMA 13-04-0977A 11/12/201 2 Subdivision - 323 Winchester Way 1305700332D 1305700332E

PORTION OF LL 1216, 15TH DISTRICT,

LOMR—F 13-04-3003A 03/28/201 3 2ND SECTION —- 299 MOLLY LANE 1305700383D 1305700333E

LLS 1017—1018, 1071—1072, 15TH_ _ _ DISTRICT -- 1000 AVONLEA PLACE (7 1305700331 DLOMR F 14 o4 e781A 06/19/2014

STRUCTURES)1305700331E

15TH DISTRICT, 2ND SECTION, LAND

LOMA 16-04-801 1A 10/1 8/201 6 LOT 1163 -- 265 PARKWAY 575 1305700333D 1305700333E

12/1 1/2018 Page 3 of 5

8.1.c

Packet Pg. 56

Att

ach

men

t: F

EM

A -

Flo

od

Insu

ran

ce R

ate

Map

- F

loo

d In

sura

nce

Stu

dy

(002

) 12

-7-1

8 (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

SOMA-2



Date . . . Ori inal CurrentLOMC case No_ IssuedPreject Identifier

Pagnel panel

Lot '12, Brentwood Subdivision 126

LOMA 17-04-0214A 10/31/2016 Brentwood 1305700353D 1305700353E

Lot 12, Brentwood Subdivnsion - 126

LOMA 17—04—1061A 11/29/2016 Brentwood Lane 1305700353D 13057003535

9420 HIGHWAY 92

LOMA 17-04-0979A 12/09/2016 1305700333D 1305700333E

Lot 288, Block A, The Regency At

LOMA 17—04—4285A 04/12/2017 Kingsgatey Unit IV Subdivision - 1158 13057C0351D 1305700351 EDunedin Trail

15TH DISTRICT, 2ND SECTION, LANDLOMA 17—04—2458A 04/24/2017 LOT 1214 -- 9420 HIGHWAY 92 13057003330 1305700333E

15TH DISTRICT, 2ND SECTION, LANDLOMR—F 19-04—0284A 11/29/2018 LOT 1288 -- 625 MOLLY LANE 1305700333D 1305700333E

ZB. LOMCs on Unrevised Panels

Date . . . Original CurrentLOMC Case No. Issued

Preject IdentifierPanel panel

NO CASES RECORDED

3. LOMCs Superseded

The modifications effected by the LOMCs listed below have not been reflected on the Final revised

FIRM panels because they are being superseded by new or revised flood hazard information or theinformation available was not sufficient to make a determination. The reason each is being

superseded is noted below. These LOMCs will no longer be in effect when the revised FIRMbecomes effective.

Date . . . Reason DeterminationLOMC Case No.

IssuedProgect Identifier

Wi” be Superseded

LOMA 944—088 10/1 2/1 994

(DUIAOON—‘k

. Insufficient information available to make a determination.

. Lowest Adjacent Grade and Lowest Finished Floor are below the proposed Base Flood Elevation.

. Lowest Ground Elevation is below the proposed Base Flood Elevation.

. Revised hydrologic and hydraulic analyses.

. Revised topographic information.

. Superseded by another LOMC.

12/1 1/2018 Page 4 of5

8.1.c

Packet Pg. 57

Att

ach

men

t: F

EM

A -

Flo

od

Insu

ran

ce R

ate

Map

- F

loo

d In

sura

nce

Stu

dy

(002

) 12

-7-1

8 (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

SOMA-2



4. LOMCS To Be Redetermined

The LOMCs in Category 2 above will be revalidated through a single revalidation letter that

reaffirms the validity ofthe determination in the previously issued LOMC. For LOMCs issued for

multiple lots or structures where the determination for one or more of the lots or structures is nolonger valid, the LOMC cannot be revalidated through this administrative processl Therefore, wewill review the data previously submitted for the LOMC requests listed below and if appropriate

issue a new determination for the affected properties after the effective date of the revised FIRM.

Date Original CurrentLOMC Case No. Issued Project Identifier panel panel

NO CASES RECORDED

12/11/2018 Page 50f5

8.1.c

Packet Pg. 58

Att

ach

men

t: F

EM

A -

Flo

od

Insu

ran

ce R

ate

Map

- F

loo

d In

sura

nce

Stu

dy

(002

) 12

-7-1

8 (

5655

: L

DO

Ch

. II D

efin

itio

ns

and

Ch

. XIII

Flo

od

pla

in

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5636 Page 1

Public Hearing/Vote: Fee Schedule Amendment - Ch. 5 Food

Vendors for 2019 Summer Concert Series

Presented by: Preston Pooser

Summary:

Parks and Recreation would like to make an amendment to the City Fee Schedule - Chapter 5,

Parks and Recreation, Section 5.1.3 Events/Vendor Fees as follows:

Increase Food Vendor Fees for Summer Concert Series Only from $100 to $250 for a 10x10

space and cart vendors will be $100.


Recommendation:

Budget Information: Minimal Impact


Reviews / Approvals Rhonda Pezzello Completed 02/19/2019 3:28 PM




8.2

Packet Pg. 59

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5646 Page 1

Outlet Shoppes Entertainment District Request

Presented by: Brantley Day

Summary:

Attached is a memo that details the request.


Vote to approve or deny

Recommendation:

Budget Information: N/A


Reviews / Approvals Brantley Day Completed 03/07/2019 10:32 AM




9.2

Packet Pg. 60

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5663 Page 1

Appointment of CMA Delegates


Summary:

A review of the bylaws of the Cherokee Municipal Association indicates that the Mayor and City

Council of each city shall elect two voting delegates for their respective cities.

Next CMA Meeting will be held on March 13th at Canton City Hall at 6 pm.


Recommendation:

Budget Information:


Reviews / Approvals Mayor and Council Pending 03/11/2019 7:00 PM

9.3

Packet Pg. 61

City of Woodstock

State of Georgia


March 11, 2019

DOC ID: 5670 Page 1

Approval of Minutes - 2/25/2019 Regular Council Meeting

Presented by: Rhonda Pezzello

Summary:


Recommendation:

Budget Information:

Supporting Documents: • 02252019 (DOC)

Reviews / Approvals Mayor and Council Pending 03/11/2019 7:00 PM

11.1

Packet Pg. 62


City of Woodstock, GA

The Chambers at City Center - 8534 Main Street

770 592-6000 (Main) 770 592-6002 (City Clerk) 770 926-1375 (Fax)

http://www.woodstockga.gov

~ MINUTES ~

Monday, February 25, 2019


7:00 PM


ITEM 1. MEETING CALLED TO ORDER

7:00 PM Meeting called to order on February 25, 2019 at The Chambers at City Center, 8534

Main Street, Woodstock, GA.

Attendee Name Title Status Arrived

Donnie Henriques Mayor Present

Warren Johnson Council Member - Ward 1 Present

David Potts Council Member - Ward 2 Present

Colin Ake Council Member - Ward 3 Present

Tracy Collins Council Member - Ward 4 Present

Brian Wolfe Council Member - Ward 5 Present

Rob Usher Council Member - Ward 6 Present

Jeff Moon City Manager Present

Leslie Assistant City Attorney Present

Rhonda Pezzello City Clerk Present

Jeff Smith IT Director Present

Robert Porche CFO Excused

Pat Flood Water/Sewer Director Present

Calvin Moss Police Chief Present

David Soumas Fire Chief Present

Preston Pooser Parks & Recreation Director Present

Brantley Day Community Development Director Present

Brian Stockton Economic Development Director Present

Duane Helton Chief Building Official Present

Jimmy Eley Asst Fire Chief Present

Rob Hogan Public Works Director Present

Niwana Ray Community Development Present

Dakota Carruthers Process Planner Present

ITEM 2. RECOGNITION OF GUESTS AND VISITORS

1. Recognize Sam's Club and Cherokee County Fire Explorers

Woodstock Fire would like to recognize Sam's Club and The Cherokee County Fire Explorers for

donations of goods and time for our Open House. We truly appreciate them. COMMENTS - Current Meeting:

Sam's Club was unable to make it.

11.1.a

Packet Pg. 63

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)

Regular Meeting of the Mayor and Council Minutes February 25, 2019


ITEM 3. APPOINTMENTS/OATH OF OFFICE

ITEM 4. ANNOUNCEMENTS

1. Announcements for February 25, 2019

FRIDAY NIGHT LIVE

The first Friday Night Live of 2019 takes place this Friday, March 1, 6p-9p, and the theme is

Mardi Gras!

Friday Night Live returns in 2019 for what is approximately the 15th anniversary of the exciting

monthly series of themed events. The event occurs the first Friday of each month from March-

December and gives the downtown Woodstock shops and restaurants an evening to stay open

late, host events and live music which creates a street-party style atmosphere that is sure to offer

everyone something to do. Mark your calendars and make plans to join us for FNL!

The 2019 FNL season is once again presented by Reformation Brewery.

TOUR OF SOUTHERN HIGHLANDS

This Friday, March 1, ‘Tour of the Southern Highlands, a 3-day cycling race, will kick-off in

downtown Woodstock. Traffic delays should be expected in the area.

AMPED IN THE PARK

Returns Saturday, April 6, 2019

AMPED IN THE PARK is a monthly fitness series from April - November powered by PLAE

HARD. Woodstock Parks & Recreation is encouraging all residents and visiting families to join

in the activities. For more information, visit ampedinthepark.com

MILITARY BANNER PROGRAM

The City of Woodstock and American Legion Post 316 are currently accepting applications for

Woodstock's Military Banner Program. The Military Banner Program salutes our brave men and

women who are currently serving and those who have served in our military by displaying a light

pole banner in their honor to be exhibited in Woodstock in celebration of Memorial Day and

Veterans Day for years to come. We are currently accepting applications for this year's Memorial

Day. Orders for this year's Memorial Day will be accepted until May 1. The banners will be on

display 1 week before Memorial Day and taken down 1 week after Memorial Day. Banners will

be placed out again for Veterans Day.

If you would like to honor someone you care about who has served in our military, please visit

our website for more information.

For more information on all of these events and more, visit www.woodstockga.gov or call

Brittany at 770-592-6000 ext: 1008

COMMENTS - Current Meeting:

Read aloud by Mayor Pro Tem Rob Usher

11.1.a

Packet Pg. 64

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



ITEM 5. INFORMATIONAL ITEMS/PROJECT UPDATES

1. Fire Department Response Presentation


Jeff Moon, City Manager stated that 2 weeks ago, he spent time with all three fire shifts talking to

the Fire Department employees about the upcoming Comp Study. Some employees at that time

expressed concerns over comments made by the County at a recent work session. (This is

nothing negative toward the Cherokee County Fire Department or the men and women of that

department). This is about the County using the fire department’s as a pawn in an annexation.

Bottom line is the City is helping the County more than they are helping the City.

Transcript from Cherokee Work Session on January 15, 2019 – slides are below:

11.1.a

Packet Pg. 65

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



The City Manager stated he elected to address this tonight in order to not sway the vote on the

annexation request coming up. We don't have just a mutual aid agreement (meaning if they need

us, they call and visa versa), but we have an automatic aid agreement as well (meaning the closest

station answers the call.)

Chief Soumas emailed Sherry Collett at 911 and got the following report on 1/17/2019.

11.1.a

Packet Pg. 66

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



In summary: The County responded inside the City Limits of Woodstock 1953 times 2014-2018

(does not include EMS) - our residents (incorporated County residents) pay for the EMS service

the same as Cherokee County unincorporated residents do. And the City responded out into the

County 6,412 times since 2014-2018. The City Manager stated maybe the County Attorney is on

to something….maybe we should charge the County.

11.1.a

Packet Pg. 67

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



The City Manager further informed Council that when Cherokee County approved Brickmont,

they made zero calls to City Fire Department, Planning Department or to him to ask the City’s

input.

City staff met with Cherokee County staff today regarding the upcoming annexation. The City

Manager explained the comments made are about the County using the fire department’s as an

annexation tool.

Council thanked Jeff for the presentation. CM Usher stated it is sad that County officials don't

know the Woodstock boundaries.

Mayor asked if it's true that the City was asked not to contract out the EMS service years ago.

Jeff replied he was not here when that discussion took place but it was his understanding that he

is correct.

2. Streets Project Update


Rob Hogan, Public Works Director

Two imminent projects to be shared tonight:

1) Arnold Mill Road Turn Lane Project

2) Main Street Signalized Crosswalk at Ridgewalk

After adding 5 new signalized crosswalks in 2018 - Main Street at Ridgewalk is the next needed

area. Can't place on north side because it would block traffic flow. Northbound traffic is

considerably lighter and the traffic is already stopped. Will somewhat disrupt right turns off

Ridgewalk onto Main St. Proceeding with this project - should be complete in next month.

11.1.a

Packet Pg. 68

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



11.1.a

Packet Pg. 69

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



11.1.a

Packet Pg. 70

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



11.1.a

Packet Pg. 71

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



11.1.a

Packet Pg. 72

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



11.1.a

Packet Pg. 73

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



ITEM 6. PUBLIC COMMENT No one signed up to speak.

ITEM 7. CONSENT AGENDA


Motion to approve Consent Agenda Items 7.1 through 7.8 by Council Members Usher/Wolfe. All in

favor. Motion carried 6-0.

11.1.a

Packet Pg. 74

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



RESULT: APPROVE [UNANIMOUS]

MOVER: Rob Usher, Council Member - Ward 6

SECONDER: Brian Wolfe, Council Member - Ward 5

AYES: Johnson, Potts, Ake, Collins, Wolfe, Usher

1. January 31, 2019 Investment Report (APPROVED)

Pursuant to CPM #200-0011 Investment Policy, please find below the 1/31/19 report.

11.1.a

Packet Pg. 75

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)




Motion to approve Consent Agenda Items 7.1 through 7.8 by Council Members

Usher/Wolfe. All in favor. Motion carried 6-0.

2. 2nd Reading - Ch. 22 Short Term Rentals Ordinance (APPROVED)

Per Council's request, this is the 2nd reading of an ordinance meant to allow regulation and

enforcement of short-term rental (STR) units (aka: AirBNB, VRBO, etc.). This is a minimalistic

approach that requires a property owner to get a home-occupation license for the business, allow

for safety and welfare inspections if deemed necessary, puts in place certain protections for

adjacent property owners and requires the owner to pay the same hotel/motel taxes that are

required for other commercial uses. Once adopted, development services staff will begin the

process of phasing in the requirements on the STR units located within the jurisdiction. There are

currently around 20.

11.1.a

Packet Pg. 76

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)






3. Little River Park Design - Ratify Additional Survey Work to be done by TerraMark Land

Surveying Inc. (APPROVED)

Council awarded the Little River Park design/engineering services contract to GreenbergFarrow.

As part of that contract, it has been identified that further land survey services are needed and are

estimated to cost $67,500. City Manager approved for the work to proceed so as not to slow the

progress of the project. This item is to request Council's ratification of the additional work (i.e.,

change order) in the amount of $67,500. No budget amendment will be needed as the

design/engineering services contract is under budget and this work will come from the same

funding line item. SPLOST V - Parks Projects - Undesignated 435-5535-541411-00

$67,500




4. Ratify the Purchase of 3193 Trickum Road from Billy E. Mitchell, Jr. (APPROVED)

Purchase of 3193 Trickum Road

From: Billy E. Mitchell, Jr.

Sale Closed on February 15, 2019 $175,000 Purchase Price




5. 2nd Reading - Sidewalk Encroachment Ordinance, Chapter 82-18 (APPROVED)

The Sidewalk Encroachment Chapter is a follow up to the Sidewalk Cafe Ordinance. COMMENTS - Current Meeting:



6. Taste of Woodstock Event / Road Closure (APPROVED)

Brian Stockton, on behalf of Visit Woodstock GA, subsidiary of IN WDSTK Inc is requesting

road closure for Taste of Woodstock event on April 25, 2019. This closure request is the same

layout as Farmers Market and TrailFest. Brian Stockton is the contact person for this event. COMMENTS - Current Meeting:



7. Purchase F150 Replacement Truck Storm Water Department (APPROVED)

Replacement Truck budgeted in FY19 for Storm Water

Staff requests approval to award proposal under State contract terms at less than budgeted

amount.

11.1.a

Packet Pg. 77

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



Account Name/Number - 507-425-541410-00

Budget Amount - $30,000

Amount Spent to Date - $0

Encumbered Balance - $0

Amount of Request - $27,430.00




8. Nana Thai Towne Lake Inc - Alcohol License (APPROVED)

Wipaporn Adulkaewphaluek, as applicant for Nana Thai Towne Lake Inc dba Nana Thai

Eatery has applied for an alcohol license for on-premise consumption and Sunday sales of

wine & malt beverages at a restaurant. The establishment is a full service restaurant and is

located at 2360 Towne Lake Pkwy, Suite 110. The registered agent will be Wipaporn

Adulkaewphaluek. COMMENTS - Current Meeting:



ITEM 8. PETITIONS AND COMMUNICATIONS

1. Ordinance 2019-4 Public Hearing/Vote - Z#120-18 Hickory Ridge Trail


Niwana Ray, City Planner presented the case.

11.1.a

Packet Pg. 78

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



11.1.a

Packet Pg. 79

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



11.1.a

Packet Pg. 80

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



Ashley Holcombe, Applicant with Sam Investment Holdings

This parcel lies to the north of a sewer main that runs through this property and across

Chatley Way to another commercial property. It makes a good boundary line between

residential and commercial. They do not want to relocate this main. Also, this parcel also lies

to the right of their existing road on Hickory Ridge Trail. That’s why they want to zone this

residential and leave all else commercial.

11.1.a

Packet Pg. 81

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



This project is currently under construction for the original 70 units. No one here is in

opposition from that neighborhood. They seem to be very happy with what their doing out

there.

Holcombe - anticipated this rezoning and made plans for the road to serve three units they are

proposing.

Staff's Recommendation by Niwana Ray was read aloud (see last power point slide.)

CM Ake had a question about #4 condition he said we’ve had a number of cases where

zoning buffers between residential and commercial come into play and when an adjacent

property to residential redevelops the redeveloper of general commercial property feels

they’ve been improperly burdened unduly burdened because we’ve waived a 45’ buffer to a

10’ replanted buffer. Asked what the thought process from Planning Commission for

granting that. Do they not anticipate future issues?

Katie O’Connor answered saying the discussion was what was granted in the previous case.

This was granted previously and they just extended that allowance. It’s the same situation

just extended down. They looked at this and requested they add 3 units to something already

approved. But that's why the #8 condition was added to attempt to deal with that issue and so

that owners would be notified how close they would be to commercial.

Public Hearing Opened/Closed - No one signed up.

CM Ake said he is struggling with this because when this previously came through there was

a different mechanism to look at Towne Homes with Parkway Overlay. Struggles with

turning more GC's into townhouses. We have tried to limit the loss of GC property. He sees

that this is an extension of what was previously approved, but we have to apply the criteria.

CM Collins thinks the commercial will never be developed because it will be hidden.

CM Johnson - agrees with the struggle and thinks this could be combined with Commercial

and be a bigger parcel. We need to hold onto our general commercial.

CM Ake - not our job to see into the future, but we have criteria we wrote to address this and

that's what we have to fall back on.

Ashely Holcombe - Previously protected the general commercial higher than any other. We

have commercial much deeper that this particular parcel. To put that parcel with the front

parcel that he doesn’t own yet, he would like to acquire that parcel in the future between him

and the dog groomer. They've done a good job of protecting commercial and recognize the

City's interest. They have done their due diligence - trying to make it a commercial

heavy/mixed-use development. Doesn't want to put anything on that sewer main - is a good

boundary line.

No viable commercial use off of Chatley Way.

CM Collins said if it goes commercial, they are going to want access off Chatley Way and

the residents won't want that.

CM Potts – Asked what they are doing on the commercial side/front?

Ashley Holcombe answered they have two buildings office/retail and flex space office

warehouse. Tore down the dated building. Tied into traffic signal to make commercial more

viable. Current plans are to hold off right now - they want the perfect person there.

Motion to deny by Council Members Ake/Johnson. All in favor but Wolfe, Collins and

Usher. Mayor broke the tie to vote against the denial. Motion fails 3-4.

11.1.a

Packet Pg. 82

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



Motion to approve with staff and planning commission recommendations by Council

Members Collins/Wolfe. All but Johnson, Ake, Potts against approval. Motion carried

with Mayor breaking the tie 4-3 solely because he doesn’t believe commercial property

would have access to Chatley Way.

RESULT: APPROVE AS AMENDED [4 TO 3]

MOVER: Tracy Collins, Council Member - Ward 4


AYES: Tracy Collins, Brian Wolfe, Rob Usher

NAYS: Warren Johnson, David Potts, Colin Ake

MAYOR BROKE TIE WITH A AYE.

ITEM 9. NEW BUSINESS

1. Motion To: DDA Lease Amendment Regarding Elm Street Bathrooms at Downtown Park


Motion to approve by Council Members Usher/Potts to add to agenda. All in favor. Motion

carried 6-0.

Motion to approve item 9.1 by Council Members Usher/Ake. All in favor. Motion

carried 6-0.



SECONDER: Colin Ake, Council Member - Ward 3


2. Motion To: Resolution - Opposing HB 302/SB 172 – Preemption of Local Building Design

Standards


Motion to approve by Council Members Usher/Potts to add to agenda. All in favor. Motion

carried 6-0.

Motion to approve by Council Members Ake/Johnson. All in favor. Motion carried 6-0.

Authorship Credit given to the City of Canton


MOVER: Colin Ake, Council Member - Ward 3

SECONDER: Warren Johnson, Council Member - Ward 1


ITEM 10. OLD BUSINESS

1. Ordinance 2019-5 3rd Reading: LDO Text Amendments - Sec. 7.505, 7.506, and Art. V -

Ridgewalk Overlay District

Text amendments are proposed to Chapter VII, including Sec. 7.505, 7.506, and Art. V -

Ridgewalk Overlay District. This matter was tabled on 2/11/2019. COMMENTS - Current Meeting:

Jeff stated the City Attorney couldn't be here tonight, but he is in favor of Council adopting the

3rd and final reading.

11.1.a

Packet Pg. 83

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



Katie O'Connor, Senior City Planner stated there have been no further changes to the code but

she gave a brief presentation pointing out some extra things about the old code vs. the new.

Motion to approve the 3rd and final reading by Council Members Usher/Ake. All in




SECONDER: Colin Ake, Council Member - Ward 3


2. Vote - January 2019 Zoning Map Amendment

The City Council of the City of Woodstock is adopting the official Zoning Map. This update

addresses annexations, rezonings, and mapping inconsistencies, which have occurred since the

last Zoning Map Adoption and the rezoning of properties in the new Ridgewalk Overlay District.

The public hearing was held on 1/28/2019.


No amendments to the zoning map since last presentation.

11.1.a

Packet Pg. 84

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



Motion to approve by Council Members Potts/Usher. All in favor. Motion carried 6-0.


MOVER: David Potts, Council Member - Ward 2

SECONDER: Rob Usher, Council Member - Ward 6


11.1.a

Packet Pg. 85

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



3. Request to Lift or Extend the Emergency Moratorium - Ridgewalk Parkway

Upon adoption of the Ridgewalk Overlay Ordinance and Zoning Map Revision, staff would

like to request the emergency moratorium imposed on Ridgewalk Parkway be lifted effective

February 26, 2019.

In the event the Ridgewalk Overlay Ordinance and Zoning Map Revision are tabled again,

we will need to extend the moratorium further. COMMENTS - Current Meeting:

Motion to lift the emergency moratorium for Ridgewalk Parkway by Council Members

Ake/Potts. All in favor. Motion carried 6-0.



SECONDER: David Potts, Council Member - Ward 2


ITEM 11. MINUTES APPROVAL

1. Approval of Minutes - February 11, 2019 Joint DDA and Mayor and Council Meeting


Motion to approve by Council Members Ake/Potts. All in favor. Motion carried 6-0.



SECONDER: David Potts, Council Member - Ward 2


2. Approval of Minutes - 2/11/2019 Regular Council Meeting


Motion to approve by Council Members Usher/Wolfe. All in favor. Motion carried 6-0.





ITEM 12. MAYOR AND COUNCIL COMMENTS

ITEM 13. CITY MANAGER AND STAFF COMMENTS

May need to implement a policy regarding setting out chairs for concerts - thinking Thursday at 5

pm. This will give staff enough time to prepare for the concert.

Staff will bring back a policy amendment in the Amphitheater Policy for Council's approval.

Add to Agenda: (See New Business

Amendment to DDA Lease regarding bathrooms at new downtown Park

Resolution - Opposing HB 302/SB 172

11.1.a

Packet Pg. 86

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)



ITEM 14. EXECUTIVE SESSION - Personnel, Litigation, Real Estate

Motion to adjourn into executive session at 8:13 pm for real estate, personnel and litigation

by Council Members Ake/Johnson. All in favor. Motion carried 6-0.

ITEM 15. FINAL ADJOURNMENT

Motion to reconvene into Public Session at 8:31 pm by Council Members Ake/Usher. All in


Motion to adjourn at 8:31 pm by Council Members Usher/Collins. All in favor. Motion

carried 6-0.

As approved this 11th day of March, 2019.

Donnie Henriques, Mayor Rhonda Pezzello, City Clerk

11.1.a

Packet Pg. 87

Att

ach

men

t: 0

2252

019

(56

70 :

Ap

pro

val o

f M

inu

tes

- 2/

25/2

019)