May 2013 Board Meeting Minutes - RTS: Regional Transit ... D. CEO Report Bill Carpenter, Chief Executive Officer, presented the monthly CEO Report as reflected in the power point presentation,

1

MINUTES OF THE QUARTERLY MEETING OF THEBOARD OF COMMISSIONERS OF

ROCHESTER-GENESEE REGIONAL TRANSPORTATION AUTHORITYAND ITS SUBSIDIARIES

May 2, 2013

A. Roll Call and Determination of QuorumThe meeting was called to order by Chairman James Redmond who determined that a quorumwas present.

Present on Roll Call:

County of Monroe Stephen Carl = 5.33 votes County of Monroe James H. Redmond = 5.33 votes County of Monroe Robert Fischer = 5.33 votes City of Rochester Thomas R. Argust = 2 votes City of Rochester Barbara Jones = 2 votes

City of Rochester Karen Pryor = 2 votesCounty of Genesee Paul Battaglia = 2 votes

County of Livingston Milo I. Turner = 2 votes County of Orleans Henry Smith = 1 vote County of Seneca Edward W. White = 1 vote County of Wayne Michael P. Jankowski = 3 votes County of Wyoming Frank Vitagliano = 1 vote

Amalgamated Transit Union Francis Falzone = 0 votes

Total Votes Possible 32Total Votes Present 22.66Votes Needed for Quorum 17

B. Adoption of the Agenda

On motion of Commissioner White, seconded by Commissioner Smith, the Agenda wasunanimously adopted.

C. Approval of Minutes

On motion of Commissioner Vitagliano, seconded by Commissioner Turner, the followingminutes were approved.

Regular Meeting Minutes of April 11, 2013 Finance/Investment Committee Meeting Minutes, April 11, 2013

2

D. CEO Report

Bill Carpenter, Chief Executive Officer, presented the monthly CEO Report as reflected in thepower point presentation, a copy of which shall be attached to these Minutes.

In response to a question from Commissioner Jankowski, Joe Jablonski responded thatyes we will have a final NPS report at the next board meeting.

In response to a question from Commissioner Argust, Mark Ballerstein responded thatthe structure on the right of the Transit center when looking straight on from NorthClinton is the Operations building.

In response to a question from Commissioner Vitagliano, Mark Ballerstein respondedthat the precast walls have solid brick about 3/8ths of an inch thick that is actually setinto the concrete, the concrete is tinted to look like limestone and then that’s the mortaryou see, is the actual concrete. It is a high quality product that will last a very long time.

In response to a question from Commissioner Argust, Mark Ballerstein responded thatwe’ve had meetings with the city and a private building that is in the process of buyingthat building and using HUD funds and other funds to be able to renovate. So the TransitCenter would be a selling point for those who want to live downtown.

In response to a question from Commissioner Vitagliano, Crystal Benjamin respondedthat the savings of 55,000 miles a year works out to about $2.00 per mile.

In response to a question from Commissioner Argust, Crystal Benjamin responded thatwe no longer have any subsidy partners in Canal Ponds.

In response to a question from Chairman Redmond, Crystal Benjamin responded that ifyou are riding from Lyell to Tech Park you would go downtown to the route 9.

In response to a question from Commissioner Smith, Crystal Benjamin responded that wedid not reduce the number of buses that will be used on the Route 3.

On motion of Commissioner Turner, seconded by Commissioner Jones, the CEO Report wasaccepted by unanimous vote.

E. Financial Report

Scott Adair, Chief Financial Officer, presented the financial report, a copy of which shall beattached to these Minutes.

In response to a question from Commissioner Jankowski, Scott Adair responded that the$450,000 swing on the salary and wages was because of a mis-budget at the end of theyear what salaries were going to be for a particular function outside of the organization.

On motion of Commissioner Jankowski, seconded by Commissioner Smith, the Financial Report wasaccepted by unanimous vote.

3

F. Consent Resolutions

Resolution Authorizing the Declaration of Buses, IT Equipment, Office Equipment and RadioEquipment as Surplus, RGRTA 30-2013

RGRTA 30-2013: On motion of Commissioner Argust, seconded by Commissioner White, theaforementioned Resolution, a copy of which shall be attached to these Minutes, was unanimouslyapproved.

Resolution Amending Resolution RGRTA 15-2013 for the Purchase of Ten (10) Mid-SizeTransit Buses for Regional Operations, RGRTA 31-2013

RGRTA 31-2013: On motion of Commissioner Jankowski, seconded by Commissioner Turner,the aforementioned Resolution, a copy of which shall be attached to these Minutes, wasunanimously approved.

Resolution Endorsing a Program for the use of Federal Section 5317 Transportation Fundsand Authorizing the Filing of Applications for Assistance with the United States Department

of Transportation, RGRTA 32-2013

RGRTA 32-2013: On motion of Commissioner Smith, seconded by Commissioner Argust, theaforementioned Resolution, a copy of which shall be attached to these Minutes, was unanimouslyapproved.

Resolution Authorizing RGRTA and Wayne County Transportation Services, Inc. (“WATS”) toenter into an Amendment to the Joint Services Agreement with Wayne County for Vehicle

Maintenance and Repair Services, RGRTA 33-2013

RGRTA 33-2013: On motion of Commissioner Jankowski, seconded by CommissionerVitagliano, the aforementioned Resolution, a copy of which shall be attached to these Minutes,was unanimously approved.

Resolution Authorizing RGRTA and Seneca Transit Services, Inc. (“STS”) to enter into a JointServices Agreement with Wayne County for Vehicle Maintenance Services, RGRTA 34-2013

RGRTA 34-2013: On motion of Commissioner Jankowski, seconded by Commissioner White, theaforementioned Resolution, a copy of which shall be attached to these Minutes, was unanimouslyapproved.

4

Resolution Authorizing RGRTA to enter into a Joint Services Agreement with LivingstonCounty for the Provision of Fuel, Vehicle Wash Facilities and Ground Maintenance Services

for its Subsidiary Livingston Area Transportation Services (“LATS”), RGRTA 35-2013

RGRTA 35-2013: On motion of Commissioner Turner, seconded by Commissioner Vitagliano,the aforementioned Resolution, a copy of which shall be attached to these Minutes, wasunanimously approved.

G. Calendar

The Calendar was reviewed and no changes were noted.

H. Adjournment

There being no further matters on the adopted Agenda, the meeting was adjourned on motion ofCommissioner Argust, seconded by Commissioner Smith.

CEO Report

Presented by: Bill Carpenter, CEO

TOPS Report & Highlight

Management of the Transit Center Project

Route 3 Redesign

Miscellaneous

Chief Executive Officer Report

TOPS Report

TOPS Index Target

Points Q1 Points Q2 Points Q3 Points Q4 Points

FPI 35.0 45.5 45.5 45.5 45.5

CSI 25.0 29.3 29.3 29.4 18.0

SPI 20.0 21.0 21.0 22.9 22.9

ESI 20.0 22.0 22.0 24.0 23.0

Total Score 100.0 117.8 117.8

121.8

109.4

Strategic Pillar Metric

Financial

Sustainability

Employee

Success

Customer

Service

Excellence

Quality Service

Delivery

End of Year Net Income (Deficit) Projection

Employee Retention

Customer Satisfaction

Ridership % Growth - RGRTA

On-Time Performance

FPI

CSI

ESI

SPI

Strategic Pillar Metric Plan Goal

Actual

1st

Quarter

Actual

2nd

Quarter

Actual

3rd

Quarter

Actual

4th

Quarter

Earned

Points

Goal

Points

Max

Points

Min

Points

Total FPI Score 45.50 35.00 45.5 24.5

Net Promoter Score - RTS 16.5% 56.0% 31.0% 35% NA 13.30 19.00 24.7 13.3

Customer Satisfaction - Lift Line 95.0% 98.4% 97.7% 99% 99.3% 0.50 0.40 0.52 0.28

Customer Satisfaction - BBS 92.0% 89.7% 92.0% 98% 100% 0.13 0.10 0.13 0.07

Customer Satisfaction - LATS 92.0% 90.0% 90.0% 100% 100% 0.13 0.10 0.13 0.07

Customer Satisfaction - OTS 92.0% 95.6% 94.4% 98% 97.0% 0.12 0.10 0.13 0.07

Customer Satisfaction - STS 92.0% 95.8% 94.4% 96% 96.6% 0.12 0.10 0.13 0.07

Customer Satisfaction - WATS 92.0% 96.0% 98.0% 98% 95.0% 0.11 0.10 0.13 0.07

Customer Satisfaction - WYTS 92.0% 100.0% 100.0% 100% 100% 0.13 0.10 0.13 0.07

Ridership % Growth - RGRTA 3.0% -1.7% -1.4% -0.45% -1.9% 3.50 5.00 6.50 3.50

Total CSI Score 18.03 25.00 32.50 17.50

On-Time Performance - RTS 87.5% 90.0% 88.8% 90.2% 90.8% 21.85 19.00 24.70 13.30

On-Time Performance - Lift Line 93.0% 93.2% 93.6% 93.4% 92.4% 0.38 0.40 0.52 0.28

On-Time Performance - BBS 92.0% 92.0% 93.1% 93.0% 94.3% 0.11 0.10 0.13 0.07

On-Time Performance - LATS 95.0% 95.6% 97.4% 98.0% 98.5% 0.12 0.10 0.13 0.07

On-Time Performance - OTS 95.0% 93.8% 93.1% 96.0% 96.1% 0.11 0.10 0.13 0.07

On-Time Performance - STS 95.0% 96.7% 97.3% 94.7% 95.0% 0.10 0.10 0.13 0.07

On-Time Performance - WATS 95.0% 96.7% 95.2% 96.0% 95.0% 0.10 0.10 0.13 0.07

On-Time Performance - WYTS 92.0% 92.8% 90.6% 93.4% 92.6% 0.10 0.10 0.13 0.07

Total SPI Score 22.86 20.00 26.0 14.0

Total ESI Score 23.00 20.00 26.0 14.0

TOPS Score 109.4 100.00 130.00 70.00

Financial

Sustainability

Customer

Service

Excellence

Quality Service

Delivery

Employee

Success

End of Year Net Income (Deficit) Projection

Employee Retention

45.5 35.00 $ (850) $ 442 $768 $932 $3.18

23.00 20.0090% 91.8% 92.24% 93.3% 93.2%

FPI

CSI

ESI

SPI

Quarterly NPS

12%

24%

Not Available

0%

10%

20%

30%

40%

50%

60%

Wave 1 Wave 2 Wave 3 Wave 4 Wave 5 Wave 6 Wave 7 Wave 8 Wave 9 Wave 10 Wave 11

Net Promoter Score (NPS) Wave 11

• Survey field work completed 3/17

• Summary report issued 3/29

• Summary report provides a broad numerical overview of the survey results. It doesn’t contain data on the open ended questions. (Ex. Where

do you work?)

• Our review found inconsistencies. (Ex. Question 9 asks , “We have installed

electronic signs at certain bus stops which display when the next bus will arrive. Have you seen them?” The average responses over the previous 5 waves have been 81% yes and 19% no. Wave 10 had 84% yes and 15% no. The latest wave (11) has 38% yes and 62% no.

• Subsequent reports had similar issues.

Net Promoter Score (NPS) Wave 11

• An exhaustive review and examination of the process and surveys was conducted.

• Based on the evaluation mentioned a large number of the surveys were removed from the sample set of 400 leaving 143 usable for analysis.

• Further review of the 143 “good” surveys had data issues as well leaving us, at this point in time, without an NPS we can use.

● Important Characteristic of Customer Satisfaction

● Largest Source of Complaints

● Annual Goal of 88.1%

● Best Month 91.92%: March 2013

● Best Day 96.9%: March 31st

● Best Quarter 90.8% Fourth Quarter

● Best Year 89.9%!!

On-Time Performance (OTP)


Management of the Transit Center

Project

Route 3 Redesign

Miscellaneous


Renaissance Square

Transit Center Project Update Miguel Velazquez, Executive Sponsor

Project Management

Bu

dg

et

Transit Center

Project Implementation Plan

Project Organization Project Management and Control Cost Control Schedule Control Change Control Accounting Quality Management Design Management Construction Management Project Communications Commissioning/Contract Close-

Out Disadvantaged Business

Enterprise

Project Elements

1. Construction

2. Facility Operations

3. Finance

4. Legal

5. Technology

6. Marketing & Communications

M A R K B A L L E R S T E I N , D I R E C T O R O F E N G I N E E R I N G & F A C I L I T I E S M A N A G E M E N T

Construction Update

Construction Accomplishments

RKO BASEMENT REMOVED

RECYCLED OLD CONCRETE FOUNDATIONS

ASBESTOS AND UNSUITABLE SOILS REMOVED

ENGINEERED BACKFILL COMPLETE

FOUNDATION FOOTINGS AND WALLS COMPLETE

SITE PREPARATION COMPLETE

MANUFACTURING OF PRECAST CONCRETE PANELS

MORTIMER STREET UTILITY RELOCATION COMPLETE

Construction Status

Currently installing the precast columns and panels

On schedule with approximately 25% complete

EASTERN COLUMNS INSTALLED

NORTH CLINTON AVENUE

INSIDE SOUTH BUSWAY

LOOKING WEST IN THE CONCOURSE

MORTIMER STREET ELEVATION

LOOKING NORTH TOWARD OPERATIONS BUILDING

PANEL SWINGS IN OPERATIONS BUILDING

OPERATIONS BUILDING FROM PLEASANT STREET

Construction Milestones

Description Planned

Site Remediation Complete 1/25/2013

Utility Relocation Complete 3/14/2013

Foundation Complete 4/1/2013

Precast Complete 6/14/2013

Structural Work Complete 7/12/2013

Enclosure Complete 1/24/2014

MEP Rough In 3/7/2014

Finishes 11/6/2014

Substantial Completion 12/22/2014

Project Elements

1. Construction

2. Facility Operations

3. Finance

4. Legal

5. Technology

6. Marketing & Communications

Projects Elements (one level down)

Construction

Construction Management

Subcontractor Management & Control

Organization & Communication

Cost & Schedule

Change Control

Design & Quality Management

Commissioning/Contract Close-Out

Operations

Staffing

Training

Scheduling and Planning (Service Changes)

Union Contract

Customer Service

Safety & Security

Facility Operations

Legal

On-going legal Process

Title VI

ADA

• Marketing & Communications

o Internal Communication

o External Communication

o Other Stakeholders

o Advertising

o Naming

o Revenue Opportunities

• Finance

o Grants Management

o Cash Flow

o Debt Financing

o Operating Budget

o DBE

o Procurement

• Technology

o Infrastructure

o Digital Signage

o Fare Collection

o Fleet Communication

o Gating

o Customer Service

o Safety & Security

o Dispatch

Detailed Project Work Plan

Project Organization

Meeting Structure

Weekly construction site meeting

Weekly “CEO-decision” meeting

Weekly project management pulse meeting

Bi-weekly project update meeting

Monthly “Project Health” Core meeting

Other Interrelated Projects

Interlining (Service Re-structuring)

Bus Stop Optimization

Simulator Purchase

Branding Initiative

Financial Overview ($ Millions)

Budget Design Build $37

Non Design Build $13

Cost to Date $15

Funding Federal $40

NYS $5

RGRTA $5

Operations Milestones

Description Planned

Begin Training 9/22/2014

Substantial Completion 12/22/2014

Emergency Operation Drills 2/20/2015

Customer Orientation 2/25/2015

Grand Opening Q2 2015



Route 3 Redesign

Miscellaneous


ROUTE 3 RESTRUCTURING-

2013 Crystal Benjamin, Director of Planning

Current Route Structure

Route 3 Opportunities

• Improve on-time performance

• Discontinue obsolete destinations

• Improve and right-size service to keep pace with current travel patterns, demographics, and desired destinations

• Make routes and schedules easier for customers to understand and use

• Numerous segments and route deviations

• Route 3A, 3B, 3C, 3X contribute to confusion

Route 3 Re-Structure Proposal

• On the Goodman side: • Elimination of all trips to Medley Centre

• Additional trips to Goodman and Ridge (Tops Plaza) on weekends

• On the Lyell side: • Route 3C will be rebranded as Route 13 – Edison Tech.

• Route 3A will continue to provide service to Greece Ridge Mall with more consistent frequency

• Route 3B will travel on Howard Road to Walmart/Westgate Plaza on Chili Avenue (a high destination area)

• Westmar Plaza and Rochester Tech Park will be served by Route 9

Route 3 Future State Map

Route 9 Restructuring

• Six trips to Rochester Tech Park

• Three Route 3 replacements

• Three new trips

• Seven trips to Westmar Plaza

• These replace trips that were previously on the 3B

• Route 3 service on Elmgrove Road (north of the

Rochester Tech Park) and along Lyell Road in the Town

of Gates will be discontinued. Route 20 will continue to

service these locations on a limited schedule.

Routes 3, 9, and 13 Future State Map

Impacts

• Hours remain approximately the same

• Estimate a reduction of 55,000 miles per year

• Title VI Impact: None

• LL Impact: None

Project Timeline

• March 2013: Executive Team Approval

• May 2013: Board of Commissioners Review

Launch Communications Plan

Community Outreach, Public Meeting

• June 24, 2013: New Schedule Begins



Route 3 Redesign

Miscellaneous


• The Certificate of Achievement for Excellence in Financial Reporting (CAFR) was awarded to RGRTA by Government Finance Officers Association (GFOA)

• United Way Campaign kick-off was April 15th.

• Goal of $50,000

• OTS Annual Dinner April 22, 2013

Miscellaneous

Met with Heze Simmons, Vice President of MCC Met with Carla Palumbo, Rochester City Councilmember Media Interviews about the Transit Center Met with the Children’s Agenda Board of Directors Attended the RBJ Power Breakfast Series on Education Held a Six Pack Lunch Meeting with Employees Met with Senior Staff from the City of Rochester to

discuss special events impact on RTS Operations. Met with Senate Finance Staff in Albany Attended Meeting at RCSD

Financial Report

Presented by: Scott Adair, CFO

Financial Report

Board Meeting Date: May 2, 2013Presenter: David CookSubject: Resolution Authorizing the Declaration of Buses, IT Equipment, Office

Equipment and Radio Equipment as Surplus.Background: The Authority periodically retires buses, IT equipment, office

equipment and radio equipment after they are obsolete or not operableand are no longer suitable or necessary for the provision of publictransportation services operated by the Authority.

Financial Impact: The Authority anticipates incidental revenue from the sale of the buses.The other equipment (IT, Radio and Office) is not anticipated togenerate any revenue.

Recommendation: That the CEO be authorized to dispose of the buses, IT equipment,office equipment and radio equipment contained in Attachment A to theResolution in accordance with the Authority’s Surplus PropertyDisposition Policy and Procedures.

ROCHESTER-GENESEE REGIONAL TRANSPORTATION AUTHORITYBOARD OF COMMISSIONERSAGENDA ITEM COVER SHEET

RESOLUTION: RGRTA 30-2013

AUTHORIZING THE DECLARATION OF BUSES AND OFFICE EQUIPMENT AS SURPLUS

WHEREAS, the Rochester Genesee Regional Transportation Authority (the “Authority”) periodicallydisposes of buses, IT equipment, radio equipment and office equipment that are obsolete or no longeroperable; and

WHEREAS, the Authority has determined that the buses, IT equipment, radio equipment and officeequipment listed in Attachment A have reached the end of their useful lives and are eligible for disposal;and

WHEREAS, the Authority has determined that the buses, IT equipment, radio equipment and officeequipment are no longer suitable or necessary for the provision of services operated by the Authority andthus are deemed to be surplus.

NOW, THEREFORE BE IT RESOLVED, the buses, IT equipment, radio equipment and office equipmentlisted in Attachment A are declared to be surplus; and

BE IT FURTHER RESOLVED, the listed buses, IT equipment, radio equipment and office equipmentshall be disposed of in accordance with the Authority’s Surplus Property Disposition Policy andProcedures; and

BE IT FURTHER RESOLVED, that the Chief Executive Officer and his designee are hereby authorized,empowered and directed, for and on behalf of the Authority, to perform any and all actions and to executeany and all documents on behalf of the Authority as they may deem necessary, appropriate or advisable tocarry out the intent and purposes of the foregoing resolution.

C E R T I F I C A T I O N

The undersigned hereby certifies that the above is an excerpt from the Minutes of a Quarterly Meeting ofthe Rochester Genesee Regional Transportation Authority, which was held on May 2, 2013 and that theResolution is still in full force and effect.

_________________________________James H. Redmond, Chairman

Date: May 2, 2013Rochester, New York

Attachment A- Listing of Assets for Disposal

May 2, 2013 Board of Commissioners Meeting

IT & Office Equipment

Item Make Model Serial

Amplifier TOA Corp A-503A 73747250 Radio Equipment

Camera Sony MVC-FD83 218019

Computer MMG XT HWH-096640 Item Make Model Serial

Copier Canon PC428 STU77511 Radio Motorola T74XTA7TA7BK776TXW1190

Credit Card Machine Verifone OMNI3200 204-263-012 Radio Motorola T74XTA7TA7BK766TV51643

Desktop HP d330 ST USU3300RP6 Radio Motorola T74XTA7TA7BK776TXN0884

Desktop HP dc7100 2UA50707HD Radio Motorola T74XTA7TA7BK773ATS1761

Desktop HP d330 ST USU3350NCV Radio Motorola T74XTA7TA7BK776TXW0812

Desktop HP D51S U243KN9ZD651 Radio Motorola T74XTA7TA7BK776TVC0640

Desktop HP d530 USU4400835 Radio Motorola T74XTA7TA7BK776TWA1317

Desktop HP 1670 MXM54800D7 Radio Motorola T74XTA7TA7BK776TVJ0976

Desktop HP dc7600 2UA6340Z7R Radio Motorola T74XTA7TA7BK776TXW1186

Desktop HP dc7600 2UA6340Z7Z Radio Motorola T74XTA7TA7BK776TWA0994

Desktop HP dc7700 SFF 2UA71000PM Radio Motorola T74XTA7TA7BK776TV51571

Desktop HP dc7700 SFF 2UA71000PB Radio Motorola T74XTA7TA7BK776TWA0982

Desktop HP dc7700 SFF 2UA71000PF Radio Motorola T74XTA7TA7BK766TXW1188

Desktop HP dc7700 2UA71000PL Radio Motorola T74XTA7TA7BK766TXN0885

Desktop HP dc7700 SFF 2UA71000PN Radio Motorola T74XTA7TA7BK766TW00764

Desktop HP dc7700 2UA71000PH Radio Motorola T74XTA7TA7BK77TVW0897

Desktop HP dc7700 SFF 2UA7331C6W Radio Motorola T74XTA7TA7BK776TUJ096Y

Desktop HP dc7700 SFF 2UA7331C6V Radio Motorola AAM25RKC9AA1AN776TWQ0764

Desktop HP dc7700 2UA7331C6Y Radio Motorola AAM25RKC9AA1AN776TUW0903

Desktop HP dc7700 MXL7440WFZ Radio Motorola AAM25RKC9AA1AN776TXW1190

Desktop HP dc7800 SFF 2UA83302Y5 Radio Motorola AAM25RKC9AA1AN776TUW0897

Desktop HP dc7800 SFF 2UA83302YK Radio Motorola AAM25RKC9AA1AN775TVC0640

Desktop HP dc7800 SFF 2UA83302YW Radio Motorola AAM25RKC9AA1AN103THY0274

Desktop HP dc7900 2UA9432157 Radio Motorola AAM25RKC9AA1AN103TJG7748

DVD Player Astar DVX-6881 512004702 Radio Motorola AAM25RKC9AA1AN776TXN0885

Fax Brother Intellifax 4100 U60298K3J764302 Radio Motorola AAM25RKC9AA1AN776TDN1343

Fax Brother Intellifax 1270 G07101143 Radio Motorola AAM25RKC9AA1AN774TVA0982

Fax Brother Intellifax 3550 F63426496 Radio Motorola AAM25RKC9AA1AN776TVS1643

Fax Ricoh 4420NF A4668800243 Radio Motorola AAM25RKC9AA1AN776TVC0555

Hub 3Com 3C16410 0100/LV1G4H0019498 Radio Motorola AAM25RKC9AA1AN776TWA2008

IP Phone Cisco 7965 FCH13398L1R Radio Motorola AAM25RKC9AA1AN103THY0976

Laptop IBM R40 FX-36018 Radio Motorola AAM25RKC9AA1AN428TVY2457

Laptop HP nx9600 CNF5251CL3 Radio Motorola AAM25RKC9AA1AN610FLC1672

Laptop HP nc4200 CND60826YL Radio Motorola AAM25RKC9AA1AN103TGHD109

Laptop HP nw8440 CNU7131TNK Radio Motorola AAM25RKC9AA1AN776TXW1186

Laptop HP 8710w MXL7470HM0 Radio Motorola AAM25RKC9AA1AN776TVS1570

Laptop HP 8510p CNU8080T72 Radio Motorola AAM25RKC9AA1AN776TXW0812

Laptop Megabook MS-1719 059455-001 Radio Motorola AAM25RKC9AA1AN623CGH0186

Laptop HP 6450b CNU1243F69 Radio Motorola AAM25RKC9AA1AN776TUJ0966

Laptop HP nx9600 CNF5251CL1 Radio Motorola AAM25RKC9AA1AN776TVC0558

Monitor HP 7550 CN329YJ298 Radio Motorola AAM25RKC9AA1AN103TLJ5311

Monitor NEC LCD1700M+ 1902874VA Radio Motorola AAM25RKC9AA1AN103TLE6315

Monitor HP 1730 CNP349S0KX Radio Motorola AAM25RKC9AA1AN776TXN0884

Monitor HP 1730 CNP442V0QR Radio Motorola AAM25RKC9AA1AN103THYQ274

Monitor HP 1502 CNN4271QD9 Radio Motorola AAM25RKC9AA1AN103THYQ276

PDA Palm m515 00RN31G26BVK Radio Motorola AAM25RKC9AA1AN103THY2575

Power Supply Branson S8340-12 GEG04098682 Radio Motorola AAM25RKC9AA1AN103TJGD109

Printer HP LaserJet 1000 CNBK146383 Radio Motorola AAM25RKC9AA1ANSerial # worn off

Printer HP LaserJet 1000 CNBK150091 Radio Motorola AAM25RKC9AA1AN776TWA0922

Printer HP P1505n CNBK638208 Radio Motorola AAM25RKC9AA1AN776TVC0558

Printer HP P1505n VND3H09486 Radio Motorola AAM25RKC9AA1AN776PXW0811

Printer HP P1505n VND3H09496 Radio Motorola Martrac radioSerial # worn off

Projector MCSi MC-X2500 G2C000172 Radio Motorola AAM25RKC9AA1AN776PXW0753

Projector Panasonic PT-L711XU Unknown

Server HP ML350 USE604N15B Buses

Server HP DL360 USE617N91D

Server HP DL380 USE640NDMS Item Bus # DescriptionAsset ID #

Server IronPort C150 SMU CZ62BG1 RTS Bus 101 2000 NAB-00177RV-BUS-00177

Server IronPort S650 ISA GB565G1 RTS Bus 102 2000 NAB-04012RV-BUS-00178

Server HP ML350 USM54100D7 RTS Bus 103 2000 NAB-04012RV-BUS-00179

Switch Nortel AL2012A14 SSGLKH1Q45 RTS Bus 104 2000 NAB-04012RV-BUS-00180

Typewriter Panasonic KX-E4000 4IM51A34682 RTS Bus 106 2000 NAB-04012RV-BUS-00182

UPS APC AVR750U 9950FY0OM758702431 RTS Bus 108 2000 NAB-04012RV-BUS-00184

VCR Phillips PHI-VR6585 64763638 RTS Bus 109 2000 NAB-04012RV-BUS-00185

Workstation AP2600E 6030CTL8A151 RTS Bus 111 2000 NAB-04012RV-BUS-00187

Workstation HP xw4300 2UA6125JX6B RTS Bus 114 2000 NAB-04012RV-BUS-00190

Workstation HP xw4400 2UA71000TV RTS Bus 1201 1999 NFA D40LFRV-BUS-00110

Workstation HP xw4300 2UA6470GP5 RTS Bus 1213 1999 NFA D40LFRV-BUS-00122

Calculator Sharp 1978 N/A RTS Bus 1266 2000 NFA D40LFRV-BUS-00158

Time Stamp Simplex N/A C17276 RTS Bus 1276 2000 NFA D40LFRV-BUS-00160

RTS Bus 1279 2000 NFA D40LFRV-BUS-00161

Board Meeting Date: May 2, 2013Presenter: Dawn SywulskiSubject: Resolution Amending Resolution RGRTA 15-2013 for the Purchase of Ten

(10) Mid-Size Transit Buses for Regional OperationsBackground: The Authority has established a fleet replacement plan for each of its operating

subsidiaries to maintain our rolling stock in a state of good repair.

Consistent with the established plan, the Authority desires to purchase ten (10)mid-size transit buses, generally defined as TYPE VI buses, to be deployed inthe following manner:

- LATS 8- WATS 2

Accordingly, the Board of Commissioners, at its March 7, 2013 meeting, waspresented with Resolution 15-2013 for the purchase of ten (10) buses fromEmpire Bus Sales, LLC of Elmira, New York utilizing the MinnesotaCooperative Purchasing Venture (CPV). The resolution was duly voted onand adopted.

Subsequently, RGRTA was notified by the Minnesota CPV that althoughEmpire Bus Sales, LLC will continue to act as the dealer for this purchase, thecontract is to be issued directly to the manufacturer, ElDorado National[Kansas].

Financial Impact: This resolution has no financial impact on Resolution RGRTA 15-2013.Recommendation: That the Board of Commissioners hereby amend Resolution 15-2013 to

reflect that the contract for ten (10) mid-size, Type VI buses be issueddirectly to the manufacturer, ElDorado National [Kansas].



AMENDING RESOLUTION RGRTA 15-2013 FOR THE PURCHASE OF TEN (10) MID-SIZETRANSIT BUSES FOR REGIONAL OPERATIONS

WHEREAS, the Rochester-Genesee Regional Transportation Authority (the “Authority”) adoptedResolution RGRTA 15-2013 on March 7, 2013, authorizing the Chief Executive Officer of the Authority toenter into an agreement with Empire Bus Sales, LLC of Elmira, New York for the purchase of ten (10)mid-size Type VI transit buses; and

WHEREAS, the Authority has been notified by the State of Minnesota, through its Cooperative PurchasingVenture (“CPV”), that although Empire Bus Sales, LLC of Elmira, New York is acting as the dealer for thepurchase of the ten (10) buses, the contract shall be issued directly to the manufacturer, ElDorado National(Kansas); and

WHEREAS, Empire Bus, LLC, shall continue to act as the dealer for all actions related to the procurement.

NOW, THEREFORE BE IT RESOLVED, that Resolution RGRTA 15-2013 is hereby amended such thatthe Chief Executive Officer is authorized to enter into an agreement with ElDorado National (Kansas) forten (10) mid-size Type VI transit buses consistent with the terms of Resolution RGRTA 15-2013; and

BE IT FURTHER RESOLVED, the listed buses shall be disposed of in accordance with the Authority’sSurplus Property Disposition Policy and Procedures; and

BE IT FURTHER RESOLVED, that the Chief Executive Officer and his designee are hereby authorized,empowered and directed, for and on behalf of the Authority, to perform any and all actions and to executeany and all documents on behalf of the Authority as they may deem necessary, appropriate or advisable tocarry out the intent and purposes of the foregoing resolution


The undersigned hereby certifies that the above is an excerpt from the Minutes of a Quarterly Meeting ofthe Rochester Genesee Regional Transportation Authority, which was held on May 2, 2013 and that theResolution is still in full force and effect.

_________________________________James H. Redmond, Chairman


Board Meeting Date: May 2, 2013Presenter: David CookSubject: Resolution endorsing a program for the use of federal Section 5317

transportation funds and authorizing the filing of applications forassistance with the United States Department of Transportation

Background: The United States Secretary of Transportation is authorized to makegrants for New Freedom (Section 5317) transportation funds. The NewFreedom funding program is intended to benefit people with disabilitiesby funding transit services and projects that exceed the minimumrequirements established by the Americans with Disabilities Act.Non-federal matching funds are required except for those funds that areused by the designated recipient to administer the programs.

RGRTA is the designated recipient for New Freedom funds for theRochester urbanized area and is responsible for the distribution of thesefunds to eligible projects. Candidate projects that may be eligible forfunding can originate from a variety of entities besides RGRTA,including not-for-profit agencies, public agencies and municipalities.

RGRTA, in collaboration with the Genesee Transportation Council(GTC), periodically conducts a publicly advertised solicitation processin which proposals are solicited for candidate projects. The regioncurrently has $167,257 in FFY 2012 New Freedom funding available.

In March 2013, GTC and RGRTA issued the most recent solicitation.Three (3) project applications were submitted for consideration. Allthree projects are recommended for funding:

1. TRAC and Give-a-Lift Program, sponsored by Medical MotorService: Federal Funding - $110,257, Total Cost - $162,142(Funding level will cover approximately thirteen (13) months ofoperation)

2. Upgrade Wheelchair Restraints on RTS Buses, sponsored byRGRTA: Federal Funding - $52,000, Total Cost - $65,000(Funding will supplement New Freedom funds from a previousgrant and will enable RGRTA to equip all nineteen (19) buses


that the Authority intends to order later this year)

3. Vouchers for Disabled Veterans to Ride Lift Line Service,sponsored by RGRTA: Federal Funding - $5,000, Total Cost -$10,000 (This project will be undertaken in collaboration with alocal veterans’ organization which will be responsible forsecuring the non-federal match)

In the event that there are any unspent New Freedom funds, it isrecommended that those funds be directed to the TRAC and Give-a-LiftProgram to help support its operations for approximately five (5)additional months. Termed an “Illustrative Project”, the additionalauthorization level is: Federal Funding - $35,943, Total Cost - $52,858.

To effectuate the flow of funds from the Federal Transit Administrationto RGRTA and then on to Medical Motor Service (MMS), the Authoritywill need to enter into a sub-recipient agreement with MMS.

Financial Impact: RGRTA is programmed to receive $167,257 in federal funds for thethree projects listed above. Matching funds will be required.

Recommendation: That the Board of Commissioners endorse the list of proposed NewFreedom projects and that the CEO be granted authority to:-Apply for New Freedom funds.-Enter into agreements with the Federal Transit Administration for thesefunds.-Enter into a sub-recipient agreement with Medical Motor Service.


ENDORSING A PROGRAM FOR THE USE OF SECTION 5317 FUNDS ANDAUTHORIZING THE FILING OF APPLICATIONS FOR ASSISTANCE WITH THE

UNITED STATES DEPARTMENT OF TRANSPORTATION

WHEREAS, the United States Secretary of Transportation is authorized to make grants for New Freedom (Section5317) transportation funds; and

WHEREAS, the Rochester Genesee Regional Transportation Authority (the “Authority”) is the Rochester region’sdesignated recipient for federal transit funds; and

WHEREAS, the Authority, as the designated recipient, is authorized to file applications for Section 5317transportation funds to the Secretary of Transportation; and

WHEREAS, the Authority is responsible for conducting a competitive solicitation in cooperation with the region’sMetropolitan Planning Organization, the Genesee Transportation Council, for the use of these funds; and

WHEREAS, the Authority, in cooperation with the Genesee Transportation Council, selected the attached list ofprojects for funding (the “Program”); and

WHEREAS, the grant for financial assistance will impose certain obligations upon the Authority, including aprovision requiring the funding of a portion of the local share of the cost of the Program; and

WHEREAS, the Authority, as the designated recipient for these funds, will be required to enter into sub-recipientagreement(s) with applicant(s) that are selected to receive funds, thus enabling the Authority to pass through thefederal funds and oversee the sub-recipient’s use of the funds; and

WHEREAS, it is required by the United State Department of Transportation in accordance with the provisions ofTitle VI of the Civil Rights Act of 1964, as amended, that in connection with the filing of an application forassistance, the applicant give an assurance that it will comply with Title VI of the Civil Rights Act of 1964 and theUnited States Department of Transportation thereunder.

NOW, THEREFORE, BE IT RESOLVED, the attached Program is endorsed by the Authority for the use of Section5317-New Freedom funds made available by the Federal Transit Administration through Federal Fiscal Year 2012;and

IT IS FURTHER RESOLVED, the Chief Executive Officer is authorized to execute and file and/or amend anynecessary application on behalf of the Authority for the Program with the United States Department ofTransportation; and

IT IS FURTHER RESOLVED, the Chief Executive Officer is authorized to furnish such additional information asthe United States Department of Transportation may require in connection with the application; and

IT IS FURTHER RESOLVED, the Chief Executive Officer is authorized to execute grant contract agreements,amendatory grant contract agreements, and related documents on behalf of the Authority with the United StateDepartment of Transportation, Federal Transit Administration for aid in financing of the Program; and

RESOLUTION: RGRTA 32-2013Page 2

IT IS FURTHER RESOLVED, the non-federal share of the Program will be derived from local constituentgovernments, identified sub-recipients, and Authority funds as required by State law; and

IT IS FURTHER RESOLVED, the Chief Executive Officer is authorized to execute sub-recipient grant contractagreements, amendatory grant contract agreements, and related documents on behalf of the Authority with the sub-recipient(s) identified in the attached list; and

IT IS FURTHER RESOLVED, that the Chief Executive Officer and his designee are hereby authorized, empoweredand directed, for and on behalf of the Authority, to perform any and all actions and to execute any and all documentson behalf of the Authority as they may deem necessary, appropriate or advisable to carry out the intent and purposesof the foregoing resolution.


The undersigned hereby certifies that the above is an excerpt from the Minutes of a Quarterly Meeting of theRochester Genesee Regional Transportation Authority, which was held on May 2, 2013 and that the Resolution isstill in full force and effect.

____________________________James H. Redmond, Chairman


ROCHESTER GENESEE REGIONAL TRANSPORTATION AUTHORITY

Program for Use of Section 5317 New Freedom

Project Recipient Federal Local TotalDescription Name Share Share Amount

TRAC and Medical Motor $110,257 $51,886 $162,142Give-A-Lift Program Service

Upgraded RGRTA $52,000 $13,000 $ 65,000Wheelchair RestraintSystem on RTS Buses

Vouchers for RGRTA $ 5,000 $ 5,000 $ 10,000Disabled VeteransTo Ride Lift Line Service

Illustrative Projects (Projects that may proceed if funding becomes available)

TRAC and Medical Motor $35,943 $16,914 $52,858Give-A-Lift Program Service

Board Meeting Date: May 2, 2013Presenter: Ray LeChaseSubject: Resolution authorizing RGRTA and Wayne County Transportation

Service, Inc. (“WATS”) to enter into an amendment to the jointservices agreement with Wayne County for vehicle maintenance andrepair services.

Background: Pursuant to Resolution RGRTA 2-2000, RGRTA and Wayne AreaTransportation Service, Inc. (“WATS”) entered into a twenty yearterm joint services agreement with Wayne County (the “County”),whereby the County provides certain office and administrativefacilities for the Authority to use as office and facility space for theWATS operation on County-owned property.

As part of the original Agreement, the County also provides vehiclemaintenance and repair services for WATS vehicles at a rate nogreater than that charged to any agency or department of the County.The County currently proposes the rate of $50 per hour pursuant tothe Agreement.

Financial Impact: The cost of obtaining these services from the County is significantlylower, while the service level is more efficient and convenient thanobtaining these services from another provider.

Recommendation: The CEO be granted authority to enter into this amendment to theAgreement with Wayne County.

ROCHESTER GENESEE REGIONAL TRANSPORTATION AUTHORITYBOARD OF COMMISSIONERSAGENDA ITEM COVER SHEET


RESOLUTION AUTHORIZING RGRTA AND WAYNE AREA TRANSPORTATIONSERVICE, INC. TO ENTER INTO AN AMENDMENT TO THE JOINT SERVICE AGREEMENT

WITH WAYNE COUNTY FOR VEHICLE MAINTENANCE AND REPAIR SERVICES

WHEREAS, the Rochester Genesee Regional Transportation Authority (the “Authority”) and Wayne AreaTransportation Service, Inc. (“WATS”) entered into a twenty year term joint service agreement withWayne County, dated February 21, 2000 pursuant to Resolution RGRTA 2-2000, whereby the Countyprovides certain administrative facilities for the Authority to use as office and facility space for the WATSoperation on County-owned property; and

WHEREAS, as part of that Agreement, the County also provides vehicle maintenance and repair servicesto WATS at a rate no greater than that charged to any agency or department of the County; and

WHEREAS, the County currently proposes the rate of $50 per hour for vehicle maintenance and repairservices; and

WHEREAS, the Authority and WATS have determined that the provision of these services by WayneCounty is more cost efficient and convenient than other available providers; andWHEREAS, the Authority has fully evaluated the proposed Amendment to the joint service agreementwith Wayne County and has concluded that it is in the best interest of the Authority to enter into thisAgreement.

NOW, THEREFORE, BE IT RESOLVED, that the Chief Executive Officer and his designee are herebyauthorized, empowered and directed, for and on behalf of the Authority, to execute the amendment to thejoint services agreement and to perform any and all actions and to execute any and all documents on be-half of theAuthority as they may deem necessary, appropriate or advisable to carry out this project.


The undersigned hereby certifies that the above is an excerpt from the Minutes of a Quarterly Meeting ofRochester Genesee Regional Transportation Authority, which was held on May 2, 2013, and that theResolution is still in full force and effect.

________________________________________________James Redmond, Chairman


Board Meeting Date: May 2, 2013Presenter: Ray LeChaseSubject: Resolution authorizing RGRTA and Seneca Transit Service, Inc.

(“STS”) to enter into a joint services agreement with Wayne Countyfor vehicle maintenance services.

Background: Pursuant to Resolution RGRTA 2-2000, RGRTA and Wayne AreaTransportation Service, Inc. (“WATS”) entered into a twenty yearterm joint services agreement with Wayne County (the “County”),whereby the County provided certain office and administrativefacilities for the Authority to use as office and facility space for theWATS operation on County-owned property.

As part of this Agreement, the County also provides vehiclemaintenance and repair services for WATS vehicles at a rate of $50per hour.

The Authority and its subsidiary Seneca Transit Service, Inc. (“STS”)desire to contract with Wayne County whereby the County willprovide these same vehicle maintenance and repair services forvehicles owned by STS at the rate of $50 per hour.

Financial Impact: The cost of obtaining these services from the County is contained inthe annual operating budget.

Recommendation: The CEO be granted authority to enter into this agreement withWayne County.



RESOLUTION AUTHORIZING RGRTA AND SENECA TRANSIT SERVICE, INC. TO ENTERINTO A JOINT SERVICES AGREEMENT WITH WAYNE COUNTY FOR

VEHICLE MAINTENANCE AND REPAIR SERVICES

WHEREAS, the Rochester-Genesee Regional Transportation Authority (the “Authority”) and its subsidi-ary Seneca Transit Service, Inc. (“STS”) seek to enter into a joint services agreement with Wayne County,for the provision of vehicle maintenance and repair services; and

WHEREAS, the Authority and Wayne Area Transportation Service, Inc. (“WATS”) entered into a twentyyear term joint services agreement with Wayne County, dated February 21, 2000 pursuant to ResolutionRGRTA 2-2000, whereby the County provided certain administrative facilities for the Authority to use asoffice and facility space for the WATS operation on County-owned property; and

WHEREAS, as part of that Agreement, the County also provides vehicle maintenance and repair servicesto WATS at a rate of $50 per hour; and

WHEREAS, the Authority and STS seek to enter into a joint services agreement with Wayne Countywhereby the County will provide these same vehicle maintenance and repair services for STS vehicles atthe rate of $50 per hour; and

WHEREAS, the Authority has fully evaluated the proposed joint services agreement with Wayne Countyand has concluded that it is in the best interest of the Authority to enter into this Agreement.

NOW, THEREFORE, BE IT RESOLVED, that the Chief Executive Officer and his designee are herebyauthorized, empowered and directed, for and on behalf of the Authority, to execute the joint servicesagreement and to perform any and all actions and to execute any and all documents on behalf of the Au-thority as they may deem necessary, appropriate or advisable to carry out this project.





Board Meeting Date: May 2, 2013Presenter: Ray LeChaseSubject: Resolution authorizing RGRTA to enter into a joint services

agreement with Livingston County for the provision of fuel, vehiclewash facilities and ground maintenance services for its subsidiaryLivingston Area Transportation Service (“LATS”).

Background: Pursuant to Resolution RGRTA 43-2006, in May 2006 RGRTAentered into a thirty-five year term ground lease with LivingstonCounty (the “County”), whereby the Authority leases a portion ofCounty-owned property at the Hampton Corners site on Route 63 inthe Town of Groveland for the LATS operation.

The Authority desires to renew a joint services agreement withLivingston County whereby the County will continue to provide fuel,vehicle wash facilities and ground maintenance services to LATS onthe leased premises at the Hampton Corners site.

The proposed costs are as follows:Fuel – the County agrees to provide fuel at a rate of one (1) cent overthe County’s cost.

Vehicle Wash Facilities – LATS is permitted to wash vehicles at theCounty’s Highway Facility in Hampton Corners at a rate of $5.00 pervehicle.

Ground Maintenance Services – The County agrees to provide snowremoval and lawn maintenance services for LATS at the HamptonCorners site at the monthly rate of $205, such that this monthly rateshall increase at the rate of 3% during each year the agreementremains in effect.

Pursuant to the terms of the Agreement, the Livingston CountySheriff’s Department will be permitted to store its vehicles in one polebarn owned by LATS on the Hampton Corners site.

The proposed Agreement has a term of five years.


Financial Impact: The provision of these services by the County is significantly lowerthan obtaining these services from a private sector provider.Livingston County has not increased rates for this renewal agreementfrom the initial five-year agreement.

Recommendation: The CEO be granted authority to enter into this agreement withLivingston County.


RESOLUTION AUTHORIZING RGRTA TO ENTER INTO AJOINT SERVICES AGREEMENT WITH LIVINGSTON COUNTY FOR

FUEL, GROUND MAINTENANCE SERVICES AND VEHICLE WASH FACILITIES

WHEREAS, the Rochester-Genesee Regional Transportation Authority (the “Authority”) seeks to enterinto a joint services agreement with Livingston County, for the provision of fuel, vehicle wash facilitiesand ground maintenance services for its subsidiary Livingston Area Transportation Service, Inc.; and

WHEREAS, the Authority entered into a thirty-five year term ground lease with Livingston County, datedMay 1, 2006 pursuant to Resolution RGRTA 43-2006, whereby the Authority leases a portion of theCounty-owned property at the Hampton Corners site on Route 63 in the Town of Groveland for the LATSoperation; and

WHEREAS, the Authority seeks to enter into this joint services agreement to support the LATS operationat the Hampton Corners site whereby the County will provide services at the following rates –fuel at a rateof one (1) cent above the County’s cost; vehicle wash facilities at a rate of $ $5.00 per wash per vehicle;and ground maintenance services, which includes snow removal and lawn maintenance at the LATS facili-ty on the Hampton Corners site at the monthly rate of $205 for twelve (12) months per year, increasingeach year of the contract at the rate of 3%; and

WHEREAS, as part of this agreement, the Authority shall permit the Livingston County Sheriff’sDepartment to store its vehicles, on a space available basis, in one pole barn owned by the Authority onthe Hampton Corners site; and

WHEREAS, the Authority has fully evaluated the proposed joint services agreement with LivingstonCounty and has concluded that it is in the best interest of the Authority to enter into this Agreement.

NOW, THEREFORE, BE IT RESOLVED, that the Chief Executive Officer and his designee are herebyauthorized, empowered and directed, for and on behalf of the Authority, to execute the joint servicesagreement and to perform any and all actions and to execute any and all documents on behalf of the Au-thority as they may deem necessary, appropriate or advisable to carry out this project.





Documents

May 2013 Board Meeting Minutes - RTS: Regional Transit ... D. CEO Report Bill Carpenter, Chief Executive Officer, presented the monthly CEO Report as reflected in the power point presentation,