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May 2019

Facilities Management Monthly Report

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Our DFM Management Team

KEN BRANCH

DIRECTOR ANGIE JACKSON

FISCAL SERVICES

MANAGER

JENNIFER MCLEOD

HUMAN RESOURCE

MANAGER

KYLE DAVENPORT

GROUNDS

MANAGER

MARK ALLEN

ENERGY

MANAGER

GERALD BELCHER

ENVIRONMENTAL

SERVICES

MANAGER

RANDALL FARRIS

HRL OPERATIONS

MANAGER

RAY MURILLO

HRL

MANAGER

DAN UHLS

MAINTENANCE

MANAGER

TIM SALLOUM

TRAINING

MANAGER

RAFAEL HUGHES

DIRECTOR OF

ENVIRONMENTAL

SERVICES

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Training & Development The Safety training in March was on Hand and Hand Tool Safety. Employ- ees

learned the importance of keeping their hands safe and wearing the correct

hand protection.

Supervisors focused on customer service with training on the topic of

“Assistance is Available”. Employees learned the importance of letting cus-

tomers and each other know that help is always available if needed.

Job specific training methods of the week covered cleaning on classrooms,

computer rooms, chalkboards/whiteboards, and labs. Supervisors trained

their employees on these topics to enhance their skills on job specific tasks.

The following was the training for the month of May.

Training Course # of Par-ticipants

# of hours

Total Training hours

Monthly Safety Training (Hand and Hand Tool)

261 .8 130.5

HR Training (Assistance is Available) 261 .25 65.25

New Hire Orientation (Safety & HR) 7 4 28

Weekly Safety Messages 311 .25 77.75

Methods of the Week 269 .25 67.25

Johnson Controls Chiller Plant Operations (CPO)

7 4 28

Total 396.75

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Work Order Statistics

Work Order Summary:

Routine work orders completed: 80.2%

Total Work Orders and PMs received: 4,572

Work Load by Shops

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Driving Performance Plant Operations

Highlights of the month Energy Management:

Vehicle PM’s

HRL generator PM’s

Condenser Drive at Chill Water Plant was installed

Replaced Hot Water Pump at Snell Hall

Cleaned out Semester Schedules to put room in Unoccupied status

All chillers online to E & G buildings and Resident Halls.

Responded to Hot/Cold Calls

Highlights of the month Steam Plant

PM’S

Chemical tests (everything within range)

Cleaned Plant and parking lot

Service calls

Clean boilers (plant)

Installation of condensate station at Ky bldg. Not complete but station and piping are complete awaiting Electrical connection by others.

Highlights of the month HVAC Shop:

HVAC has complete 110 PMs

HVAC has complete 60 work orders

Installed new motor on roof of health service building

Academic Building: Repaired duct work in radio

Water treatment has monitored water chemistry for DFM and Housing

COHH: Replaced compressor on Air cond. Unit

This was a very productive month

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Area Team ONE

Completed Projects:

• Replaced several stained, damaged and broken ceiling tiles in HSB from HVAC leaks.

• Changed hydraulic fluid and filter on trash can washer at South Street (YEARLY).

• Replaced cracked 4” cast iron drain pipe and 4” cast iron P-Trap above ceiling in classroom 118 in Aca-

demic Complex. (Classroom is located directly below Commercial Kitchen on the 2nd floor).

• Installed new electrical circuit for Fridge at MCHS.

• Installed new sump pump and float in sump pit at South Street car wash mechanical room.

• Installed new motor on Exhaust Fan at Academic Complex that services the dishwasher area of commer-

cial kitchen.

• Pulled the toilets in rooms 1025 and 1030 at H.S.B. Installed new flange bolts, wax rings and set back to

repair leaks.

• Assisted AT3 with water heater inspection within area 3.

• Replaced hot water recirculation pump bearing assembly, seals and impellor at South Campus 221.

• Repaired drain in Jody Richards Hall in women’s 1st floor.

• Repaired leak on domestic water line in the pipe chase at P.H.A.C., women’s student locker room.

• Assisted Electrical Contractor on Repairs to the lighting circuit, back row of auditorium at Jody Richards

Hall.

• Replaced section of cracked 4” cast iron, horizontal drain piping, above ceiling of office on 1st floor that

was leaking sewer gas into offices.

• Cut in drain valves, isolation valves and hose bib connections on piping to sump discharge pipes and pip-

ing to both storage tanks in the mechanical room of south street car wash.

• Completed PM on all HVAC units above the ceiling in Einstein Bagel of Jody Richards Hall.

• Assisted with office furniture moving at South Campus.

• With the Assistance of Bob Austin replaced last damaged ceiling tile in office 1062 of H.S.B. (IT HAD A

SPRINKLER HEAD IN IT).

Area Team TWO:

Completed Projects:

Worked with the TVA to complete an IR survey of electrical systems in the E&G buildings across campus.

Completed replacement of 6 exhaust fans on the restrooms on the 4th level at Smith East.

SR to replace 6 fluorescent fixtures to dimmable LEDs in Grise 341.

SR to add light switches in DSU 2nd floor offices (3 offices).

Commencement on 5/10 and 5/11.

High School Graduations on 5/19, 5/24, 5/25, and 5/26 (7 total).

JD Phelps installed a rolling gate at Smith Stadium open end zone.

D&M Electric installed an additional scoreboard at Smith West by Gate 1.

Driving Performance Maintenance Services

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Area Team THREE:

Completed Projects: Potter Hall-Installed 4 new mop sink faucets. Wetherby- Installed 5 new mop sink faucets. Wetherby-Repaired drain line, in flower bed, that was damaged while digging. Cleaned FAC fountain Cherry Hall-Replaced 13 2x4 light fixtures with LED fixtures. Wetherby-Replaced ceiling tile and updated light fixtues to LED in HR office. Gatton-Repaired water leak in room 347. Gatton-Completed turnaround of all rooms in Gatton. Cravens-Installed book return box, on porch Chapel-Installed new Norton door closer. Cherry Hall-Installed new pressure switch on air compressor. FAC- Cleared drain line in 243, sewage backup in bathroom Train new hire.

Area Team FOUR: Completed Projects:

Unstopped main sewer line at HIVE(contractor) Replaced garage door in Concrete Canoe Lab at EBS(contractor) Installed new exhaust fan for fume hood in EST 259 Repaired faulty electric outlets at KTH Removed and reinstalled walls and floor in President’s garage restroom for termite treatment Replaced seal kit in circulating pump at OCH

STOCKROOM: Completed Projects: Order Stock and schedule Janitorial deliveries Researched, ordered and received supplies for HVAC, Energy Management, Steam Plant, Central shop,

Night Maintenance, Grounds, Auto Shop, Recycling, Area Maintenance, HRL and special order items for Building Services.

Met with Sales Representatives such as CED, Cape Electric, Kenway, Staples, Grainger, Rexel, etc. Placed purchase orders on commodities (other than janitorial and/or capital equipment) that were in

excess of $2000.00 Utilizing Unimarket on one day bid process for items in various commodities to achieve lowest pricing

on items. Schedule and posted deliveries of Janitorial supplies Inspections on Truck for May Stockroom Safety Inspection for May Safety Training for May Procurement Card Transactions-May Total-$160,835.91 with 319 Transactions

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Maintenance Projects

Continued replacement of upgraded air filters for distribution and room HVAC units; Room fan-coil units: Work is underway in Poland and Rodes Halls; Completed repairs to domestic hot-water system Keen and Rodes Hall – issues with boiler com-

bustion; Recruiting for open positions across all shifts; Summer Projects underway: Barnes Hallway FCUs: removal of old units completed, piping changes completed, installation of

new units underway; Minton Hall Remediation: demolition work is underway; Barnes Hall Remediation: demolition work to begin week of 6/10/2019; Rodes Hall Piping: DHW piping repairs completed; Bemis Hall: Salvage of re-usable components underway. Installation of Non-powered emergency exit signs: Long-term issue with vandalism in certain

Halls. Trial of new style signs underway. Housekeeping Projects Summer cleaning and floor waxing under across all Halls; Seasonal crew projects: Sweep of all Halls for repair / removal of broken or damaged furniture; Storage room cleaning / organization across all Halls; Completion of pre-camp setup at designated Halls (delivering camp supplies, stocking a camp –

required amenities, etc.); Researching / Trialing new style room signage; cost / labor savings initiative. Driving Performance: Challenging vendors to show us new innovations on equipment, chemicals, and techniques to

improve efficiency and quality. We will be working with a new QA inspection program SSF. A new program that is getting rolled

out to Sodexo units. We will be rolling it in early 2019. We have had pot luck lunches in each zone;

High performers identified and recognized in-person and through Sodexo Experience submittals;

Site-based employee recognition activities.

With additional trainings planned we hope to improve custodial and maintenance customer ser-vice. We plan on having trainings for our Team Leaders. We are looking at more beneficial skills trainings for 2019.

Find ways to save to improve cost savings and efficiency. Partner with E&G resources to leverage increase purchasing options. Find innovative and new products to better our housekeepers and maintenance.

Driving Performance Housing and Residence Life

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Driving Performance in Housing Operations

Keen Hall: Non-Powered, Emergency Signage (Glow-In-Dark)

All Residence Halls: Labor / Cost Savings Initia-

tive Room – Room Signage Options

All Residence Halls: Room Preparation for New Semester

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Driving Performance Grounds

Commencement is one of the highlight days for the Grounds Department. We work all winter and

spring to have campus looking its very best for everyone on this special day for many of our stu-

dent body. One of the big changes the department made for campus this year was the raise the

mowing height from 3.5” to 4” on all lawn areas. This change was brought on by helping to im-

prove the health of the turf around campus, help to choke out the weeds in the lawn areas, and

provide a dense thick lush green lawn year round for the university. By raising the height of cut

(HOC) the department believe we can help the cool season grass stay healthier during the hot dry

summers of South Central Kentucky, keeping the warm season Bermuda grass from encroaching

and taking over.

One of the other major renovation the department undertook during May was the renovation of

the Round-A-Bout on campus. The Round-A-Bout is the main entrance into campus and many resi-

dence of Bowling Green drive past it every day as well. The area was in need of a “makeover”, the

landscape bed area in the main center island was excavated down 8” to remove the clay soil during

construction. New top soil was brought in and leveled. All existing vegetation was removed during

the excavation process and a new landscape design was developed and installed. The second part

was a landscape lighting upgrade for the area. New LED landscape lights were installed to help illu-

minate “The Spirit Makes the Master” signs on the east and west side of the circle along with new

accent lights for the sweet gum trees.

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The Sodexo Experience

Team huddles held on a weekly basis to further develop and nourish employee’s job

satisfaction and feeling connected and valued

Safety Training provided to all staff

Monthly Department meetings held

Employee of the month awarded

Nominations for the Sodexo Experience submitted

Monthly Safety Award s

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Our Mission:

Guided by our shared value, each one of us is fully empowered to

consistently exceed the expectations of the university to insure a

safe, clean and stimulating learning, working and living environ-

ment for all involved. To this end, we will provide the most effi-

cient and effective routine and preventative maintenance services

needed to support the educational goals of Western Kentucky

University.