May 7, 2015 3:30 p.m. Westlie Room

FACULTY SENATE MINUTES In Attendance: Steve Shirley, Lenore Koczon, DeVera Bowles, Chris Keller, Linda Cresap, ShaunAnne Tangney, Patty Hunt (for Jane la Plante), Jean-François Mondon, Stephen Hayton, Lori Willoughby, Zeni Shabani, Draza Markovic, Mikhail Bobylev, Harry Hoffman, Daniel Ngugi, Aili Smith, Carlen Gilseth (for Linda Olson), Laurie Geller, Kevin Neuharth, Jacob Sowers, Cheryl Nilsen, Tom Seymour, Ann Beste-Guldborg, Orlene Schroeder, Connie Geyer, Rebecca Porter, Scott Kast, Johanna Westby, Chelsea Geis Absent: Lesley Magnus Guests: Gary Orluck, Ernst Pijning, Kris Warmoth, Lisa Borden-King, Andy Bertsch, Ernst Pijning, Libby Claerbout Meeting called to order at 3:32 p.m. by President of Faculty Senate, Dr. DeVera Bowles AGENDA

1. Opening / Attendance / Seating of Alternate Delegates • Motion to seat the alternate delegates: Patty Hunt for Jane la Plante, Carlen

Gilseth for Linda Olson (Willoughby/Nilsen); motion carried 2. Approval of minutes from April 23, 2015

• Motion to approve the minutes from April 923 2015 (Tangney/Gilseth); motion carried.

3. Agenda Updates 4. Announcements / Comments from the Faculty Senate President, Dr. DeVera Bowles

• Thank you for your support and thank you for Linda Cresap’s support when needed.

5. Administrative Reports--VPAA’s Report - Dr. Lenore Koczon • Thank you to Beth Odahlen for the CETL First-year Dessert Reception. The FYE

program has become fabric to the university and supports the improved graduation rates.

• Congratulations to Micah Holmen and his solo at the concert. • Looking forward to working with Dr. Hagerott, the new chancellor. • NDUS AAC met on Tuesday.

o MSU’s Stage 1 request for a new program via traditional and distance education in collaboration with LRSC, NDSD/RCDHH, a B.A.S for Interpreting and Sign Language Studies, has been approved.

o Dickinson and NDSU brought through new programs – Exercise Science Minor from DSU and B.S.in Global Business from NDSU

o Two programs closed at NDSU– M.S. in Clinical Nurse Specialist and M.S. in Nurse Educator

o Calendars are available from NDUS through 2018-2019 academic year. o Discussed a bit of the auditors’ report on tuition and waivers, mostly at

UND and NDSU or their graduate programs. They have agreed to define internships so there is a common number and definition across the system.

• Last week of classes. • Next week there will be two forums on the budgets. Do not foresee budget cuts,

but it will be tight this biennium. • Williston State College declared financial exigency. • Tangney: Comment – We’d like to start classes later not sooner. • Hayton: Asked for clarification about the internship discussion.

6. Report from CCF – Ernst Pijning (see attachment) • Faculty and staff tuition waiver changed to 100% for face-to-face classes and 50%

for online classes, and we do not know where it went. These percentages are being used at MSU.

• Loyalty oath – CCF will bring the resolution and concern to the SBHE to either try to remove the oath or let people know beforehand that they need to sign it. The SBHE has the option to act upon it or not. All university senates (except WSC) were concerned about the loyalty oath.

• Open resources – Resources available in the public domain being used in the classroom. CCF said faculty members still need to decide the resources they need for their classes.

7. Report by SGA Representative—Chelsea Geis • Apologized for not having student representatives last time.

8. Report by Staff Senate Representative - Rebecca Porter • Deb’s cookies are available in the cookbook for $15. • Staff senate had elections.

9. New Business a. Cleary Act requirement – Gary Orluck

• The Cleary Act is about making the campus safer and more transparent. • If MSU does not do what is asked for by the Cleary Act, then essentially it is like

a Title IX violation. Fines can be up to $35,000 per violation. • Thus, the Security Office needs clear information. • The Cleary Act needs people to whom the students can report called CSAs, like

faculty advisors of groups. • Training everyone on campus is the best way to make sure we have all the people

trained who need it. • Essentially, if the student advises you of a crime, then the CSAs need to notify the

Security Office, and other offices (counseling, student health, pastor, etc.) as needed.

• The President supports everyone doing this. • Question arose about liability of the faculty member who receives the training and

protecting confidentiality of the student. Orluck said that once an event is reported, it is up to security to appropriately handle the situation.

• Again, concern expressed about faculty involvement in the process and shared governance and the liability it places on the faculty member once trained.

• Also concerned that a university mandate weakens the initiative. • Not known if other campuses are doing the same thing.

b. HLC Update – ShaunAnne Tangney • HLC committee list was distributed (see attachment).

c. Curriculum Committee recommendations (see FS SharePoint portal) – Linda Cresap • English and math changes

o Changes come moved and seconded from the committee; motion carried. • Motion to waive 10-day rule to review additional curriculum changes

(Hayton/Willoughby); motion carried with one against. • MEd changes, study abroad changes, foreign language changes, .

o MEd Changes: Changes come moved and seconded from the committee; motion carried (one abstention).

o INT Study Abroad Changes: Changes come moved and seconded from the committee; motion carried (one abstention).

o FL Study Abroad Changes: Changes come moved and seconded from the committee; motion carried (one abstention).

d. Constitutional Review (CR) Committee • General education bylaw change to the number of representatives from each

college. The CR committee recommends new language to clarify that General Education committee members from same college would not come from the same department.

• DeVera indicated this will be brought forward in the fall. e. Academic Policies Committee

• A couple of departments are concerned with the graduation requirement that 60 SH come from a four-year institution. Committee moved that BAS degrees move to 60 SH from MSU to complete the bachelor’s degree.

• The committee moved to uphold the 60 SH requirement from a four-year institution for all bachelor’s degrees, the minimum number of credits that must be completed at a four-year institution must be 60 for a baccalaureate degree. Motion carried.

f. Budget and Salary Committee report – Linda Cresap • Charged with having an open forum so a survey was distributed. • Comments were shared with Dr. Shirley.

g. Year-end Committee Reports • Academic Hall of Fame • Academic Policies • Ad-Hoc Faculty Evaluations

• Assessment • Budget and Salary • CDCCC • Constitutional Review • Curriculum • Faculty Affairs • Faculty Handbook • Faculty Rights • Faculty Sabbatical • Ad Hoc Faculty Satisfaction Survey • General Education • Promotion • Tenure • Motion to accept the year-end reports (Seymour/Geyer); motion carried.

h. Ad-hoc Committee Reports 1. Faculty Satisfaction Survey (FSS) Committee – Linda Cresap

• Recommended a standing committee of FSS. Faculty Senate approved this recommendation; Constitutional Review looked at it; we will vote on this at fall convocation.

• The results from this year’s survey are in. We had a 43% rate of return this year, which is higher than last year.

2. Evaluation Committee – Lisa Borden-King (see attachment) • Lisa shared the complications and concerns regarding implementation of the

new evaluation form and a way to address the multiple evaluation policies of the colleges on campus.

• The committee would like to continue in order to complete its charge to move closer to best practice in evaluating teaching.

• It is not entirely clear who owns the annual evaluation process and who makes decisions when there is lack of agreement.

• The committee would like to forward the document to administration (VPAA and President) for a written response.

• Student evaluation processes are different in each college. • Move to accept the recommendations with the addition of sending it to

administration for a written response (Neuharth/Seymour); motion carried. o Discussion about IT support and appropriate technology. o If you never go, you never know.

i. Election Results – Carlen Gilseth • All positions are filled except alternate for CCF and opening in CEHS on

sabbatical committee. These will be filled at the special election at fall convocation.

• Senate nomination committee brings forward a CCF candidate. DeVera volunteered.

• Motion to close nominations and vote (Cresap/Nilsen); motion carried. j. Faculty Senate Elections for 2015-16 Officers

• Candidates (Zeni Shabani, Andy Bertsch, Connie Geyer, and Jacob Sowers)

were given an opportunity to speak on their behalf. • Results:

o VP: Zeni 12, Andy 11 o Secretary: Connie 12, Jacob 10

k. Other • Thank you to DeVera!! • Gavel passed to Linda Cresap

10. Adjournment for 2014-15 at 5:31 p.m.

Attachments

• CCF report of the 4/28/2015 meeting by Devin Otto • Higher Learning Commission Assurance Argument Update 5.7.15 • Budget and Salary Committee Survey of Faculty – Emerging Themes • Ad Hoc Committee on Faculty Evaluation – End of Year Report to Faculty Senate

**Open Forums with Dr. Shirley and VPFA Brian Foisy to review Legislative results/Budget and update on HLC preparation Tuesday, May 12, 3:30-4:30 pm and Wednesday, May 13, 8:00-9:00 am, Conference Center. You are encouraged to attend! Submitted by Laurie Geller, Ed.D. Secretary, Faculty Senate

CCF report of the 4/28/2015 meeting by Devin Otto SBHE Report There are three finalist candidates for the NDUS Chancellor of Higher Education position. By Eric’s descriptions of them, any could be a strong leader for the NDUS System, and all have experience in educational administration. Measure HB1003 passed (University System Budget) SBHE 820 is up for the first reading Thursday. The purpose of the measure is to unify faculty tuition benefits across the NDUS schools, as required by the state auditor. As proposed, the measure will provide 50% tuition, regardless of instruction method, for up to three classes per semester for NDUS employees. This is less than some schools currently provide, so there was dissention. After discussion, it was decided that the CCF (via Eric Murphy, the Faculty representative to the SBHE) would counter-propose 100% tuition for face-to-face instruction, 50% for online instruction, for up to 12 credit hours per year. Loyalty Oath The issue of the required oath to uphold the constitution of the state of North Dakota, as well as the U.S. Constitution, was again discussed with the goal of locking down the official position of the CCF on this issue. After discussion, it was moved that CCF recommend the oath be removed/discontinued. If this is not possible, CCF recommends that all advertisements for faculty positions in the NDUS system should clearly state the oath so candidates are fully aware of this before they accept positions and move to the state. This motion (both parts) was put to a vote and passed unanimously. Additional Notes: open resources (Ernst Pijning) About open “textbooks” (open resources for classes). This issue was dealth with during two CCF meetings. Report on the February 19 meeting: “CCF discussed the following issues: we were asked to support special funding which came out of the SBHE budget for special projects. This was to develop online resources/textbooks for students, which looks like the merlot.org project from the University of Minnesota. CCF did not make a decision to support this or not.” This was brought up again during the March meeting, where CCF decided the following. CCF had surveyed the faculty at large last academic year. CCF stands on two grounds with this: we encourage the usage of open resources for classes and the development of open resources for our courses. Yet, CCF was also unconfortable that this might lead to an open resources requirement for faculty. Faculty should assign the best resources for our students, and should not be limited to “open resources.” This will not be in the interest of student learning. I believe that the Minot State University Faculty Senate had expressed itself in similar terms in the past.

Higher Learning Commission Assurance Argument Update 5.7.15

Committee members Linda Cresap and ShaunAnne Tangney, co-leaders Criterion One: Mission *Gary Ross (COB) Johnna Westby (COE) Jay Wahlund (COB) Teresa Loftesnes (Staff) Criterion Two: Integrity: Ethical and Responsible Conduct *Dan Ringrose (CAS) Terri Eckmann (COE) Joseph Jastrzembski (CAS) Deb Kinzell (Staff) Jonelle Watson (Staff) Criterion Three: Teaching and Learning: Quality, Resources, and Support *John Webster (CAS) Bethany Andreasen (CAS) Connie Geyer (COE) Beth Odahlin (Staff) Criterion Four: Teaching and Learning: Evaluation and Improvement *DeVera Bowles (CAS) Melissa Cantone (Staff) Linda Olson (CAS) Heidi Super (CAS) Criterion Five: Resources, Planning, and Institutional Effectiveness *Vicki Michels (COE) Deb Olson (COE) Mehdi Hossain (COB) Bryan Schmidt (CAS) Joe Engler (COE) Greg Samson (COE) Federal Compliance Evidence Writing *Rebecca Porter *Linda Cresap *ShaunAnne Tangney Laurie Weber Sarah Henderson Linda Cresap Cari Olson

Budget and Salary Committee Survey of Faculty Emerging Themes

Question: What salary issues would you like to share with Faculty Senate?

• Campus salaries are not keeping pace with city and area increases or inflation/cost of living. Housing is very expensive.

• MSU has several inequities in salary, including gender, among colleges and faculty ranks, and within departments and colleges.

• Lack of higher salaries is affecting MSU’s ability to recruit and retain high quality faculty.

• Compression issues are increasing when hiring new faculty at higher salaries than current faculty. Is CUPA data valid?

• The current process for determining salaries is unclear and inconsistent. The process used needs to be reviewed and revised to be equitable across campus.

• The adjunct pay scale at a per-student rate is ineffective for small classes. Question: What concerns related to Minot State University’s budgetary process do you have?

• There is a lack of communication and transparency from administration on the budget process.

• Salaries are not keeping up with the cost of living in Minot and the surrounding area. • More input is needed by faculty and departments when determining budgets. • We need regular equipment budgets for rotation. • Budget needs to focus on our primary mission: students and faculty working together to

learn, discover, engage, and grow. Attention needs to be given to scholarships for students and time for faculty to work with students.

• Timing of the distribution of faculty contacts, part-time and full-time, needs to be improved.

• If salaries cannot be increased possibly working conditions can be improved.